Responsibilities to Protect University Data (Policy 4.12)

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Overview (Policy 5.10)</a></li> </ul> <h4><a class="special-kba" href="/landing-page-kba/28/75">Protect University Data</a></h4> <ul> <li><a href="/security-and-policy/find-high-risk-data-my-computer">Find High Risk Data on My Computer</a></li> <li><a href="/security-and-policy/secure-use-cloud-services">Securely Use Cloud Storage Services</a></li> <li><a href="/security-and-policy/handle-paper-documents-high-risk-data">Handle Paper Documents with High Risk Data</a></li> </ul> <p><a class="link-button" href="/landing-page-kba/28">All Security & Policy Articles</a></p> </div> <div class="additional-information secondary-section"> </div> </div> </div> <article id="main-article" class="primary"> <div class="content-space"> <h1>Responsibilities to Protect University Data (Policy 4.12)</h1> <div class="service-list-heading"> <p> <span class="label-inline sans label"> This article applies to: </span> <a href="/qualtrics">Qualtrics (Survey Tool)</a> , <a href="/security-and-policy">Security & Policy</a> </p> </div> <section> <div data-drupal-messages-fallback class="hidden"></div> <div id="block-cwd-itc-tocjsblock" class="block block-toc-js block-toc-js-block"> <div class="toc-js" id="toc-js-block" data-selectors="h2:not(ul.content-tabs h2)" data-selectors-minimum="1" data-container=".main-toc" data-prefix="toc" data-list-type="ul" data-list-classes="" data-li-classes="" data-heading-classes="" data-skip-invisible-headings="0" data-use-heading-html="0" data-collapsible-items="0" data-collapsible-expanded="1" data-back-to-top="0" data-back-to-top-label="Back to top" data-back-to-top-selector="" data-heading-focus="0" data-back-to-toc="0" data-back-to-toc-label="Back to table of contents" data-back-to-toc-classes="visually-hidden-focusable" data-smooth-scrolling="1" data-scroll-to-offset="" data-highlight-on-scroll="1" data-highlight-offset="0" data-sticky="0" data-sticky-offset="0" data-toc-container="" data-ajax-page-updates="0" data-observable-selector=""> <nav role="navigation"> <h2 id="toc-js-block__title" class="toc-title">On This Page</h2> </nav> </div> </div> <article data-history-node-id="66" class="double-margin main-toc"> <p>You are responsible for Cornell data stored on computers you use. You are the custodian of that data. This is established in numerous Cornell policies. See Cornell's <a href="/policy">computer security and data protection policies</a>.</p><p>Your responsibilities:</p><ul><li>Protect university property stored on computers you use, including information about staff, faculty, students, and alumni.</li><li>Access only that information which you are authorized to access in the course of your duties. Your ability to access other information does not imply any right to view, change, or share information.</li><li>Do not establish access privileges for yourself or others outside of formal approval processes.</li><li>Adhere to procedures and business rules governing access and changes to the data for which you are a custodian.</li></ul><p>As stated in <a href="https://policy.cornell.edu/policy-library/data-stewardship-and-custodianship">University Policy 4.12, Data Stewardship and Custodianship</a>, the university expects all stewards and custodians of its administrative data to manage, access, and utilize this data in a manner that is consistent with the university's need for security and confidentiality. Cornell University administrative functional areas must develop and maintain clear and consistent procedures for access to university administrative data, as appropriate.</p><p> </p> </article> <div class="comment-area"> <h3>Comments?</h3> <p>To share feedback about this page or request support, <a href="/user/login?destination=/node/66">log in</a> with your NetID</p> </div> </section> </div> </article> </div> </main> </div> <footer> <div class="main-footer"> <div class="container-fluid sidebar-left">  <div class="row"> <div class="primary"> <h2 class="sr-only">Quick Links</h2> <div class="two-col padded footer-links"> <div class="views-element-container block block-views block-views-blocknews-footer-news" id="block-views-block-news-footer-news"> <h2>Latest News</h2> <div> <div class="js-view-dom-id-16568fa27fc65385e7089e5cb0c26e6b2f1f78f1f83e1249967d341a1c715364 view view-news view-display-id-footer_news cwd-component cwd-basic cwd-news"> <div class="view-content cards"> <ul> <li> <div class="views-field views-field-title"><span class="field-content"><a href="/news/protect-your-paycheck-passkeys-cant-be-phished" hreflang="en">Protect Your Paycheck – Passkeys Can’t be Phished!</a></span></div> </li> <li> <div class="views-field views-field-title"><span class="field-content"><a href="/news/avaya-telephone-support-ends-fiscal-year" hreflang="en">Avaya Telephone Support Ends with Fiscal Year</a></span></div> </li> <li> <div class="views-field views-field-title"><span class="field-content"><a href="/news/ai-tools-user-interface-workshop-recap" hreflang="en">AI Tools for User Interface: A Workshop Recap</a></span></div> </li> </ul> </div> </div> </div> </div> <nav aria-labelledby="block-support-menu" id="block-support" class="block block-menu navigation menu--support"> <h2 id="block-support-menu">Support</h2> <ul> <li> <a href="/support" data-drupal-link-system-path="node/1424">Get Help</a> </li> <li> <a href="/training">IT Training</a> </li> <li> <a href="/phish-bowl">Phishing (Fake) Emails</a> </li> <li> <a href="/verified-cornell-communications">Verified Cornell Communications</a> </li> </ul> </nav> </div> </div> <div class="secondary"> <h2>Log In</h2> <ul class="custom no-bullet"> <li><a href="/cit-intranet">CIT Staff Intranet</a></li> <li><a href="/user/login">Log In or Log Out</a></li> </ul> <div class="footer-links"> </div> </div> <div class="content"> <div class="tertiary">  <div id="block-helpcontact-2" class="block block-block-content block-block-content8941f82e-cb76-43f0-b425-a736db0df3d7"> <div><h3 class="mobile-only">IT Service Desk</h3> <ul class="custom no-bullet inline"> <li><a class="link-button" href="https://tdx.cornell.edu/TDClient/39/Portal/Requests/TicketRequests/NewForm?ID=QgJWPHByjGo_&RequestorType=ServiceOffering">Submit Support Ticket</a></li> <li><span class="no-mobile">IT Service Desk: </span><a class="link-phone" href="tel:+1-607-255-5500">607-255-5500</a></li> <li><a href="https://tdx.cornell.edu/TDClient/39/Portal/Requests/TicketRequests/NewForm?ID=mFBEG9DZ4pg_&RequestorType=ServiceOffering">Give us website feedback</a></li> </ul> </div> </div> </div> </div> </div> </div> </div> <div class="sub-footer"> <div class="container-fluid"> <div class="row"> <div id="block-accessabilityfooter" class="block block-block-content block-block-content10a2511a-7f1b-44e4-bb7f-b809800c48fa"> <div><div class="two-col"> <div> <ul class="custom inline no-bullet"> <li><a href="https://privacy.cornell.edu/">University Privacy</a></li> </ul> </div> <div> <ul class="custom inline no-bullet"> <li><a href="https://accessibility.cornell.edu/information-technology/web-accessibility/web-accessibility-assistance/">Web Accessibility Assistance</a></li> </ul> </div> </div> </div> </div> </div> </div> </div> </footer>  <script type="text/javascript" src="https://bot.ivy.ai/bot/script/category/kW5ynaqN9DrA43lq0zGQdR0BbXOmLxz7" referrerpolicy="no-referrer-when-downgrade" async></script> <script type="text/javascript"> /*<![CDATA[*/ (function() { var sz = document.createElement('script'); sz.type = 'text/javascript'; sz.async = true; sz.src = '//siteimproveanalytics.com/js/siteanalyze_6120104.js'; var s = document.getElementsByTagName('script')[0]; s.parentNode.insertBefore(sz, s); })(); /*]]>*/ </script>  <div class="cookieConsentContainer hide" id="cookieConsentContainer"> <div class="cookieDesc"> <p>At Cornell we value your privacy. 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