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<!DOCTYPE html><html lang="en-US"><head><script>(function(w,d,s,l,i){w[l]=w[l]||[];w[l].push({'gtm.start':new Date().getTime(),event:'gtm.js'});var f=d.getElementsByTagName(s)[0],j=d.createElement(s),dl=l!='dataLayer'?'&l='+l:'';j.async=true;j.src='https://www.googletagmanager.com/gtm.js?id='+i+dl;f.parentNode.insertBefore(j,f);})(window,document,'script','dataLayer','GTM-5MRHB7J');</script><title>Privacy Statement</title><meta http-equiv="content-type" content="text/html; charset=utf-8"><meta name="description" content=""><meta name="keywords" content="KnowledgeBase, knowledge base, universities, colleges, higher education, knowledge sharing, knowledge collaboration, technical support self-service solutions"><meta name="application-name" content="University KnowledgeBase"><meta name="viewport" content="width=device-width, initial-scale=1.0"><link rel="canonical" href="https://kb.ndsu.edu/it/page.php?id=96957"><script src="/css/common.js" type="text/javascript"></script><link rel="stylesheet" type="text/css" media="screen" href="/css/froala-editor@3.2.2/froala_style.min.css"><link rel="stylesheet" type="text/css" media="screen" href="/css/froala-editor@3.2.2/froala_override.css"><link rel="stylesheet" type="text/css" media="screen" href="/css/tinymce@5/content.css"><link rel="stylesheet" type="text/css" media="screen" href="/css/default_layout1.css?v=20250405"><style></style> <link rel="stylesheet" href="https://stackpath.bootstrapcdn.com/bootstrap/4.3.1/css/bootstrap.min.css"/> <link rel="stylesheet" id="ndsustyles" href="/images/group406/logo/css/kb-styles.css" /> <link rel="stylesheet" href="https://cdnjs.cloudflare.com/ajax/libs/flexboxgrid/6.3.1/flexboxgrid.min.css" />  <link rel="stylesheet" href="https://cdn.datatables.net/v/dt/dt-1.10.20/cr-1.5.2/r-2.2.3/sp-1.0.1/datatables.min.css" /> <style> /* Bootstrap overrides */ p { margin-top: 1em; 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} a.feedback-btn-link:hover, button.feedback-btn-link:hover, .doc-info .boxlink:hover { background-color: #000; border-color: inherit; color: #fff; } /* Code formatting requested from Nick Dusek */ pre { color: #000000; background-color: #e8e8e8; padding: 0.5em; font-size: 0.9rem; border-radius: 0.5em; } code { color: #000000; }</style><link rel="stylesheet" type="text/css" media="screen" href="/css/uw-buttons.css"><link rel="stylesheet" type="text/css" media="print" href="/css/print.css"></head><body><h1 class="hidden">Privacy Statement</h1><noscript><iframe src="https://www.googletagmanager.com/ns.html?id=GTM-5MRHB7J" height="0" width="0" style="display:none;visibility:hidden"></iframe></noscript><div id="skip-nav"><a href="#maincontent">Skip navigation</a></div><div id="body-container"><header role="banner"><div id="top-links"><div class="section group top"><div class="col span_top_1_of_3"><span class="hidden">Privacy Statement</span></div><div class="col span_top_2_of_3"><div id="top-left-links"><ul><li class="first"><a href="https://www.ndsu.edu/">North Dakota State University</a></li></ul></div></div><div class="col span_top_3_of_3"><div id="top-right-links"><ul><li class="first"><a href="https://www.ndsu.edu/about/">About</a></li><li><a href="https://www.ndsu.edu/academics/">Academics</a></li><li><a href="https://www.ndsu.edu/admission/">Admission</a></li><li><a href="https://kb.ndsu.edu/internal">Internal Login</a></li></ul></div></div></div></div><div id="logo-search"><div class="section group logo-search"><div class="col span_logo-search_1_of_2"><div id="group-logo"><a href="./"><span class="group-name">Knowledge Base</span></a></div></div><div class="col span_logo-search_2_of_2"><div id="search-form" class="upper" role="search"><form accept-charset="UTF-8" method="get" action="search.php" title="Search"><span id="resultc" role="status" aria-live="polite"></span><br><label for="q" class="hidden">Search term</label><input class="inputBox" id="q" type="text" name="q" placeholder="Search the KB..." value="" size="36" maxlength="140" onkeyup="resultC(this.value)" aria-controls="resultc" aria-autocomplete="both" > <input class="search" type="submit" value="SEARCH"></form></div><script>if(document.getElementsByClassName("search")){document.getElementsByClassName("search")[0].addEventListener("click", searchBtn);}</script></div></div></div><div id="header-banner"><p>Welcome to the new Unified Knowledge Base! This site allows you to search documentation from all of our NDSU KB sites:</p> <ul> <li><a href="https://kb.ndsu.edu/aa">Academic Affairs</a></li> <li><a href="https://kb.ndsu.edu/fa">Finance and Administration</a> (coming soon)</li> <li><a href="https://kb.ndsu.edu/it">Information Technology</a></li> <li><a href="https://kb.ndsu.edu/research">Research and Creative Activity</a> (coming soon)</li> </ul></div></header><div id="container"><div id="middle-sect1"><main id="maincontent" role="main"><div id="page-content" role="article"><div class="fr-element fr-view"><h1 class="title">Privacy Statement</h1><div style="float:right;text-align:right;padding:1px;border-radius:2px;"></div><div class="doc-summary">The policy of the North Dakota State University is to respect the privacy of all users of information technology services. This electronic privacy statement is intended to inform clients of our information gathering and usage practices.</div><div class="doc-body"><h2>Use of Information: </h2> <div>Electronic records needed to support NDSU IT functions are retained, managed, and accessible in accordance with established records disposition authorizations to the extent permitted or authorized by law. Electronic records will be identified, managed, protected, and retained as long as they are needed to meet administrative, fiscal, or legal requirements. </div> <h2>Information Safeguarding: </h2> <div>Information security is an area of major concern in higher education; without it, an institution's private data and intellectual property could be compromised. </div> <div></div> <div>NDSU must continually reassess the threats and risks to private data, confidential information, and intellectual property, creating a secure electronic information environment. Information safeguarding requires participation from everyone in the campus community and leadership at all levels, especially in the areas of policies, procedures, governance, and infrastructure. Information security, in today's world, is everyone's responsibility, just as it is to work safely in the workplace. Individual privacy rights and open access to information must be protected as much as legally and practically possible. </div> <h2>Public Disclosure: </h2> <div>Electronic records stored and received by NDSU are subject to the access and confidentiality provisions of state and federal law. NDSU provides security and privacy for information stored and received on its systems and services. In addition, the following information provided to us is protected from disclosure to the public: personal, copyright, research, trademark, and proprietary information; unless otherwise specified by the owner. Information not specifically addressed in this document may be disclosed pursuant to the North Dakota Open Records Law. </div> <div></div> <div>North Dakota law specifies in NDCC Ch.44-04-18 that "Except as otherwise specifically provided by law, all records of a public entity are public records, open and accessible for inspection during reasonable office hours." All information provided to, stored, or collected electronically that is not specifically exempted by state or federal law should be considered as an "open record" and may be released upon any request of the public. </div> <h2>Network Traffic Logs: </h2> <div>In the course of ensuring network security and consistent services for all clients, we employ software programs to do such things as monitor network traffic, identify unauthorized access to nonpublic information, enforce access rights and user quotas, detect computer vulnerabilities, and other software that might damage university computers. In the course of such monitoring, the information detected from these activities is used only for monitoring for compliance with law and policy and for the purpose of maintaining the security and performance of NDSU's networks and computer systems. Personally identifiable information from these activities is not released to any party without consent unless required or authorized by law. </div> <h2>Desktop Services: </h2> <div>In the course of ensuring network security and consistent services, it may be necessary to audit NDSU owned desktops regarding: </div> <div> <ul> <li>Operating system installation and maintenance. </li> <li>Hardware installation, repairs, and upgrades. </li> <li>Software licensing, application installation and configuration. </li> </ul> </div> <div>In the course of such an audit, personal, copyrighted, research, trademarked or proprietary data on the client's machine will not be purposely or intentionally reviewed unless there is valid and/or legal reason to do so. </div> <h2>Remote Desktop: </h2> <div>The Desktop Support Team may install and maintain an application that will enable efficient and remote management and maintenance of the user's desktop. The application may also be used for the following: </div> <div> <ul> <li>Remotely turn computers on and off. </li> <li>Automatically update antivirus definitions. </li> <li>Edit the system registry. </li> <li>Automatically update the computers operating system. </li> <li>Inventory hardware and software. </li> <li>Install and remove software applications automatically. </li> </ul> At no time will personal, copyrighted, trademarked, proprietary, or research data on the client's machine be reviewed unless there is valid and/or legal reason to do so. </div> <h2>Server Logs: </h2> <div>NDSU servers routinely collect and store information from online visitors to facilitate management and improve service of those server and services. This information may include Web pages visited, the date and time of the visit, the Internet address (URL or IP address) of the referring site, the domain name and IP address from which the access occurred, the version of browser used, the capabilities of the browser, and search terms used on the search engines. We make no attempt to identify individual visitors from this information; no personally identifiable information is released to external parties without consent unless required or authorized by law. </div> <h2>Cookies: </h2> <div>Cookies are pieces of information stored by the Web browser on behalf of a Web site and returned to the Web site on request. The NDSU Web site(s) may use cookies for two purposes: to carry data about the current session at the site from one Web page to the next, and/or to identify to the site between visits. The cookie setting may be turned off in the computer's browser, or the browser may be set to send a request to the client prompting the client to accept the new cookie. Some pages may not function properly if the cookies are turned off. Unless otherwise notified on the NDSU Web site, NDSU will not store data, other than for these two purposes, in cookies. Cookies remain on the computer. NDSU does not store cookies or forward them to any external parties. Unless otherwise noted on the Web site, NDSU does not use cookies to track movement among different Web sites and does not exchange cookies with other entities. </div> <div></div> <div>NDSU provides links to other World Wide Web sites or resources. NDSU does not control these sites and sources, does not endorse them, and is not responsible for the availability, content, or delivery of services. In particular, external sites are not bound by NDSU's electronic privacy policy. </div> <h2>Collection of Information: </h2> <div>NDSU uses the collected information to respond appropriately to requests. Survey information collected may be used statistically to help us understand usage patterns and forecast requirements. </div> <h2>Information Voluntarily Provided by Clients: </h2> <div>In the course of using the NDSU Web site, the you may choose to provide us with information to help us serve you. Personally identifiable information will only be used for the purpose indicated. Requests for information will be directed to the appropriate staff, and may be recorded to help us update services to better serve your requests. We will not sell, exchange or otherwise distribute personally identifiable information without prior authorization except to the extent required or authorized by law. We also will not retain the information longer than necessary for normal operations. The purpose for all information will be disclosed through the appropriate media form.</div></div></div></div><br style="clear:both;"><hr class="kbhr1"><div class="doc-info"><div class="doc-attr keywords"><div class="doc-attr-name">Keywords:</div><div class="doc-attr-value"><span id="kb-page-keywords">Privacy, Security, Safeguard, safe, traffic logs, public disclosure</span>  <span id="suggestk-button"><button class="feedback-btn-link" onclick="suggestK(96957,'Privacy+Statement','Privacy%2C+Security%2C+Safeguard%2C+safe%2C+traffic+logs%2C+public+disclosure');">Suggest keywords</button></span><div id="suggestk" aria-expanded="false" style="clear:both; float:left; width:50%;"></div><div id="ks-thank-you" role="status" aria-live="polite" aria-hidden="true" tabindex="-1" style="display:none;">We appreciate your suggestion. Thank you!</div></div></div><div class="doc-attr id"><div class="doc-attr-name">Doc ID:</div><div class="doc-attr-value">96957</div></div><div class="doc-attr owner"><div class="doc-attr-name">Owned by:</div><div class="doc-attr-value"><span class="doc-attr-value-owner-name">IT Security in </span>NDSU IT Knowledge Base</div></div><div class="doc-attr created"><div class="doc-attr-name">Created:</div><div class="doc-attr-value">2020-01-08</div></div><div class="doc-attr updated"><div class="doc-attr-name">Updated:</div><div class="doc-attr-value">2024-12-30</div></div><div class="doc-attr sites"><div class="doc-attr-name">Sites:</div><div class="doc-attr-value">NDSU IT Knowledge Base</div></div><div class="doc-attr feedback"><div class="doc-attr-value"><input type="hidden" id="did" value="96957"><span id="vote-yes"><input type="button" id="helpfulBtn" class="feedback-btn-yes" value="Helpful"></span> <span id="count-yes">0</span>   <span id="vote-no"><input type="button" id="unhelpfulBtn" class="feedback-btn-no" value="Unhelpful"></span> <span id="count-no">0</span>   <script>if(document.getElementById("helpfulBtn")){document.getElementById("helpfulBtn").addEventListener("click", yesVote);}if(document.getElementById("unhelpfulBtn")){document.getElementById("unhelpfulBtn").addEventListener("click", noVote);}</script> <span class="doc-comment"><a class="feedback-btn-link" href="feedback.php?action=2&help=comment&id=96957">Comment</a></span> <span class="suggest-doc3"><a class="feedback-btn-link" href="feedback.php?action=2&help=suggest&id=96957">Suggest new doc</a></span><span id="feedback-thank-you"></span></div></div></div></main></div><footer><div id="copyright" role="contentinfo"><div style="text-align:left;max-width:1150px;margin-left:auto;margin-right:auto;"> <p>1340 Administration Ave., Fargo, ND 58102<br> Mailing address: PO Box 6050, Fargo, ND 58108-6050</p> </address> <a href="https://www.ndsu.edu/about">About NDSU</a> <p>North Dakota State University is an equal opportunity, affirmative action institution.<br> Contact NDSU at <a href="tel:7012318011" aria-label="7 0 1. 2 3 1. 8 0 1 1" class="phone-link">(701) 231-8011</a><br> <a class="d-print-none" href="https://www.ndsu.edu/privacy/">Privacy Statement</a> </p> </div><br><div id="view-toggle"><p><a href="internal/">Sign in</a><br></p></div></div></footer></div></div><script src="/cssjs/kb-collapsing-modules.js" type="text/javascript"></script><script type="text/javascript" src="/cssjs/kb-doc-collapsing-panels.js"></script><script>if(document.getElementsByTagName("a")){let els=document.getElementsByTagName("a");for(let i=0;i<els.length;i++){els[i].addEventListener("click", lnks);}}</script></body></html>