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class="breadcrumb"><a href="/">Home</a> > <a href="/faculty">Faculty & Staff</a> > <span class="breadcrumb-page-title">Faculty Portal & Grading</span></div></div></div> <div class="content-top"> </div> <div id="main-wrapper"> <div id="main" class="clearfix"> <div id="content" class="column"> <div class="inside"> <a id="main-content"></a> <div class="tabs"></div> <div class="region region-content"> <div id="block-system-main" class="block block-system"> <div class="content"> <div id="node-841" class="node node-page slider-secondary clearfix" about="/faculty/faculty-portal" typeof="sioc:Item foaf:Document"> <span property="dc:title" content="Faculty Portal & Grading" class="rdf-meta element-hidden"></span><span property="sioc:num_replies" content="0" datatype="xsd:integer" class="rdf-meta element-hidden"></span> <div class="content"> <div class="field field-name-field-body field-type-text-long field-label-hidden"><div class="field-items"><div class="field-item even"><h1>Faculty Portal</h1> <p>In July 2019, the Office of the Registrar, in conjunction with Student Information Systems, released an upgrade of the faculty portal. Improvements include:</p> <ul> <li>Faculty now have full control over replacement of provisional grades with final grades; students will no longer submit petitions;</li> <li>Grade corrections can be done on-line;</li> <li>In-progress grades can be managed by the instructor or, in many cases, updated automatically.</li> </ul> <p>Read <a href="/grade-changes">more details</a>.</p> <h2>MyAccess Authentication</h2> <p>Use your MyAccess credentials to log in to the <a href="https://saa.ucsf.edu/faculty" target="_blank">faculty portal</a>. The faculty portal also appears in the <a href="http://myaccess.ucsf.edu" target="_blank">MyAccess applications menu</a>.</p> <h2>User Interface</h2> <ul> <li>The “Summary” landing page presents the most urgent action items in logical order;</li> <li>Preferred first names for students appear on course and grading rosters;</li> <li>You can view graded and ungraded students in separate lists: <img alt="Radio button options" height="32" src="/sites/g/files/tkssra2751/f/wysiwyg/images/portal%20radio%20buttons.png" width="423" /></li> <li>Columns can be sorted; click the column headers to sort the lists;</li> <li>Grading history shows who assigned grades and when.</li> </ul> <h2><a id="delegation" name="delegation">Delegation</a></h2> <p>Regardless whether a course has co-instructors assigned via the <a href="http://courseactions.ucsf.edu/" target="_blank">Senate Course Review System</a>, only the Instructor of Record is authorized to enter grades by default. The delegation feature allows an instructor of record to delegate grading rights to co-instructors. Delegation is done by term and by course. The Family Educational Rights and Privacy Act (<a href="/ferpa-privacy">FERPA</a>) requires delegates to have a legitimate educational interest in a course prior to being given delegated access.</p> <p>There are three levels of delegation available:</p> <ul> <li><strong>Approve Grades</strong> – Instructors who are already associated with a course via the Course Catalog can be delegated full grading rights. Grades they enter are final and are reported to the registrar.</li> <li><strong>Propose Grades</strong> – Any member of the UCSF community can be given grade proposal rights. For example, a staff member acting as a course administrator can propose grades. Grade proposals will generate an e-mail to the instructor of record. Before being reported to the registrar, proposed grades must be reviewed and approved by either the instructor of record or a delegate with grade approval rights.</li> <li><strong>View Roster</strong> – Any member of the UCSF community can be given roster viewing rights. For example, students acting as course coordinators for electives can be given viewing rights to assist in performing their duties, such as monitoring enrollments and attendance.</li> </ul> <h3>How to Assign a Delegate</h3> <ol> <li>On the “Delegates” tab in the <a href="https://saa.ucsf.edu/faculty" target="_blank">Faculty Portal</a>, select a term and course.</li> <li>If a course has associated instructors assigned via the <a href="http://courseactions.ucsf.edu/" target="_blank">Senate Course Review System</a>, they will automatically display as optional delegates. <ol> <li>If no co-instructors are assigned to the course, there is an option to add a delegate manually by entering an active faculty member's name or Employee ID and clicking “search.” If searching by name, matches can be made from partial names.</li> </ol> </li> <li>Choose a level of delegation to assign and click “Add delegate.” Delegates will be sent an e-mail containing basic instructions.</li> <li>Delegation rights can be added, changed, or removed as needed. They are valid for only one term.</li> </ol> <h3>Processing Proposed Grades</h3> <p>Watch a <a href="http://vimeo.com/349144851" target="_blank">short video</a> demonstrating the process of reviewing and approving proposed grades.</p> </div></div></div> </div> </div> </div> </div> <div id="block-block-51" class="block block-block"> <div class="content"> <script type="text/javascript"> <![CDATA[// ><!]]> </script> </div> </div> </div> </div> </div> <div id="sidebar" class="column"> <div class="sidebar_top"> <div class="region region-sidebar-top"> <div id="block-menu-block-2" class="block block-menu-block"> <h3><a href="/faculty" class="active-trail">Faculty & Staff</a></h3> <div class="content"> <div class="menu-block-wrapper menu-block-2 menu-name-main-menu parent-mlid-0 menu-level-2"> <ul class="menu"><li class="first expanded active-trail active menu-mlid-2946"><a href="/faculty/faculty-portal" class="active-trail active">Faculty Portal & Grading</a><ul class="menu"><li class="first last collapsed menu-mlid-2951"><a href="/faculty/grades">Grading</a></li> </ul></li> <li class="leaf menu-mlid-2981"><a href="/faculty/scheduling">Classroom & Event Scheduling</a></li> <li class="leaf menu-mlid-2976"><a href="/faculty/catalog">Course Catalog Changes</a></li> <li class="collapsed menu-mlid-16446"><a href="/course-evaluations">Course Evaluations</a></li> <li class="leaf menu-mlid-15186"><a href="/degree-management-system">Degree Management System</a></li> <li class="collapsed menu-mlid-2991"><a href="/faculty-staff/ferpa-privacy">FERPA & Privacy</a></li> <li class="collapsed menu-mlid-16421"><a href="/ucsf-general-catalog">General Catalog</a></li> <li class="last leaf menu-mlid-17301"><a href="/student-information-system">Student Information System</a></li> </ul></div> </div> </div> </div> </div> <div class="sidebar"> <div class="section"> <div class="region region-sidebar"> <div id="block-block-61" class="block block-block"> <h3>Quick Links</h3> <div class="content"> <p><a href="https://saa.ucsf.edu/signon" target="_blank">Student Portal Login</a><br /> <a href="/academic-calendar">Academic Calendar</a><br /> <a href="http://catalog.ucsf.edu/" target="_blank">General Catalog</a><br /> <a href="https://saa.ucsf.edu/courseschedule/" target="_blank">Schedule of Classes</a><br /> <a href="/forms">Forms</a><br /> <a href="/registration/deadlineshome">Deadlines</a><br /> <a href="/registration/fees">Fees</a><br /> <a href="/registration/residency">California Residency</a></p> </div> </div> </div> </div> </div> </div> </div></div> <div id="footer"> <div class="section"> <div class="region region-footer"> <div id="block-block-36" class="block block-block"> <div class="content"> <div class="wysiwyg_twocols layout--50-50"> <div class="wysiwyg_twocols--first bg--transparent"> <p><strong>Mailing Address</strong></p> <p style="padding: 5px 10px 15px 10px; 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