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href="https://web.archive.org/web/20211129173619/https://www.datanumen.com/blogs">Home</a> > <a href="https://web.archive.org/web/20211129173619/https://www.datanumen.com/blogs/category/data-recovery/">Data Recovery</a> > <a href="https://web.archive.org/web/20211129173619/https://www.datanumen.com/blogs/category/data-recovery/file-recovery/">File Recovery</a> > <a href="https://web.archive.org/web/20211129173619/https://www.datanumen.com/blogs/category/data-recovery/file-recovery/office-file-recovery/">Office File Recovery</a> > <a href="https://web.archive.org/web/20211129173619/https://www.datanumen.com/blogs/category/data-recovery/file-recovery/office-file-recovery/word-document-recovery/">Word Document Recovery</a> > <span class="current">4 Ways to Delete or Change the Author Names for Comments in Your Word Document</span></div> <div id="content"> <article id="post-12563" class="post-12563 post type-post status-publish format-standard has-post-thumbnail hentry category-word-document-recovery category-word-solutions tag-delete-or-change-the-author-names-for-comments tag-remove-personal-information tag-use-vba-codes tag-word-file-damage-fix-tool"> <h2>4 Ways to Delete or Change the Author Names for Comments in Your Word Document</h2> <div class="post-meta"> <span class="post-comment"> <svg class="my-svg-inline--fa my-fa-w-16"> <use href="https://www.datanumen.com/blogs/wp-content/themes/datanumenblog/images/icons/icons.svg#comment-dots"/> </svg> <a rel="nofollow" class="comment-reply-link" href="https://web.archive.org/web/20211129173619/https://www.datanumen.com/blogs/4-ways-delete-change-author-names-comments-word-document/#respond" onclick="return addComment.moveForm( "post-12563", "0", "respond", "12563" )">Leave a Comment</a> </span> <span class="post-category"> <svg class="my-svg-inline--fa my-fa-w-12"> <use href="https://www.datanumen.com/blogs/wp-content/themes/datanumenblog/images/icons/icons.svg#file-alt"/> </svg> <a 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</a> </li> </ul> </div> </div> <div class="entry"> <p><em>In this article, we will show you 4 ways to delete or change the author names for comments in your Word document.</em></p> <p>Now and then, we’d like to insert comments to Word documents as to make revisions. As you may notice, there is the author or user name in every comment made in a document to display who the reviser is. However, there are times when we rather have the name deleted or changed out of certain reasons.</p> <ol> <li>First, if we are using a computer of someone else, then the name on this computer cannot be yours. Thus, you will need to change the user name.</li> <li>Second, due to privacy consideration, you want only your comments but not you name to go public. At this time, you probably want to remove your own name or any information indicating who you are.</li> <li>Third, you just change your name! This situation doesn’t happen a lot but it does sometimes. Consequently, you user name on your computer should be altered, too.</li> </ol> <p>No matter what your case is, it shall do you no harm to learn ways to delete or change personal information on computer or digital documents, especially in an age when privacy breaches happen all the time.</p> <h2>2 Methods to Delete the Author Names for Comments</h2> <p>At first, there are 2 solutions for you to delete the author name.</p> <h3>Method 1: Remove Personal Information</h3> <p>For Example, this is our sample:<img class="aligncenter wp-image-12570 size-full" title="Comments with Author Information" src="data:image/svg+xml,%3Csvg%20xmlns='http://www.w3.org/2000/svg'%20viewBox='0%200%20311%20191'%3E%3C/svg%3E" alt="Comments with Author Information" width="311" height="191" data-lazy-srcset="https://web.archive.org/web/20211129173619/https://www.datanumen.com/blogs/wp-content/uploads/2016/12/Comments-with-Author-Information.jpg 311w, https://www.datanumen.com/blogs/wp-content/uploads/2016/12/Comments-with-Author-Information-300x184.jpg 300w" data-lazy-sizes="(max-width: 311px) 100vw, 311px" data-lazy-src="https://web.archive.org/web/20211129173619/https://www.datanumen.com/blogs/wp-content/uploads/2016/12/Comments-with-Author-Information.jpg"/><noscript><img class="aligncenter wp-image-12570 size-full" title="Comments with Author Information" src="https://web.archive.org/web/20211129173619im_/https://www.datanumen.com/blogs/wp-content/uploads/2016/12/Comments-with-Author-Information.jpg" alt="Comments with Author Information" width="311" height="191" srcset="https://web.archive.org/web/20211129173619im_/https://www.datanumen.com/blogs/wp-content/uploads/2016/12/Comments-with-Author-Information.jpg 311w, https://web.archive.org/web/20211129173619im_/https://www.datanumen.com/blogs/wp-content/uploads/2016/12/Comments-with-Author-Information-300x184.jpg 300w" sizes="(max-width: 311px) 100vw, 311px"/></noscript></p> <ol> <li>Firstly, open the document and click “File”, then “Info”.</li> <li>Next, click “Check for Issues” icon.</li> <li>On the drop-down list, click “Inspect Document”.<img class="aligncenter wp-image-12565 size-full" title="Click "File" ->Click "Info" ->Click "Check for Issues" ->Click "Inspect Document"" src="data:image/svg+xml,%3Csvg%20xmlns='http://www.w3.org/2000/svg'%20viewBox='0%200%20514%20505'%3E%3C/svg%3E" alt="Click "File" ->Click "Info" ->Click "Check for Issues" ->Click "Inspect Document"" width="514" height="505" data-lazy-srcset="https://web.archive.org/web/20211129173619/https://www.datanumen.com/blogs/wp-content/uploads/2016/12/Click-File-then-Click-Info-then-Click-Check-for-ISsues-then-Click-Inspect-Document.jpg 514w, https://www.datanumen.com/blogs/wp-content/uploads/2016/12/Click-File-then-Click-Info-then-Click-Check-for-ISsues-then-Click-Inspect-Document-300x295.jpg 300w, https://www.datanumen.com/blogs/wp-content/uploads/2016/12/Click-File-then-Click-Info-then-Click-Check-for-ISsues-then-Click-Inspect-Document-500x491.jpg 500w" data-lazy-sizes="(max-width: 514px) 100vw, 514px" data-lazy-src="https://web.archive.org/web/20211129173619/https://www.datanumen.com/blogs/wp-content/uploads/2016/12/Click-File-then-Click-Info-then-Click-Check-for-ISsues-then-Click-Inspect-Document.jpg"/><noscript><img class="aligncenter wp-image-12565 size-full" title="Click "File" ->Click "Info" ->Click "Check for Issues" ->Click "Inspect Document"" src="https://web.archive.org/web/20211129173619im_/https://www.datanumen.com/blogs/wp-content/uploads/2016/12/Click-File-then-Click-Info-then-Click-Check-for-ISsues-then-Click-Inspect-Document.jpg" alt="Click "File" ->Click "Info" ->Click "Check for Issues" ->Click "Inspect Document"" width="514" height="505" srcset="https://web.archive.org/web/20211129173619im_/https://www.datanumen.com/blogs/wp-content/uploads/2016/12/Click-File-then-Click-Info-then-Click-Check-for-ISsues-then-Click-Inspect-Document.jpg 514w, https://web.archive.org/web/20211129173619im_/https://www.datanumen.com/blogs/wp-content/uploads/2016/12/Click-File-then-Click-Info-then-Click-Check-for-ISsues-then-Click-Inspect-Document-300x295.jpg 300w, https://web.archive.org/web/20211129173619im_/https://www.datanumen.com/blogs/wp-content/uploads/2016/12/Click-File-then-Click-Info-then-Click-Check-for-ISsues-then-Click-Inspect-Document-500x491.jpg 500w" sizes="(max-width: 514px) 100vw, 514px"/></noscript></li> <li>In “Document Inspector” dialog box, ensure the “Document Properties and Personal Information” box is checked.</li> <li>Then click “Inspect”.<img class="aligncenter wp-image-12564 size-full" title="Check "Document Properties and Personal Information" Box ->Click "Inspect"" src="data:image/svg+xml,%3Csvg%20xmlns='http://www.w3.org/2000/svg'%20viewBox='0%200%20555%20505'%3E%3C/svg%3E" alt="Check "Document Properties and Personal Information" Box ->Click "Inspect"" width="555" height="505" data-lazy-srcset="https://web.archive.org/web/20211129173619/https://www.datanumen.com/blogs/wp-content/uploads/2016/12/Check-Document-Properties-and-Personal-Information-Box-then-Click-Inspect.jpg 555w, https://www.datanumen.com/blogs/wp-content/uploads/2016/12/Check-Document-Properties-and-Personal-Information-Box-then-Click-Inspect-300x273.jpg 300w, https://www.datanumen.com/blogs/wp-content/uploads/2016/12/Check-Document-Properties-and-Personal-Information-Box-then-Click-Inspect-500x455.jpg 500w" data-lazy-sizes="(max-width: 555px) 100vw, 555px" data-lazy-src="https://web.archive.org/web/20211129173619/https://www.datanumen.com/blogs/wp-content/uploads/2016/12/Check-Document-Properties-and-Personal-Information-Box-then-Click-Inspect.jpg"/><noscript><img class="aligncenter wp-image-12564 size-full" title="Check "Document Properties and Personal Information" Box ->Click "Inspect"" src="https://web.archive.org/web/20211129173619im_/https://www.datanumen.com/blogs/wp-content/uploads/2016/12/Check-Document-Properties-and-Personal-Information-Box-then-Click-Inspect.jpg" alt="Check "Document Properties and Personal Information" Box ->Click "Inspect"" width="555" height="505" srcset="https://web.archive.org/web/20211129173619im_/https://www.datanumen.com/blogs/wp-content/uploads/2016/12/Check-Document-Properties-and-Personal-Information-Box-then-Click-Inspect.jpg 555w, https://web.archive.org/web/20211129173619im_/https://www.datanumen.com/blogs/wp-content/uploads/2016/12/Check-Document-Properties-and-Personal-Information-Box-then-Click-Inspect-300x273.jpg 300w, https://web.archive.org/web/20211129173619im_/https://www.datanumen.com/blogs/wp-content/uploads/2016/12/Check-Document-Properties-and-Personal-Information-Box-then-Click-Inspect-500x455.jpg 500w" sizes="(max-width: 555px) 100vw, 555px"/></noscript></li> <li>Soon, there will be a notice saying certain document information is found. You should only click the “Remove All” button in “Document Properties and Personal Information” part.</li> <li>Click “Close” lastly.<img class="aligncenter wp-image-12567 size-full" title="Click "Remove All ->Click "Close"" src="data:image/svg+xml,%3Csvg%20xmlns='http://www.w3.org/2000/svg'%20viewBox='0%200%20557%20501'%3E%3C/svg%3E" alt="Click "Remove All ->Click "Close"" width="557" height="501" data-lazy-srcset="https://web.archive.org/web/20211129173619/https://www.datanumen.com/blogs/wp-content/uploads/2016/12/Click-Remove-All-then-Click-Close.jpg 557w, https://www.datanumen.com/blogs/wp-content/uploads/2016/12/Click-Remove-All-then-Click-Close-300x270.jpg 300w, https://www.datanumen.com/blogs/wp-content/uploads/2016/12/Click-Remove-All-then-Click-Close-500x450.jpg 500w" data-lazy-sizes="(max-width: 557px) 100vw, 557px" data-lazy-src="https://web.archive.org/web/20211129173619/https://www.datanumen.com/blogs/wp-content/uploads/2016/12/Click-Remove-All-then-Click-Close.jpg"/><noscript><img class="aligncenter wp-image-12567 size-full" title="Click "Remove All ->Click "Close"" src="https://web.archive.org/web/20211129173619im_/https://www.datanumen.com/blogs/wp-content/uploads/2016/12/Click-Remove-All-then-Click-Close.jpg" alt="Click "Remove All ->Click "Close"" width="557" height="501" srcset="https://web.archive.org/web/20211129173619im_/https://www.datanumen.com/blogs/wp-content/uploads/2016/12/Click-Remove-All-then-Click-Close.jpg 557w, https://web.archive.org/web/20211129173619im_/https://www.datanumen.com/blogs/wp-content/uploads/2016/12/Click-Remove-All-then-Click-Close-300x270.jpg 300w, https://web.archive.org/web/20211129173619im_/https://www.datanumen.com/blogs/wp-content/uploads/2016/12/Click-Remove-All-then-Click-Close-500x450.jpg 500w" sizes="(max-width: 557px) 100vw, 557px"/></noscript></li> <li>Now save the document and you shall see all Author names are replaces by letter “A”.</li> </ol> <p><strong>After applying this method, all comments you create neither in this document or others in the future will automatically take the author name of “A”. In other words, it’s a once for all solution.<img class="aligncenter wp-image-12571 size-full" title="Effect of Removing Personal Information" src="data:image/svg+xml,%3Csvg%20xmlns='http://www.w3.org/2000/svg'%20viewBox='0%200%20266%20152'%3E%3C/svg%3E" alt="Effect of Removing Personal Information" width="266" height="152" data-lazy-src="https://web.archive.org/web/20211129173619/https://www.datanumen.com/blogs/wp-content/uploads/2016/12/Effect-of-Removing-Personal-Information.jpg"/><noscript><img class="aligncenter wp-image-12571 size-full" title="Effect of Removing Personal Information" src="https://web.archive.org/web/20211129173619im_/https://www.datanumen.com/blogs/wp-content/uploads/2016/12/Effect-of-Removing-Personal-Information.jpg" alt="Effect of Removing Personal Information" width="266" height="152"/></noscript> </strong></p> <p>In case you need to stop it, you should take the bellowing steps:</p> <ol> <li>Open Word and click “File” tab, then “Options” to open the “Word Options” dialog box.</li> <li>Click “Trust Center” first.</li> <li>Then click the “Trust Center Settings” on the right-sown corner to open the “Trust Center” dialog box.</li> <li>Next, clear the “Remove personal information from file properties on save” box.</li> <li>Lastly, click “OK” in both dialog boxes.<img class="aligncenter wp-image-12569 size-full" title="Click "Trust Center" ->Click "Trust Center Settings" ->Click "Privacy Options" ->Clear "Remove personal information from file properties on save" Box ->Click "OK" in Both Boxes" src="data:image/svg+xml,%3Csvg%20xmlns='http://www.w3.org/2000/svg'%20viewBox='0%200%20860%20490'%3E%3C/svg%3E" alt="Click "Trust Center" ->Click "Trust Center Settings" ->Click "Privacy Options" ->Clear "Remove personal information from file properties on save" Box ->Click "OK" in Both Boxes" width="860" height="490" data-lazy-srcset="https://web.archive.org/web/20211129173619/https://www.datanumen.com/blogs/wp-content/uploads/2016/12/Click-Trust-Center-then-Clcik-Trust-Center-Settings-then-Click-Privacy-Options-then-Clear-Remove-personal-information-from-file-properties-on-save-Box-then-Click-OK-in-Both-Boxes.jpg 860w, https://www.datanumen.com/blogs/wp-content/uploads/2016/12/Click-Trust-Center-then-Clcik-Trust-Center-Settings-then-Click-Privacy-Options-then-Clear-Remove-personal-information-from-file-properties-on-save-Box-then-Click-OK-in-Both-Boxes-300x171.jpg 300w, https://www.datanumen.com/blogs/wp-content/uploads/2016/12/Click-Trust-Center-then-Clcik-Trust-Center-Settings-then-Click-Privacy-Options-then-Clear-Remove-personal-information-from-file-properties-on-save-Box-then-Click-OK-in-Both-Boxes-768x438.jpg 768w, https://www.datanumen.com/blogs/wp-content/uploads/2016/12/Click-Trust-Center-then-Clcik-Trust-Center-Settings-then-Click-Privacy-Options-then-Clear-Remove-personal-information-from-file-properties-on-save-Box-then-Click-OK-in-Both-Boxes-500x285.jpg 500w" data-lazy-sizes="(max-width: 860px) 100vw, 860px" data-lazy-src="https://web.archive.org/web/20211129173619/https://www.datanumen.com/blogs/wp-content/uploads/2016/12/Click-Trust-Center-then-Clcik-Trust-Center-Settings-then-Click-Privacy-Options-then-Clear-Remove-personal-information-from-file-properties-on-save-Box-then-Click-OK-in-Both-Boxes.jpg"/><noscript><img class="aligncenter wp-image-12569 size-full" title="Click "Trust Center" ->Click "Trust Center Settings" ->Click "Privacy Options" ->Clear "Remove personal information from file properties on save" Box ->Click "OK" in Both Boxes" src="https://web.archive.org/web/20211129173619im_/https://www.datanumen.com/blogs/wp-content/uploads/2016/12/Click-Trust-Center-then-Clcik-Trust-Center-Settings-then-Click-Privacy-Options-then-Clear-Remove-personal-information-from-file-properties-on-save-Box-then-Click-OK-in-Both-Boxes.jpg" alt="Click "Trust Center" ->Click "Trust Center Settings" ->Click "Privacy Options" ->Clear "Remove personal information from file properties on save" Box ->Click "OK" in Both Boxes" width="860" height="490" srcset="https://web.archive.org/web/20211129173619im_/https://www.datanumen.com/blogs/wp-content/uploads/2016/12/Click-Trust-Center-then-Clcik-Trust-Center-Settings-then-Click-Privacy-Options-then-Clear-Remove-personal-information-from-file-properties-on-save-Box-then-Click-OK-in-Both-Boxes.jpg 860w, https://web.archive.org/web/20211129173619im_/https://www.datanumen.com/blogs/wp-content/uploads/2016/12/Click-Trust-Center-then-Clcik-Trust-Center-Settings-then-Click-Privacy-Options-then-Clear-Remove-personal-information-from-file-properties-on-save-Box-then-Click-OK-in-Both-Boxes-300x171.jpg 300w, https://web.archive.org/web/20211129173619im_/https://www.datanumen.com/blogs/wp-content/uploads/2016/12/Click-Trust-Center-then-Clcik-Trust-Center-Settings-then-Click-Privacy-Options-then-Clear-Remove-personal-information-from-file-properties-on-save-Box-then-Click-OK-in-Both-Boxes-768x438.jpg 768w, https://web.archive.org/web/20211129173619im_/https://www.datanumen.com/blogs/wp-content/uploads/2016/12/Click-Trust-Center-then-Clcik-Trust-Center-Settings-then-Click-Privacy-Options-then-Clear-Remove-personal-information-from-file-properties-on-save-Box-then-Click-OK-in-Both-Boxes-500x285.jpg 500w" sizes="(max-width: 860px) 100vw, 860px"/></noscript></li> </ol> <h3>Method 2: Use VBA Codes</h3> <p>Now there is the VBA way to handle the case. For future reference, it’s only a one-time trick for a single document each time so there is no need to worry about affecting other document settings. You certainly don’t have to undo the modification.</p> <ol> <li>To begin with, press “Alt+ F11” to open the VBA editor.<img class="aligncenter wp-image-12573 size-full" title="Paste Codes ->Click "Run"" src="data:image/svg+xml,%3Csvg%20xmlns='http://www.w3.org/2000/svg'%20viewBox='0%200%20671%20318'%3E%3C/svg%3E" alt="Paste Codes ->Click "Run"" width="671" height="318" data-lazy-srcset="https://web.archive.org/web/20211129173619/https://www.datanumen.com/blogs/wp-content/uploads/2016/12/Paste-Codes-then-Click-Run-1.jpg 671w, https://www.datanumen.com/blogs/wp-content/uploads/2016/12/Paste-Codes-then-Click-Run-1-300x142.jpg 300w, https://www.datanumen.com/blogs/wp-content/uploads/2016/12/Paste-Codes-then-Click-Run-1-500x237.jpg 500w" data-lazy-sizes="(max-width: 671px) 100vw, 671px" data-lazy-src="https://web.archive.org/web/20211129173619/https://www.datanumen.com/blogs/wp-content/uploads/2016/12/Paste-Codes-then-Click-Run-1.jpg"/><noscript><img class="aligncenter wp-image-12573 size-full" title="Paste Codes ->Click "Run"" src="https://web.archive.org/web/20211129173619im_/https://www.datanumen.com/blogs/wp-content/uploads/2016/12/Paste-Codes-then-Click-Run-1.jpg" alt="Paste Codes ->Click "Run"" width="671" height="318" srcset="https://web.archive.org/web/20211129173619im_/https://www.datanumen.com/blogs/wp-content/uploads/2016/12/Paste-Codes-then-Click-Run-1.jpg 671w, https://web.archive.org/web/20211129173619im_/https://www.datanumen.com/blogs/wp-content/uploads/2016/12/Paste-Codes-then-Click-Run-1-300x142.jpg 300w, https://web.archive.org/web/20211129173619im_/https://www.datanumen.com/blogs/wp-content/uploads/2016/12/Paste-Codes-then-Click-Run-1-500x237.jpg 500w" sizes="(max-width: 671px) 100vw, 671px"/></noscript></li> <li>Next, paste the following codes there and click “Run”.</li> </ol> <pre>Sub DeleteAllAuthorNamesInComments() Dim objComment As Comment ' Delete all author names in comments For Each objComment In ActiveDocument.Comments objComment.Author = "" objComment.Initial = "" Next objComment End Sub</pre> <h2><img class="aligncenter wp-image-12572 size-full" title="Effect of Running VBA Codes to Delete Author Information" src="data:image/svg+xml,%3Csvg%20xmlns='http://www.w3.org/2000/svg'%20viewBox='0%200%20276%20165'%3E%3C/svg%3E" alt="Effect of Running VBA Codes to Delete Author Information" width="276" height="165" data-lazy-src="https://web.archive.org/web/20211129173619/https://www.datanumen.com/blogs/wp-content/uploads/2016/12/Effect-of-Running-VBA-Codes-to-Delete-Author-Information.jpg"/><noscript><img class="aligncenter wp-image-12572 size-full" title="Effect of Running VBA Codes to Delete Author Information" src="https://web.archive.org/web/20211129173619im_/https://www.datanumen.com/blogs/wp-content/uploads/2016/12/Effect-of-Running-VBA-Codes-to-Delete-Author-Information.jpg" alt="Effect of Running VBA Codes to Delete Author Information" width="276" height="165"/></noscript></h2> <h2>2 Methods to Change Author Names for Comments</h2> <p>Sometimes, instead of deleting author names, we prefer to change them.</p> <h3>Method 1: Edit User Name</h3> <ol> <li>First and foremost, click “Review” tab.</li> <li>Then click “Track Change” in “Tracking” group.</li> <li>Next, click “Change User Name”.<img class="aligncenter wp-image-12568 size-full" title="Click "Review" ->Click "Track Change" ->Click "Change User Name"" src="data:image/svg+xml,%3Csvg%20xmlns='http://www.w3.org/2000/svg'%20viewBox='0%200%20421%20173'%3E%3C/svg%3E" alt="Click "Review" ->Click "Track Change" ->Click "Change User Name"" width="421" height="173" data-lazy-srcset="https://web.archive.org/web/20211129173619/https://www.datanumen.com/blogs/wp-content/uploads/2016/12/Click-Review-then-Click-Track-Change-then-Click-Change-User-Name.jpg 421w, https://www.datanumen.com/blogs/wp-content/uploads/2016/12/Click-Review-then-Click-Track-Change-then-Click-Change-User-Name-300x123.jpg 300w" data-lazy-sizes="(max-width: 421px) 100vw, 421px" data-lazy-src="https://web.archive.org/web/20211129173619/https://www.datanumen.com/blogs/wp-content/uploads/2016/12/Click-Review-then-Click-Track-Change-then-Click-Change-User-Name.jpg"/><noscript><img class="aligncenter wp-image-12568 size-full" title="Click "Review" ->Click "Track Change" ->Click "Change User Name"" src="https://web.archive.org/web/20211129173619im_/https://www.datanumen.com/blogs/wp-content/uploads/2016/12/Click-Review-then-Click-Track-Change-then-Click-Change-User-Name.jpg" alt="Click "Review" ->Click "Track Change" ->Click "Change User Name"" width="421" height="173" srcset="https://web.archive.org/web/20211129173619im_/https://www.datanumen.com/blogs/wp-content/uploads/2016/12/Click-Review-then-Click-Track-Change-then-Click-Change-User-Name.jpg 421w, https://web.archive.org/web/20211129173619im_/https://www.datanumen.com/blogs/wp-content/uploads/2016/12/Click-Review-then-Click-Track-Change-then-Click-Change-User-Name-300x123.jpg 300w" sizes="(max-width: 421px) 100vw, 421px"/></noscript></li> <li>Now the “Word Options” dialog box will pop up. Make sure the “General” tab is displayed. Then change the user name and initials.</li> <li>Finally, click “OK”.<img class="aligncenter wp-image-12566 size-full" title="Click "General" ->Change User Name and Initials ->Click "OK"" src="data:image/svg+xml,%3Csvg%20xmlns='http://www.w3.org/2000/svg'%20viewBox='0%200%20850%20420'%3E%3C/svg%3E" alt="Click "General" ->Change User Name and Initials ->Click "OK"" width="850" height="420" data-lazy-srcset="https://web.archive.org/web/20211129173619/https://www.datanumen.com/blogs/wp-content/uploads/2016/12/Click-General-then-Change-User-Name-and-Initials-then-Click-OK.jpg 850w, https://www.datanumen.com/blogs/wp-content/uploads/2016/12/Click-General-then-Change-User-Name-and-Initials-then-Click-OK-300x148.jpg 300w, https://www.datanumen.com/blogs/wp-content/uploads/2016/12/Click-General-then-Change-User-Name-and-Initials-then-Click-OK-768x379.jpg 768w, https://www.datanumen.com/blogs/wp-content/uploads/2016/12/Click-General-then-Change-User-Name-and-Initials-then-Click-OK-500x247.jpg 500w" data-lazy-sizes="(max-width: 850px) 100vw, 850px" data-lazy-src="https://web.archive.org/web/20211129173619/https://www.datanumen.com/blogs/wp-content/uploads/2016/12/Click-General-then-Change-User-Name-and-Initials-then-Click-OK.jpg"/><noscript><img class="aligncenter wp-image-12566 size-full" title="Click "General" ->Change User Name and Initials ->Click "OK"" src="https://web.archive.org/web/20211129173619im_/https://www.datanumen.com/blogs/wp-content/uploads/2016/12/Click-General-then-Change-User-Name-and-Initials-then-Click-OK.jpg" alt="Click "General" ->Change User Name and Initials ->Click "OK"" width="850" height="420" srcset="https://web.archive.org/web/20211129173619im_/https://www.datanumen.com/blogs/wp-content/uploads/2016/12/Click-General-then-Change-User-Name-and-Initials-then-Click-OK.jpg 850w, https://web.archive.org/web/20211129173619im_/https://www.datanumen.com/blogs/wp-content/uploads/2016/12/Click-General-then-Change-User-Name-and-Initials-then-Click-OK-300x148.jpg 300w, https://web.archive.org/web/20211129173619im_/https://www.datanumen.com/blogs/wp-content/uploads/2016/12/Click-General-then-Change-User-Name-and-Initials-then-Click-OK-768x379.jpg 768w, https://web.archive.org/web/20211129173619im_/https://www.datanumen.com/blogs/wp-content/uploads/2016/12/Click-General-then-Change-User-Name-and-Initials-then-Click-OK-500x247.jpg 500w" sizes="(max-width: 850px) 100vw, 850px"/></noscript></li> </ol> <p><strong>Notes:</strong></p> <ol> <li><strong>This change will affect all future documents.</strong></li> <li><strong>For the comments made before the change, they keep the original names.</strong></li> </ol> <h3>Method 2: Use Codes to Change Author Names</h3> <ol> <li>Similarly, press “Alt+ F11” to open VBA editor.</li> <li>Only this time you should paste these codes and click “Run”:</li> </ol> <pre>Sub ChangeAllAuthorNamesInComments() Dim objComment As Comment ' Change all author names in comments For Each objComment In ActiveDocument.Comments objComment.Author = "Test Name" objComment.Initial = "TN" Next objComment End Sub</pre> <p><strong>Notes: </strong></p> <ol> <li><strong>In codes “objComment.Author = “Test Name””, the “Test Name” refers to the name to be displayed when cursor hovers over the comment. You can change it as you like.</strong></li> <li><strong>In codes “objComment.Initial = “TN””, the “TN” refers to the initials of “Test Name”, which you should set according to the name you choose on last code line.</strong></li> </ol> <h2>Avoid Your Word File Loss</h2> <p>With Word, we easily accomplish multiple tasks in every day work. And after days and years’ use, Word can go wrong, resulting in the catastrophic loss of files. More often than not, the built-in feature is not enough. So, a <a href="https://web.archive.org/web/20211129173619/https://www.datanumen.com/word-repair/" target="_blank" rel="noopener noreferrer">Word file damage fix tool</a> can be a huge help.</p> <h2>Author Introduction:</h2> <p>Vera Chen is a data recovery expert in DataNumen, Inc., which is the world leader in data recovery technologies, including <a href="https://web.archive.org/web/20211129173619/https://www.datanumen.com/excel-repair/" target="_blank" rel="noopener noreferrer">Excel file damage recovery</a> and pdf repair software products. 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