Pros and Cons of ProntoForms: A Leading Software for Field Operations

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It aims primarily to improve workflows between field and office. Field teams can use the software to submit forms, reports and documents or retrieve job orders, specs and records from headquarters. 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href="/pros-cons-prontoforms-leading-software-field-operations/" title="Pros and Cons of ProntoForms: A Leading Software for Field Operations">Pros and Cons of ProntoForms: A Leading Software for Field Operations</a></li></ul> <div class="why-fo-free"> <a data-modal="#why-fo-free" title="Why FO is free" href="#"> Why is FinancesOnline free <img src="data:image/gif;base64,R0lGODlhAQABAIAAAP///wAAACH5BAEAAAAALAAAAAABAAEAAAICRAEAOw==" data-src="https://financesonline.com/media/themes/fot/dist/img/why.png" data-srcset="https://financesonline.com/media/themes/fot/dist/img/why.png 1x, https://financesonline.com/media/themes/fot/dist/img/why@2x.png 2x" alt="Why FO is free" class="lazyload"> </a> </div> <div class="clearfix"></div> </div> </div> <div class="main-container main-container--post"> <div class="single-page__content"> <div class="row flex-fixer flex-wrap"> <div class="single-page__title col col--75 col--sm"> <h1>Pros and Cons of ProntoForms: A Leading Software for Field Operations</h1> </div> <div class="clearfix"></div> </div> <div class="row"> <div id="content" class="single-page__entry single-page__entry--post col col--75 col--sm"> <div id="rec-post" class="recommended-product recommended-product--placeholder full-width" data-post-id="46661" > <div class="placeholder flex"> <div class="col col--20 col--mb img"> <div class="sk full-width"></div> </div> <div class="col col--60 col--mb desc"> <div class="sk full-width"></div> <div class="flex score"> <div class="col col--33 sk"></div> <div class="col col--33"></div> <div class="col col--33 sk"></div> </div> </div> <div class="col col--20 col--mb buttons"> <div class="sk full-width"></div> <div class="sk full-width"></div> </div> </div> </div> <p><span style="font-weight: 400;">ProntoForms is a popular mobile forms solution that streamlines field communication and documentation via web and mobile interface. It aims primarily to improve workflows between field and office. Field teams can use the software to submit forms, reports and documents or retrieve job orders, specs and records from headquarters. The files can also be enhanced with rich media, GPS, time stamp and signature. </span><span id="more-46661"></span></p><p><span style="font-weight: 400;">The software is cloud-based, hence, it’s scalable, flexible and accessible to businesses of any size. However, it’s most suitable for inspections and audits, installation and maintenance and asset management.</span></p><p><span style="font-weight: 400;">So, can <a href="https://reviews.financesonline.com/p/prontoforms/">ProntoForms</a> be useful to your company? In this article, we’ll discuss the advantages and disadvantages of this solution and go over specific use cases to show you how you can benefit from implementing it.</span></p><p><span style="font-weight: 400;">We’re not the only ones satisfied with our experience as, according to the vendor, the software is used by over 3,500 companies including top global brands like AAA, BP, Toshiba and Unilever.</span></p><p><span style="font-weight: 400;">After a thorough review by our team we can sum up three main ProntoForm benefits you can expect:</span></p><ul> <li style="font-weight: 400;"><span style="font-weight: 400;">Smoother field-office workflows</span></li> <li style="font-weight: 400;"><span style="font-weight: 400;">Better insights for improved field operation</span></li> <li style="font-weight: 400;"><span style="font-weight: 400;">Faster processes with automation and triggers</span></li> </ul><div class="product-award-box" xmlns="http://www.w3.org/1999/html"> <h3 id="hubspot" class="bg-title">TrueContext</h3> <div class="product-award-box__inner"> <div class="product-award-box__left"> <a href="/certificates/" title="An award given to products our B2B experts find especially valuable for companies"><img src="data:image/gif;base64,R0lGODlhAQABAIAAAP///wAAACH5BAEAAAAALAAAAAABAAEAAAICRAEAOw==" data-src="https://sip.financesonline.com/uploads/2022/02/forms2021.png?width=235&token=vjB6MLi6LB8CDb3pBXvVcw" data-srcset="https://sip.financesonline.com/uploads/2022/02/forms2021.png?width=235&token=vjB6MLi6LB8CDb3pBXvVcw 1x, https://sip.financesonline.com/uploads/2022/02/forms2021.png?width=470&token=uwYQI8XOPPmiiFq8XrHZ9Q 2x" alt="An award given to products our B2B experts find especially valuable for companies" class="lazyload"></a> </div> <div class="product-award-box__right"> <p>Try out TrueContext with their free trial</p> <div class="product-award-box__buttons"> <button type="button" data-dst="aHR0cHM6Ly9maW5hbmNlc29ubGluZS5jb20vc2VlL3Byb250b2Zvcm1zLw==" class="btn">VISIT WEBSITE</button> <button type="button" data-dst="aHR0cHM6Ly9maW5hbmNlc29ubGluZS5jb20vc2VlL3Byb250b2Zvcm1zLXRyaWFsLw==" class="btn btn--orange" target="_blank">FREE TRIAL</button> </div> </div> </div> </div><p><span style="font-weight: 400;">The software is available in two price points, Pro and Enterprise, with features varying from basic reporting to analytic suite. Both plans allow for integration with popular and standard business and productivity apps like. Some users argue that pricing is the only drawback they find with this software, but with that level of quality it may actually be worth the price.</span></p><p><span style="font-weight: 400;">Now, let’s take a closer look now at the ProntoForms pros and cons.</span></p><h2 style="text-align: center;">Pros and Cons of ProntoForms</h2><p><span style="font-weight: 400;">We find four functions of this software that make it very useful in field operations. One, it collects data on practically all types of mobile devices. Two, it integrates with a wide range of backend systems. Three, it efficiently analyzes real-time data. And last but not least, it can be deployed really easily. With these aspects combined, ProntoForms can deliver a lot of potential benefits to your company.</span></p><h3><strong>1. Clear field-to-office information flow</strong></h3><p><img class="aligncenter size-full wp-image-46663 lazyload" alt="" width="1252" height="577" sizes="(max-width: 1252px) 100vw, 1252px" data-src="https://financesonline.com/uploads/2017/04/prontoforms_1.jpg" src="data:image/png;base64,iVBORw0KGgoAAAANSUhEUgAAAAQAAAADCAQAAAAe/WZNAAAADklEQVR42mNkgAJGDAYAAFEABCaLYqoAAAAASUVORK5CYII=" data-srcset="https://s.financesonline.com/uploads/2017/04/prontoforms_1.jpg 1252w, https://s.financesonline.com/uploads/2017/04/prontoforms_1-300x138.jpg 300w, https://s.financesonline.com/uploads/2017/04/prontoforms_1-768x354.jpg 768w, https://s.financesonline.com/uploads/2017/04/prontoforms_1-1024x472.jpg 1024w, https://s.financesonline.com/uploads/2017/04/prontoforms_1-93x43.jpg 93w, https://s.financesonline.com/uploads/2017/04/prontoforms_1-315x145.jpg 315w"></p><p><span style="font-weight: 400;">Manual information exchange between field and office is usually slow, cumbersome and error-prone. Printed copies can be misplaced or lost during delivery. Typos, illegible handwriting and incomplete forms add to the problem. Likewise, adding images is clunky and GPS is out of the question. You end up losing time at best and losing face to clients at worst.</span></p><p><span style="font-weight: 400;">That’s why we find ProntoForms almost a necessity if you want to <strong>improve how your business runs at ground level</strong>. Mobile-based communication happens in real time. You can deliver voice and file exchange right away. You can also embed the exchange with rich media, location and time stamps. The result is clear, accurate and timely communication between mobile teams and the headquarters. If you’re in the business of installation, construction, inspection and other field work, you surely already know how important clear communication is.</span></p><p><span style="font-weight: 400;">ProntoForms has other little things that added up together will enhance your overall business competitiveness. For instance, the <strong>autofill integrates with your contact database</strong> and saves you time to enter basic data like names, addresses and contact details. The software also has a library of templates for standard forms. Users can quickly create delivery requests, event registrations and other basic forms. However, for the less tech savvy, developing customized forms can be difficult. You’ll need some skills tweaking codes to use strings.</span></p><p><span style="font-weight: 400;">ProntoForms also links to your backoffice system, allowing field teams to <strong>transmit reports over cloud in real time</strong>. In reality, field and office often need to exchange the same file numerous times for compliance; hence, the real-time exchange really speeds up the whole process.</span></p><h3><strong>2. Crucial information is transmitted fast</strong></h3><p><img class="aligncenter size-full wp-image-46664 lazyload" alt="" width="1252" height="577" sizes="(max-width: 1252px) 100vw, 1252px" data-src="https://financesonline.com/uploads/2017/04/prontoforms_2.jpg" src="data:image/png;base64,iVBORw0KGgoAAAANSUhEUgAAAAQAAAADCAQAAAAe/WZNAAAADklEQVR42mNkgAJGDAYAAFEABCaLYqoAAAAASUVORK5CYII=" data-srcset="https://s.financesonline.com/uploads/2017/04/prontoforms_2.jpg 1252w, https://s.financesonline.com/uploads/2017/04/prontoforms_2-300x138.jpg 300w, https://s.financesonline.com/uploads/2017/04/prontoforms_2-768x354.jpg 768w, https://s.financesonline.com/uploads/2017/04/prontoforms_2-1024x472.jpg 1024w, https://s.financesonline.com/uploads/2017/04/prontoforms_2-93x43.jpg 93w, https://s.financesonline.com/uploads/2017/04/prontoforms_2-315x145.jpg 315w"></p><p><span style="font-weight: 400;">Field emergencies happen in a blink of an eye and the field supervisor has to relay critical information fast to headquarters to make decisions. Safety issues, unexpected discoveries, malfunctioning equipment, these things require quick decisions and management and other stakeholders must be informed now, not later.</span></p><p><span style="font-weight: 400;">Sending manual copies, placing calls or sending emails is uncoordinated and can lead to missed information or judgment lapses. In instances like this, <strong>you don’t just need quick communication, but a coordinated one.</strong> Major decisions usually demand the opinion of various key players like top executives, investors and experts. This is where we appreciate the hidden benefit of ProntoForms. It’s like the accident insurance you need but hope won’t use.</span></p><p><span style="font-weight: 400;">The mobile form solution features <strong>automation and triggers that are valuable in emergencies</strong>. For example, a FAIL inspection outcome sends an automatic SMS or email notice to stakeholders. Once set up, the software can also trigger job orders to relevant field technicians to remedy the issue at once.</span></p><h3><strong>3. Fast tracking of audits and compliance processes</strong></h3><p><img class="aligncenter size-full wp-image-46665 lazyload" alt="" width="1252" height="577" sizes="(max-width: 1252px) 100vw, 1252px" data-src="https://financesonline.com/uploads/2017/04/prontoforms_3.jpg" src="data:image/png;base64,iVBORw0KGgoAAAANSUhEUgAAAAQAAAADCAQAAAAe/WZNAAAADklEQVR42mNkgAJGDAYAAFEABCaLYqoAAAAASUVORK5CYII=" data-srcset="https://s.financesonline.com/uploads/2017/04/prontoforms_3.jpg 1252w, https://s.financesonline.com/uploads/2017/04/prontoforms_3-300x138.jpg 300w, https://s.financesonline.com/uploads/2017/04/prontoforms_3-768x354.jpg 768w, https://s.financesonline.com/uploads/2017/04/prontoforms_3-1024x472.jpg 1024w, https://s.financesonline.com/uploads/2017/04/prontoforms_3-93x43.jpg 93w, https://s.financesonline.com/uploads/2017/04/prontoforms_3-315x145.jpg 315w"></p><p><span style="font-weight: 400;">This benefit is related to emergencies, albeit the scenario is less urgent. Still, audits and compliance have to be resolved quickly the better you can get back to business. </span></p><p><span style="font-weight: 400;">We all can relate to sorting through files and bugging different departments to find documents being asked by an auditor. Our search can lead us to the stockroom or rows of filing cabinets; meanwhile, we can’t focus on working. </span></p><p><span style="font-weight: 400;"><strong>Storing important documents in a centralized cloud base</strong> makes it easy to retrieve them. You can store files in various formats, such as, PDF, DOC, TXT or HTML. Updates are also synced immediately, so your documents are always up-to-date.</span></p><p><span style="font-weight: 400;">Likewise, the solution has intuitive search; locating files is much like Googling for today’s weather. We like it that you can also use different filename formats, including date, time, location and name. This is a simple but quick way to index your files for quick retrieval.</span></p><h3><strong>4. Analytics give you operational insights</strong></h3><p><img class="aligncenter size-full wp-image-46666 lazyload" alt="" width="1252" height="577" sizes="(max-width: 1252px) 100vw, 1252px" data-src="https://financesonline.com/uploads/2017/04/prontoforms_4.jpg" src="data:image/png;base64,iVBORw0KGgoAAAANSUhEUgAAAAQAAAADCAQAAAAe/WZNAAAADklEQVR42mNkgAJGDAYAAFEABCaLYqoAAAAASUVORK5CYII=" data-srcset="https://s.financesonline.com/uploads/2017/04/prontoforms_4.jpg 1252w, https://s.financesonline.com/uploads/2017/04/prontoforms_4-300x138.jpg 300w, https://s.financesonline.com/uploads/2017/04/prontoforms_4-768x354.jpg 768w, https://s.financesonline.com/uploads/2017/04/prontoforms_4-1024x472.jpg 1024w, https://s.financesonline.com/uploads/2017/04/prontoforms_4-93x43.jpg 93w, https://s.financesonline.com/uploads/2017/04/prontoforms_4-315x145.jpg 315w"></p><p><span style="font-weight: 400;">ProntoForms analytics can surface problematic patterns, correlations between disparate events; and bottlenecks.</span></p><p><span style="font-weight: 400;">Even if you employ standard operating procedures, you can still improve the process. All you need is <strong>insight consolidated from ground data</strong>. We find ProntoForms useful beyond connecting devices and systems–you can use it to improve workflows.</span></p><p><span style="font-weight: 400;">It helps you to collect real-time field data, some of which may hide clues for improvement. For example, analytics can plot which specific operational step triggers the most red flags. You can focus your energy on improving this step and create the biggest positive impact at once.</span></p><h3><strong>5. Dispatch fast and monitor field operations</strong></h3><p><img class="aligncenter size-full wp-image-46668 lazyload" alt="" width="1252" height="577" sizes="(max-width: 1252px) 100vw, 1252px" data-src="https://financesonline.com/uploads/2017/04/prontoforms_6.jpg" src="data:image/png;base64,iVBORw0KGgoAAAANSUhEUgAAAAQAAAADCAQAAAAe/WZNAAAADklEQVR42mNkgAJGDAYAAFEABCaLYqoAAAAASUVORK5CYII=" data-srcset="https://s.financesonline.com/uploads/2017/04/prontoforms_6.jpg 1252w, https://s.financesonline.com/uploads/2017/04/prontoforms_6-300x138.jpg 300w, https://s.financesonline.com/uploads/2017/04/prontoforms_6-768x354.jpg 768w, https://s.financesonline.com/uploads/2017/04/prontoforms_6-1024x472.jpg 1024w, https://s.financesonline.com/uploads/2017/04/prontoforms_6-93x43.jpg 93w, https://s.financesonline.com/uploads/2017/04/prontoforms_6-315x145.jpg 315w"></p><p><span style="font-weight: 400;">The software helps any business with on-location operations <strong>dispatch field jobs with more accurate information</strong>. ProntoForms integrates with the mobile device’s GPS to locate specific addresses and best routes. Companies with strict field service delivery period can stick to their schedule better and fulfill their SLAs.</span></p><p><span style="font-weight: 400;">Furthermore, headquarters can easily monitor field operations. GPS, time stamps, and signatures are useful to <strong>track what’s going on in the field</strong> at the moment<strong>.</strong> Meanwhile, dashboards and reports consolidate these “moments” to <strong>measure field job performance</strong> using accurate metrics like time, compliance and customer satisfaction.</span></p><h3><strong>6. Manage assets better</strong></h3><p><img class="aligncenter size-full wp-image-46667 lazyload" alt="" width="1252" height="577" sizes="(max-width: 1252px) 100vw, 1252px" data-src="https://financesonline.com/uploads/2017/04/prontoforms_5.jpg" src="data:image/png;base64,iVBORw0KGgoAAAANSUhEUgAAAAQAAAADCAQAAAAe/WZNAAAADklEQVR42mNkgAJGDAYAAFEABCaLYqoAAAAASUVORK5CYII=" data-srcset="https://s.financesonline.com/uploads/2017/04/prontoforms_5.jpg 1252w, https://s.financesonline.com/uploads/2017/04/prontoforms_5-300x138.jpg 300w, https://s.financesonline.com/uploads/2017/04/prontoforms_5-768x354.jpg 768w, https://s.financesonline.com/uploads/2017/04/prontoforms_5-1024x472.jpg 1024w, https://s.financesonline.com/uploads/2017/04/prontoforms_5-93x43.jpg 93w, https://s.financesonline.com/uploads/2017/04/prontoforms_5-315x145.jpg 315w"></p><p><span style="font-weight: 400;">ProntoForms’ real-time routing, preset forms with rich data and dashboards can also be used to <strong>manage remote assets.</strong> For instance, specs, photos, inspection reports and relevant asset data can be dispatched right away to field technicians, who, in turn, can make the right decisions on location.</span></p><p><span style="font-weight: 400;">Conversely, field technicians can fill up form templates and attach rich data like photos and sketches to generate accurate field reports. The field reports can be <strong>enhanced with GPS, signatures and time stamps. </strong></span></p><p><span style="font-weight: 400;">Meantime, the reports can be collated by dashboards to give you the big picture on the managed asset, including its history, performance status and recommended resolutions. ProntoForms can be used to manage internal assets or as an SLA to customers’ assets.</span></p><h3><strong>Conclusion</strong></h3><p><span style="font-weight: 400;">If your business involves field operation whatever the scale is, coordination and clear communication are critical. On this note, ProntoForms may not be an option for you, but a requirement to help you stay competitive.</span></p><div class="product-read-more"> <div class="product-read-more__txt"> <p>Detailed TrueContext Review</p> </div> <div class="product-read-more__btn"> <a href="https://reviews.financesonline.com/p/prontoforms/" title="Read more" class="btn">READ MORE</a> </div> </div> <div id="fot-social" class="fot-social" data-id="46661" data-type="post" data-url="https://financesonline.com/pros-cons-prontoforms-leading-software-field-operations/" style="opacity: 0;"> <div class="fot-social__el fot-social__el--network "> <span class="icon icon--network"></span> <span class="count">20<span class="shares"> shares</span></span> </div> <a class="fot-social__el fb fb-button" href="https://www.facebook.com/sharer/sharer.php?u=https://financesonline.com/pros-cons-prontoforms-leading-software-field-operations/" target="_blank"> <div> <span class="icon icon--fb"></span> <span class="txt">Share</span> </div> <span class="count">17</span> </a> <a class="fot-social__el tw" href="http://twitter.com/share?url=https://financesonline.com/pros-cons-prontoforms-leading-software-field-operations/" target="_blank"> <div> <span class="icon icon--tw"></span> <span class="txt">Tweet</span> </div> <span class="count">3</span> </a> <a class="fot-social__el li" href="https://www.linkedin.com/shareArticle?mini=true&url=https://financesonline.com/pros-cons-prontoforms-leading-software-field-operations/" target="_blank"> <div> <span class="icon icon--in"></span> <span class="txt">Share</span> </div> </a> </div> <div id="fot-social-inline" class="fot-social fot-social--inline"> <a class="fot-social__el fb fb-button" href="https://www.facebook.com/sharer/sharer.php?u=https://financesonline.com/pros-cons-prontoforms-leading-software-field-operations/" target="_blank"> <span> <span class="icon icon--fb"></span> <span class="txt">Share</span> </span> <span class="count">17</span> </a> <a class="fot-social__el tw" href="http://twitter.com/share?url=https://financesonline.com/pros-cons-prontoforms-leading-software-field-operations/" target="_blank"> <span> <span class="icon icon--tw"></span> <span class="txt">Tweet</span> </span> <span class="count">3</span> </a> <a class="fot-social__el li" href="https://www.linkedin.com/shareArticle?mini=true&url=https://financesonline.com/pros-cons-prontoforms-leading-software-field-operations/" target="_blank"> <span> <span class="icon icon--in"></span> <span class="txt">Share</span> </span> </a> <div class="fot-social__el fot-social__el--network "> <span class="icon icon--network"></span> <span class="count">20<span class="shares"> shares</span></span> </div> </div> <div class="single-page__author"> <div class="single-page__avatar"> <img src="data:image/gif;base64,R0lGODlhAQABAIAAAP///wAAACH5BAEAAAAALAAAAAABAAEAAAICRAEAOw==" data-src="https://sip.financesonline.com/uploads/2020/07/stephanie_seymour.jpeg?width=100&token=akr1GTyxK93YZn_vMjbosA" alt="Stephanie Seymour" class="lazyload" onerror="this.onerror=null; this.src='https://financesonline.com/media/themes/fot/dist/img/svg/user-avatar.svg'" > </div> <div class="single-page__author__desc"> <h4>By <a href="/author/stephanie/" title="Stephanie Seymour">Stephanie Seymour</a></h4> <p>Stephanie Seymour is a senior business analyst and one of the crucial members of the FinancesOnline research team. 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