GDPR Guidebook for PKP Users

<!DOCTYPE html> <html lang="en-US"> <title>GDPR Guidebook for PKP Users</title> <meta charset="UTF-8"> <meta name="viewport" content="width=device-width, initial-scale=1.0"> <meta property="og:title" content="GDPR Guidebook for PKP Users" /> <meta property="og:site_name" content="PKP Docs"> <meta name="description" content="This guide provides advice for users of PKP applications on how to approach the EU General Data Protection Regulation (GDPR)."> <meta property="og:description" content="This guide provides advice for users of PKP applications on how to approach the EU General Data Protection Regulation (GDPR)."> <meta property="og:url" content="https://docs.pkp.sfu.ca/gdpr/en/"> <link type="text/css" href="/css/book.css" rel="stylesheet" media="all"> <script defer src="/assets/js/smooth-scroll.polyfills.min.js"></script> <script defer src="/assets/js/fontawesome.min.js"></script> <body class="body--withSidebar"> <div class="bookHeader"> <button id="sidebarControl" class="bookHeader__sidebarControl"> <span class="fa fa-bars" aria-hidden="true"></span> <span class="fa fa-times" aria-hidden="true"></span> <span class="-screenReader">Toggle Menu</span> </button> <a class="bookHeader__logo" href="/"> <img src="/img/logo-on-white.png" alt="PKP Docs" class="bookHeader__logoImage"> </a> <div class="bookHeaderTools"> </div> </div> <div class="book"> <a href="#sidebar" class="-screenReader"> Jump to table of contents </a> <div class="book__page"> <div class="book__content"> <div class="book__improve"> <a href="https://github.com/pkp/pkp-docs/edit/main/gdpr/en/README.md"> Edit this page </a> or <a href="https://pkp.sfu.ca/documentation-feedback/"> make a suggestion </a> </div> <h1 id="gdpr-guidebook-for-pkp-users"> GDPR Guidebook for PKP Users </h1> <p><strong>Version 1.0, Published April 30 2018</strong></p> <p>This guide provides advice for users of PKP applications on how to approach the EU General Data Protection Regulation (<a href="https://gdpr-info.eu/">GDPR</a>), which went into effect on May 25, 2018. It provides guidance on how to best configure OJS to be GDPR-compliant, and includes information on some of the policies that those using OJS with EU clients will want to consider.</p> <p>PKP鈥檚 approach to the GDPR is an ongoing engagement, and will include code changes within PKP applications, and revisions to this guide, over time. Some information on near-term application changes are included at the end of this document but should not be considered exhaustive.</p> <p>PKP, as a software provider, has a responsibility to provide secure software and timely bug fixes, and we welcome this opportunity to strengthen privacy rights. Those that host the software, as well as those who utilize it to publish journals, books and other artifacts, should consider ways of addressing the rights and responsibilities involved in scholarly publishing.</p> <p>This guide should not be considered a source of legal advice. It is not a substitute for consulting appropriate legal authorities in your jurisdiction. It is up to publishers to determine whether and in what ways the GDPR applies to their publications. For further information on PKP鈥檚 approach and to discuss aspects of this guide, please contact <a href="mailto:support@publicknowledgeproject.org">support@publicknowledgeproject.org</a>.</p> <p>Coordinated by James MacGregor, Associate Director, Strategic Projects & Services, Public Knowledge Project</p> <p>PKP would like to thank our development partners for their many significant contributions to this document, in particular:</p> <ul> <li>Dulip Withanage, Heidelberg University</li> <li>Antti-Jussi Nyg氓rd, journal.fi</li> <li>Svantje Lilienthal, Free University Berlin</li> </ul> <hr> <p>Copyright: Simon Fraser University holds the copyright for work produced by the Public Knowledge Project and has placed its documentation under a <a href="https://creativecommons.org/licenses/by/4.0/">Creative Commons Attribution 4.0 International License</a>.</p> <p><a href="https://creativecommons.org/licenses/by/4.0/"><img src="https://licensebuttons.net/l/by/4.0/88x31.png" alt="Creative Commons Attribution 4.0 International" title="Creative Commons Attribution 4.0 International" /></a></p> <div class="book__footer"> <div class="book__improve"> <a href="https://github.com/pkp/pkp-docs/edit/main/gdpr/en/README.md"> Edit this page </a> or <a href="https://pkp.sfu.ca/documentation-feedback/"> make a suggestion </a> </div> </div> </div> </div> <div class="book__sidebarScreen"></div> <div id="sidebar" class="book__sidebar"> <div class="book__summary"> <h1 id="table-of-contents">Table of contents</h1> <ul> <li><a href=".">Introduction</a></li> <li><a href="key-terms">Key Terms</a></li> <li><a href="whats-the-deal">What鈥檚 the Deal?</a></li> <li><a href="scholarly-publishing">Scholarly Publishing, Data Privacy, and the Public Interest</a></li> <li><a href="what-data">What Data do PKP Applications Process?</a> <ul> <li><a href="./what-data#user-registration-data">User Registration Data</a></li> <li><a href="./what-data#contributor-metadata">Contributor Metadata</a></li> <li><a href="./what-data#workflow-data">Workflow Data</a></li> <li><a href="./what-data#general-visitor-information">General Visitor Information</a></li> </ul> </li> <li><a href="what-policies">What Policies Should Publishers Provide and Where?</a> <ul> <li><a href="./what-policies#1-consent-policy-for-registration-and-contributor-data-collection">1. Consent Policy for Registration and Contributor Data Collection</a></li> <li><a href="./what-policies#2-privacy-policy">2. Privacy Policy</a></li> <li><a href="./what-policies#3-cookie-policy">3. Cookie Policy</a></li> </ul> </li> <li><a href="configuration-options">Configuration Recommendations for GDPR Compliance</a></li> <li><a href="gdpr-faq">FAQ</a></li> </ul> </div> <div class="book__backToHub"> <span class="fa fa-long-arrow-alt-left" aria-hidden="true"></span> <p>Back to <a href="/">all documentation</a>.</p> </div> <div class="book__spacer"></div> </div> </div> <div class="book__footerWrapper"> <div class="siteFooter"> <nav class="siteFooter__container"> <div class="siteFooter__top"> <div class="siteFooter__nav"> <div class="siteFooter__navHeader"> Contact Us </div> <p>Have a question or suggestion about PKP鈥檚 documentation and user guides? <a href="https://pkp.sfu.ca/documentation-feedback/">Use our documentation contact form</a>.</p> <p>If your message is not about documentation, please use the general <a href="https://pkp.sfu.ca/contact-us/">contact form</a>.</p> </div> <div class="siteFooter__nav"> <div class="siteFooter__navHeader"> Community </div> <p><a href="https://pkp.sfu.ca/documentation-interest-group/">Documentation Interest Group</a></p> <p><a href="/contributing/en/">Contributing Documentation</a></p> <p><a href="/translating-guide/">Translating Guide</a></p> <p><a href="https://forum.pkp.sfu.ca">Community Forum</a></p> </div> <div class="siteFooter__nav"> <div class="siteFooter__navHeader"> About </div> <p><a href="https://pkp.sfu.ca">Public Knowledge Project</a></p> <p><a href="https://pkpservices.sfu.ca/">PKP|Publishing Services</a></p> </div> <div class="siteFooter__logo"> <a href="https://pkp.sfu.ca"> <img src="/img/logo-on-grey.png" alt="Public Knowledge Project"> </a> <p>The Public Knowledge Project is a Core Facility of Simon Fraser University</p> <p>888 University Drive, Burnaby, B.C., Canada V5A 1S6</p> <p>We respectfully acknowledge that SFU occupies the unceded traditional territories of the Coast Salish peoples of the Musqueam, Squamish, and Tsleil-Waututh Nations.</p> </div> </div> <div class="siteFooter__bottom"> <p class="footer-copyright"><span class="terms-text"><a href="https://www.sfu.ca/contact/terms-conditions.html" target="_blank">TERMS & CONDITIONS</a> © SIMON FRASER UNIVERSITY.</span><span class="copyright-text"><img src="/img/creativecommons.svg" alt="Creative Commons logo" /><img src="/img/attribution.svg" alt="Attribution icon" /><a href="https://creativecommons.org/licenses/by/2.0/" target="_blank">CC-BY 2.0</a></span><span class="footer-copyright-separator"> | </span><span class="ab-link">Website by <a target="_blank" href="https://www.affinitybridge.com">Affinity Bridge</a></span></p> </div> </div> </div> </div> <script type="text/javascript">/** * Toggle the sidebar open/closed */ (function() { var sidebar = document.getElementById('sidebar'); var sidebarControl = document.getElementById('sidebarControl'); var isOpen = false; var sidebarOpenClass = ' -sidebarIsOpen'; if (!sidebar || !sidebarControl) { return; } // Toggle sidebar function toggle() { if (isOpen) { document.body.className = document.body.className.replace(new RegExp(sidebarOpenClass, 'g'), ''); } else { document.body.className = document.body.className + sidebarOpenClass; } isOpen = !isOpen; } sidebarControl.addEventListener('click', toggle); })(); </script> <script type="text/javascript">/** * Initialize smooth scrolling to anchor links * * See: https://github.com/cferdinandi/smooth-scroll */ (function() { function init() { if (typeof SmoothScroll === 'undefined') { setTimeout(init, 500); } else { var scroll = new SmoothScroll('a[href*="#"]', {easing: 'easeInOutCubic', offset:80}); } } init(); })(); </script>  <script async src="https://www.googletagmanager.com/gtag/js?id=UA-130558797-1"></script> <script> window.dataLayer = window.dataLayer || []; function gtag(){dataLayer.push(arguments);} gtag('js', new Date()); gtag('config', 'UA-130558797-1'); </script>  <script> (function(h,o,t,j,a,r){ h.hj=h.hj||function(){(h.hj.q=h.hj.q||[]).push(arguments)}; h._hjSettings={hjid:2436159,hjsv:6}; a=o.getElementsByTagName('head')[0]; r=o.createElement('script');r.async=1; r.src=t+h._hjSettings.hjid+j+h._hjSettings.hjsv; a.appendChild(r); })(window,document,'https://static.hotjar.com/c/hotjar-','.js?sv='); </script>  <script type="text/javascript"> var _paq = _paq || []; _paq.push(["setDocumentTitle", document.domain + "/" + document.title]); _paq.push(["setCookieDomain", "*.docs.pkp.sfu.ca"]); _paq.push(["setDomains", ["*.docs.pkp.sfu.ca"]]); _paq.push(["trackPageView"]); _paq.push(["enableLinkTracking"]); (function() { var u = (("https:" == document.location.protocol) ? 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GDPR Guidebook for PKP Users