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class="uw-site--help"> </div> <div class="uw-site--breadcrumb"> <nav aria-label="Breadcrumb" class="breadcrumb"><ol><li><a href="/brand/">Brand</a></li><li><a href="/brand/downloads-and-resources" class="active-trail">Downloads and resources</a></li></ol></nav> </div> <div class="uw-site--title"> <h1>Official email signatures</h1> </div> </div>  <div class="node-tabs uw-site-admin--tabs"></div> <div class="uw-site-main--content"> <div id="content" class="uw-site-content"> <div class="region region-content"> <div id="block-system-main" class="block block-system block-odd"> <div class="content"> <div id="node-33" class="node node-uw-web-page node-odd" about="/brand/downloads-and-resources/email-signatures" typeof="foaf:Document"> <div class="node-inner"> <div class="content_node"> <div class="field field-name-body field-type-text-with-summary field-label-hidden"><div class="field-items"><div class="field-item even" property="content:encoded"><p><em>Last updated October 2023</em></p> <p>The University of Waterloo has a standardized email signature for faculty and staff, ensuring our emails align with the university's brand identity and maintain consistency. Each email represents the University of Waterloo, emphasizing the importance of uniform information and brand adherence.</p> <p>Please avoid using unauthorized images or logos in your email signature, except for the university's official logo. Kindly refrain from adding extra slogans, taglines, or images.</p> <div class="expandable"> <h2>Formatting</h2> <div class="expandable-content"> <p><span><span>The font for both external and internal signatures is Georgia or Verdana. The font size is 11 point and the colour is black.</span></span></p> <h2>Basic Signature</h2> <p>The basic signature for the University of Waterloo includes your name, degree(s) (optional), position title, college or administrative unit, faculty or office, address and telephone number. You can download the <a href="https://uwaterloo.ca/brand/sites/ca.brand/files/uploads/images/university-of-waterloo-logo-esig.png">email-optimized University of Waterloo logo</a> here.</p> <p><b>Examples</b></p> <p>Jane Sample, MBA<br /> Manager, External Communications<br /> University Relations<br /> University of Waterloo<br /> 519-888-4567, ext. 12345</p> <p><img alt="University of Waterloo email optimized logo" class="image-sidebar-220px-wide" height="82" src="https://uwaterloo.ca/brand/sites/ca.brand/files/styles/sidebar-220px-wide/public/uploads/images/university-of-waterloo-logo-esig.png?itok=Jt_iD6sU" width="220" /></p> <hr /><h2>Signature options聽</h2> <p><span>In addition to the standard official signature option, you have the flexibility to include your pronouns and/or the territorial acknowledgment.</span></p> <h3>Pronouns</h3> <p>Jane Sample, PhD<br /> they/them, she/her, they/them for example<br /> Associate Professor</p> <p>University of Waterloo<br /> Department of Biology<br /> Faculty of Science<br /> 200 University Avenue West, Waterloo, ON聽 N2L 3G1<br /> 519-888-4567, ext. 12345</p> <p><img alt="University of Waterloo email optimized logo" class="image-sidebar-220px-wide" height="82" src="https://uwaterloo.ca/brand/sites/ca.brand/files/styles/sidebar-220px-wide/public/uploads/images/university-of-waterloo-logo-esig.png?itok=Jt_iD6sU" width="220" /></p> <h3>Territorial Land Acknowledgment</h3> <p>Jane Sample, PhD<br /> they/them, she/her, they/them for example<br /> Associate Professor<br /><br /> University of Waterloo<br /> Department of Biology<br /> Faculty of Science<br /> 200 University Avenue West, Waterloo, ON. N2L 3G1<br /> 519-888-4567, ext. 12345<br /> Mobile: 519-123-4567<br /> uwaterloo.ca/biology<br /> @uWaterloobiology</p> <p><img alt="University of Waterloo email optimized logo" class="image-sidebar-220px-wide" height="82" src="https://uwaterloo.ca/brand/sites/ca.brand/files/styles/sidebar-220px-wide/public/uploads/images/university-of-waterloo-logo-esig.png?itok=Jt_iD6sU" width="220" /></p> <p><i>The University of Waterloo acknowledges that much of our work takes place on the traditional territory of the Neutral, Anishinaabeg and Haudenosaunee peoples. Our main campus is situated on the Haldimand Tract, the land granted to the Six Nations that includes six miles on each side of the Grand River. Our active work toward reconciliation takes place across our campuses through research, learning, teaching, and community building, and is co-ordinated within the Office of Indigenous Relations.</i></p> </div> </div> <div class="expandable"> <h2>Items to avoid</h2> <div class="expandable-content"> <p><span><span>In order to keep all University signatures consistent, avoid including the following:</span></span></p> <ul><li><span><span>Your email address. The recipient already has it.</span></span></li> <li><span><span>Inspirational quotes. Some users may be offended, and the quote selected may not support the Waterloo brand.</span></span></li> <li><span><span>Links to personal social media accounts.</span></span></li> <li><span><span>Disclaimers, sustainability statements or anti-phishing statements, unless they are required.</span></span></li> <li><span><span>Unauthorized formatting, including bold, italics, colours or font sizes.</span></span></li> <li><span><span>Graphics, other than the University of Waterloo email optimized logo. Many people use text-only email systems and won't be able to see them. Images may not display properly in other email programs, and a distorted image harms the Waterloo brand. Often, images are treated as attachments and can clog a user's inbox or cause email to be filtered as spam.</span></span></li> </ul></div> </div> </div></div></div><span property="dc:title" content="Official email signatures" class="rdf-meta element-hidden"></span> </div> <div class="links"></div> </div>  </div>  </div> </div> <div id="block-uw-social-media-sharing-social-media-block" class="block block-uw-social-media-sharing block-even"> <div class="content"> <div class="item-list"><ul class="share-buttons"><li class="first"><a href="https://www.facebook.com/sharer/sharer.php?u=https%3A//uwaterloo.ca/brand/downloads-and-resources/email-signatures%3Futm_medium%3Dshareblock&t=Official%20email%20signatures"><img alt="Share via Facebook" src="/brand/profiles/uw_base_profile/modules/custom/uw_social_media_sharing/images/Facebook.png"></a></li> <li><a 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