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class="go-back "> <a href="/comptroller/research-accounting"> <svg xmlns="http://www.w3.org/2000/svg" xmlns:xlink="http://www.w3.org/1999/xlink" width="24" height="24" viewBox="0 0 24 24" role="img" focusable="false"> <g fill-rule="evenodd"> <path d="M4.34099026,11.3928571 L22,11.3928571 C22.4142136,11.3928571 22.75,11.7286436 22.75,12.1428571 C22.75,12.5570707 22.4142136,12.8928571 22,12.8928571 L4.34099026,12.8928571 L10.2035173,18.7553842 L9.14285714,19.8160444 L1.46966991,12.1428571 L9.14285714,4.46966991 L10.2035173,5.53033009 L4.34099026,11.3928571 Z"/> </g> </svg> Research Accounting Services </a> </div> </div> <div class="page-header-admin__subnav"> <div class="page-header-admin__content-wrapper"> <nav class="secondary-navigation "> <a href="#secodnarynavskip" class="visually-hidden focusable skip-link">Skip secondary navigation</a> <button class="secondary-navigation__mobile-trigger js-simple-accordion">Within this Section</button> <ul class="secondary-navigation__list"> <li class="secondary-navigation__item"> <a href="/comptroller/research-accounting/policies-procedures" class="">Policies and Procedures</a> </li> <li class="secondary-navigation__item"> <a href="/comptroller/research-accounting/setup" class="">Project Setup</a> </li> <li class="secondary-navigation__item"> <a href="/comptroller/research-accounting/administration" class="">Project Administration</a> </li> <li class="secondary-navigation__item"> <a href="/comptroller/research-accounting/reporting" class="">Reporting</a> </li> <li class="secondary-navigation__item"> <a href="/comptroller/research-accounting/extensions" class="">No-cost Extensions</a> </li> <li class="secondary-navigation__item"> <a href="/comptroller/research-accounting/closeout" class="is-active">Project Closeout</a> </li> <li class="secondary-navigation__item"> <a href="/comptroller/research-accounting/financial" class="">Financial Compliance</a> </li> </ul> <span id="secodnarynavskip"></span> </nav> </div> </div> </div> <div class="page-header-admin__breadcrumbs"> <div class="page-header-admin__content-wrapper"> <nav class="breadcrumbs" aria-label="You are here:"> <ul class="breadcrumbs__list"> <li class="breadcrumbs__item "> <a href="/comptroller" class="breadcrumbs__link">Office of the Comptroller</a> </li> <li class="breadcrumbs__item "> <a href="/comptroller/research-accounting" class="breadcrumbs__link">Research Accounting Services</a> </li> <li class="breadcrumbs__item "> Project Closeout </li> </ul> </nav> </div> </div> <div class="page-header-admin__title"> <div class="page-header-admin__content-wrapper"> <h1>Project Closeout</h1> </div> </div> <div class="page-header-admin__share"> <div class="page-header-admin__content-wrapper"> </div> </div> <div class="page-header-admin__body"> <div class="page-header-admin__content-wrapper"> <div class="rich-text "> <p>Project funds should be closed in a timely way to satisfy obligations to the sponsor and university accounting. </p><p>OMB (Office of Management and Budget) 2 CFR 搂200.343 details the university's requirements for a complete and timely submission of financial reports and other documents necessary for the closure of federal grants and contracts. Failure to adhere to the requirements for one project can result in the sponsor withholding funding from the entire university. Regardless of the funding source a sponsored project will likely have closeout requirements consisting of final technical and fiduciary reports. Sponsors usually detail closeout requirements in the award document. </p><p>The PI should ensure that all expenses have posted to the project. Adjusting payroll reallocations should be posted during the budget period and it is important for the PI to update payroll forms to change salary distributions to a new funding source prior to the termination date of the award. </p><h2>Final Technical Report</h2><p>The PI is responsible for the timely submission of the final technical report.</p><p>A copy of the cover letter or e-mail transmitting the final technical report should be sent to the Research Accounting Services Research Accountant for the file.</p><h2>Financial Report</h2><p> prepares the project financial report, often in consultation with the PI. In order to prepare financial reports within the time period specified by the award, the PI must ensure that all expenses have posted to the project.</p><h2>Inventions</h2><p>Most sponsors require the University to disclose any inventions made pursuant to the project work at the close of the project. For more information on this process, please visit the <a href="http://drexel.edu/applied-innovation">Drexel Applied Innovation website</a>.</p><h2>Property & Equipment</h2><p>Research Accounting Services has the responsibility for submission of any required Property and Equipment reports. The PI should provide this information to the Research Accounting Services Research Accountant upon request.</p> </div> <div class="rich-text "> <h2>Quick Links, Documents and Forms</h2> <ul> <li><a href="https://www.fastlane.nsf.gov/fastlane.jsp">FastLane</a></li> <li><a href="https://challenger.irt.drexel.edu/FinanceToolbox/fixedasset#">Fixed Asset Confirmation Tool</a></li> <li><a href="/comptroller/~/media/Drexel/Treasurer-Group/Comptroller/Documents/Research-Accounting/Research-Accountants-by-Org_011924.xlsx">Portfolio Allocations [.XLSX]</a></li> <li><a href="/comptroller/~/media/Drexel/Treasurer-Group/Comptroller/Documents/Research-Accounting/2022-Uniform-Guidance-Audit.pdf"></a><a href="/comptroller/~/media/Drexel/Treasurer-Group/Comptroller/Documents/Research-Accounting/2023-Uniform-Guidance-Audit.pdf"></a><a href="/comptroller/~/media/Drexel/Treasurer-Group/Comptroller/Documents/Research-Accounting/2022-Uniform-Guidance-Audit.pdf"></a><a href="/comptroller/~/media/Drexel/Treasurer-Group/Comptroller/Documents/Research-Accounting/2024-Uniform-Guidance-Audit.pdf">FY 2024 Uniform Guidance Audit [PDF]</a></li> <li><a href="/comptroller/~/media/Drexel/Treasurer-Group/Comptroller/Documents/Research-Accounting/rate-agreements/FY-2024-Fringe-Benefit-Rate-Agreement.pdf"></a><a href="/comptroller/~/media/Drexel/Treasurer-Group/Comptroller/Documents/Research-Accounting/rate-agreements/FY-2025-Fringe-Benefit-Rate-Agreement.pdf">FY 2025 F&A and Fringe Benefit Rate Agreement [PDF]</a></li> <li><a href="/comptroller/research-accounting/financial/effort-reporting/effort-reporting-calendar">Effort Reporting Calendar</a></li> <li><a href="/comptroller/~/media/Drexel/Treasurer-Group/Comptroller/Documents/Research-Accounting/Credit-Split-Form_022816.pdf">Credit Split Form [PDF]</a></li> <li><a href="/comptroller/~/media/Drexel/Treasurer-Group/Comptroller/Documents/Forms/Fund-Request-Form.pdf">Fund Request Form (Internally Funded Research) [PDF]</a></li> <li><a href="http://drexel.edu/hr/management/staffing/pafs">Personnel Action Form</a></li> <li><a href="/comptroller/~/media/Files/hr/forms/SalDistDU.ashx">Salary/Budget Redistribution Form [PDF]</a></li> </ul> </div> <div class="rich-text "> <h2>Contact the Research Accounting Services Office</h2> <p>3141 Chestnut Street, Main Building<br /> Suite 225<br /> Philadelphia, PA 19104</p> <p><strong>T:</strong> 215.895.5849<br /> <strong>F: </strong>215.895.1508</p> <p><a href="mailto:ras@drexel.edu">ras@drexel.edu</a></p> <p><a href="/comptroller/about/contact-directory" class="icon-link btn btn--primary"> <span class="icon-link__icon"><svg xmlns="http://www.w3.org/2000/svg" xmlns:xlink="http://www.w3.org/1999/xlink" width="16" height="16" viewbox="0 0 16 16" role="img" focusable="false"> <g transform="translate(-385 -3559)"> <path d="M388.22 3565.92a13.47 13.47 0 0 0 5.86 5.86l1.95-1.95c.24-.24.6-.32.9-.22 1 .33 2.08.51 3.18.51.49 0 .89.4.89.89v3.1a.9.9 0 0 1-.89.89 15.11 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