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Workforce Management Program - UC Davis Health | Human Resources
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ScopeWorkforce management applies to all staff positions at UC Davis Health. This includes all departments, School of Medicine, School of Nursing, physicians and staff." /> <meta property="og:site_name" content="Human Resources" /> <meta property="og:type" content="website" /> <meta property="og:url" content="https://worklife-wellness.ucdavis.edu/departments/recruitment/workforce-management-program" /> <meta property="og:title" content="Workforce Management Program - UC Davis Health" /> <meta property="og:description" content="All hiring requests at UC Davis Health are reviewed by the Workforce Management Committee. ScopeWorkforce management applies to all staff positions at UC Davis Health. 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field__item"><h2 class="heading--underline"><span>All hiring requests at UC Davis Health are reviewed by the Workforce Management Committee.<strong> </strong></span></h2><h5><span><strong>Scope</strong></span></h5><p class="u-clear"><span>Workforce management applies to <strong>all staff positions</strong> at UC Davis Health. This includes all departments, School of Medicine, School of Nursing, physicians and staff.</span></p><layout-columns columns="2" layout="67-33"><div slot="column1"><div role="region" aria-label="Scrollable Table" tabindex="0" class="responsive-table"><table><tbody><tr><td><span><strong>Position types include:</strong></span></td><td><ul class="list--flush"><li><span>Career (part-time or full-time)</span></li><li><span>Per diem</span></li><li><span>Temporary/TES (Temporary Employment Services)</span></li><li><span>Short term/limited</span></li><li><span>Contract - temporary staffing, consulting or professional services</span></li></ul></td><td> </td></tr><tr><td><span><strong>Position actions include, but </strong>not limited to:</span></td><td><ul class="list--flush"><li><span>Reappointment</span></li><li><span>Extensions</span></li><li><span>Waiver of recruitment (</span><em><span>net new FTE</span></em><span>)</span></li><li><span>Internal recruitments (</span><em><span>net new FTE</span></em><span>)</span></li><li><span>Retiree hire</span></li></ul></td><td> </td></tr></tbody></table></div></div><div slot="column2"><section class="wysiwyg-feature-block "> <h3 class="wysiwyg-feature-block__title">Workforce Request Forms</h3> <div class="wysiwyg-feature-block__body"> <ul class="list--bordered"><li><a href="https://app.smartsheet.com/b/form/43bfc9aacf8e404f81e1bb027866f7d3"><strong>Medical Center</strong></a><br><a href="https://app.smartsheet.com/b/form/43bfc9aacf8e404f81e1bb027866f7d3"><span>Workforce Request Form</span></a></li><li><a href="https://app.smartsheet.com/b/form/ca0dd05385c9470c9e764b6bd39d8325"><strong>SOM/SON</strong></a><br><a href="https://app.smartsheet.com/b/form/ca0dd05385c9470c9e764b6bd39d8325"><span>Workforce Request Form</span></a><br> </li></ul><p><a class="btn--primary" href="/departments/recruitment/workforce-management-program#support">Support and Job Aids</a></p> </div> </section> </div></layout-columns><hr><h5><strong>Out of Scope</strong></h5><ul class="list--bordered"><li><span><strong>Faculty, MSP Physician, and APP hires </strong>will go through separate department, medical group, Dean’s Office, and Programmatic Support Committee reviews.</span><ul><li><em><span lang="EN-US">For APP hiring requests, use the </span></em><a href="https://ucdavis.box.com/s/mu7oic7r8u2prb4ywlhjgk2t1gjpf0vl"><em><span lang="EN-US">Advanced Practice Provider Workforce Request Form (.pdf)</span></em></a></li><li><em><span lang="EN-US">For School of Medicine and School of Nursing hiring requests, use the </span></em><a href="https://app.smartsheet.com/b/form/ca0dd05385c9470c9e764b6bd39d8325"><em><span lang="EN-US">SOM/SON Workforce Request Form</span></em></a><em><span lang="EN-US">.</span></em></li></ul></li></ul><hr><h5><span><strong>Workforce Management Process</strong></span></h5><p><span>A department will follow this process <strong>after </strong>determining it is necessary to fill a vacant position:</span></p><ol><li>Workforce Request Form is completed and submitted by <strong>Hiring Manager</strong>, job description and organizational chart are attached.<br><br><strong>For New Positions:</strong><ul><li>With <a href="https://ucdavis.box.com/s/xvl69098oi0691b7fb1hhb7v7givpjxh">Standardized Job Description template</a> in Job Builder - Use <a href="https://ucdavis.box.com/s/aro0kgdqcd7ymq7vm5vunjidxkw6v4nf">Standardized JD Template</a></li><li>With Non-Standardized Job Description template in Job Builder - Use<a href="https://ucdavis.box.com/s/c22szox5buljz5c1bof0rebo3xaflxye"> Non-Standardized JD Template</a></li><li>With neither, please use the <a href="https://ucdavis.box.com/s/hh3w3hv9qxre7sn66ss35tc2aqb6vkqe">JD Template</a> <br> </li></ul></li><li>Workforce Request Form is auto-routed for approvals through Smartsheet. <br> </li><li>Once approved at all levels, requests are submitted for review by the Workforce Management Committee, which meets on Tuesdays. <br> </li><li><strong>After committee review, the Executive Director</strong> (or designee) is notified of Workforce Management Committee decision:<ul><li><strong>Request is Approved - </strong>Hiring manager to follow hiring process.</li><li><strong>Request is Denied - </strong>Hiring manager may appeal request by reaching out to the Workforce Management Committee at <a href="mailto:hs-workforcemanagement@ucdaivs.edu">hs-workforcemanagement@ucdavis.edu</a>. </li></ul></li></ol><div class="brand-textbox category-brand__background category-brand--primary-50"> <p><span lang="EN-US"><strong>Workforce Management Request Dashboard</strong></span><br><span lang="EN-US">You can use this dashboard to check the status of an existing Workforce Management Request. Please note that you may need to request access to the dashboard if you have not yet done so. </span><br><br><a class="btn--primary" href="https://tableau.ucdmc.ucdavis.edu/#/site/UCDHInformationTechnology/views/WorkforceManagementRequestTracker/WMRequestTracker?:iid=1"><span lang="EN-US">Access Dashboard in Tableau</span></a></p> </div> <hr><h5>Failed Recruitments</h5><p>When a recruitment for career positions fails (e.g., unable to select a candidate):</p><div><ul><li><span lang="EN-US">Approvals are valid for 6 months from the initial decision date if the department wishes to re-post or re-advertise the position.</span></li><li><span lang="EN-US">If there are any changes to the initial request or it has been more than 6 months from the approval date, a new WFM submission will be needed.</span><span> </span></li></ul></div><hr><h5><a class="ck-anchor" id="support"></a><strong>Support and Job Aids</strong></h5><layout-columns columns="2" gap="4" vmargin="3"><div slot="column1"><div><p><span lang="EN-US"><strong>JOB AIDS</strong></span><span> </span></p></div><div><ol><li><a href="https://ucdavis.box.com/s/vpttws67f4jl6vpg8npn2c4rzyck8cvb"><span lang="EN-US">Chief/Dean Dashboard</span></a></li><li><a href="https://ucdavis.box.com/s/fubc7mowziusb7x2ni2tj7of38yl1rjx"><span lang="EN-US">How to Submit a Workforce Request</span></a></li><li><a href="https://ucdavis.box.com/s/pnmnuhbi4me3lvcm1klydgke3iafvd0x"><span lang="EN-US">FAQs</span></a><span> </span></li></ol></div></div><div slot="column2"><div><p><span lang="EN-US"><strong>TRAINING RECORDINGS</strong></span><span> </span></p></div><div><ol><li><a href="https://ucdavis.box.com/s/9ji4wcgkno5f5acdysgkt3xvbiadkzil"><span lang="EN-US">General Submitter Training</span></a></li><li><a href="https://ucdavis.box.com/s/3klwkjk84we9ucjrb6ua879p5h2t6vky"><span lang="EN-US">SOM/SON Training</span></a><span lang="EN-US"> </span><span> </span></li></ol></div></div></layout-columns><ul class="list--arrow"><li>Please email any questions to <a href="mailto:hs-workforcemanagement@ucdavis.edu"><span lang="EN-US">hs-workforcemanagement@ucdavis.edu</span></a><span lang="EN-US">. </span></li></ul><hr><h5><span><strong>Workforce Management Committee</strong></span></h5><div><p><span lang="EN-US">The role of the Workforce Management Committee is to assess vacancy requests in alignment with the purposes and the principles of the workforce management guidelines.</span></p></div><div><p><span lang="EN-US">Members of the Workforce Management Committees will represent UC Davis Health as a whole, have both a broad and an in-depth understanding of the organization, and will be balanced, thoughtful and objective in their duties.</span></p></div><div><p><span lang="EN-US">The Workforce Management Committee will meet weekly on Tuesdays to review all requests submitted by end of day on the previous Thursday.</span><span> </span></p></div><ul class="list--accordion"><li><span>Committee Members:</span></li><li><span lang="EN-US">Michael Condrin, interim Chief Executive Officer (Voting member)</span><span> </span><br><span lang="EN-US">Noel Sousa, Associate Chief Financial Officer (Voting member)</span><br><span lang="EN-US">Amy Murphy, Executive Director for Human Resources at Health, (Voting member)</span><span> </span><br><span lang="EN-US">Tarnjit Deol, Organizational Consultant (WMC Co-Lead) </span><span> </span><br><span lang="EN-US">Brooke Hansen, Organizational Consultant (WMC Co-Lead)</span><span> </span><br><span> </span><br><span lang="EN-US"><strong>WRC members for Physicians, Advanced Practice Providers, School of Medicine, School of Nursing:</strong></span><span><strong> </strong></span><br><span lang="EN-US">Dr. Debbie Aizenberg, Executive Director, UC Davis Medical Group (Voting Member)</span><span> </span><br><span lang="EN-US">Dr. Joe Galante, Interim Chief Medical Officer (Voting Member)</span><span> </span><br><span lang="EN-US">Dr. Susan Murin, Dean School of Medicine (Voting Member)</span><span> </span><br><span lang="EN-US">Christi Delemos, Director, Advanced Practice (Voting Member)</span><span> </span><br><span lang="EN-US">Aaron Wright, Director, Ambulatory Advanced Practice (Voting Member)</span><span> </span></li></ul><hr><h5><span><strong>Workforce Management Committee Evaluation Criteria</strong></span></h5><p><span lang="EN-US">Requests will be evaluated based on the following criteria: </span><span> </span></p><ul class="list--arrow"><li>FTE Variance, year-to-date </li><li>Salaries and Wages Variance, year-to-date </li><li>Productivity Data, if applicable </li><li>Vizient ODB, if applicable </li><li>Necessity of hire </li></ul></div> </div> <div class="block block-layout-builder block-extra-field-blocknodesf-pagecontent-moderation-control"> </div> </div> </div> </div> </article> </div> </div> </div> </section> </div> <div class="l-container"> </div> </main> <footer class="l-footer footer dark-background"> <div 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