CINXE.COM
Guidelines for Student Use of Institutional Data | University Registrar's Office
<!DOCTYPE html> <!--[if lte IE 8]> <html lang="en" dir="ltr" class="ie8"> <![endif]--> <!--[if gt IE 8]><!--> <html lang="en" dir="ltr" prefix="content: http://purl.org/rss/1.0/modules/content/ dc: http://purl.org/dc/terms/ foaf: http://xmlns.com/foaf/0.1/ og: http://ogp.me/ns# rdfs: http://www.w3.org/2000/01/rdf-schema# sioc: http://rdfs.org/sioc/ns# sioct: http://rdfs.org/sioc/types# skos: http://www.w3.org/2004/02/skos/core# xsd: http://www.w3.org/2001/XMLSchema#"> <!--<![endif]--> <head> <meta http-equiv="X-UA-Compatible" content="IE=edge"> <!-- GGGGGGGGGGGG GGGGGGGGGGG fGGGGGG ;GGGGG. GGGi GGGG CGGGG: GGG GGGG lGGGGt GGL GGGG .GGGGC GG: GGGG GGGGG .GG. ;CGGGGGGL GGGG .LGGGGGGGL GGGGG iGG GGG: ,GGGG GGGG tGGf ;GGGC LGGGGfGG GGGG CGGG; GGGG GGGL GGGGt lGGGGL CGGG; GGGG CGGGCCCCCCCCCCCCC GGGG GGGG, GGGG GGGG GGGG tCGG; CGGG, GGGG GGGG GGGG GGGG CGGG. GGGG GGGGL GGGG GGGGC CGGG. GGGG :GGGGC : ,GGGGG. GGGGG: .LGGGGG,.tG GGGG GGGGGGt,..,fGC ,GGGGGGGGGGGGGGf iGGGGGG CGGGGC GGGGGGGGGG LGGGGGGGC --> <meta http-equiv="Content-Type" content="text/html; charset=utf-8" /> <meta name="Generator" content="Drupal 7 (http://drupal.org)" /> <link rel="canonical" href="/students/guidelines-student-use-institutional-data" /> <link rel="shortlink" href="/node/632" /> <link rel="shortcut icon" href="https://registrar.yale.edu/sites/all/themes/yalenew_base/images/favicon.ico" type="image/vnd.microsoft.icon" /> <meta name="viewport" content="width=device-width, initial-scale=1, maximum-scale=10, minimum-scale=1, user-scalable=yes" /> <title>Guidelines for Student Use of Institutional Data | University Registrar's Office</title> <!--[if IEMobile]><meta http-equiv="cleartype" content="on" /><![endif]--> <link rel="shortcut icon" sizes="16x16 24x24 32x32 48x48 64x64" href="https://registrar.yale.edu/sites/all/themes/yalenew_base/images/favicon.ico" type="image/vnd.microsoft.icon"> <link rel="icon" sizes="228x228" href="/sites/all/themes/yalenew_base/images/touch-icon-228.png"> <link rel="apple-touch-icon-precomposed" sizes="228x228" href="/sites/all/themes/yalenew_base/images/touch-icon-228.png"> <link type="text/css" rel="stylesheet" href="https://registrar.yale.edu/sites/default/files/css/css_xE-rWrJf-fncB6ztZfd2huxqgxu4WO-qwma6Xer30m4.css" media="all" /> <link type="text/css" rel="stylesheet" href="https://registrar.yale.edu/sites/default/files/css/css_lkvHUqwuaMnlSkPLjR6wgdcvM88sr5Mi-fDRQ-vdqKU.css" media="all" /> <link type="text/css" rel="stylesheet" href="https://registrar.yale.edu/sites/default/files/css/css_Pom4wGAzS3jaM9pQc-jho03hH8io-PfDtvNGOLlhxME.css" media="all" /> <link type="text/css" rel="stylesheet" href="https://registrar.yale.edu/sites/default/files/css/css_ZI7I1byT__J-HywpEnbYlkBoJximee5Iq16hKZDX6l4.css" media="all" /> <link type="text/css" rel="stylesheet" href="//maxcdn.bootstrapcdn.com/font-awesome/4.7.0/css/font-awesome.min.css" media="all" /> <link type="text/css" rel="stylesheet" href="https://registrar.yale.edu/sites/default/files/css/css_lXbtt1d8gA26MAxAjITW7K9LYlh2uFSi1IAxtusoUEI.css" media="all" /> <link type="text/css" rel="stylesheet" href="https://registrar.yale.edu/sites/default/files/css/css_kJGgTgZv4v2nSbM8attMs4ODbR3W3USgCQ_RiaNk-bw.css" media="all" /> <!--[if (lt IE 9)&(!IEMobile)]> <link type="text/css" rel="stylesheet" href="https://registrar.yale.edu/sites/default/files/css/css_nBvgsRGFO8eRuGybs3zqi1R0F_76QazEf5KpSL9kQhA.css" media="all" /> <![endif]--> <!--[if gte IE 9]><!--> <link type="text/css" rel="stylesheet" href="https://registrar.yale.edu/sites/default/files/css/css_059BxwQdO3W6gC_prw0ohrQj1fWv8MiFJkqt4YP0qJk.css" media="all" /> <!--<![endif]--> <script type="text/javascript" src="https://registrar.yale.edu/sites/all/libraries/respondjs/respond.min.js?sgtqrl"></script> <script type="text/javascript"> <!--//--><![CDATA[//><!-- document.cookie = 'adaptive_image=' + Math.max(screen.width, screen.height) + '; path=/'; //--><!]]> </script> <script type="text/javascript" src="//ajax.googleapis.com/ajax/libs/jquery/1.8.3/jquery.min.js"></script> <script type="text/javascript"> <!--//--><![CDATA[//><!-- window.jQuery || document.write("<script src='/sites/all/modules/contrib/jquery_update/replace/jquery/1.8/jquery.min.js'>\x3C/script>") //--><!]]> </script> <script type="text/javascript" src="https://registrar.yale.edu/sites/default/files/js/js_Hfha9RCTNm8mqMDLXriIsKGMaghzs4ZaqJPLj2esi7s.js"></script> <script type="text/javascript" src="//ajax.googleapis.com/ajax/libs/jqueryui/1.10.2/jquery-ui.min.js"></script> <script type="text/javascript"> <!--//--><![CDATA[//><!-- window.jQuery.ui || document.write("<script src='/sites/all/modules/contrib/jquery_update/replace/ui/ui/minified/jquery-ui.min.js'>\x3C/script>") //--><!]]> </script> <script type="text/javascript" src="https://registrar.yale.edu/sites/default/files/js/js_onbE0n0cQY6KTDQtHO_E27UBymFC-RuqypZZ6Zxez-o.js"></script> <script type="text/javascript" src="https://registrar.yale.edu/sites/default/files/js/js_o0NmOA6FrOQamIKXP181IN2QejpF72PVBGsbUlh8LeY.js"></script> <script type="text/javascript" src="https://registrar.yale.edu/sites/default/files/js/js_CbIrXlj0mMzV8BM_DbRqD40SE-rxouxKxKr-7pgfRYE.js"></script> <script type="text/javascript" src="https://www.googletagmanager.com/gtag/js?id=UA-75473182-1"></script> <script type="text/javascript"> <!--//--><![CDATA[//><!-- window.dataLayer = window.dataLayer || [];function gtag(){dataLayer.push(arguments)};gtag("js", new Date());gtag("set", "developer_id.dMDhkMT", true);gtag("config", "UA-75473182-1", {"groups":"default","cookie_domain":"registrar.yale.edu","anonymize_ip":true}); //--><!]]> </script> <script type="text/javascript" src="https://registrar.yale.edu/sites/default/files/js/js_UNPtX_ZGxcpSkJyp8ls50mHCG5a_tcqRFqN4KjkfLso.js"></script> <script type="text/javascript" src="https://registrar.yale.edu/sites/default/files/js_injector/js_injector_1.js?sgtqrl"></script> <script type="text/javascript"> <!--//--><![CDATA[//><!-- jQuery.extend(Drupal.settings, {"basePath":"\/","pathPrefix":"","setHasJsCookie":0,"ajaxPageState":{"theme":"finaid_2017","theme_token":"_pQmkxHbj98KttYJ-YRN1YU5LjZy5hEXfQUfSi63tj4","js":{"0":1,"1":1,"sites\/all\/themes\/yalenew_base\/js\/jcaption.min.js":1,"sites\/all\/libraries\/respondjs\/respond.min.js":1,"2":1,"\/\/ajax.googleapis.com\/ajax\/libs\/jquery\/1.8.3\/jquery.min.js":1,"3":1,"misc\/jquery-extend-3.4.0.js":1,"misc\/jquery-html-prefilter-3.5.0-backport.js":1,"misc\/jquery.once.js":1,"misc\/drupal.js":1,"\/\/ajax.googleapis.com\/ajax\/libs\/jqueryui\/1.10.2\/jquery-ui.min.js":1,"4":1,"misc\/form-single-submit.js":1,"sites\/all\/modules\/contrib\/jquery_ui_filter\/jquery_ui_filter.js":1,"sites\/all\/libraries\/superfish\/sfsmallscreen.js":1,"sites\/all\/libraries\/colorbox\/jquery.colorbox-min.js":1,"sites\/all\/modules\/contrib\/colorbox\/js\/colorbox.js":1,"sites\/all\/modules\/contrib\/jscrollpane\/js\/jquery.jscrollpane.min.js":1,"sites\/all\/modules\/contrib\/jscrollpane\/js\/jquery.mousewheel.js":1,"sites\/all\/modules\/contrib\/jscrollpane\/js\/script.js":1,"sites\/all\/modules\/contrib\/jquery_ui_filter\/accordion\/jquery_ui_filter_accordion.js":1,"sites\/all\/modules\/contrib\/custom_search\/js\/custom_search.js":1,"sites\/all\/libraries\/accessible_flyout_menu\/js\/accessible-flyout-menu.drupal.js":1,"sites\/all\/modules\/contrib\/google_analytics\/googleanalytics.js":1,"https:\/\/www.googletagmanager.com\/gtag\/js?id=UA-75473182-1":1,"5":1,"sites\/all\/themes\/omega\/omega\/js\/jquery.formalize.js":1,"sites\/all\/themes\/omega\/omega\/js\/omega-mediaqueries.js":1,"sites\/all\/themes\/yalenew_base\/js\/modernizr.min.js":1,"sites\/all\/themes\/yalenew_base\/js\/jquery.fitted.js":1,"sites\/all\/themes\/yalenew_base\/js\/appendAround.min.js":1,"sites\/all\/themes\/yalenew_base\/js\/scripts.js":1,"sites\/default\/files\/js_injector\/js_injector_1.js":1},"css":{"modules\/system\/system.base.css":1,"modules\/system\/system.menus.css":1,"modules\/system\/system.messages.css":1,"modules\/system\/system.theme.css":1,"misc\/ui\/jquery.ui.core.css":1,"misc\/ui\/jquery.ui.theme.css":1,"misc\/ui\/jquery.ui.accordion.css":1,"sites\/all\/modules\/contrib\/adaptive_image\/css\/adaptive-image.css":1,"sites\/all\/modules\/contrib\/calendar\/css\/calendar_multiday.css":1,"modules\/comment\/comment.css":1,"modules\/field\/theme\/field.css":1,"modules\/node\/node.css":1,"modules\/search\/search.css":1,"modules\/user\/user.css":1,"sites\/all\/modules\/contrib\/views\/css\/views.css":1,"sites\/all\/modules\/contrib\/ckeditor\/css\/ckeditor.css":1,"sites\/all\/libraries\/colorbox\/example4\/colorbox.css":1,"sites\/all\/modules\/contrib\/ctools\/css\/ctools.css":1,"sites\/all\/modules\/contrib\/jscrollpane\/css\/jquery.jscrollpane.css":1,"sites\/all\/modules\/contrib\/typogrify\/typogrify.css":1,"sites\/all\/modules\/contrib\/custom_search\/custom_search.css":1,"sites\/all\/libraries\/accessible_flyout_menu\/css\/accessible-flyout-menu.css":1,"\/\/maxcdn.bootstrapcdn.com\/font-awesome\/4.7.0\/css\/font-awesome.min.css":1,"sites\/all\/themes\/finaid_2017\/custom.css":1,"sites\/all\/themes\/omega\/omega\/css\/formalize.css":1,"sites\/default\/files\/fontyourface\/font.css":1,"\/sites\/all\/libraries\/fontyourface\/YaleDesign-italic-bold\/stylesheet.css":1,"\/sites\/all\/libraries\/fontyourface\/YaleDesign-italic-normal\/stylesheet.css":1,"\/sites\/all\/libraries\/fontyourface\/YaleDesign-normal-bold\/stylesheet.css":1,"\/sites\/all\/libraries\/fontyourface\/YaleDesign-normal-normal\/stylesheet.css":1,"sites\/all\/themes\/yalenew_base\/css\/globalnew.css":1,"public:\/\/css_injector\/css_injector_6.css":1,"ie::wide::sites\/all\/themes\/yalenew_base\/css\/grid\/yalenew_default\/wide\/yalenew-default-wide-12.css":1,"sites\/all\/themes\/yalenew_base\/css\/grid\/yalenew_default\/fluid\/yalenew-default-fluid-12.css":1,"sites\/all\/themes\/yalenew_base\/css\/grid\/yalenew_default\/narrow\/yalenew-default-narrow-12.css":1,"sites\/all\/themes\/yalenew_base\/css\/grid\/yalenew_default\/wide\/yalenew-default-wide-12.css":1}},"colorbox":{"opacity":"0.85","current":"{current} of {total}","previous":"\u00ab Prev","next":"Next \u00bb","close":"Close","maxWidth":"98%","maxHeight":"98%","fixed":true,"mobiledetect":true,"mobiledevicewidth":"480px","specificPagesDefaultValue":"admin*\nimagebrowser*\nimg_assist*\nimce*\nnode\/add\/*\nnode\/*\/edit\nprint\/*\nprintpdf\/*\nsystem\/ajax\nsystem\/ajax\/*"},"jQueryUiFilter":{"disabled":0,"accordionHeaderTag":"h2","accordionOptions":{"active":0,"animated":"slide","autoHeight":"true","clearStyle":"false","collapsible":"true","event":"click","scrollTo":0,"history":"false"}},"jScrollPane":{"class":".scroll-pane"},"custom_search":{"form_target":"_self","solr":0},"googleanalytics":{"account":["UA-75473182-1"],"trackOutbound":1,"trackMailto":1,"trackDownload":1,"trackDownloadExtensions":"7z|aac|arc|arj|asf|asx|avi|bin|csv|doc(x|m)?|dot(x|m)?|exe|flv|gif|gz|gzip|hqx|jar|jpe?g|js|mp(2|3|4|e?g)|mov(ie)?|msi|msp|pdf|phps|png|ppt(x|m)?|pot(x|m)?|pps(x|m)?|ppam|sld(x|m)?|thmx|qtm?|ra(m|r)?|sea|sit|tar|tgz|torrent|txt|wav|wma|wmv|wpd|xls(x|m|b)?|xlt(x|m)|xlam|xml|z|zip","trackColorbox":1,"trackDomainMode":1},"urlIsAjaxTrusted":{"\/students\/guidelines-student-use-institutional-data":true},"accessible_flyout_menu":{"accessible_flyout_menu_breakpoint":"980"},"omega":{"layouts":{"primary":"wide","order":["fluid","narrow","wide"],"queries":{"fluid":"all and (max-width: 739px)","narrow":"all and (min-width: 740px) and (max-width: 1024px)","wide":"all and (min-width: 1025px)"}}}}); //--><!]]> </script> </head> <body class="html not-front not-logged-in page-node page-node- page-node-632 node-type-page context-students one-sidebar sidebar-first"> <aside role='complementary' id="skip-link" aria-label="Skip to main content"> <a href="#main-content" class="element-invisible element-focusable">Skip to main content</a> </aside> <div class="region region-page-top" id="region-page-top"> <div class="region-inner region-page-top-inner"> </div> </div> <div class="page clearfix" id="page"> <header id="section-header" class="section section-header" role="banner"> <div id="zone-topper-wrapper" class="zone-wrapper zone-topper-wrapper clearfix yalenew-standard-topper"> <div id="zone-topper" class="zone zone-topper clearfix container-12"> <div class="grid-3 region region-topper-first" id="region-topper-first"> <div class="region-inner region-topper-first-inner"> <div class="topper-logo"><a href="http://www.yale.edu" class="y-icons y-yale y-univ"><span class="element-invisible">Yale University</span></a> </div> <div id="moved-main-nav-wrapper"> <button aria-expanded="false" id="nav-ready" class="nav-ready"><span class="element-invisible">Open Main Navigation</span></button> <div id="moved-main-nav" class="moved-main-nav" data-set="append-main-nav"></div> <button aria-expanded="true" id="nav-close" class="nav-close nav-hidden"><span class="element-invisible">Close Main Navigation</span></button> </div> </div> </div> <div class="grid-9 region region-topper-second" id="region-topper-second"> <div class="region-inner region-topper-second-inner"> <div class="block block-search block-form block-search-form odd block-without-title" id="block-search-form"> <div class="block-inner clearfix"> <div class="content clearfix"> <form class="search-form" role="search" aria-label="Site Search" action="/students/guidelines-student-use-institutional-data" method="post" id="search-block-form" accept-charset="UTF-8"><div><div class="container-inline"> <div class="form-item form-type-textfield form-item-search-block-form"> <input title="Enter the terms you wish to search for." class="custom-search-box form-text" placeholder="Search this site" type="text" id="edit-search-block-form--2" name="search_block_form" value="" size="15" maxlength="128" /> </div> <div class="form-actions form-wrapper" id="edit-actions"><input type="submit" id="edit-submit" name="op" value="Search" class="form-submit" /></div><input type="hidden" name="form_build_id" value="form-_E7RSXx6JE2rh6oI30qzhK20X5_s4Vjwo6LDTtz4ed4" /> <input type="hidden" name="form_id" value="search_block_form" /> </div> </div></form> </div> </div> </div> </div> </div> </div> </div><div id="zone-branding-wrapper" class="zone-wrapper zone-branding-wrapper clearfix"> <div id="zone-branding" class="zone zone-branding clearfix container-12"> <div class="grid-10 region region-branding" id="region-branding"> <div class="region-inner region-branding-inner"> <div class="branding-data clearfix"> <h2 class="site-name"><a href="/" title="Home">University Registrar’s Office</a></h2> </div> </div> </div> </div> </div></header> <main id="section-content" class="section section-content" role="main"> <div id="section-content-inner"> <div id="zone-menu-wrapper" class="zone-wrapper zone-menu-wrapper clearfix"> <div id="zone-menu" class="zone zone-menu clearfix yale-standard-menu container-12"> <div id="original-main-nav-wrapper"> <div id="original-main-nav" data-set="append-main-nav"> <div id="main-nav"> <div class="grid-12 region region-menu" id="region-menu"> <div class="region-inner region-menu-inner"> <nav id="main-menu-navigation" role="navigation" aria-label="Main Menu" class="navigation"> <div class="block block-accessible-flyout-menu block-1 block-accessible-flyout-menu-1 odd block-without-title" id="block-accessible-flyout-menu-1"> <div class="block-inner clearfix"> <div class="content clearfix"> <div id="accessible-flyout-menu-1" class="accessible-flyout-menu accessible-flyout-menu-main-menu"><ul class="menu"><li class="menu-item menu--item first flyout-menu-no-children"><a href="/" class="menu-item-link">Home</a></li><li class="menu-item menu--item active-trail middle has-submenu"><a href="/" class="menu-item-link">Students</a><ul class="menu-item--sub submenu"><li class="first submenu-item flyout-menu-no-children"><a href="/students/classrooms-events" class="submenu-item-link">Classrooms for Events</a></li><li class="middle submenu-item flyout-menu-no-children"><a href="/students/course-evaluations" class="submenu-item-link">Course Evaluations</a></li><li class="middle submenu-item flyout-menu-no-children"><a href="/students/course-selection-registration" class="submenu-item-link">Course Selection & Registration</a></li><li class="middle submenu-item flyout-menu-no-children"><a href="/students/cross-school-course-registration-processes" class="submenu-item-link">Cross School Course Registration Processes</a></li><li class="middle submenu-item flyout-menu-no-children"><a href="/students/diplomas" class="submenu-item-link">Diplomas</a></li><li class="middle submenu-item flyout-menu-no-children"><a href="/students/dissertation-progress-reports" class="submenu-item-link">Dissertation Progress Reports</a></li><li class="middle submenu-item flyout-menu-no-children"><a href="/students/dissertation-submission" class="submenu-item-link">Dissertation Submission</a></li><li class="middle submenu-item flyout-menu-no-children"><a href="/students/graduate-students/dossier-requests" class="submenu-item-link">Dossier Requests</a></li><li class="middle submenu-item flyout-menu-no-children"><a href="/students/gender-policy-and-use" class="submenu-item-link">Gender Policy and Use</a></li><li class="middle submenu-item flyout-menu-no-children"><a href="/students/graduate-degree-petitions" class="submenu-item-link">Graduate Degree Petitions</a></li><li class="middle submenu-item flyout-menu-no-children"><a href="/students/graduate-students-0" class="submenu-item-link">Graduate Students</a></li><li class="middle submenu-item flyout-menu-no-children"><a href="/students/guidelines-student-use-institutional-data" class="submenu-item-link active">Guidelines for Students Use of Institutional Data</a></li><li class="middle submenu-item flyout-menu-no-children"><a href="/students/major-roadmaps" class="submenu-item-link">Major Roadmaps</a></li><li class="middle submenu-item flyout-menu-no-children"><a href="/students/name-policy-and-use" class="submenu-item-link">Name Policy and Use</a></li><li class="middle submenu-item flyout-menu-no-children"><a href="/students/yale-college-courses-use-preference-selection" class="submenu-item-link">Preference Selection</a></li><li class="middle submenu-item flyout-menu-no-children"><a href="/students/professional-schools-and-courses" class="submenu-item-link">Professional School Students</a></li><li class="middle submenu-item flyout-menu-no-children"><a href="http://sfas.yale.edu/proxy-access-and-authorization" target="_blank" class="submenu-item-link">Proxy Access and Authorization</a></li><li class="middle submenu-item flyout-menu-no-children"><a href="/students/holds" class="submenu-item-link">Registration Holds</a></li><li class="middle submenu-item flyout-menu-no-children"><a href="/students/resource-offices" class="submenu-item-link">Resource Offices</a></li><li class="middle submenu-item flyout-menu-no-children"><a href="/students/transcript-requests" class="submenu-item-link">Transcript Requests</a></li><li class="middle submenu-item flyout-menu-no-children"><a href="/students/verifications" class="submenu-item-link">Verifications</a></li><li class="middle submenu-item flyout-menu-no-children"><a href="https://registrar.yale.edu/voter-registration" class="submenu-item-link">Voter Registration</a></li><li class="middle submenu-item flyout-menu-no-children"><a href="/students/yale-course-search-resources" class="submenu-item-link">Yale Course Search Resources</a></li><li class="middle submenu-item flyout-menu-no-children"><a href="/students/yale-hub" class="submenu-item-link">Yale Hub</a></li><li class="last submenu-item flyout-menu-no-children"><a href="/students/yale-college-graduate-school-video-tutorials" class="submenu-item-link">Yale College Video Tutorials</a></li></ul></li><li class="menu-item menu--item middle has-submenu"><a href="/" class="menu-item-link">Faculty</a><ul class="menu-item--sub submenu"><li class="first submenu-item flyout-menu-no-children"><a href="/faculty/classrooms-instruction" class="submenu-item-link">Classrooms for Instruction</a></li><li class="middle submenu-item flyout-menu-no-children"><a href="/faculty/course-evaluations" class="submenu-item-link">Course Evaluations</a></li><li class="middle submenu-item flyout-menu-no-children"><a href="/faculty/course-proposals" class="submenu-item-link">Course Proposals</a></li><li class="middle submenu-item flyout-menu-no-children"><a href="/faculty/dus-and-dgs-resources" class="submenu-item-link">DUS and DGS Resources</a></li><li class="middle submenu-item flyout-menu-no-children"><a href="/faculty/grading" class="submenu-item-link">Grading</a></li><li class="last submenu-item flyout-menu-no-children"><a href="/faculty/handbooks" class="submenu-item-link">Handbooks</a></li></ul></li><li class="menu-item menu--item middle has-submenu"><a href="/" class="menu-item-link">Staff</a><ul class="menu-item--sub submenu"><li class="first submenu-item flyout-menu-no-children"><a href="/academic-administrators-handbook" class="submenu-item-link">Academic Administrator's Handbook</a></li><li class="middle submenu-item flyout-menu-no-children"><a href="/staff/academic-department-support" class="submenu-item-link">Academic Department Support</a></li><li class="middle submenu-item flyout-menu-no-children"><a href="/staff/academic-systems-and-resources" class="submenu-item-link">Academic Systems Jump Page</a></li><li class="middle submenu-item flyout-menu-no-children"><a href="/staff/banner-data-usage-request" class="submenu-item-link">Banner Data Usage Request</a></li><li class="middle submenu-item flyout-menu-no-children"><a href="/staff/banner-support" class="submenu-item-link">Banner Support</a></li><li class="middle submenu-item flyout-menu-no-children"><a href="/staff/courseleaf-deadlines" class="submenu-item-link">CourseLeaf Deadlines</a></li><li class="middle submenu-item flyout-menu-no-children"><a href="/staff/system-support/courseleaf-resources" class="submenu-item-link">CourseLeaf Resources</a></li><li class="last submenu-item flyout-menu-no-children"><a href="https://registrar.yale.edu/academic-administrators-handbook" class="submenu-item-link">Academic Administrator's Handbook</a></li></ul></li><li class="menu-item menu--item middle has-submenu"><a href="/student-data-confidentiality" class="menu-item-link">Rights & Privacy</a><ul class="menu-item--sub submenu"><li class="first submenu-item flyout-menu-no-children"><a href="/rights-privacy/confidentiality-request" class="submenu-item-link">Confidentiality Request Form</a></li><li class="middle submenu-item flyout-menu-no-children"><a href="/rights-privacy/faq-faculty-staff" class="submenu-item-link">FAQ for Faculty & Staff</a></li><li class="middle submenu-item flyout-menu-no-children"><a href="/rights-privacy/family-educational-rights-and-privacy-act-guidance-members-faculty-and-staff" class="submenu-item-link">Guidance for Faculty & Staff</a></li><li class="middle submenu-item flyout-menu-no-children"><a href="/yale-university-statement-disclosure-directory-information" class="submenu-item-link">Statement on the Disclosure of Directory Information</a></li><li class="last submenu-item flyout-menu-no-children"><a href="/rights-privacy/student-rights-under-ferpa" class="submenu-item-link">Student Rights</a></li></ul></li><li class="menu-item menu--item middle has-submenu"><a href="/" class="menu-item-link">General Information</a><ul class="menu-item--sub submenu"><li class="first submenu-item flyout-menu-no-children"><a href="/general-information/classroom-information" class="submenu-item-link">Classroom Information</a></li><li class="middle submenu-item flyout-menu-no-children"><a href="/general-information/final-exams" class="submenu-item-link">Final Exams</a></li><li class="last submenu-item flyout-menu-no-children"><a href="/general-information/information-requests" class="submenu-item-link">Information Requests</a></li></ul></li><li class="menu-item menu--item last flyout-menu-no-children"><a href="/forms-petitions" title="" class="menu-item-link">Forms</a></li></ul></div> </div> </div> </div> </nav> </div> </div> </div> </div> </div> </div> </div> <div id="zone-content-wrapper" class="zone-wrapper zone-content-wrapper clearfix"> <div id="zone-content" class="zone zone-content clearfix container-12"> <div id="breadcrumb" class="grid-12"><nav class="breadcrumb" role="navigation" aria-label="You are here"><a href="/">Home</a><span class="tic"> > </span><a href="/">Students</a><span class="tic"> > </span>Guidelines for Students Use of Institutional Data</nav></div> <div id="moved-sidenav-wrapper" class="moved-sidenav-wrapper grid-12"> <div id="moved-sidenav" class="moved-sidenav" data-set="append-sidenav"></div> </div> <div class="grid-9 push-3 region region-content" id="region-content"> <div class="region-inner region-content-inner"> <a id="main-content" tabindex="-1"></a> <h1 class="title" id="page-title">Guidelines for Student Use of Institutional Data</h1> <div class="block block-system block-main block-system-main odd block-without-title" id="block-system-main"> <div class="block-inner clearfix"> <div class="content clearfix"> <article about="/students/guidelines-student-use-institutional-data" typeof="foaf:Document" class="node node-page node-published node-not-promoted node-not-sticky author-31 odd clearfix" id="node-page-632"> <!-- --> <span property="dc:title" content="Guidelines for Student Use of Institutional Data" class="rdf-meta element-hidden"></span><span property="sioc:num_replies" content="0" datatype="xsd:integer" class="rdf-meta element-hidden"></span> <div class="content clearfix"> <div class="field field-name-body field-type-text-with-summary field-label-hidden"><div class="field-items"><div class="field-item even" property="content:encoded"><h2>Scope</h2> <p>These guidelines are applicable to Yale students who wish to use Yale institutional data to develop or test unaffiliated technology projects.</p> <h2>Purpose</h2> <p>The guidelines provide a summary of relevant University policies and expectations applicable to student projects involving technology innovation, including University policy which may be most relevant to technology projects. Adherence to University policy and expectations with regard to institutional data will ensure that the project will not be subject to subsequent revision or sanctions.</p> <h2>Use of Institutional Data – General Requirements</h2> <p>The University recognizes the benefit of involving Yale students in innovating uses of institutional data. At the same time, the University acknowledges that it has an obligation to protect institutional data from uses that would violate University policy, regulatory requirements, or the rights of data subjects. Key considerations are outlined below but student innovators are advised to review the relevant policies or seek consultation with the <em>University Registrar/Data Governance (<a href="mailto:kathleen.galo@yale.edu">kathleen.galo@yale.edu</a>)</em> to ensure the proposed use meets University requirements. It is further recommended that projects be conducted in partnership with a faculty or staff member.</p> <h2>Privacy</h2> <p>University data is governed by a variety of privacy laws depending on the characteristics of the data subjects and the context under which the data was collected. Some common areas of concern include:</p> <ul> <li>Student Directory information: Students are allowed under FERPA to opt out of the publicly available directory information at any time. The fluidity of publicly available student directory information means that developers must be prepared to update student directory information to exclude any subsequent student directory opt-outs. </li> <li>Privacy Notices: Apps and other technologies are increasingly expected (or in some cases required) to be transparent regarding the information collected, how it is secured, and how it is used. If information is to be proactively collected through a website or app, a privacy notice should be developed and published with the project. Use of existing data must conform to the privacy practices or notices promulgated by the data source.</li> <li>Specially protected information: Certain types of information are subject to enhanced privacy, security, and legal requirements depending on the sensitivity of the data (health, biometric, political affiliation, etc.) or the geolocation of the data. For example, data collected from individuals (including students) while in the European Union is subject to the EU General Data Protection Regulation. </li> <li>Limitation on data collection and retention: any data that will be collected or stored should be limited to only that information necessary for proper functioning of the technology and the data should be destroyed in accordance with <a href="http://ogc.yale.edu/sites/default/files/files/Yale-Records-Retention-Schedule.xls" target="_blank">Yale data retention requirements</a>.</li> <li>For further information, including the University Privacy Notice, see <a href="https://ogc.yale.edu/privacy/privacy-office" target="_blank">https://ogc.yale.edu/privacy/privacy-office</a></li> </ul> <h2>Security</h2> <ul> <li>High risk or regulated data as defined per Yale’s data classification policy may not be used for student innovation projects.</li> <li>Data which is restricted to Yale University via authentication requires a pre-approved data use agreement. Complete this <a href="https://yale.service-now.com/it?id=it_sc_cat_item&sys_id=305a4c03873ed1109d170dcd8bbb35a7" target="_blank">data governance request form</a> via ServiceNow to initiate the process. Data in the student project must maintain the same or a more restrictive authorization scope.</li> <li>University requirements around NetIDs must be met. A NetID is assigned to and to be used by one person only: <ul> <li>No sharing of credentials</li> <li>No caching / replaying of credentials. Yale’s security standards follow Yale’s data. Any system which stores, processes, or transmits Yale data must meet and maintain Yale’s minimum security standards, including: <ul> <li>Application of all security patches to all software in a timely fashion</li> <li>Implementation and maintenance of a strong configuration standard</li> </ul> </li> </ul> </li> <li>See <a href="https://cybersecurity.yale.edu/mss" target="_blank">cybersecurity.yale.edu/mss</a> for further details.</li> </ul> <h2>Operational concerns</h2> <ul> <li>Using institutional APIs or scraping Yale websites must be done in a way that does not impact normal operations.</li> </ul> <h2>Acceptable Use</h2> <ul> <li>Use must not impact the University’s non-profit status.</li> </ul> <p style="margin-left:.5in">As a federally-funded, tax-exempt educational institution, the University is bound by certain rules and restrictions regarding the programs and activities in which it engages. As such, the University must be vigilant about the use of University resources to ensure that they are not used to improperly benefit commercial or private enterprise.</p> <ul> <li>The use must not be represented as Yale University or as endorsed by Yale University unless authorized by the University.</li> </ul> <p style="margin-left:.5in">Use of the University’s name and associated marks in connection with programs and activities, other than by way of descriptive identification of the individual creator as a student, faculty member, or staff member at the University, is itself use of a significant University resource and protected by federal trademark law. Therefore, students or individual members of the University community must be accurate in communicating the University’s involvement in their programs and activities. Unless expressly authorized by the University, they must not state or suggest institutional endorsement or approval of:</p> <ul> <li>external organizations, programs and activities (including those in which other University community members are involved in their individual capacities);</li> <li>the products or services of such organizations, programs and activities; or</li> <li>the personal views or statements of students, faculty, staff, or other University community members.</li> </ul> <h2>Technology Lifecycle</h2> <ul> <li>Maintenance of the technology</li> <li>Termination of the technology at end of life</li> <li>Transition process if a technology project transitions to a University-supported initiative</li> </ul> <h2>Future policy and guideline updates</h2> <ul> <li>Yale’s policies can and do change. Users are expected to stay current with University policy requirements and adjust any data use accordingly.</li> <li>This guide will be updated periodically.</li> <li>Policies may change, be sure to check these guidelines when you plan to request use of institutional data.</li> </ul> <h2>Available resources</h2> <ul> <li>1607 IT AUP</li> <li>Minimum Security Standards</li> <li>1601: Information Access and Security </li> <li>List of helpful APIs/websites/resources</li> </ul> <h2>Questions / point of contact</h2> <ul> <li>Questions can be directed to Kathleen Galo at <a href="mailto:kathleen.galo@yale.edu">kathleen.galo@yale.edu</a> or submitted via the <a href="https://yale.service-now.com/it?id=it_sc_cat_item&sys_id=305a4c03873ed1109d170dcd8bbb35a7" target="_blank">Data Governance request form</a>.</li> </ul> </div></div></div> </div> <div class="clearfix"> <nav class="links node-links clearfix"></nav> </div> </article> </div> </div> </div> </div> </div> <div class="grid-3 pull-9 region region-sidebar-first sidebar yale-standard-sidebar" id="region-sidebar-first"> <div class="region-inner region-sidebar-first-inner"> <div class="original-sidenav" data-set="append-sidenav"> <div id="additional-nav" class="addnav-ready"> <span class="additional-nav-button"><a id="additional-nav-button" role="button" aria-expanded="false" tabindex="0"><span class="ready">Additional Navigation</span><span class="close">Close</span></a></span> <nav class="block block-menu-block block-1 block-menu-block-1 odd block-without-title" id="block-menu-block-1" role="navigation"> <div class="block-inner clearfix"> <div class="content clearfix"> <div class="menu-block-wrapper menu-block-1 menu-name-main-menu parent-mlid-0 menu-level-2"> <ul class="menu"><li class="first leaf menu-mlid-862 menu-classrooms-for-events"><a href="/students/classrooms-events">Classrooms for Events</a></li> <li class="leaf menu-mlid-854 menu-course-evaluations"><a href="/students/course-evaluations">Course Evaluations</a></li> <li class="leaf menu-mlid-853 menu-course-selection-&-registration"><a href="/students/course-selection-registration">Course Selection & Registration</a></li> <li class="leaf menu-mlid-4467 menu-cross-school-course-registration-processes"><a href="/students/cross-school-course-registration-processes">Cross School Course Registration Processes</a></li> <li class="collapsed menu-mlid-4122 menu-diplomas"><a href="/students/diplomas">Diplomas</a></li> <li class="collapsed menu-mlid-4121 menu-dissertation-progress-reports"><a href="/students/dissertation-progress-reports">Dissertation Progress Reports</a></li> <li class="leaf menu-mlid-860 menu-dissertation-submission"><a href="/students/dissertation-submission">Dissertation Submission</a></li> <li class="leaf menu-mlid-859 menu-dossier-requests"><a href="/students/graduate-students/dossier-requests">Dossier Requests</a></li> <li class="leaf menu-mlid-3996 menu-gender-policy-and-use"><a href="/students/gender-policy-and-use">Gender Policy and Use</a></li> <li class="leaf menu-mlid-880 menu-graduate-degree-petitions"><a href="/students/graduate-degree-petitions">Graduate Degree Petitions</a></li> <li class="leaf menu-mlid-4118 menu-graduate-students"><a href="/students/graduate-students-0">Graduate Students</a></li> <li class="leaf active-trail active menu-mlid-4220 menu-guidelines-for-students-use-of-institutional-data"><a href="/students/guidelines-student-use-institutional-data" class="active-trail active">Guidelines for Students Use of Institutional Data</a></li> <li class="leaf menu-mlid-2591 menu-major-roadmaps"><a href="/students/major-roadmaps">Major Roadmaps</a></li> <li class="leaf menu-mlid-2081 menu-name-policy-and-use"><a href="/students/name-policy-and-use">Name Policy and Use</a></li> <li class="leaf menu-mlid-4119 menu-preference-selection"><a href="/students/yale-college-courses-use-preference-selection">Preference Selection</a></li> <li class="leaf menu-mlid-858 menu-professional-school-students"><a href="/students/professional-schools-and-courses">Professional School Students</a></li> <li class="leaf menu-mlid-2086 menu-proxy-access-and-authorization"><a href="http://sfas.yale.edu/proxy-access-and-authorization" target="_blank">Proxy Access and Authorization</a></li> <li class="leaf menu-mlid-861 menu-registration-holds"><a href="/students/holds">Registration Holds</a></li> <li class="leaf menu-mlid-856 menu-resource-offices"><a href="/students/resource-offices">Resource Offices</a></li> <li class="leaf menu-mlid-836 menu-transcript-requests"><a href="/students/transcript-requests">Transcript Requests</a></li> <li class="leaf menu-mlid-840 menu-verifications"><a href="/students/verifications">Verifications</a></li> <li class="leaf menu-mlid-904 menu-voter-registration"><a href="https://registrar.yale.edu/voter-registration">Voter Registration</a></li> <li class="leaf menu-mlid-2816 menu-yale-course-search-resources"><a href="/students/yale-course-search-resources">Yale Course Search Resources</a></li> <li class="leaf menu-mlid-879 menu-yale-hub"><a href="/students/yale-hub">Yale Hub</a></li> <li class="last leaf menu-mlid-4221 menu-yale-college-video-tutorials"><a href="/students/yale-college-graduate-school-video-tutorials">Yale College Video Tutorials</a></li> </ul></div> </div> </div> </nav> </div> </div> </div> </div> </div> </div> </div> </main> <footer id="section-footer" class="section section-footer" role="contentinfo"> <div id="zone-footer-wrapper" class="zone-wrapper zone-footer-wrapper clearfix"> <div id="zone-footer" class="zone zone-footer clearfix container-12"> <div class="grid-2 region region-footer-first" id="region-footer-first"> <div class="region-inner region-footer-first-inner"> <div class="footer-logo"><a href="http://www.yale.edu" class="y-icons y-yale y-mark"><span class="element-invisible">Yale</span></a></div> </div> </div> <div class="grid-6 region region-footer-second" id="region-footer-second"> <div class="region-inner region-footer-second-inner"> <p class="copyright"> <a href="https://usability.yale.edu/web-accessibility/accessibility-yale">Accessibility at Yale</a> · <a href="http://www.yale.edu/privacy-policy">Privacy policy</a> <br> Copyright © 2024 Yale University · All rights reserved </p> <div class="block block-footer-message block-footer-message block-footer-message-footer-message odd block-without-title" id="block-footer-message-footer-message"> <div class="block-inner clearfix"> <div class="content clearfix"> <p>Yale University Registrar’s Office, 246 Church St., 3rd floor, New Haven, CT, 06510. <a href="mailto:registrar@yale.edu">Contact</a> the Registrar’s Office</p> </div> </div> </div> </div> </div> <div class="grid-4 region region-footer-third" id="region-footer-third"> <div class="region-inner region-footer-third-inner"> <div class="block block-menu sharing block-menu-social-buttons block-menu-menu-social-buttons odd block-without-title" id="block-menu-menu-social-buttons"> <div class="block-inner clearfix"> <div class="content clearfix"> <ul class="menu"><li class="first leaf menu-facebook"><a href="https://www.facebook.com/YaleUniversity" title=""><span>Facebook</span></a></li> <li class="leaf menu-twitter"><a href="http://www.twitter.com/yale" title=""><span>Twitter</span></a></li> <li class="leaf menu-flickr"><a href="http://www.flickr.com/photos/yaleuniversity" title=""><span>Flickr</span></a></li> <li class="last leaf menu-youtube"><a href="http://www.youtube.com/yale" title=""><span>YouTube</span></a></li> </ul> </div> </div> </div> </div> </div> </div> </div></footer> </div> <div class="region region-page-bottom" id="region-page-bottom"> <div class="region-inner region-page-bottom-inner"> </div> </div> <script type="text/javascript"> <!--//--><![CDATA[//><!-- Drupal.jQueryUiFilter.globalOptions('accordion'); //--><!]]> </script> <script type="text/javascript"> <!--//--><![CDATA[//><!-- (function() { var sz = document.createElement('script'); sz.type = 'text/javascript'; sz.async = true; sz.src = '//siteimproveanalytics.com/js/siteanalyze_66356571.js'; var s = document.getElementsByTagName('script')[0]; s.parentNode.insertBefore(sz, s); })(); //--><!]]> </script> <script type="text/javascript" src="https://registrar.yale.edu/sites/default/files/js/js_JMVekk522eOkII71K9F5yD4Su-iRqPdTR_-LxjPAtMk.js"></script> </body> </html>