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The policy also requires that any change in custody of an existing fund must be documented in writing and the amount of the transfer verified.</p> <p>The department head must notify the Cash Coordinator in writing when the custodian of a petty cash fund changes. In addition, the department head must document that written instructions detailing the procedures that must be followed in using a petty cash fund were provided to the new custodian. Completion of this form is sufficient verification that this requirement has been met. 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