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PKP Turin 2024 Sprint notes: GDPR - Public Knowledge Project

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.header-logo img { width: 100% !important; } /* Desktop Nav */ #so-main-nav > .elementor-widget-container > nav > ul > li { padding-bottom: 0px; margin-bottom: -20px; } #so-main-nav .elementor-nav-menu > li > a > .sub-arrow { color: #CC0633; } #so-main-nav .elementor-nav-menu > li > a { padding-bottom: 20px; } #so-main-nav .elementor-nav-menu > li > a:after { bottom: 0px; } #so-desktop-menu-btn { margin-left: auto; } /* #so-main-nav > .elementor-widget-container > nav > ul > li { padding-bottom: 12px; margin-bottom: -12px; } #so-main-nav .elementor-nav-menu > li > a > .sub-arrow { color: #CC0633; } #so-main-nav .elementor-nav-menu > li > a:after { bottom: -20px; } #so-desktop-menu-btn { margin-left: auto; } */ /* Mobile Nav */ body.admin-bar .jet-popup.jet-popup--front-mode { top:32px; } #so-mobile-menu .menu-item > a { display: flex; justify-content: space-between; padding-left: 0; padding-right: 0; } #so-mobile-menu .menu-item > a i { font-size: .9em; } #so-mobile-menu 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underline; } #so-footer-contact-us p a:hover, #so-terms-conditions a:hover, #so-website-by a:hover { color: #CC0633; transition: color .3s ease-in-out; } /*** Desktop 1200px and above ***/ @media (min-width: 1200px) { #so-desktop-menu-btn { display: none; } } /*** Desktop 1199px and below ***/ @media (max-width: 1199px) { #so-main-nav { display: none; } #so-footer-container { --widgets-spacing: 0px; --gap: 0px; flex-wrap: wrap; padding: 38px 20px; } #so-footer-container .so-footer-section { --width: 50%; } #so-footer-container .so-footer-section:nth-child(even) { padding-left: 85px; } #so-footer-container .so-footer-section:nth-child(-n+2) { margin-bottom: 85px; } #so-copyright-container { justify-content: center; } } /*** Tablet ***/ @media (max-width: 1024px) { #so-footer-container .so-footer-section:nth-child(3) { display: none; } #so-footer-container .so-footer-section:nth-child(4) { margin: 0 auto; padding-left: 0; } #so-footer-container .so-footer-section:nth-child(4) .elementor-widget-image { margin: 0 auto; } } /*** Mobile ***/ @media (max-width: 767px) { #so-header-container { background-color: #CC0633; } #so-sfu-header-text .elementor-button-text { color: #E5E7E8; } #so-header-search-btn i { color: #ffffff; } #so-desktop-menu-btn { display: none; } #so-footer-container .so-footer-section { --width: 100%; } #so-footer-container .so-footer-section:nth-child(even) { padding-left: 0px; } #so-footer-container .so-footer-section:not(:last-child) { margin-bottom: 85px; } #so-footer-menu nav ul a { justify-content: center; } } /*** test ***/ @media (max-width: 767px) { /* .block-custom-intro-columns { display: none !important; } */ } </style> <style> /*** Publishing Software - Home ***/ /* Desktop 1199px and below */ @media (max-width: 1199px) { #so-pub-soft-block { flex-wrap: wrap; } #so-pub-soft-block .so-pub-soft-col { --width: calc(50% - 40px); } } /* Tablet */ @media (max-width: 1024px) { #so-pub-soft-block .so-pub-soft-col { --flex-direction: column; } #so-pub-soft-block .so-pub-soft-col .so-pub-soft-image-wrapper, #so-pub-soft-block .so-pub-soft-col .so-pub-soft-content-wrapper { --width: 100%; } #so-pub-soft-block .so-pub-soft-col .so-pub-soft-content-wrapper { height: 100%; } } /* Mobile */ @media (max-width: 767px) { #so-pub-soft-block { flex-direction: column; } #so-pub-soft-block .so-pub-soft-col { --width: 100%; } #so-pub-soft-block .so-pub-soft-col .so-pub-soft-content-wrapper { height: unset; } } </style> <style> .so-post-content h3 { margin-top: 30px; margin-bottom: 20px !important; } .so-post-content > .elementor-widget-container > ul, .so-post-content > .elementor-widget-container > ol { padding: 0 0 0 65px !important; } .so-post-content > .elementor-widget-container > *:not(.elementor) { /* padding: 0 210px; */ max-width: 1388px; margin-left: auto; margin-right: auto; padding: 0 40px; } .so-post-content.so-two-columns > .elementor-widget-container > *.elementor > .e-container, .so-post-content.so-two-columns > .elementor-widget-container > *.elementor > .elementor-element { padding-left: 0px; padding-right: 0px; } .so-post-content.so-two-columns > .elementor-widget-container > .elementor > .elementor > .elementor-element { padding-left: 0; padding-right: 0; } .so-post-content.so-two-columns > .elementor-widget-container > *:not(.elementor) { padding: 0px; margin-bottom: 40px; } .so-post-content > .elementor-widget-container > p { padding: 0px; margin-bottom: 20px !important; } .so-post-content > .elementor-widget-container li a:hover, .so-post-content > .elementor-widget-container p a:hover { color: #414042; transition: color .3s ease-in-out; } .so-post-content .wp-block-buttons .wp-block-button__link { font-family: "Barlow Condensed"; text-transform: uppercase; font-weight: 700; font-size: 18px; color: #FFFFFF; background-color: #CC0633; border-radius: 0px 0px 0px 0px; padding: 10px 20px 10px 20px; } .so-post-content .wp-block-buttons .wp-block-button__link:hover { color: #FFFFFF; background-color: #A6192E; } .so-post-content .wp-block-buttons .wp-block-button.is-style-outline .wp-block-button__link { font-family: "Barlow Condensed"; color: #CC0633; background-color: #FFF; border-radius: 0px 0px 0px 0px; padding: 9px 19px 9px 19px; border: 1px solid #CC0633; } .so-post-content .wp-block-buttons .wp-block-button.is-style-outline .wp-block-button__link:hover { color: #FFFFFF; background-color: #CC0633; } .so-post-content .wp-block-separator { color: #E5E7E8; margin-top: 20px; margin-bottom: 60px; } .button-style-1 { font-family: "Barlow Condensed"; color: #FFFFFF; background-color: #CC0633; border-radius: 0px 0px 0px 0px; padding: 10px 20px 10px 20px; } .button-style-1:hover { color: #FFFFFF; background-color: #A6192E; } .button-style-2 { font-family: "Barlow Condensed"; color: #FFFFFF; background-color: #FFF; border-radius: 0px 0px 0px 0px; padding: 9px 19px 9px 19px; border: 1px solid #CC0633; } .button-style-2:hover { color: #FFFFFF; background-color: #CC0633; } /*** News Listing ***/ .news-listing-item-wrapper .elementor-element h3 { margin: 0 !important; } /* buttons in column fix */ .so-post-content .wp-block-columns .wp-block-column .wp-block-buttons { max-width: 100%; margin-left: 0; margin-right: 0; margin-top: 20px; } /*** Mobile ***/ @media all and (max-width: 767px) { .so-post-content > .elementor-widget-container > *:not(.elementor) { padding: 0 20px; } } </style> <style> /* side menu */ #custom-side-menu { padding: 0; margin: 0; list-style: none; } #custom-side-menu .menu-item > a { padding: 8px 18px 8px 48px; display: inline-block; width: 100%; text-transform: uppercase; } #custom-side-menu .menu-item > a:hover, #custom-side-menu .current-menu-item > a, .side-menu-news #custom-side-menu .menu-item-1385 > a, .side-menu-clients #custom-side-menu .menu-item-1566 > a { padding: 8px 18px 8px 48px; display: inline-block; background-color: #F2F2F2; color: #CC0633 !important; } /* side menu first level */ #custom-side-menu > li { font-size: 20px; line-height: 32px; font-family: "Barlow Condensed"; } #custom-side-menu > li > a { font-weight: 700; } .side-menu-normal #custom-side-menu > li:not(.current-menu-ancestor), .side-menu-news #custom-side-menu > li:not(.menu-item-91), .side-menu-clients #custom-side-menu > li:not(.menu-item-914) { display: none; } .sidebar-menuitem-icon { left: 18px; top: 6px; position: absolute; padding: 0px; } .sidebar-menuitem-icon::before { /* content: '\f060'; */ font-family: "Font Awesome 5 Free"; font-weight: 900; font-size: 14px; color: #CC0633; } #custom-side-menu > li.current-menu-ancestor > a { position: relative; } /* #custom-side-menu > li.current-menu-ancestor > a::before, .side-menu-news #custom-side-menu > li.menu-item-91 > a::before, .side-menu-clients #custom-side-menu > li.menu-item-914 > a::before { content: '\f060'; font-family: "Font Awesome 5 Free"; font-weight: 900; font-size: 14px; color: #CC0633; left: 18px; top: 9px; position: absolute; } */ #custom-side-menu > 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class="elementor-sub-item">Code of Conduct Committee</a></li> </ul> </li> </ul> </li> <li class="menu-item menu-item-type-post_type menu-item-object-page menu-item-has-children menu-item-914"><a href="https://pkp.sfu.ca/software/" class="elementor-item">Publishing Software</a> <ul class="sub-menu elementor-nav-menu--dropdown"> <li class="menu-item menu-item-type-post_type menu-item-object-page menu-item-7414"><a href="https://pkp.sfu.ca/software/retired/" class="elementor-sub-item">hide</a></li> <li class="menu-item menu-item-type-post_type menu-item-object-page menu-item-7423"><a href="https://pkp.sfu.ca/software/contributor-license-agreement/" class="elementor-sub-item">hide</a></li> <li class="menu-item menu-item-type-post_type menu-item-object-page menu-item-has-children menu-item-938"><a href="https://pkp.sfu.ca/software/ojs/" class="elementor-sub-item">OJS: For Journals</a> <ul class="sub-menu elementor-nav-menu--dropdown"> <li class="menu-item menu-item-type-taxonomy 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Network</a></li> <li class="menu-item menu-item-type-post_type menu-item-object-page menu-item-3362"><a href="https://pkp.sfu.ca/software/ojs/usage-data/" class="elementor-sub-item">Global Usage of OJS</a></li> <li class="menu-item menu-item-type-post_type menu-item-object-page menu-item-5796"><a href="https://pkp.sfu.ca/software/ojs/showcases/" class="elementor-sub-item">hide</a></li> </ul> </li> <li class="menu-item menu-item-type-post_type menu-item-object-page menu-item-has-children menu-item-937"><a href="https://pkp.sfu.ca/software/ops/" class="elementor-sub-item">OPS: For Preprints</a> <ul class="sub-menu elementor-nav-menu--dropdown"> <li class="menu-item menu-item-type-post_type menu-item-object-page menu-item-2673"><a href="https://pkp.sfu.ca/software/ops/demo/" class="elementor-sub-item">Try a Demo</a></li> <li class="menu-item menu-item-type-post_type menu-item-object-page menu-item-has-children menu-item-6193"><a href="https://pkp.sfu.ca/software/ops/download/" 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href="https://pkp.sfu.ca/hosting-services/hosting/journals/" class="elementor-sub-item">Journal Hosting</a> <ul class="sub-menu elementor-nav-menu--dropdown"> <li class="menu-item menu-item-type-post_type menu-item-object-page menu-item-1922"><a href="https://pkp.sfu.ca/hosting-services/hosting/journals/new/" class="elementor-sub-item">New journal Hosting</a></li> <li class="menu-item menu-item-type-post_type menu-item-object-page menu-item-1849"><a href="https://pkp.sfu.ca/hosting-services/hosting/journals/institutional/" class="elementor-sub-item">Institutional Hosting</a></li> <li class="menu-item menu-item-type-post_type menu-item-object-page menu-item-8804"><a href="https://pkp.sfu.ca/hosting-services/hosting/journals/archived/" class="elementor-sub-item">Archived Journal Hosting</a></li> </ul> </li> <li class="menu-item menu-item-type-post_type menu-item-object-page menu-item-1916"><a href="https://pkp.sfu.ca/hosting-services/hosting/monographs/" class="elementor-sub-item">Press 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class="elementor-sub-item">Hosting FAQ</a></li> <li class="menu-item menu-item-type-post_type menu-item-object-page menu-item-7882"><a href="https://pkp.sfu.ca/hosting-services/why-host-with-us/client-showcases/" class="elementor-sub-item">Client Showcases</a></li> <li class="menu-item menu-item-type-post_type menu-item-object-page menu-item-6308"><a href="https://pkp.sfu.ca/hosting-services/privacy/" class="elementor-sub-item">PKP|PS Privacy Policy</a></li> <li class="menu-item menu-item-type-post_type menu-item-object-page menu-item-3187"><a href="https://pkp.sfu.ca/?page_id=3185" class="elementor-sub-item">hide</a></li> </ul> </li> </ul> </li> <li class="menu-item menu-item-type-custom menu-item-object-custom menu-item-has-children menu-item-10459"><a href="#" class="elementor-item elementor-item-anchor">Research</a> <ul class="sub-menu elementor-nav-menu--dropdown"> <li class="menu-item menu-item-type-post_type menu-item-object-page menu-item-has-children menu-item-88"><a href="https://pkp.sfu.ca/research/" class="elementor-sub-item">Current Research Initiatives</a> <ul class="sub-menu elementor-nav-menu--dropdown"> <li class="menu-item menu-item-type-post_type menu-item-object-page menu-item-10460"><a href="https://pkp.sfu.ca/research-lead-and-affiliates/" class="elementor-sub-item">Research Lead and Affiliates</a></li> <li class="menu-item menu-item-type-post_type menu-item-object-page menu-item-10461"><a href="https://pkp.sfu.ca/previous-research-initiatives/" class="elementor-sub-item">Previous Research Initiatives</a></li> </ul> </li> </ul> </li> <li class="menu-item menu-item-type-post_type menu-item-object-page menu-item-has-children menu-item-7742"><a href="https://pkp.sfu.ca/community/" class="elementor-item">Community</a> <ul class="sub-menu elementor-nav-menu--dropdown"> <li class="menu-item menu-item-type-post_type menu-item-object-page menu-item-has-children menu-item-7751"><a href="https://pkp.sfu.ca/community/members/" 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<li class="menu-item menu-item-type-post_type menu-item-object-page menu-item-7822"><a href="https://pkp.sfu.ca/community/strategic-partnerships/partners/" class="elementor-sub-item">Partners</a></li> </ul> </li> <li class="menu-item menu-item-type-post_type menu-item-object-page menu-item-has-children menu-item-9055"><a href="https://pkp.sfu.ca/interest-groups/" class="elementor-sub-item">INTEREST GROUPS</a> <ul class="sub-menu elementor-nav-menu--dropdown"> <li class="menu-item menu-item-type-post_type menu-item-object-page menu-item-9418"><a href="https://pkp.sfu.ca/community/accessibility/" class="elementor-sub-item">Accessibility Interest Group</a></li> <li class="menu-item menu-item-type-post_type menu-item-object-page menu-item-9056"><a href="https://pkp.sfu.ca/about/culture/documentation/" class="elementor-sub-item">Documentation Interest Group</a></li> <li class="menu-item menu-item-type-post_type menu-item-object-page menu-item-9085"><a 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class="elementor-sub-item">Attend a Sprint</a></li> <li class="menu-item menu-item-type-custom menu-item-object-custom menu-item-12060"><a href="https://pkp.sfu.ca/community/members/contribute/#community-forum" class="elementor-sub-item elementor-item-anchor">Respond on the community forum</a></li> <li class="menu-item menu-item-type-custom menu-item-object-custom menu-item-12061"><a href="https://pkp.sfu.ca/community/members/contribute/#contribute-code" class="elementor-sub-item elementor-item-anchor">Contribute Code</a></li> </ul> </li> </ul> </li> </ul> </nav> <nav class="elementor-nav-menu--dropdown elementor-nav-menu__container" aria-hidden="true"> <ul id="menu-2-3b4810c" class="elementor-nav-menu"><li class="menu-item menu-item-type-post_type menu-item-object-page menu-item-has-children menu-item-91"><a href="https://pkp.sfu.ca/about/" class="elementor-item" tabindex="-1">About</a> <ul class="sub-menu elementor-nav-menu--dropdown"> <li class="menu-item menu-item-type-custom 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href="https://pkp.sfu.ca/wp-content/plugins/elementor-pro/assets/css/widget-theme-elements.min.css"> <ul class="elementor-inline-items elementor-icon-list-items elementor-post-info"> <li class="elementor-icon-list-item elementor-repeater-item-40c5af3 elementor-inline-item" itemprop="about"> <span class="elementor-icon-list-text elementor-post-info__item elementor-post-info__item--type-terms"> <span class="elementor-post-info__terms-list"> <span class="elementor-post-info__terms-list-item">News</span>, <span class="elementor-post-info__terms-list-item">News for Developers</span>, <span class="elementor-post-info__terms-list-item">News for Hosted Clients</span> </span> </span> </li> </ul> </div> </div> <div class="elementor-element elementor-element-743713f8 so-post-title elementor-widget elementor-widget-theme-page-title elementor-page-title elementor-widget-heading" data-id="743713f8" data-element_type="widget" data-widget_type="theme-page-title.default"> <div class="elementor-widget-container"> <h1 class="elementor-heading-title elementor-size-default">PKP Turin 2024 Sprint notes: GDPR</h1> </div> </div> <div class="elementor-element elementor-element-ec925fd elementor-widget elementor-widget-post-info" data-id="ec925fd" data-element_type="widget" data-widget_type="post-info.default"> <div class="elementor-widget-container"> <ul class="elementor-inline-items elementor-icon-list-items elementor-post-info"> <li class="elementor-icon-list-item elementor-repeater-item-40c5af3 elementor-inline-item" itemprop="datePublished"> <span class="elementor-icon-list-text elementor-post-info__item elementor-post-info__item--type-date"> November 6, 2024 </span> </li> </ul> </div> </div> <div class="elementor-element elementor-element-2879306 jedv-enabled--yes elementor-widget elementor-widget-heading" data-id="2879306" data-element_type="widget" data-widget_type="heading.default"> <div class="elementor-widget-container"> <span class="elementor-heading-title elementor-size-default">By PKP Turin Sprint Working Group "GDPR" &amp; PKP Communications</span> </div> </div> <div class="elementor-element elementor-element-21bfef58 so-post-content so-two-columns elementor-widget elementor-widget-theme-post-content" data-id="21bfef58" data-element_type="widget" data-widget_type="theme-post-content.default"> <div class="elementor-widget-container"> <figure class="wp-block-image size-large"><img fetchpriority="high" decoding="async" width="1024" height="536" src="data:image/svg+xml,%3Csvg%20xmlns='http://www.w3.org/2000/svg'%20viewBox='0%200%201024%20536'%3E%3C/svg%3E" alt="GDPR Working group during the PKP Turin Sprint" class="wp-image-12175" data-lazy-srcset="https://pkp.sfu.ca/wp-content/uploads/2024/11/Group-4-GDPR-1024x536.png 1024w, https://pkp.sfu.ca/wp-content/uploads/2024/11/Group-4-GDPR-300x157.png 300w, https://pkp.sfu.ca/wp-content/uploads/2024/11/Group-4-GDPR-768x402.png 768w, https://pkp.sfu.ca/wp-content/uploads/2024/11/Group-4-GDPR.png 1200w" data-lazy-sizes="(max-width: 1024px) 100vw, 1024px" data-lazy-src="https://pkp.sfu.ca/wp-content/uploads/2024/11/Group-4-GDPR-1024x536.png" /><noscript><img fetchpriority="high" decoding="async" width="1024" height="536" src="https://pkp.sfu.ca/wp-content/uploads/2024/11/Group-4-GDPR-1024x536.png" alt="GDPR Working group during the PKP Turin Sprint" class="wp-image-12175" srcset="https://pkp.sfu.ca/wp-content/uploads/2024/11/Group-4-GDPR-1024x536.png 1024w, https://pkp.sfu.ca/wp-content/uploads/2024/11/Group-4-GDPR-300x157.png 300w, https://pkp.sfu.ca/wp-content/uploads/2024/11/Group-4-GDPR-768x402.png 768w, https://pkp.sfu.ca/wp-content/uploads/2024/11/Group-4-GDPR.png 1200w" sizes="(max-width: 1024px) 100vw, 1024px" /></noscript></figure> <p><em><strong>The GDPR summary from the PKP Turin Sprint, hosted by the CRAFT-OA project in October 2024, is now available.</strong></em></p> <p><a href="https://pkp.sfu.ca/sprints/">Sprints</a>&nbsp;involve PKP community members joining diverse groups to work on PKP software and support.&nbsp;In October, the&nbsp;<a href="https://www.craft-oa.eu/">CRAFT-OA project</a>&nbsp;and the&nbsp;<a href="https://en.unito.it/">University of Turin</a>&nbsp;hosted eight working groups at the PKP Turin Sprint. This is a summary of one such group’s work.</p> <h2 class="wp-block-heading">Abstract</h2> <p>The <a href="https://gdpr-info.eu/">General Data Protection Regulation (GDPR</a>) has different use cases in various countries. There is more than a mere implementation requirement but the framework for use cases is complex.&nbsp; The workload for system administrators could grow if the request volume is high and the workflows must be carefully crafted.&nbsp; Possible legal actions are uncertain and journals may need individual legal advice when creating the contracts.</p> <h2 class="wp-block-heading">Working Group members</h2> <ul class="wp-block-list"> <li>Jonas Raoni Soares da Silva, Public Knowledge Project</li> <li>Tom Granroth, <a href="https://www.tsv.fi/en">Federation of Finnish Learned Societies</a></li> <li>Dulip Withanage, <a href="https://www.tib.eu/en/">TIB</a></li> <li>Ipula Ranasinghe, <a href="https://www.tib.eu/en/">TIB</a></li> <li>Jyrki Heinonen, <a href="https://www.tsv.fi/en">Federation of Finnish Learned Societies</a></li> <li>Gabriele Raimondi, <a href="https://www.unibo.it/en">University of Bologna</a></li> </ul> <h2 class="wp-block-heading">Background</h2> <p>An important issue is important for General Data Protection Regulation (GDPR) compliance and other personal data protection laws comes when maintaining the editorial history, as balancing the right to be forgotten with user merging functionality can become a challenge.</p> <p>The current processes don&#8217;t preserve the historical contributions and edits when merging user accounts, causing discrepancies in editorial records. Another complex scenario comes when an individual has deceased, as these accounts can&#8217;t be anonymized but should not remain active. A permanent tag is necessary in those cases, as well as a workflow to finish any incomplete work by that person.</p> <h2 class="wp-block-heading">Goals</h2> <ul class="wp-block-list"> <li>To create a list of considerations and a specification for anonymizing metadata <ul class="wp-block-list"> <li>Considerations <ol class="wp-block-list"> <li>Legal <ol class="wp-block-list"> <li>Do officials (e.g. police officers) have the right to deanonymize the data? If yes, and if it&#8217;s for a limited time (e.g. maximum 6 months), then we can keep the data encrypted instead of hashed, in a separate place and encrypted (so it&#8217;s possible to reverse).</li> <li>Can Agreements be made by the journal that from the time of asking “right to be forgotten”, the anonymization can happen? For earlier disseminated metadata, it may not be possible. Examples are archived tapes/backups, open-review metadata deposited in national or long-term archives</li> <li>Can Journals retain the right not to anonymize personal data contractually for already published formats e.g. PDF?</li> <li>Is GDPR a superset of the other privacy regulations? If not, it might be necessary to define which one the institution wants to follow. <ol class="wp-block-list"> <li>Can we get some help from PKP/SFU/TIB lawyers regarding the laws existing beyond GDPR e.g. <a href="https://oag.ca.gov/privacy/ccpa">https://oag.ca.gov/privacy/ccpa</a> ?</li> </ol> </li> </ol> </li> <li>OJS <ol class="wp-block-list"> <li>When the user is anonymizing himself (e.g. &#8220;Delete my profile&#8221;), does it need to be approved by a manager?</li> <li>Should it allow the user to download their data before/after anonymization?</li> <li>Some users may ask to anonymize their activity in one journal.</li> <li>Can someone ask not only to anonymize but also to delete log entries?</li> <li>If encryption is used <ol class="wp-block-list"> <li>The encrypted value may be longer than the column</li> <li>The key has to be preserved permanently</li> </ol> </li> <li>When thanking a reviewer, the user&#8217;s first and last name can be saved in the database. Are we allowed to change that, even in the GDPR context?</li> <li>Bots may create only users: can we delete such users instead of anonymizing them?</li> <li>What do we have to do when we are migrating data, and in the process, the journal manager wants some of the user data removed? Maybe we need a mechanism to exclude users by email or username</li> </ol> </li> </ol> </li> <li>Suggestions: <ol class="wp-block-list"> <li>Allow the user to anonymize him/herself</li> <li>Allow journal manager to anonymize on request (legally binding)</li> <li>For multiple journals, an administrator request, the user may need to ask each journal manager where he/she is enrolled.</li> <li>For the future users&#8217; table: maybe a tag to indicate “anonym_user”</li> </ol> </li> </ul> </li> </ul> <h2 class="wp-block-heading">Results</h2> <h3 class="wp-block-heading">Current list of steps an administrator can do to anonymize a specific user</h3> <ol class="wp-block-list"> <li>A system administrator can create an encryption key <ol class="wp-block-list"> <li>Depending on the context, the policy can be a <ol class="wp-block-list"> <li>random encryption key (truly anonymized)</li> <li>persistent key, so that can still recover (questionable GDPR)</li> </ol> </li> </ol> </li> <li>Encrypt the following fields in the tables <ol class="wp-block-list"> <li>Users: Username, email (id is not changed), phone, mailing_address, billing_address</li> <li>User_settings: biography, signature, affiliation, givenName, familyName, preferredPublicName, ORCID,</li> <li>Event_log_settings: ****username, editorName</li> </ol> </li> <li>Disable the user by editing the users table <ol class="wp-block-list"> <li>Users: disabled, disabled_reason</li> </ol> </li> <li>Delete profile image (user_settings):profileImage and clear public folder</li> <li>Delete User_settings: apiKey</li> <li>Clear the logged-in sessions</li> <li>Wrote SQL creates SQL queries</li> <li>Converting to PHP</li> </ol> <h3 class="wp-block-heading">Demonstrations of the general workflow</h3> <p>Rewrite the Users Table to support the OJS 3.5 design</p> <ol class="wp-block-list"> <li>Demo: <a href="https://github.com/craft-oa/gdpr-invitation/issues/38#issuecomment-2402205319">https://github.com/craft-oa/gdpr-invitation/issues/38#issuecomment-2402205319</a></li> <li>Code: Commits <a href="https://github.com/withanage/ui-library/commits/9658-users-table">https://github.com/withanage/ui-library/commits/9658-users-table</a></li> </ol> <h3 class="wp-block-heading">Other results</h3> <ol class="wp-block-list"> <li>Discussed and analyzed the user-based settings in OJS 3.3 and 3.5</li> <li>A list of requirements, that can be extended</li> <li>Database-based proposal for a system administrator to anonymize user data</li> </ol> <p>SQL script to list fields to anonymize. The list could be used in PHP to count lines and ensure that all fields have been handled:</p> <pre class="wp-block-code"><code>SELECT users.user_id, username, email, phone, mailing_address, billing_address, disabled, disabled_reason, setting_name, setting_value FROM `users` JOIN user_settings ON users.user_id = user_settings.user_id WHERE `email` = “email_address_in_variable”; </code></pre> <h2 class="wp-block-heading">Next Steps</h2> <ol class="wp-block-list"> <li>Create a discussion in pkp-lib with the proposals for the right to be forgotten</li> <li>Parallelly contact known GDPR-Officers and known lawyers (help is welcome)</li> <li>If agreed upon, the database-based solution can be documented as a first step</li> <li>A ticket for implementing the solution into PKP-Software</li> <li>Users table, API integration</li> </ol> <h2 class="wp-block-heading">Thank you</h2> <p>We once again thank the Sprint host institutions, and all participants for their valuable contributions to the PKP user community. 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