Publishing hassles? Organizing & managing your site

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tag-link-position-13" style="font-size: 27.164179104478px;" aria-label="Data (17 items)">Data</a>, <a href="https://www.idea.org/blog/tag/dissemination/" class="tag-cloud-link tag-link-134 tag-link-position-14" style="font-size: 25.970149253731px;" aria-label="dissemination (14 items)">dissemination</a>, <a href="https://www.idea.org/blog/tag/e-learning/" class="tag-cloud-link tag-link-81 tag-link-position-15" style="font-size: 22.537313432836px;" aria-label="e-learning (8 items)">e-learning</a>, <a href="https://www.idea.org/blog/tag/education/" class="tag-cloud-link tag-link-192 tag-link-position-16" style="font-size: 26.716417910448px;" aria-label="education (16 items)">education</a>, <a href="https://www.idea.org/blog/tag/evaluation/" class="tag-cloud-link tag-link-135 tag-link-position-17" style="font-size: 26.268656716418px;" aria-label="evaluation (15 items)">evaluation</a>, <a href="https://www.idea.org/blog/tag/exhibits/" class="tag-cloud-link tag-link-53 tag-link-position-18" 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style="font-size: 29.253731343284px;" aria-label="outreach (24 items)">outreach</a>, <a href="https://www.idea.org/blog/tag/personalization/" class="tag-cloud-link tag-link-137 tag-link-position-40" style="font-size: 21.044776119403px;" aria-label="personalization (6 items)">personalization</a>, <a href="https://www.idea.org/blog/tag/planning/" class="tag-cloud-link tag-link-139 tag-link-position-41" style="font-size: 24.925373134328px;" aria-label="planning (12 items)">planning</a>, <a href="https://www.idea.org/blog/tag/publishing/" class="tag-cloud-link tag-link-179 tag-link-position-42" style="font-size: 22.537313432836px;" aria-label="publishing (8 items)">publishing</a>, <a href="https://www.idea.org/blog/tag/smartphone/" class="tag-cloud-link tag-link-114 tag-link-position-43" style="font-size: 21.044776119403px;" aria-label="smartphone (6 items)">smartphone</a>, <a href="https://www.idea.org/blog/tag/social-media-2/" class="tag-cloud-link tag-link-51 tag-link-position-44" style="font-size: 26.716417910448px;" aria-label="social media (16 items)">social media</a>, <a href="https://www.idea.org/blog/tag/study/" class="tag-cloud-link tag-link-133 tag-link-position-45" style="font-size: 21.791044776119px;" aria-label="study (7 items)">study</a>, <a href="https://www.idea.org/blog/tag/twitter/" class="tag-cloud-link tag-link-164 tag-link-position-46" style="font-size: 22.537313432836px;" aria-label="Twitter (8 items)">Twitter</a>, <a href="https://www.idea.org/blog/tag/user-interface/" class="tag-cloud-link tag-link-20 tag-link-position-47" style="font-size: 28.358208955224px;" aria-label="user interface (21 items)">user interface</a>, <a href="https://www.idea.org/blog/tag/video/" class="tag-cloud-link tag-link-118 tag-link-position-48" style="font-size: 21.791044776119px;" aria-label="video (7 items)">video</a>, <a href="https://www.idea.org/blog/tag/visitors/" class="tag-cloud-link tag-link-97 tag-link-position-49" style="font-size: 25.522388059701px;" aria-label="visitors (13 items)">visitors</a>, <a href="https://www.idea.org/blog/tag/visualization/" class="tag-cloud-link tag-link-199 tag-link-position-50" style="font-size: 21.044776119403px;" aria-label="visualization (6 items)">visualization</a> </div> </div> <div class="js-ajax-frame"> <section class="post-list"> <h3>Recent posts</h3> <article class="post"> <div class="article-footer"> <time datetime="2014">5 Mar 2014</time> <h4><a href="https://www.idea.org/blog/2014/03/05/gender-role-literacy-girls-in-science/">Gender role literacy: Girls in science?</a></h4> </div> <p>There are gender wars, and then there are casualties. It wasn’t until 2011 that the behemoth toymaker LEGO acknowledged girls’ desire to build with bricks, even though the company had long before made a seemingly effortless pivot to co-branding, video games, and major motion pictures. So it’s little wonder that girls face all-too-real obstacles when <a href="https://www.idea.org/blog/2014/03/05/gender-role-literacy-girls-in-science/">[…]</a></p> <a class="more" href="https://www.idea.org/blog/2014/03/05/gender-role-literacy-girls-in-science/">Read more</a> </article> <article class="post"> <div class="article-footer"> <time datetime="2013">9 Dec 2013</time> <h4><a href="https://www.idea.org/blog/2013/12/09/challenges-of-crowdsourcing-analysis-of-historypin/">Challenges of crowdsourcing: Analysis of Historypin</a></h4> </div> <p>Crowdsourcing can build virtual community, engage the public, and build large knowledge databases about science and culture. But what does it take, and how fast can you grow? For some insight, we look at a crowdsourced history site: Historypin is an appealing database of historical photos, with dates, locations, captions, and other metadata. It’s called History <a href="https://www.idea.org/blog/2013/12/09/challenges-of-crowdsourcing-analysis-of-historypin/">[…]</a></p> <a class="more" href="https://www.idea.org/blog/2013/12/09/challenges-of-crowdsourcing-analysis-of-historypin/">Read more</a> </article> <article class="post"> <div class="article-footer"> <time datetime="2013">18 Nov 2013</time> <h4><a href="https://www.idea.org/blog/2013/11/18/dinovember-creative-literacy-starts-young/">Dinovember: Creative literacy starts young</a></h4> </div> <p>“Uh-oh,” Refe Tuma heard his girls whisper. “Mom and Dad are not going to like this.” It’s Dinovember, and his family’s plastic dinosaurs have been getting into mischief all month. Every year, Tuma and his wife devote the month of November to “convincing our children that, while they sleep, their plastic dinosaur figures come to life. Related <a href="https://www.idea.org/blog/2013/11/18/dinovember-creative-literacy-starts-young/">[…]</a></p> <a class="more" href="https://www.idea.org/blog/2013/11/18/dinovember-creative-literacy-starts-young/">Read more</a> </article> </section> </div> </div> </div> </div> </header> <main role="main" id="main"><div id="twocolumns"> <div class="container"> <h1>Publishing hassles? Organizing & managing your site</h1> <div class="twocolumns-holder"> <section id="content" class="about-holder img-posts"> <article class="post"> <p><strong>Finding a sensible and sustainable way to provide web site visitors with fresh information is crucial.<br /> </strong></p> <table border="0" cellspacing="3" cellpadding="0" width="386" align="right"> <tbody> <tr> <td align="right"> <img src="http://www.idea.org/i/dissemination/irvindale-cow-smaller.jpg" border="0" alt="" vspace="4" width="357" height="235" /><br /> <br />A mobile Guernsey, such as Minnie, is not a sensible way to distribute fresh milk. To be effective, educational projects need to find a sensible and sustainable method of disseminating fresh information to users. </td> </tr> </tbody> </table> <p>Educational projects have a wealth of valuable information to share with their target audiences. Because most people either have access to the Internet or know someone who does, disseminating information through a project web site can be extremely effective. Indeed, a project may even be judged by the efficacy of its web site.</p> <p>While a web site is a crucial component of an effective educational program, the process of launching and maintaining a web site can be daunting.</p> <table border="0" cellspacing="3" cellpadding="0" width="230" align="left"> <tbody> <tr> <td width="189" align="left"> <div><img src="http://www.idea.org/i/dissemination/samplePluggedInFruit-01.jpg" border="0" alt="" width="184" height="184" /><br /> Project managers and authors often find web site development to be a confusing and illogical process.</p> </div> </td> <td align="left"></td> </tr> </tbody> </table> <p></p> <p>More often than not, project directors and content developers are not experts in the technical aspects of web design. Creating a web site can seem like an illogical and confusing process. Even when they have a solid outline and content for a web site, project directors must rely on technical experts for their hardware, software, hosting, design, and maintenance needs. When even the seemingly straightforward process of posting a new article to the site necessitates the involvement of a technical expert and a staff liaison, the development and maintenance of a web site can become a drain on the project’s financial and human resources.</p> <p>Aside from the question of resource allocation, such a process means that those most intimately involved in the project do not have direct access to the site. Going through an intermediary, such as a Webmaster, can mean delays in posting information, which can negatively impact the delivery of fresh content to users. In addition, authors and project directors can feel disempowered and frustrated while waiting for critical content to be added to the site, and waiting again while changes or corrections are incorporated.</p> <p>Over time, using the traditional approach to web design and maintenance can result in a site becoming overgrown with outdated or irrelevant content. Without constant vigilance, a web site can become difficult to navigate, links can become inoperative, and users can become frustrated when they can’t find the information they need.</p> <p>In order to effectively disseminate educational information, projects need to find a sensible and sustainable way to provide users with fresh information. Content management software can provide a solution by giving content developers and project managers direct access to their web site.</p> <p><strong>See recipes for <a href="http://www.idea.org/page101.html">improving dissemination</a> »</strong></p> <div class='yarpp-related'> <h3>Related posts:</h3><ol> <li><a href="https://www.idea.org/blog/2006/05/02/relying-on-webmasters/" rel="bookmark" title="Relying on Webmasters">Relying on Webmasters </a> <small>Enabling project staff to update and post new site content prevents bottlenecks. Just as this June 24, 1959...</small></li> <li><a href="https://www.idea.org/blog/2006/05/02/authors-lack-technical-expertise/" rel="bookmark" title="Authors lack technical expertise">Authors lack technical expertise </a> <small>WYSIWYG user interfaces enable non-technical personnel to publish site content. With a simple, web-based interface, project directors need...</small></li> <li><a href="https://www.idea.org/blog/2006/05/02/accumulating-outdated-content/" rel="bookmark" title="Accumulating outdated content">Accumulating outdated content </a> <small>Technological tools can routinely prune obsolete web site content. Problem As a website grows, it tends to accumulate...</small></li> <li><a href="https://www.idea.org/blog/2006/05/02/expense-of-web-design/" rel="bookmark" title="Expense of web design">Expense of web design </a> <small>Separating a site’s design from its content makes a re-design less costly. Problem It’s expensive to pay for...</small></li> <li><a href="https://www.idea.org/blog/2006/05/02/site-difficult-to-update/" rel="bookmark" title="Site difficult to update">Site difficult to update </a> <small>Implementing a web-based content management system helps keep your site fresh. Since we are not all born technical...</small></li> </ol> </div> </article> <section class="comment-respond"> <div id="respond" class="comment-respond"> <h3 id="reply-title" class="comment-reply-title">Leave a Reply <small><a rel="nofollow" id="cancel-comment-reply-link" href="/blog/2006/05/02/publishing-hassles-organizing-managing-your-site/#respond" style="display:none;">Cancel reply</a></small></h3> <form action="https://www.idea.org/blog/wp-comments-post.php" method="post" id="commentform" class="comment-form"> <p class="comment-notes"><span id="email-notes">Your email address will not be published.</span> Required fields are marked <span class="required">*</span></p><p class="comment-form-author"><label for="author">Name <span class="required">*</span></label> <input id="author" name="author" type="text" value="" size="30" maxlength="245" required='required' /></p> <p class="comment-form-email"><label for="email">Email <span class="required">*</span></label> <input id="email" name="email" type="text" value="" size="30" maxlength="100" aria-describedby="email-notes" required='required' /></p> <p class="comment-form-url"><label for="url">Website</label> <input id="url" name="url" type="text" value="" size="30" maxlength="200" /></p> <p class="comment-form-comment"><label for="comment">Comment</label> <textarea id="comment" name="comment" cols="45" rows="8" maxlength="65525" required="required"></textarea></p><p class="form-submit"><input name="submit" type="submit" id="submit" class="submit" value="Post Comment" /> <input type='hidden' name='comment_post_ID' value='303' id='comment_post_ID' /> <input type='hidden' name='comment_parent' id='comment_parent' value='0' /> </p><p style="display: none;"><input type="hidden" id="akismet_comment_nonce" name="akismet_comment_nonce" value="6197755158" /></p><p style="display: none;"><input type="hidden" id="ak_js" name="ak_js" value="75"/></p> </form> </div> </section> </section> <aside id="sidebar"> <section class="widget inner-text"> <h3>Related posts</h3> <article class="post"> <h2><a href="https://www.idea.org/blog/2006/05/02/relying-on-webmasters/">Relying on Webmasters<i class="icon-arrow-right-alt1"></i></a></h2> <p>Enabling project staff to update and post new site content prevents bottlenecks. Just as this June 24, 1959 evening rush hour traffic jam on Chicago’s Congress Expressway caused bottlenecks, so can webmasters who are responsible for posting web content. Allowing authors and project staff to post directly to a web site can bypass the bottleneck. <a href="https://www.idea.org/blog/2006/05/02/relying-on-webmasters/">[…]</a></p> </article> <article class="post"> <h2><a href="https://www.idea.org/blog/2006/05/02/authors-lack-technical-expertise/">Authors lack technical expertise<i class="icon-arrow-right-alt1"></i></a></h2> <p>WYSIWYG user interfaces enable non-technical personnel to publish site content. With a simple, web-based interface, project directors need not deal with complex, impenetrable code. Problem The design of the website may look wonderful, but the project director can’t effectively place or update online content. Solution A simple, web-based interface allows project directors and authors to <a href="https://www.idea.org/blog/2006/05/02/authors-lack-technical-expertise/">[…]</a></p> </article> <article class="post"> <h2><a href="https://www.idea.org/blog/2006/05/02/accumulating-outdated-content/">Accumulating outdated content<i class="icon-arrow-right-alt1"></i></a></h2> <p>Technological tools can routinely prune obsolete web site content. Problem As a website grows, it tends to accumulate outdated content that detracts from the site’s effectiveness. Like wilted sunflowers, outdated content can detract from the attractiveness and usefulness of your web site. Solution Content management software allows a project to set content expiration dates and <a href="https://www.idea.org/blog/2006/05/02/accumulating-outdated-content/">[…]</a></p> </article> <article class="post"> <h2><a href="https://www.idea.org/blog/2006/05/02/expense-of-web-design/">Expense of web design<i class="icon-arrow-right-alt1"></i></a></h2> <p>Separating a site’s design from its content makes a re-design less costly. Problem It’s expensive to pay for the services of a web designer, and doubly expensive if you decide to change the site’s design at some point during the site’s life cycle. Solution Separate a website’s content, design, and structure, so the design can <a href="https://www.idea.org/blog/2006/05/02/expense-of-web-design/">[…]</a></p> </article> <article class="post"> <h2><a href="https://www.idea.org/blog/2006/05/02/site-difficult-to-update/">Site difficult to update<i class="icon-arrow-right-alt1"></i></a></h2> <p>Implementing a web-based content management system helps keep your site fresh. Since we are not all born technical geniuses, we often rely on other to update our sites… a recipe for stagnation and delay. Problem It’s so difficult to update web content that the site becomes stale and visitors don’t return. 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