Privacy policy | A Guide to the Paperwork Reduction Act

<!DOCTYPE html>   <html lang="en">  <head>  <meta name="google-site-verification" content="D3tEz8yACmIPfH1f8PQARpF1NDV5IP5_yuSmuGEm02M" /> <script async src="https://www.googletagmanager.com/gtag/js?id=G-HBYXWFP794"></script> <script> window.dataLayer = window.dataLayer || []; function gtag(){dataLayer.push(arguments);} gtag('js', new Date()); gtag('config', 'G-HBYXWFP794'); </script> <script async type="text/javascript" src="/assets/uswds/js/uswds-init.min.js"></script> <meta charset="utf-8" /> <meta http-equiv="X-UA-Compatible" content="IE=edge" /> <meta name="HandheldFriendly" content="True" /> <meta name="MobileOptimized" content="320" /> <meta name="viewport" content="width=device-width, initial-scale=1.0" /> <title>Privacy policy | A Guide to the Paperwork Reduction Act</title> <meta name="description" content="A resource to help federal employees comply with the Paperwork Reduction Act (PRA)">  <link rel="sitemap" type="application/xml" title="A Guide to the Paperwork Reduction Act Sitemap" href="/sitemap.xml" /> <link rel="shortcut icon" type="image/ico" href="/assets/img/favicon/favicon.ico"> <link rel="apple-touch-icon" sizes="180x180" href="/assets/img/favicon/apple-touch-icon.png"> <link rel="icon" type="image/png" sizes="32x32" href="/assets/img/favicon/favicon-32x32.png"> <link rel="icon" type="image/png" sizes="16x16" href="/assets/img/favicon/favicon-16x16.png"> <link rel="manifest" href="/assets/img/favicon/site.webmanifest"> <link rel="mask-icon" href="/assets/img/favicon/safari-pinned-tab.svg" color="#5bbad5"> <meta name="msapplication-TileColor" content="#da532c"> <meta name="theme-color" content="#ffffff"> <link async rel="stylesheet" href="/assets/uswds/css/styles.css" media="screen" /> </head> <body class=" "> <a class="usa-skipnav" href="#main-content">Skip to main content</a> <div class="usa-banner bg-base-lightest"> <div class="usa-accordion"> <header class="usa-banner__header"> <div class="usa-banner__inner flex-justify-center"> <div class="grid-col-auto"> <img class="usa-banner__header-flag" src="/assets/uswds/img/us_flag_small.png" alt="U.S. flag" width="16" height="11"/> </div> <div class="grid-col-fill tablet:grid-col-auto"> <p class="usa-banner__header-text"> An official website of the United States government </p> <p class="usa-banner__header-action" aria-hidden="true">Here’s how you know</p> </div> <button class="usa-accordion__button usa-banner__button" aria-expanded="false" aria-controls="gov-banner"> <span class="usa-banner__button-text">Here's how you know</span> </button> </div> </header> <div class="usa-banner__content usa-accordion__content" id="gov-banner"> <div class="grid-row grid-gap-lg"> <div class="usa-banner__guidance tablet:grid-col-6"> <img class="usa-banner__icon usa-media-block__img bg-white circle-5" src="/assets/uswds/img/icon-dot-gov.svg" alt="Dot gov" /> <div class="usa-media-block__body"> <p> <strong>The .gov means it’s official.</strong><br /> Federal government websites often end in .gov or .mil. Before sharing sensitive information, make sure you’re on a federal government site. </p> </div> </div> <div class="usa-banner__guidance tablet:grid-col-6"> <img class="usa-banner__icon usa-media-block__img bg-white circle-5" src="/assets/uswds/img/icon-https.svg" alt="Https" /> <div class="usa-media-block__body"> <p> <strong>The site is secure.</strong> <br /> The <strong>https://</strong> ensures that you are connecting to the official website and that any information you provide is encrypted and transmitted securely. </p> </div> </div> </div> </div> </div> </div> <section class="digital-banner" aria-label="Visit Digital.gov for additional guides and resources" > <div class="grid-container padding-y-105 display-flex flex-justify flex-align-center"> <a href="https://digital.gov/resources"> <img class="display-block" src="/assets/img/digitalgov-logo-small-white.svg" alt="Digital.gov Guide" height="36" width="220"/> </a> <a href="https://digital.gov/resources" class="text-white text-no-underline digital-banner__explore-link">Explore <svg class="digital-banner__explore-arrow" xmlns="http://www.w3.org/2000/svg" width="30" height="30" fill="white" viewBox="0 0 24 24"><path d="m12 4-1.41 1.41L16.17 11H4v2h12.17l-5.58 5.59L12 20l8-8z"/></svg> </a> </div> </section> <div class="usa-overlay"></div> <header class="usa-header usa-header--extended"> <div class="usa-navbar"> <div class="usa-logo" id="extended-logo"> <em class="usa-logo__text"><a href="/" title="Home" aria-label="Home"><img src="/assets/img/guide-to-pra--desktop--light.svg" width="348" height="50" alt="A Guide to the Paperwork Reduction Act" class="display-block" /></a></em> </div> <button class="usa-menu-btn text-semibold">Menu</button> </div> <nav aria-label="Primary navigation" class="usa-nav"> <div class="usa-nav__inner"><button class="usa-nav__close"><img src="/assets/uswds/img/usa-icons/close.svg" alt="close" /></button> <ul class="usa-nav__primary usa-accordion"> <li class="usa-nav__primary-item"> <a class=" usa-nav__link " href="/about/"> <span>About the PRA</span> </a> </li> <li class="usa-nav__primary-item"> <a class=" usa-nav__link " href="/do-i-need-clearance/"> <span>Do I need clearance?</span> </a> </li> <li class="usa-nav__primary-item"> <a class=" usa-nav__link " href="/clearance-process/"> <span>PRA approval process</span> </a> </li> <li class="usa-nav__primary-item"> <a class=" usa-nav__link " href="/clearance-types/"> <span>Clearance types</span> </a> </li> <li class="usa-nav__primary-item"> <a class=" usa-nav__link " href="/burden/"> <span>Estimating burden</span> </a> </li> <li class="usa-nav__primary-item"> <a class=" usa-nav__link " href="/additional-resources/"> <span>Additional resources</span> </a> </li> </ul> <div class="usa-nav__secondary"> <ul class="usa-nav__secondary-links"> <li class="usa-nav__secondary-item js-glossary-toggle"> <a href="javascript:void(0)" class="icon-glossary"> <svg class="display-none desktop:display-block" aria-hidden="true" width=" 14" height="16" viewBox="0 0 14 16" fill="none" xmlns="http://www.w3.org/2000/svg"> <path fill-rule="evenodd" clip-rule="evenodd" d="M13.9583 2.99612C13.9583 2.25376 13.5274 1.631 12.9074 1.25803C12.2875 0.885127 11.4706 0.755653 10.6759 0.999207L7.41667 1.99802L4.15746 0.999208C3.36272 0.755654 2.54584 0.885127 1.92596 1.25803C1.30597 1.631 0.875 2.25376 0.875 2.99612V11.6299C0.875 12.5372 1.54014 13.3298 2.50921 13.6268L7.41667 15.1307L12.3241 13.6268C13.2932 13.3298 13.9583 12.5372 13.9583 11.6299V2.99612ZM11.1429 2.17693C11.4882 2.07112 11.8416 2.12807 12.107 2.28774C12.3723 2.44735 12.5417 2.7033 12.5417 2.99612V11.6299C12.5417 11.9855 12.2789 12.3198 11.8571 12.4491L8.125 13.5928V3.10179L11.1429 2.17693ZM2.29167 2.99612C2.29167 2.7033 2.46099 2.44735 2.7263 2.28774C2.99172 2.12808 3.34516 2.07112 3.69046 2.17694L6.70833 3.10179V13.5928L2.97621 12.4491C2.55441 12.3198 2.29167 11.9855 2.29167 11.6299V2.99612Z" /> </svg> Glossary</a> </li> <li class="usa-nav__secondary-item"> <a href="/contact">Get PRA Help</a> </li> </ul> <form class="usa-search usa-search--small site-search" role="search" action="https://search.usa.gov/search" accept-charset="UTF-8" method="get"> <input type="hidden" name="affiliate" id="affiliate" value="digitalgov-pra" autocomplete="off" /> <label for="query" class="usa-sr-only">Search</label> <input type="text" name="query" id="query" autocomplete="off" class="usagov-search-autocomplete" /> <button class="usa-button" type="submit"> <img src="/assets/uswds/img/usa-icons-bg/search--white.svg" class="usa-search__submit-icon" alt="Search" /> </button> </form> </div> </div> </nav> </header> <main class="usa-layout-docs usa-section" id="main-content"> <div class="grid-container"> <div class="grid-row grid-gap"> <div class="usa-layout__docs-main usa-prose"> <h1>Privacy policy</h1> <p>Thank you for visiting the PRA Guide. We are committed to respecting your right to privacy and will protect it when you visit our website.</p> <p>This privacy policy explains our online information practices only, including how we collect and use your personal information. It covers information collected on this website only. It does not apply to other sites you reach through our site. We encourage you to read the privacy policies of those other sites to learn how they collect and use information about you.</p> <h2 id="information-stored-and-collected-automatically">Information stored and collected automatically</h2> <p>As with many federal websites, the PRA Guide is hosted by the General Services Administration (GSA). GSA collects limited information about visits to the PRA Guide. This information is used to measure the number of visitors to the various sections of our website and identify performance or problem areas. Authorized individuals may also use this information to help us develop the site, analyze patterns of usage, and to make the site more useful. We do not share or sell visitor data for the purposes of advertising, marketing, or any other commercial purpose. This information is not used for associating search terms or patterns of site navigation with individual users. The information that is automatically collected and stored concerning your visit includes:</p> <ul> <li>the name of the domain from which you access the Internet (such as, hhs.gov if you are connecting from a HHS domain)</li> <li>the date and time of your visit</li> <li>the pages you visit on the PRA Guide</li> <li>your internet protocol (IP) address</li> <li>the address of the website you came from if it linked you directly to the PRA Guide</li> <li>search terms that you enter into the PRA Guide search tool</li> </ul> <h3 id="cookies">Cookies</h3> <p>When you visit a website, its server may generate a piece of text known as a cookie to place on your device. The cookie, which is unique to your browser, allows the server to remember specific information about your visit while you’re connected.</p> <p>There are two types of cookies — single session (temporary) and multi-session (persistent). Single session cookies last only as long as your Web browser is open. Once you close your browser, the session cookie disappears. Persistent cookies are stored on your device for longer periods. Both types of cookies create an identifier that is unique to your device. The Office of Management and Budget (OMB) <a href="https://www.digitalgov.gov/resources/m-10-22-guidance-for-online-use-of-web-measurement-and-customization-technologies/">Memorandum M-10-22, Guidance for Online Use of Web Measurement and Customization Technologies</a> allows federal agencies to use both session and persistent cookies to improve the delivery of services.</p> <h4 id="session-cookies">Session cookies</h4> <p>We use session cookies for technical purposes, such as to allow better navigation through our site. These session cookies are set by GSA or a contractor acting on GSA’s behalf and let the server hosting the PRA Guide know that you are continuing a visit to our site. Our use of session cookies qualifies as “Usage Tier 1—Single Session,” as defined in the OMB M-10-22 guidance.</p> <h4 id="persistent-cookies">Persistent cookies</h4> <p>We use persistent cookies to understand the differences between new and returning visitors to the PRA Guide. Persistent cookies remain on your device between visits to our site until they expire or are removed by the user. As discussed below under “Google Analytics,” our use of persistent cookies qualifies as “Usage Tier 2—Multi-session without personally identifiable information,” as defined in the OMB M-10-22 guidance. The policy states, “This tier encompasses any use of multi-session Web measurement and customization technologies when no [personally identifiable information] is collected.” We do not use persistent cookies to collect personally identifiable information.</p> <p>If you do not want to accept cookies, you can edit your browser’s options to stop accepting persistent cookies or to prompt you before accepting a cookie from the websites you visit. For more information, see the <a href="https://www.usa.gov/optout-instructions">Web Measurement and Customization Opt-Out instructions</a>.</p> <h3 id="google-analytics">Google Analytics</h3> <p>The PRA Guide participates in the <a href="https://www.digitalgov.gov/services/dap/">U.S. Digital Analytics Program</a>, which uses a unified Google Analytics account for federal agencies. This program helps agencies understand how people find, access, and use government services online.</p> <p>The Digital Analytics Program is a hosted shared service provided by the GSA’s <a href="https://www.gsa.gov/node/87579">Office of Products and Platforms</a>, and the protocol and information collected are the same for all websites participating in the program. As a participant in the program, this website’s traffic data is automatically reported to GSA.</p> <p>Google Analytics is a third-party web measurement and customization technology as defined in <a href="https://www.digitalgov.gov/resources/m-10-22-guidance-for-online-use-of-web-measurement-and-customization-technologies/">OMB M-10-22</a>. Here is how it works: Google Analytics sets one or more cookies on your computer so that it can recognize your computer if you visit the PRA Guide website in the future. These cookies do not collect personally identifiable information. This is considered a Tier 2 usage, as defined in the OMB guidance.</p> <p>Google Analytics does not collect personally identifiable information through its cookies. The program does not track individuals and <a href="https://support.google.com/analytics/answer/2763052?hl=en">anonymizes the IP addresses of visitors</a>. <a href="https://www.digitalgov.gov/services/dap/common-questions-about-dap-faq/">Common Questions about DAP (FAQ)</a> provides more information about how Google Analytics handles IP addresses. According to GSA’s Common Questions About DAP, “none of the federal government data tracked as part of the Data Analytics Program will be shared with or available to Google’s corporate advertising partners.”</p> <p>A limited number of authorized individuals will have user accounts that will allow them to log in to the Google Analytics dashboard and view or run reports regarding visits to the PRA Guide and the other web metrics available from the DAP. You can view web metrics at <a href="https://analytics.usa.gov/">https://analytics.usa.gov/</a>.</p> <p>Visitors who choose to disable this web measurement tool will still have full access to the PRA Guide. While the details vary from browser to browser, most modern browsers can be set up to accept, reject, or request user intervention when a site asks to set a cookie.</p> <h2 id="information-you-share-with-us">Information you share with us</h2> <p>Users of this website may send the Office of Information and Regulatory Affairs (OIRA) feedback or report an issue by <a href="mailto:%70%72%61@%6F%6D%62.%65%6F%70.%67%6F%76">sending an email</a>. If you choose to send us your personally identifiable information, we will only use that information to respond to your message. We only share the information you give us with another government agency if your question relates to that agency, or as otherwise required by law. The PRA Guide never collects information or creates individual profiles for the purposes of advertising, marketing, or any other commercial purpose. We do not create or store lists of email addresses or other information to deliver email alerts, newsletters, or otherwise send marketing messages or contact individuals. When you contact us, any personally identifiable information you provide is voluntary. Please do not include sensitive personally identifiable information or other sensitive information in the content of your email.</p> <h2 id="children-and-privacy">Children and privacy</h2> <p>We do not have information specifically for children on our website. The <a href="https://www.ftc.gov/enforcement/rules/rulemaking-regulatory-reform-proceedings/childrens-online-privacy-protection-rule">Children’s Online Privacy Protection Act</a> governs information gathered online from or about children under the age of 13. This site is not intended to solicit or collection information of any kind from children under age 13. If you believe that we have received information from a child under age 13, please <a href="mailto:%70%72%61@%6F%6D%62.%65%6F%70.%67%6F%76">contact us</a>.</p> <h2 id="questions-about-privacy">Questions about privacy</h2> <p>If you have questions about this privacy policy, please <a href="mailto:%70%72%61@%6F%6D%62.%65%6F%70.%67%6F%76">email us</a>.</p> </div> </div> </div> </main> <footer class="usa-footer usa-footer--slim" role="contentinfo"> <div class="grid-container usa-footer__return-to-top"> <a href="#">Return to top</a> </div> <div class="footer-contact bg-base-light padding-y-1 line-height-sans-3 font-lang-4 text-ink"> <div class="grid-container"> <b>Contact:</b> <a href="https://pra.digital.gov/contact/" class="text-ink text-bold hover:text-no-underline">Get PRA Help</a> | <a href="mailto:%70%72%61@%6F%6D%62.%65%6F%70.%67%6F%76?subject=PRA%20Website:%20Site%20Feedback&body=Please%20fill%20out%20the%20information%20below%0A%0A%0AWhat%20were%20you%20trying%20to%20do?%0A%0A%0AGeneral%20Comments" class="text-ink text-bold hover:text-no-underline"> Email us site feedback </a> </div> </div> </footer> <div class="usa-identifier"> <section class="usa-identifier__section usa-identifier__section--masthead" aria-label="U.S. General Services Administration & Office of Management and Budget" > <div class="usa-identifier__container"> <div class="usa-identifier__logos"> <a href="https://www.gsa.gov/" class="usa-identifier__logo" ><img class="usa-identifier__logo-img" src="/assets/img/gsa-logo-w100.png" alt="GSA logo" role="img" width="100" height="100" /> </a ><a href="https://www.whitehouse.gov/omb/" class="usa-identifier__logo" ><img class="usa-identifier__logo-img" src="/assets/img/eop-omb-48x48.webp" alt="Office of Management and Budget" role="img" width="48" height="48" /></a> </div> <section class="usa-identifier__identity" aria-label="Agency description"> <p class="usa-identifier__identity-domain">pra.digital.gov</p> <p class="usa-identifier__identity-disclaimer"> An official website of the <a href="https://www.gsa.gov/">U.S. General Services Administration</a> and the <a href="https://www.whitehouse.gov/omb/">Office of Management and Budget</a> </p> </section> </div> </section> <nav class="usa-identifier__section usa-identifier__section--required-links" aria-label="Important links" > <div class="usa-identifier__container"> <ul class="usa-identifier__required-links-list"> <li class="usa-identifier__required-links-item"> <a href="https://www.gsa.gov/about-us" class="usa-identifier__required-link usa-link"> About GSA </a> </li> <li class="usa-identifier__required-links-item"> <a href="https://www.gsa.gov/website-information/accessibility-statement" class="usa-identifier__required-link usa-link"> Accessibility statement </a> </li> <li class="usa-identifier__required-links-item"> <a href="https://www.gsa.gov/reference/freedom-of-information-act-foia" class="usa-identifier__required-link usa-link"> FOIA requests </a> </li> <li class="usa-identifier__required-links-item"> <a href="https://www.gsa.gov/reference/civil-rights-programs/the-no-fear-act" class="usa-identifier__required-link usa-link"> No FEAR Act data </a> </li> <li class="usa-identifier__required-links-item"> <a href="https://www.gsaig.gov/" class="usa-identifier__required-link usa-link"> Office of the Inspector General </a> </li> <li class="usa-identifier__required-links-item"> <a href="https://www.gsa.gov/reference/reports/budget-performance" class="usa-identifier__required-link usa-link"> Performance reports </a> </li> <li class="usa-identifier__required-links-item"> <a href="https://pra.digital.gov/privacy" class="usa-identifier__required-link usa-link"> Privacy policy </a> </li> </ul> </div> </nav> <section class="usa-identifier__section usa-identifier__section--usagov" aria-label="U.S. government information and services" > <div class="usa-identifier__container"> <div class="usa-identifier__usagov-description"> Looking for U.S. government information and services? </div> <a href="https://www.usa.gov/" class="usa-link usa-link--external">Visit USA.gov</a> </div> </section> </div> <aside id="glossary" class="glossary text-base-lightest bg-base-darkest margin-0 overflow-y-scroll padding-4 pin-right pin-y position-fixed width-mobile z-top" aria-describedby="glossary-result" aria-hidden="true" > <div class="display-flex flex-column flex-align-end"> <button title="Close glossary" class="js-glossary-close display-flex flex-align-center" > <span class="margin-right-1">Close</span> <img src="/assets/uswds/img/usa-icons-bg/close--white.svg" alt="Hide glossary" /> </button> </div> <h2>Glossary</h2> <label for="glossary-search" class="usa-label">Search for a PRA term:</label> <input id="glossary-search" class="js-glossary-search usa-input margin-bottom-4" type="text" /> <div class="glossary__content" id="glossary-result"> <ul class="js-glossary-list add-list-reset"></ul> </div> </aside> <script src="/assets/uswds/js/uswds.min.js" ></script> <script async type="text/javascript" src="/assets/uswds/js/bundle.js"></script>  <script async type="text/javascript" src="https://dap.digitalgov.gov/Universal-Federated-Analytics-Min.js?agency=GSA&subagency=TTS" id="_fed_an_ua_tag"></script> <script async src="//search.usa.gov/javascripts/remote.loader.js"></script> </body> </html>

CINXE.COM

Privacy policy | A Guide to the Paperwork Reduction Act