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https://www.conference2go.com/wp-content/uploads/2024/09/Conference-Preparation-for-Newbies-feature-600x400.png 600w" data-sizes="(max-width: 1200px) 100vw, 1200px" /></div><div class="single-title"><h2> Preparing for Your First Academic Conference: A Checklist</h2></div><div class="page-content"><div data-elementor-type="wp-post" data-elementor-id="19386" class="elementor elementor-19386"><section class="elementor-section elementor-top-section elementor-element elementor-element-450032e8 elementor-section-boxed elementor-section-height-default elementor-section-height-default" data-id="450032e8" data-element_type="section"><div class="elementor-container elementor-column-gap-default"><div class="elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-4205dbcc" data-id="4205dbcc" data-element_type="column"><div class="elementor-widget-wrap elementor-element-populated"><div class="elementor-element elementor-element-30095be8 elementor-widget elementor-widget-text-editor" data-id="30095be8" data-element_type="widget" data-widget_type="text-editor.default"><div class="elementor-widget-container"><h2>Your Conference Checklist – Conference Preparation for Newbies</h2><p>Unsure how to go about conference preparation? Our conference checklist got you covered. Whether this is the first time you are attending an academic event or you have taken part in dozens but want to make sure you’re not forgetting anything, print out this to-do list and cross items off it as you go.</p><h2>Conference Preparation Checklist</h2><p>Here is everything you should get done before the conference to enjoy it to the fullest.</p><p><strong>3 months before the conference:</strong></p><ul><li>Book your travel and accommodation</li><li>Block out the time in your calendar and submit a request for time off if you plan to stay a couple of days extra to explore the host city</li><li>Submit your visa application if a visa is required for your travels</li></ul><p><strong>2 months before the conference:</strong></p><ul><li>Create an outline of what you would like to emphasize during your presentation if you are a speaker or poster presenter</li><li>Check out the program of the event and start connecting with relevant people on LinkedIn</li></ul><p><strong>1 month before the conference:</strong></p><ul><li>Work on finalizing your presentation: putting together the slides or the design of the poster, creating an outline for your oral presentation, etc.</li><li>Put together a list of goals and set ideal targets: how many people you’d like to connect with, what sorts of partnership opportunities you’d like to pursue, representatives of what types of institutions you are especially interested in engaging with, and so on</li><li>Make reservations / book tickets for must-see items on your list: restaurants, museums, and other activities</li></ul><p><strong>2 weeks before the conference:</strong></p><ul><li>Send your presentation slides / poster image to the event organizer for feedback</li><li>Adjust your presentation slides / poster based on the feedback received</li><li>Check out the updated program to see what other presentations will be about and come up with a list of questions you’d like to get answers to – questions that will help you engage with speakers as well as learn strategies and methodologies for your own research</li><li>Confirm the technical requirements with the event organizer – e.g., if you are using your own laptop, make sure the event organizer can accommodate it</li></ul><p><strong>1 week before the conference:</strong></p><ul><li>Take note of the social events offered by the event organizer and identify your networking goals</li><li>Research places you’d like to visit while in the host city. Don’t go overboard though. Give yourself plenty of time and flexibility to change plans as you go</li><li>Complete any outstanding/urgent tasks that may stress you out at the conference</li><li>Rehearse your presentation</li><li>Send the final version of your presentation to the event organizer and make sure you have a back-up (on a USB drive, on the cloud, or both)</li><li>Keep an eye on social media – posts from other participants about the event. Connect with people in advance, make plans to catch up at the event or even plan social outings</li><li>Research the immediate neighborhood of the conference venue. This is where the participants are likely to gather after the conference. Plus, it gives you a list of possible places to host your own social hour</li><li>Browse through conference materials. If there is a mobile application, download and explore it</li></ul><p><strong>3 days before the conference:</strong></p><ul><li>Make sure you have <a href="https://www.conference2go.com/blog/what-to-take-to-a-conference-10-must-have-2/">all the essentials you need</a>: from business cards to personal hygiene products</li></ul><p><strong>1 day before the conference:</strong></p><ul><li>Set your out-of-office message</li><li>Get as much rest as possible post-travel</li><li>Review and rehearse your presentation one more time</li><li>Have your outfit ready for the next day</li><li>Address any last-minute emails from the event organizer</li></ul><p><strong>The day of the conference</strong></p><ul><li>Kick off the day with a positive attitude, <a href="https://www.conference2go.com/blog/7-tips-for-how-to-network-at-a-conference/">ready to engage</a>, provide insights, receive feedback on your research, meet new people, listen to new perspectives, learn, and have a great time!</li></ul><h2><img fetchpriority="high" fetchpriority="high" decoding="async" class="alignnone size-full wp-image-19389" src="https://www.conference2go.com/wp-content/uploads/2024/09/Conference-Preparation-for-Newbies.png" alt="" width="1200" height="800" srcset="https://www.conference2go.com/wp-content/uploads/2024/09/Conference-Preparation-for-Newbies.png 1200w, https://www.conference2go.com/wp-content/uploads/2024/09/Conference-Preparation-for-Newbies-300x200.png 300w, https://www.conference2go.com/wp-content/uploads/2024/09/Conference-Preparation-for-Newbies-1024x683.png 1024w, https://www.conference2go.com/wp-content/uploads/2024/09/Conference-Preparation-for-Newbies-768x512.png 768w, https://www.conference2go.com/wp-content/uploads/2024/09/Conference-Preparation-for-Newbies-600x400.png 600w" sizes="(max-width: 1200px) 100vw, 1200px" /></h2><h2>Preparation – Key to Success</h2><p>As Benjamin Franklin so brilliantly put it, “By failing to prepare, you are preparing to fail.”</p><p>Conference preparation is about clarifying to yourself what goals you are trying to achieve. Is it connecting with people and expanding your network? Are there any particular opportunities you are seeking to learn about? Perhaps you are primarily concerned with improving your communication and presentation skills?</p><p>Once you are clear about your goals, you can put together a conference checklist of what tasks you need to complete in order to achieve these goals.</p><p>However, we encourage you to remain open-minded. Be ready for discoveries and adventures. 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value="medium">Medium</option><option value="large">Large</option><option value="full">Full Size</option></select></span></script> <script type="text/html" id="tmpl-playlist-settings"><h2>Playlist Settings</h2><#var emptyModel=_.isEmpty(data.model),isVideo='video'===data.controller.get('library').props.get('type');#><span class="setting"><input type="checkbox"id="playlist-settings-show-list"data-setting="tracklist"<#if(emptyModel){#>checked="checked"<#}#>/><label for="playlist-settings-show-list"class="checkbox-label-inline"><#if(isVideo){#>Show Video List<#}else{#>Show Tracklist<#}#></label></span><#if(!isVideo){#><span class="setting"><input type="checkbox"id="playlist-settings-show-artist"data-setting="artists"<#if(emptyModel){#>checked="checked"<#}#>/><label for="playlist-settings-show-artist"class="checkbox-label-inline">Show Artist Name in Tracklist</label></span><#}#><span class="setting"><input type="checkbox"id="playlist-settings-show-images"data-setting="images"<#if(emptyModel){#>checked="checked"<#}#>/><label for="playlist-settings-show-images"class="checkbox-label-inline">Show Images</label></span></script> <script type="text/html" id="tmpl-embed-link-settings"><span class="setting link-text"><label for="embed-link-settings-link-text"class="name">Link Text</label><input type="text"id="embed-link-settings-link-text"class="alignment"data-setting="linkText"/></span><div class="embed-container"style="display: none;"><div class="embed-preview"></div></div></script> <script type="text/html" id="tmpl-embed-image-settings"><div class="wp-clearfix"><div class="thumbnail"><img src="{{ data.model.url }}"draggable="false"alt=""/></div></div><span class="setting alt-text has-description"><label for="embed-image-settings-alt-text"class="name">Alternative Text</label><textarea id="embed-image-settings-alt-text"data-setting="alt"aria-describedby="alt-text-description"></textarea></span><p class="description"id="alt-text-description"><a href="https://www.w3.org/WAI/tutorials/images/decision-tree/"target="_blank">Learn how to describe the purpose of the image<span class="screen-reader-text">(opens in a new tab)</span></a>.Leave empty if the image is purely decorative.</p><span class="setting caption"><label for="embed-image-settings-caption"class="name">Caption</label><textarea id="embed-image-settings-caption"data-setting="caption"></textarea></span><fieldset class="setting-group"><legend class="name">Align</legend><span class="setting align"><span class="button-group button-large"data-setting="align"><button class="button"value="left">Left</button><button class="button"value="center">Center</button><button class="button"value="right">Right</button><button class="button active"value="none">None</button></span></span></fieldset><fieldset class="setting-group"><legend class="name">Link To</legend><span class="setting link-to"><span class="button-group button-large"data-setting="link"><button class="button"value="file">Image URL</button><button class="button"value="custom">Custom URL</button><button class="button active"value="none">None</button></span></span><span class="setting"><label for="embed-image-settings-link-to-custom"class="name">URL</label><input type="text"id="embed-image-settings-link-to-custom"class="link-to-custom"data-setting="linkUrl"/></span></fieldset></script> <script type="text/html" id="tmpl-image-details"><div class="media-embed"><div class="embed-media-settings"><div class="column-settings"><span class="setting alt-text has-description"><label for="image-details-alt-text"class="name">Alternative Text</label><textarea id="image-details-alt-text"data-setting="alt"aria-describedby="alt-text-description">{{data.model.alt}}</textarea></span><p class="description"id="alt-text-description"><a href="https://www.w3.org/WAI/tutorials/images/decision-tree/"target="_blank">Learn how to describe the purpose of the image<span class="screen-reader-text">(opens in a new tab)</span></a>.Leave empty if the image is purely decorative.</p><span class="setting caption"><label for="image-details-caption"class="name">Caption</label><textarea id="image-details-caption"data-setting="caption">{{data.model.caption}}</textarea></span><h2>Display Settings</h2><fieldset class="setting-group"><legend class="legend-inline">Align</legend><span class="setting align"><span class="button-group button-large"data-setting="align"><button class="button"value="left">Left</button><button class="button"value="center">Center</button><button class="button"value="right">Right</button><button class="button active"value="none">None</button></span></span></fieldset><#if(data.attachment){#><#if('undefined'!==typeof data.attachment.sizes){#><span class="setting size"><label 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type="checkbox"id="image-details-link-target"data-setting="linkTargetBlank"value="_blank"<#if(data.model.linkTargetBlank){#>checked="checked"<#}#>><label for="image-details-link-target"class="checkbox-label">Open link in a new tab</label></span><span class="setting link-rel"><label for="image-details-link-rel"class="name">Link Rel</label><input type="text"id="image-details-link-rel"data-setting="linkRel"value="{{ data.model.linkRel }}"/></span><span class="setting link-class-name"><label for="image-details-link-css-class"class="name">Link CSS Class</label><input type="text"id="image-details-link-css-class"data-setting="linkClassName"value="{{ data.model.linkClassName }}"/></span></div></div></div></div><div class="column-image"><div class="image"><img src="{{ data.model.url }}"draggable="false"alt=""/><#if(data.attachment&&window.imageEdit){#><div class="actions"><input type="button"class="edit-attachment button"value="Edit Original"/><input type="button"class="replace-attachment 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type="text"id="audio-details-ogg-source"readonly data-setting="ogg"value="{{ data.model.ogg }}"/><button type="button"class="button-link remove-setting">Remove audio source</button></span><#}#><#if(!_.isEmpty(data.model.flac)){if(!_.isUndefined(html5types.flac)){delete html5types.flac;} #><span class="setting"><label for="audio-details-flac-source"class="name">FLAC</label><input type="text"id="audio-details-flac-source"readonly data-setting="flac"value="{{ data.model.flac }}"/><button type="button"class="button-link remove-setting">Remove audio source</button></span><#}#><#if(!_.isEmpty(data.model.m4a)){if(!_.isUndefined(html5types.m4a)){delete html5types.m4a;} #><span class="setting"><label for="audio-details-m4a-source"class="name">M4A</label><input type="text"id="audio-details-m4a-source"readonly data-setting="m4a"value="{{ data.model.m4a }}"/><button type="button"class="button-link remove-setting">Remove audio 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class="button"value="metadata">Metadata</button><button class="button active"value="none">None</button></span></span></fieldset><span class="setting-group"><span class="setting checkbox-setting autoplay"><input type="checkbox"id="audio-details-autoplay"data-setting="autoplay"/><label for="audio-details-autoplay"class="checkbox-label">Autoplay</label></span><span class="setting checkbox-setting"><input type="checkbox"id="audio-details-loop"data-setting="loop"/><label for="audio-details-loop"class="checkbox-label">Loop</label></span></span></div></div></script> <script type="text/html" id="tmpl-video-details">window.addEventListener('DOMContentLoaded',function(){<#var ext,html5types={mp4:wp.media.view.settings.embedMimes.mp4,ogv:wp.media.view.settings.embedMimes.ogv,webm:wp.media.view.settings.embedMimes.webm};#><div class="media-embed media-embed-details"><div class="embed-media-settings embed-video-settings"><div class="wp-video-holder"><#var 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type="text"id="video-details-m4v-source"readonly data-setting="m4v"value="{{ data.model.m4v }}"/><button type="button"class="button-link remove-setting">Remove video source</button></span><#}#><#if(!_.isEmpty(data.model.webm)){if(!_.isUndefined(html5types.webm)){delete html5types.webm;} #><span class="setting"><label for="video-details-webm-source"class="name">WEBM</label><input type="text"id="video-details-webm-source"readonly data-setting="webm"value="{{ data.model.webm }}"/><button type="button"class="button-link remove-setting">Remove video source</button></span><#}#><#if(!_.isEmpty(data.model.ogv)){if(!_.isUndefined(html5types.ogv)){delete html5types.ogv;} #><span class="setting"><label for="video-details-ogv-source"class="name">OGV</label><input type="text"id="video-details-ogv-source"readonly data-setting="ogv"value="{{ data.model.ogv }}"/><button type="button"class="button-link remove-setting">Remove video 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}}"/><button type="button"class="button-link remove-setting">Remove poster image</button></span><#}#><fieldset class="setting-group"><legend class="name">Preload</legend><span class="setting preload"><span class="button-group button-large"data-setting="preload"><button class="button"value="auto">Auto</button><button class="button"value="metadata">Metadata</button><button class="button active"value="none">None</button></span></span></fieldset><span class="setting-group"><span class="setting checkbox-setting autoplay"><input type="checkbox"id="video-details-autoplay"data-setting="autoplay"/><label for="video-details-autoplay"class="checkbox-label">Autoplay</label></span><span class="setting checkbox-setting"><input type="checkbox"id="video-details-loop"data-setting="loop"/><label for="video-details-loop"class="checkbox-label">Loop</label></span></span><span class="setting"data-setting="content"><#var content='';if(!_.isEmpty(data.model.content)){var tracks=jQuery(data.model.content).filter('track');_.each(tracks.toArray(),function(track,index){content+=track.outerHTML;#><label for="video-details-track-{{ index }}"class="name">Tracks(subtitles,captions,descriptions,chapters,or metadata)</label><input class="content-track"type="text"id="video-details-track-{{ index }}"aria-describedby="video-details-track-desc-{{ index }}"value="{{ track.outerHTML }}"/><span class="description"id="video-details-track-desc-{{ index }}">The srclang,label,and kind values can be edited to set the video track language and kind.</span><button type="button"class="button-link remove-setting remove-track">Remove video track</button><br/><#});#><#}else{#><span class="name">Tracks(subtitles,captions,descriptions,chapters,or metadata)</span><br/><em>There are no associated subtitles.</em><#}#><textarea class="hidden content-setting">{{content}}</textarea></span></div></div>});</script> <script type="text/html" 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