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class="branding-data clearfix"> <h1 class="site-name"><a href="/" title="Home" class="active">Administrative Data Governance </a></h1> </div> </div> </div> </div> </div></header> <main id="section-content" class="section section-content" role="main"> <div id="section-content-inner"> <div id="zone-menu-wrapper" class="zone-wrapper zone-menu-wrapper clearfix"> <div id="zone-menu" class="zone zone-menu clearfix yale-standard-menu container-12"> <div id="original-main-nav-wrapper"> <div id="original-main-nav" data-set="append-main-nav"> <div id="main-nav"> <div class="grid-12 region region-menu" id="region-menu"> <div class="region-inner region-menu-inner"> <nav id="main-menu-navigation" role="navigation" aria-label="Main Menu" class="navigation"> <div class="block block-superfish block-1 block-superfish-1 odd block-without-title" id="block-superfish-1"> <div class="block-inner clearfix"> <div class="content clearfix"> <ul id="superfish-1" class="menu sf-menu sf-main-menu sf-horizontal sf-style-none sf-total-items-6 sf-parent-items-2 sf-single-items-4"><li id="menu-366-1" class="active-trail first odd sf-item-1 sf-depth-1 sf-no-children"><a href="/" class="sf-depth-1 active">Home</a></li><li id="menu-1275-1" class="middle even sf-item-2 sf-depth-1 sf-total-children-4 sf-parent-children-0 sf-single-children-4 menuparent"><a href="/governance" class="sf-depth-1 menuparent">About</a><ul class="sf-megamenu"><li class="sf-megamenu-wrapper middle even sf-item-2 sf-depth-1 sf-total-children-4 sf-parent-children-0 sf-single-children-4 menuparent"><ol><li id="menu-1276-1" class="first odd sf-item-1 sf-depth-2 sf-no-children"><a href="/about/data-governance-executive-council" class="sf-depth-2">Executive Council</a></li><li id="menu-1277-1" class="middle even sf-item-2 sf-depth-2 sf-no-children"><a href="/about/data-governance-sponsors-data-stewards" class="sf-depth-2">Data Stewards</a></li><li id="menu-1289-1" class="middle odd sf-item-3 sf-depth-2 sf-no-children"><a 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block-without-title" id="block-system-main"> <div class="block-inner clearfix"> <div class="content clearfix"> <div class="node node-page view-mode-full clearfix"> <!-- Needed to activate contextual links --> <div class="ds-left"> <div class="field field-name-body field-type-text-with-summary field-label-hidden"><div class="field-items"><div class="field-item even" property="content:encoded"><h2>AI requests</h2> <ul> <li>Copilot for Microsoft 365 licenses are available for $30/user/month, and can be requested using this form:聽<a aria-label="//yale.service-now.com/it?id=sc_cat_item&table=sc_cat_item&sys_id=9ce240b61ba8c6140abba866624bcba2" href="https://yale.service-now.com/it?id=sc_cat_item&table=sc_cat_item&sys_id=9ce240b61ba8c6140abba866624bcba2" rel="noreferrer noopener" target="_blank" title="https://yale.service-now.com/it?id=sc_cat_item&table=sc_cat_item&sys_id=9ce240b61ba8c6140abba866624bcba2">https://yale.service-now.com/it?id=sc_cat_item&table=sc_cat_item&sys_id=9ce240b61ba8c6140abba866624bcba2</a>.</li> <li>Teams Premium, which allows for usage of sensitive data and has meeting transcription and summary features for previously scheduled meetings is available by request using this form:聽<a aria-label="//yale.service-now.com/it?id=sc_cat_item&table=sc_cat_item&sys_id=9ce240b61ba8c6140abba866624bcba2" href="https://yale.service-now.com/it?id=sc_cat_item&table=sc_cat_item&sys_id=9ce240b61ba8c6140abba866624bcba2" rel="noreferrer noopener" target="_blank" title="https://yale.service-now.com/it?id=sc_cat_item&table=sc_cat_item&sys_id=9ce240b61ba8c6140abba866624bcba2">https://yale.service-now.com/it?id=sc_cat_item&table=sc_cat_item&sys_id=9ce240b61ba8c6140abba866624bcba2</a>.聽</li> <li><a href="https://www.adobe.com/products/firefly.html">Adobe Firefly</a>, an AI image-generating tool, is available to the Yale community via our Adobe Cloud subscription.</li> <li>It is currently allowable to use university funds to purchase individual LLM subscriptions. An announcement will be sent when a change to this policy is made.</li> <li>We will continue to list AI tools that are available to the Yale community.</li> </ul> <p>For AI requests that go beyond what is available above, there is a three-step process:</p> <ol> <li>A Data Governance review</li> <li>SPA (Security Planning Assessment) with the ISO team</li> <li>A technical review by the Infrastructure Services team, which will also operationalize the project.</li> </ol> <p>To submit your request and initiate the data governance review, please fill out the <a href="https://yale.service-now.com/it?id=it_sc_cat_item&sys_id=a040e0091b6bb5d0994e2f42b24bcb64">AI project/service request form</a>.</p> <hr /> <h2>Data Governance</h2> <p>Data governance ensures good stewardship of Yale鈥檚 institutional data, coordinating organizational efforts to provide and use high-quality data in a consistent, meaningful, and secure manner. Please note that this site’s focus is solely on Yale’s administrative data.聽</p> <p><strong>Why do we need data governance?聽</strong>Simply put, we are not set up to make the best use of our institutional data. We waste time due to uncertainty about data ownership and definitions. We miss out on chances to make connections across data that would yield insight. We could use more intentional decisions around data access. At the same time, there is momentum to increase data privacy, and Yale is required to ensure we abide by FERPA, HIPAA, and GDPR data privacy laws. A well-established Data Governance structure is a pre-condition of maturing as a data-informed organization. Data Govnernance increases the value of institutional data and improves analytical support for key decision makers as they work to fulfil the University’s mission. Visit our聽<a href="/objectives">Objectives</a>聽page to see the six main goals of Data Governance at Yale.</p> <p><span>Below are commonly requested resources that you may find helpful:聽</span></p> <ul> <li class="rteindent1">To submit a data request, use this <a href="https://yale.service-now.com/it?id=it_sc_cat_item&sys_id=305a4c03873ed1109d170dcd8bbb35a7">data review request form</a>.</li> <li class="rteindent1">To find out who the data steward is for each data domain at Yale, <a href="/about/data-governance-sponsors-data-stewards">visit our Data Stewards page</a>.</li> <li class="rteindent1">To learn more about the importance of good data stewardship & data governance more broadly, visit our <a href="/node/95/">resources & support page</a>.</li> </ul> <p>If you have a question about institutional data or data governance at Yale generally, you can also send an email to Data Governance Lead <a href="mailto:kathleen.galo@yale.edu">Kathleen Galo</a>. We are here as a community resource, so please feel free to reach out with any questions.</p> </div></div></div> </div> <div class="ds-right"> </div> </div> <!-- Needed to activate display suite support on forms --> </div> </div> </div> </div> </div> <div class="grid-4 region region-sidebar-second sidebar yale-standard-sidebar-second" id="region-sidebar-second"> <div class="region-inner region-sidebar-second-inner"> <aside class="block block-block block-4 block-block-4 odd has-subject" id="block-block-4" role="complementary" aria-label="QUICK LINKS"> <div class="block-inner clearfix"> <h2 class="block-title">QUICK LINKS</h2> <div class="content clearfix"> <p><strong><a href="/node/84/">Data Stewards list</a></strong></p> <p><a href="/node/83/"><strong>Data Governance Executive Council list</strong></a></p> <hr /> <p><a href="https://yale.service-now.com/it?id=service_offering&sys_id=4ce5d8d9131e2e009eebd3228144b066"><strong>Reporting & Analytics Service</strong></a><br /> Contains links to detailed information on Workday Reporting, PowerBI, Tableau, and Brio User Group Report Library.</p> <hr /> <p><a href="https://privacy.yale.edu/"><strong>Yale University Privacy Office</strong></a><br /> Information on campus health & safety, COVID19, sharing data, data stewardship, privacy basics, and more.</p> <hr /> <p><a href="https://your.yale.edu/policies-procedures/procedures/1601-pr07-identity-data-access-requests"><strong>Identity Data Access Requests</strong></a><br /> Details procedure for requesting聽People Hub/Identity Data Repository for use in a University application or third-party application supporting Yale鈥檚 mission via the <a href="https://your.yale.edu/policies-procedures/forms/1601-fr02-identity-and-access-management-iam">IAM form</a>.</p> <hr /> <p><a href="https://cybersecurity.yale.edu/"><strong>Yale Information Security</strong></a><br /> Education about Yale’s security standards and guidelines, requests for policy exceptions & security design reviews, reporting incidents, and cybersecurity awareness.</p> <hr /> </div> </div> </aside> </div> </div> </div> </div> </div> </main> <footer id="section-footer" class="section section-footer" role="contentinfo"> <div id="zone-footer-wrapper" class="zone-wrapper zone-footer-wrapper clearfix"> <div id="zone-footer" class="zone zone-footer clearfix container-12"> <div class="grid-2 region region-footer-first" id="region-footer-first"> <div class="region-inner region-footer-first-inner"> <div class="footer-logo"><a href="http://www.yale.edu" class="y-icons y-yale y-mark"><span class="element-invisible">Yale</span></a></div> </div> </div> <div class="grid-6 region region-footer-second" id="region-footer-second"> <div class="region-inner region-footer-second-inner"> <p class="copyright spacer"> <a href="https://usability.yale.edu/web-accessibility/accessibility-yale">Accessibility at Yale</a> · <a href="http://www.yale.edu/privacy-policy">Privacy policy</a> <br> Copyright © 2024 Yale University · All rights reserved </p> </div> </div> <div class="grid-4 region region-footer-third" id="region-footer-third"> <div class="region-inner region-footer-third-inner"> <div class="block block-menu sharing block-menu-social-buttons block-menu-menu-social-buttons odd block-without-title" id="block-menu-menu-social-buttons"> <div class="block-inner clearfix"> <div class="content clearfix"> <ul class="menu"><li class="first leaf menu-facebook"><a href="https://www.facebook.com/YaleUniversity" title=""><span>Facebook</span></a></li> <li class="leaf menu-twitter"><a href="http://www.twitter.com/yale" title=""><span>Twitter</span></a></li> <li class="leaf menu-flickr"><a href="http://www.flickr.com/photos/yaleuniversity" title=""><span>Flickr</span></a></li> <li class="last leaf menu-youtube"><a href="http://www.youtube.com/yale" title=""><span>YouTube</span></a></li> </ul> </div> </div> </div> </div> </div> </div> </div></footer> </div> <div class="region region-page-bottom" id="region-page-bottom"> <div class="region-inner region-page-bottom-inner"> </div> </div> <script type="text/javascript"> <!--//--><![CDATA[//><!-- (function() { var sz = document.createElement('script'); sz.type = 'text/javascript'; sz.async = true; sz.src = '//siteimproveanalytics.com/js/siteanalyze_66356571.js'; var s = document.getElementsByTagName('script')[0]; s.parentNode.insertBefore(sz, s); })(); //--><!]]> </script> <script type="text/javascript" src="https://yaledata.yale.edu/sites/default/files/js/js_JMVekk522eOkII71K9F5yD4Su-iRqPdTR_-LxjPAtMk.js"></script> </body> </html>