Records Management - Record Series

<!DOCTYPE HTML> <html> <head> <title>Records Management - Record Series</title> <meta name="Keywords" content="Records Management (Record Series)" /> <meta name="Description" content="Records Management (Record Series)" /> <meta http-equiv="Content-Type" content="text/html; charset=iso-8859-1" /> <meta http-equiv="Content-Script-Type" content="text/javascript" /> <link rel="stylesheet" href='/itd/recmgmt/rm/resources/css/bootstrap.css' media="all"/> <link rel="stylesheet" href='/itd/recmgmt/rm/resources/css/ie-specific-rs.css'/> <link rel="stylesheet" href='/itd/recmgmt/rm/resources/css/bootstrap-responsive.css'/> <link rel="stylesheet" href='/itd/recmgmt/rm/resources/css/datepicker.css'/> <link rel="stylesheet" href='/itd/recmgmt/rm/resources/css/ie-specific-after.css'/> <link rel="stylesheet" href='/itd/recmgmt/rm/resources/css/app-specific-search.css'/> <link rel="stylesheet" href='/itd/recmgmt/rm/resources/css/app-specific-search.css' type="text/css" media="print"/> <link rel="stylesheet" href='/itd/recmgmt/rm/resources/css/print.css' type="text/css" media="print"/> <link rel="stylesheet" href='/itd/recmgmt/rm/resources/css/prettify.css'/> <link rel="stylesheet" href='/itd/recmgmt/rm/resources/css/jquery.dataTables.css' type="text/css" media="all"/> <link rel="stylesheet" href='/itd/recmgmt/rm/resources/css/jquery-ui.min.css' type="text/css" media="all"/> <script src='/itd/recmgmt/rm/resources/js/prettify.js' type="text/javascript"></script> <script src='/itd/recmgmt/rm/resources/js/jquery-1.10.2.min.js' type="text/javascript"></script> <script src='/itd/recmgmt/rm/resources/js/jquery-ui.min.js' type="text/javascript"></script> <script src='/itd/recmgmt/rm/resources/js/bootstrap-typeahead.js' type="text/javascript"></script> <script src='/itd/recmgmt/rm/resources/js/jquery.dataTables.min.js' type="text/javascript"></script> <script src='/itd/recmgmt/rm/resources/js/dataTables.bootstrap.js' type="text/javascript"></script> <script src='/itd/recmgmt/rm/resources/js/bootstrap-datepicker.js' type="text/javascript"></script> <script type="text/javascript"> //<![CDATA[ var resultsTable; $(document).ready(function() { updateDownloadLink(); $('#dp1').datepicker().on('changeDate', function(){ $(this).datepicker('hide'); }); $('#dp2').datepicker().on('changeDate', function(){ $(this).datepicker('hide'); }); if(null == $('#fromDateSearch').val() || $('#fromDateSearch').val() == ""){ $('#fromDateSearch').val("Start Date"); } if(null == $('#toDateSearch').val() || $('#toDateSearch').val() == ""){ $('#toDateSearch').val("End Date"); } if($('#checkFilter').val() == ""){ document.getElementById("filterMediaPaperSearch").checked = "Y" == $('#filterMediaPaperSearch').val(); document.getElementById("filterMediaElectronicSearch").checked = "Y" == $('#filterMediaElectronicSearch').val(); document.getElementById("filterMediaOtherSearch").checked = "Y" == $('#filterMediaOtherSearch').val(); document.getElementById("inactiveSearch").checked = "Y" == $('#inactiveSearch').val(); document.getElementById("generalSearch").checked = "Y" == $('#generalSearch').val(); document.getElementById("disposedSearch").checked = "Y" == $('#disposedSearch').val(); } resultsTable = $('#searchResultsTable').dataTable({ "bJQueryUI": true, "bSort" : false, "bPaginate" : false, "bFilter" : false, "bInfo" : false, "serverSide" : true, "sDom" : '<"top"i>rt<"bottom"flp><"clear">' }); $(window).keydown(function(event){ if(event.keyCode == 13) { event.preventDefault(); $('#recSerDT').submit(); } }); $(window).resize(function() { //Make sure columns line up nice resultsTable.fnAdjustColumnSizing(); }); $('#agencySpecificSearch').typeahead( { source: function (query, process) { departments = []; map = {}; data = []; for(var a = 0; a < document.getElementById("department_recordSeries").length; a++){ if("Select Department" != document.getElementById("department_recordSeries")[a].text){ data.push({"departmentCode": document.getElementById("department_recordSeries")[a].value, "departmentName": document.getElementById("department_recordSeries")[a].text}); } } $.each(data, function (i, department) { map[department.departmentName] = department; departments.push(department.departmentName);}); process(departments); }, updater: function (item) { selectedDepartment = map[item].departmentCode; $('#department_recordSeries').val(selectedDepartment); loadDivisions('N'); updateDownloadLink(); return item; }, matcher: function (item) {if (item.toLowerCase().indexOf(this.query.trim().toLowerCase()) != -1) { return true; } }, sorter: function (items) {$('#department_recordSeries').val(null);return items.sort(); }, highlighter: function (item) { var regex = new RegExp( '(' + this.query + ')', 'gi' ); return item.replace( regex, "<strong>$1</strong>" ); }, } ); $("#agencySpecificSearch").hide(); $('#agencySpecificSearchDiv').typeahead( { source: function (query, process) { divisions = []; map = {}; data = []; for(var a = 0; a < document.getElementById("division_recordSeries").length; a++){ if("Select Division" != document.getElementById("division_recordSeries")[a].text){ data.push({"divisionCode": document.getElementById("division_recordSeries")[a].value, "divisionName": document.getElementById("division_recordSeries")[a].text}); } } $.each(data, function (i, division) { map[division.divisionName] = division; divisions.push(division.divisionName);}); process(divisions); }, updater: function (item) { selectedDivision = map[item].divisionCode; $('#division_recordSeries').val(selectedDivision); loadDivisions(selectedDivision); updateDownloadLink(); return item; }, matcher: function (item) {if (item.toLowerCase().indexOf(this.query.trim().toLowerCase()) != -1) { return true; } }, sorter: function (items) {$('#division_recordSeries').val(null);return items.sort(); }, highlighter: function (item) { var regex = new RegExp( '(' + this.query + ')', 'gi' ); return item.replace( regex, "<strong>$1</strong>" ); }, } ); $("#agencySpecificSearchDiv").hide(); $('#workAsAgencySpecificSearch').typeahead( { source: function (query, process) { departments = []; map = {}; data = []; for(var a = 0; a < document.getElementById("department_recordSeries2").length; a++){ if("Select Department" != document.getElementById("department_recordSeries2")[a].text){ data.push({"departmentCode": document.getElementById("department_recordSeries2")[a].value, "departmentName": document.getElementById("department_recordSeries2")[a].text}); } } $.each(data, function (i, department) { map[department.departmentName] = department; departments.push(department.departmentName);}); process(departments); }, updater: function (item) { selectedDepartmentName = map[item].departmentName; selectedDepartment = map[item].departmentCode; $('#department_recordSeries2').val(selectedDepartment); loadDivisions2('N'); $('#workAsAgencySpecificSearch').val(selectedDepartmentName); return item; }, matcher: function (item) {if (item.toLowerCase().indexOf(this.query.trim().toLowerCase()) != -1) { return true; } }, sorter: function (items) {$('#department_recordSeries2').val(null);return items.sort(); }, highlighter: function (item) {var regex = new RegExp( '(' + this.query + ')', 'gi' ); return item.replace( regex, "<strong>$1</strong>" ); }, } ); $("#department_recordSeries2").hide(); $('#workAsAgencySpecificDivSearch').typeahead( { source: function (query, process) { divisions = []; map = {}; data = []; for(var a = 0; a < document.getElementById("division_recordSeries2").length; a++){ if("Select Division" != document.getElementById("division_recordSeries2")[a].text){ data.push({"divisionCode": document.getElementById("division_recordSeries2")[a].value, "divisionName": document.getElementById("division_recordSeries2")[a].text}); } } $.each(data, function (i, division) { map[division.divisionName] = division; divisions.push(division.divisionName);}); process(divisions); }, updater: function (item) { selectedDivisionName = map[item].divisionName; selectedDivision = map[item].divisionCode; $('#division_recordSeries2').val(selectedDivision); loadDivisions2(selectedDivision); $('#workAsAgencySpecificDivSearch').val(selectedDivisionName); return item; }, matcher: function (item) {if (item.toLowerCase().indexOf(this.query.trim().toLowerCase()) != -1) { return true; } }, sorter: function (items) {$('#division_recordSeries2').val(null);return items.sort(); }, highlighter: function (item) {var regex = new RegExp( '(' + this.query + ')', 'gi' ); return item.replace( regex, "<strong>$1</strong>" );}, } ); $("#workAsAgencySpecificDivSearch").hide(); }); function changeRSDept() { if($('#agencySpecificSearch').val() == ''){ selectedDepartment = null; selectedDepartmentName = null; $('#department_recordSeries').val(null); $('#agencySpecificSearch').val(selectedDepartmentName); loadDivisions('N'); updateDownloadLink(); } selectedDivisionName = null; $('#agencySpecificSearchDiv').val(selectedDivisionName); $('#division_recordSeries').val(null); } function changeRSDiv() { if($('#agencySpecificSearchDiv').val() == ''){ selectedDivision = null; selectedDivisionName = null; $('#division_recordSeries').val(null); $('#agencySpecificSearchDiv').val(selectedDivisionName); loadDivisions('N'); updateDownloadLink(); } } function changeWorkAsDept() { if($('#workAsAgencySpecificSearch').val() == ''){ selectedDepartment = null; selectedDepartmentName = null; $('#department_recordSeries2').val(null); $('#workAsAgencySpecificSearch').val(selectedDepartmentName); loadDivisions2('N'); } selectedDivisionName = null; $('#workAsAgencySpecificDivSearch').val(selectedDivisionName); $('#division_recordSeries2').val(null); } function changeWorkAsDiv() { if($('#workAsAgencySpecificDivSearch').val() == ''){ selectedDivision = null; selectedDivisionName = null; $('#division_recordSeries2').val(null); $('#workAsAgencySpecificDivSearch').val(selectedDivisionName); loadDivisions2('N'); } } function toggleWorkingAs() { $("#workAs").toggle(); } function hideWorkingAs() { $("#workAs").hide(); } function submitClear(){ $('#clearing').val("clear"); $('#workAsDT').submit(); } function checkFlag() { if(document.getElementById("filterMediaPaperSearch").checked){ $('#filterMediaPaperSearch').val("Y"); }else{ $('#filterMediaPaperSearch').val("N"); } if(document.getElementById("filterMediaElectronicSearch").checked){ $('#filterMediaElectronicSearch').val("Y"); }else{ $('#filterMediaElectronicSearch').val("N"); } if(document.getElementById("filterMediaOtherSearch").checked){ $('#filterMediaOtherSearch').val("Y"); }else{ $('#filterMediaOtherSearch').val("N"); } if(document.getElementById("inactiveSearch").checked){ $('#inactiveSearch').val("Y"); }else{ $('#inactiveSearch').val("N"); } if(document.getElementById("generalSearch").checked){ $('#generalSearch').val("Y"); }else{ $('#generalSearch').val("N"); } if(document.getElementById("disposedSearch").checked){ $('#disposedSearch').val("Y"); }else{ $('#disposedSearch').val("N"); } } function loadRecordSeriesResults(setDivText) { $('#filterMediaPaperSearch').val($("#filterMediaPaperSearch").is(':checked')?"Y":"N"); $('#filterMediaElectronicSearch').val($("#filterMediaElectronicSearch").is(':checked')?"Y":"N"); $('#filterMediaMicroformsSearch').val($("#filterMediaMicroformsSearch").is(':checked')?"Y":"N"); $('#filterMediaOtherSearch').val($("#filterMediaOtherSearch").is(':checked')?"Y":"N"); $('#inactiveSearch').val($("#inactiveSearch").is(':checked')?"Y":"N"); $('#generalSearch').val($("#generalSearch").is(':checked')?"Y":"N"); $('#disposedSearch').val($("#disposedSearch").is(':checked')?"Y":"N"); $.ajax({ cache: false, url : "/itd/recmgmt/rm/recSer/search/refreshRecordSeriesResults", type : 'GET', data : { 'department' : $('#department_recordSeries').val(), 'agencySpecific' : $('#agencySpecificSearch').val(), 'division' : $('#division_recordSeries').val(), 'recCtrlId' : $('#rcnSearch').val(), 'title' : $('#titleSearch').val(), 'recDesc' : $('#descSearch').val(), 'filterMediaPaper' : $('#filterMediaPaperSearch').val(), 'filterMediaElectronic' : $('#filterMediaElectronicSearch').val(), 'filterMediaMicroforms' : $('#filterMediaMicroformsSearch').val(), 'filterMediaOther' : $('#filterMediaOtherSearch').val(), 'inactive' : $('#inactiveSearch').val(), 'general' : $('#generalSearch').val(), 'disposed' : $('#disposedSearch').val(), 'fromDate' : $('#fromDateSearch').val(), 'toDate' : $('#toDateSearch').val(), 'divText' : $('#divText').val() }, success : function(response) { var jsonObj = JSON.parse(JSON.stringify(response)); $("#searchResults").show(); if(jsonObj == null || jsonObj.length < 1) { $("#noresults").removeClass("hidden"); }else if(jsonObj.length == 1) { $("#searchResults").hide(); $('#foundOneOnly').val(jsonObj[0].recSeriesId); $('#recSerDT').submit(); }else{ $("#noresults").addClass("hidden"); if(jsonObj == "errors"){ $("#searchResults").hide(); }else{ $("#searchResults").show(); } } loadTable(jsonObj); if(setDivText == "Y"){ $('#divText').val($('#division_recordSeries').val()); $('#checkFilter').val("Y"); } $("#showErrors").hide(); }, error : function() { $("#searchError").show(); } }); } function loadTable(jsonObj) { if(jsonObj != null && jsonObj.length > 0 && jsonObj == "errors"){ $("#showErrors").show(); $('#recSerDT').submit(); }else if (jsonObj != null){ $("#showErrors").hide(); $('#titleSearch2').val(jsonObj.length); $('#searchResultsTable').dataTable({ "bJQueryUI": true, "bDestroy" : true, "bSort" : true, "bScrollCollapse" : false, "bPaginate" : true, "serverSide" : true, "bFilter" : false, "bInfo" : false, "sDom" : '<"top"i>rt<"bottom"flp><"clear">', "aaData" : jsonObj, "fnRowCallback": function( nRow, aData, iDisplayIndex ) { /* Deal with a click on each row */ $(nRow).click( function() { window.location.href = "/itd/recmgmt/rm/recSer/confirmMaintain/"+aData.recSeriesId; } ); }, "aoColumns" : [ { "mDataProp" : "recCtrlId", "sClass" : "right" }, { "mDataProp" : "title", "sClass" : "right" }, { "mDataProp" : "deptName", "sClass" : "right" }, { "mDataProp" : "divName", "sClass" : "right" }, { "mDataProp" : "active", "sClass" : "right" }, { "mDataProp" : "inclusiveDates", "sClass" : "right" }, { "mDataProp" : "retentionConstDesc", "sClass" : "right" }, { "mDataProp" : "dispExtra", "sClass" : "right" }] }); resultsTable.fnAdjustColumnSizing(); } } function rowClickAction(tableId) { var previousClass = null; var table = document.getElementById(tableId); var tbody = table.getElementsByTagName("tbody")[0]; var rows = null; if (tbody == null) { rows = table.getElementsByTagName("tr"); } else { rows = tbody.getElementsByTagName("tr"); } // add event handlers so rows light up and are clickable for (var i=0; i < rows.length; i++) { rows[i].onmouseover = function() { previousClass=this.className; this.className+=' over'; }; rows[i].onmouseout = function() { this.className=previousClass; }; rows[i].onclick = function() { var cell6 = this.getElementsByTagName("td")[6]; var col7Value = cell6.innerHTML; var cell7 = this.getElementsByTagName("td")[7]; var col8Value = cell7.innerHTML; var cell8 = this.getElementsByTagName("td")[8]; var col9Value = cell8.innerHTML; window.location.href = "/itd/recmgmt/rm/recSer/confirmMaintain/"+col7Value+"?divId="+col8Value+"&divSelected="+col9Value; }; } } function loadDivisions() { loadDivisions(null); } function loadDivisions(selectedDiv) { var dept = $('#department_recordSeries').val(); var div = $('#division_recordSeries').val(); divText = $('#divText').val(); $ .ajax({ url : "/itd/recmgmt/rm/recSer/search/refreshDivisions", type : 'GET', data : { 'department' : dept, 'division' : div, 'filterMediaPaper' : $('#filterMediaPaperSearch').val(), 'filterMediaElectronic' : $('#filterMediaElectronicSearch').val(), 'filterMediaMicroforms' : $('#filterMediaMicroformsSearch').val(), 'filterMediaOther' : $('#filterMediaOtherSearch').val(), 'inactive' : $('#inactiveSearch').val(), 'general' : $('#generalSearch').val(), 'disposed' : $('#disposedSearch').val() }, success : function(response) { var jsonObj = JSON.parse(JSON.stringify(response)); var divisionList = ""; if(dept == ''){ divisionList = "<option value='' selected='selected'>Select Division</option>"; }else{ divisionList = "<option value=''>Select Division</option>"; } if(null != jsonObj.divisions){ for (var i = 0; i < jsonObj.divisions.length; i++) { if (selectedDiv != "N" && jsonObj.divisions[i].substring(0,jsonObj.divisions[i].indexOf("-")) == div || (selectedDiv == "Y" && jsonObj.divisions[i].substring(0,jsonObj.divisions[i].indexOf("-")) == divText)) { if(jsonObj.divisions[i].length > 0){ divisionList += "<option value='" + jsonObj.divisions[i].substring(0,jsonObj.divisions[i].indexOf("-")) + "' selected='selected'>" + jsonObj.divisions[i].substring(1+jsonObj.divisions[i].indexOf("-")) + " (" + jsonObj.divisions[i].substring(0, jsonObj.divisions[i].indexOf("-")) + ")" + "</option>"; } } else { divisionList += "<option value='" + jsonObj.divisions[i].substring(0,jsonObj.divisions[i].indexOf("-")) + "'>" + jsonObj.divisions[i].substring(1+jsonObj.divisions[i].indexOf("-")); if(jsonObj.divisions[i].length > 0){ divisionList += " (" + jsonObj.divisions[i].substring(0, jsonObj.divisions[i].indexOf("-")) + ")"; jsonObj.divisions[i].substring(0, jsonObj.divisions[i].indexOf("-")); } divisionList += "</option>"; } } } $('#divText').val(null); $("#division_recordSeries").html(divisionList); }, error : function() { } }); } function loadDivisions2() { loadDivisions2(null); } function loadDivisions2(selectedDiv) { var dept = $('#department_recordSeries2').val(); var div = $('#division_recordSeries2').val(); divText = $('#divText2').val(); $ .ajax({ url : "/itd/recmgmt/rm/mainMenu/refreshWorkAsDivisions", type : 'GET', data : { 'department' : dept, 'division' : div }, success : function(response) { var jsonObj = JSON.parse(JSON.stringify(response)); var divisionList = ""; if(dept == '' || div == ''){ divisionList = "<option value='' selected='selected'>Select Division</option>"; }else{ divisionList = "<option value=''>Select Division</option>"; } if(null != jsonObj.divisions){ for (var i = 0; i < jsonObj.divisions.length; i++) { if (selectedDiv != "N" && jsonObj.divisions[i].substring(0,jsonObj.divisions[i].indexOf("-")) == div || (selectedDiv == "Y" && jsonObj.divisions[i].substring(0,jsonObj.divisions[i].indexOf("-")) == divText)) { if(jsonObj.divisions[i].length > 0){ divisionList += "<option value='" + jsonObj.divisions[i].substring(0,jsonObj.divisions[i].indexOf("-")) + "' selected='selected'>" + jsonObj.divisions[i].substring(1+jsonObj.divisions[i].indexOf("-")) + " (" + jsonObj.divisions[i].substring(0, jsonObj.divisions[i].indexOf("-")) + ")" + "</option>"; } } else { divisionList += "<option value='" + jsonObj.divisions[i].substring(0,jsonObj.divisions[i].indexOf("-")) + "'>" + jsonObj.divisions[i].substring(1+jsonObj.divisions[i].indexOf("-")); if(jsonObj.divisions[i].length > 0){ divisionList += " (" + jsonObj.divisions[i].substring(0, jsonObj.divisions[i].indexOf("-")) + ")"; jsonObj.divisions[i].substring(0, jsonObj.divisions[i].indexOf("-")); } divisionList += "</option>"; } } } $('#divText2').val(null); $("#division_recordSeries2").html(divisionList); }, error : function() { } }); } function updateDownloadLink() { var urlAppend = "rcn=" + $("#rcnSearch").val() + "&title=" + $("#titleSearch").val() + "&recDesc=" + $("#descSearch").val() + "&department=" + $("#department_recordSeries option:selected").val() + "&division=" + $("#division_recordSeries option:selected").val()+ "&fromDateSearch=" + $("#fromDateSearch").val()+ "&toDateSearch=" + $("#toDateSearch").val()+ "&filterMediaPaperSearch=" + $("#filterMediaPaperSearch").val()+ "&filterMediaElectronicSearch=" + $("#filterMediaElectronicSearch").val()+ "&filterMediaOtherSearch=" + $("#filterMediaOtherSearch").val()+ "&inactiveSearch=" + $("#inactiveSearch").val()+ "&generalSearch=" + $("#generalSearch").val()+ "&disposedSearch=" + $("#disposedSearch").val(); $("#downloadReportExcel").attr("href", "/itd/recmgmt/rm/recSer/downloadReport?" + urlAppend); } function formatDate(e){if(e.value.length>=6||e.value.length<=8){e.value=e.value.replace(/\D/g,"/");if(!e.value.match(/^(\d{1,2})\/(\d{1,2})\/(\d{4})$/)){var t=e.value.replace(/\D/g,""),n={2:"/",4:"/"};if(t.length==6){t="0"+t.substring(0,1)+"0"+t.substring(1,2)+t.substring(2);}if(t.length==7){t="0"+t.substring(0,1)+t.substring(1);}e.value="";for(var r=0;r<t.length;r++){e.value+=(n[r]||"")+t[r];}}}} function validate(e){if(e.value.match(/^[a-zA-Z]+$/)){e.value="";}} </script> </head> <body onload="prettyPrint()" class="no-left-nav">   <div id="ndbanner" style="color:#000000; background-color:#FFFFFF; position:relative; padding: 3px 0 3px 5px; height:32px;border-bottom:1px solid #ccc"> <div id="ndbanner-inner" style="margin:0; padding:0;"> <div id="ndbanner-ndgov" style=""><a style="display:block;" href="http://www.nd.gov/"><img alt="nd.gov - The Official Portal for North Dakota State Government" data-entity-type="" data-entity-uuid="" src="https://www.nd.gov/banner/images/ndgov-banner.jpg" width="436" height="23"></a></div> </div> </div>    <header> <div class="container-fluid"> <div class="row-fluid"> <div class="span12"> <div class="header-logo pull-left"> <a href="https://www.nd.gov/itd/"><img src="https://apps.nd.gov/itd/recmgmt/rm/resources/css/images/nditblk_logoNew.png" alt="logo" width="139" height="84"></img></a> </div> <div class="header-skyline"> <img alt="State Skyline" src="https://apps.nd.gov/itd/recmgmt/rm/resources/css/images/header-state.png"></img> </div> <div class="account-info"> <ul class="account-list-detail"> <li> <strong>Welcome</strong> </li> </ul> </div> </div> </div> </div> </header>  <div class="container-fluid"> <form id="recSerDT" action="/itd/recmgmt/rm/recSer/search/results" method="POST"> <input id="foundOneOnly" name="foundOneOnly" title="Found One Only" type="hidden" value=""/> <input id="divText" name="divText" title="Div Text" type="hidden" value=""/> <input id="checkFilter" name="checkFilter" title="Check Filter" type="hidden" value=""/> <input id="paperDispTotal" name="paperDispTotal" title="Paper Disp Total" type="hidden" value=""/> <input id="elecDispTotal" name="elecDispTotal" title="Elec Disp Total" type="hidden" value=""/> <input id="otherDispTotal" name="otherDispTotal" title="Other Disp Total" type="hidden" value=""/> <div class="span12"> <div class="row-fluid"> <div class="title"> <h1>Records Retention Program</h1> <p> Records commonly used by all agencies are identified on the <a href="/itd/recmgmt/rm/recSer/search/results?selectedDepartment=9990&general=Y&disposed=Y">General Records Retention Schedule.</a> All other records are found on department/division specific retention schedules. </p> <p> View information on Record Series by entering search criteria in the area below. </p> <p> 1. Enter a Record Control Number (RCN) and Department to display details for a specific record series. </p> <p> 2. Enter a Department and Division to display a list of all record series for that area. </p> <ul> <li>Click on a specific record series for details.</li> </ul> <p> 3. Narrow search results through filter options. </p> <ul> <li>Record series are not deleted from the system. They are made Inactive and can be included in the search results.</li> <li>Include records from the ND General Records Retention Schedule.</li> <li>Records that have been disposed as part of the annual records disposal process are included by default.</li> </ul> </div> <div id="noresults" class="error-message hidden">Sorry your search did not find any results. Please try changing your search criteria and try again.</div> <div id="showErrors" class="redtext"> </div> </div> </div> <div class="span9half"> <div class="row-fluid menu-container"> <h2>Search Record Series</h2> <div class="block-container"> <div class="row-fluid"> <div class="span12"> <div class="form-inline"> <div class="form-group"> <span class="home-search-label"> <label for="rcnSearch">RCN:</label> </span> <span class="home-search-element"> <input type="text" id="rcnSearch" title="RCN" name="recCtrlId" onkeydown="if (event.keyCode == 13) javascript:loadRecordSeriesResults('Y');javascript:updateDownloadLink();" value="" id="rcnSearch" maxlength="8" size="8" onchange="javascript:updateDownloadLink();"/> </span> </div> <div class="form-group"> <span class="home-search-label"> <label for="titleSearch">Title:</label> </span> <span class="home-search-element"> <input type="text" class="x-lrg-txt" id="titleSearch" title="Title" name="title" onkeydown="if (event.keyCode == 13) javascript:loadRecordSeriesResults('Y');javascript:updateDownloadLink();" value="" id="titleSearch" maxlength="100" size="25" onchange="javascript:updateDownloadLink();"/> </span> </div> <div class="form-group"> <span class="home-search-label"> <label for="descSearch">Record Series Description:</label> </span> <span class="home-search-element"> <input type="text" class="x-lrg-txt" id="descSearch" title="Record Series Description" name="recDesc" onkeydown="if (event.keyCode == 13) javascript:loadRecordSeriesResults('Y');javascript:updateDownloadLink();" value="" id="descSearch" maxlength="100" size="25" onchange="javascript:updateDownloadLink();"/> </span> </div> </div> </div> </div> <div class="row-fluid"> <div class="span12"> <div class="form-inline"> <div class="form-group"> <span class="home-search-label"> <label for="department_recordSeries">Department:</label> </span> <span class="home-search-element-x-large"> <select id="department_recordSeries" name="selectedDepartment" title="Department" class="home-select x-lrg-select" onchange="javascript:loadDivisions();javascript:updateDownloadLink();"> <option value="">Select Department</option> <option value="5400">Adjutant General (5400)</option><option value="1400">Administrative Hearings (1400)</option><option value="4120">Aeronautics Commission (4120)</option><option value="6020">Agriculture Department (6020)</option><option value="1250">Attorney General - Office of (1250)</option><option value="1170">Auditor's Office (1170)</option><option value="4710">Bank of North Dakota (4710)</option><option value="6260">Barley Council (6260)</option><option value="6240">Beef Commission (6240)</option><option value="2270">Bismarck State College (2270)</option><option value="8234">Board of Abstract Examiners (8234)</option><option value="8208">Board of Accountancy (8208)</option><option value="8220">Board of Addiction Counseling Examiners (8220)</option><option value="8228">Board of Athletic Trainers (8228)</option><option value="8225">Board of Chiropractic Examiners (8225)</option><option value="8219">Board of Clinical Laboratory Practice (8219)</option><option value="8206">Board of Cosmetology (8206)</option><option value="8214">Board of Counselor Examiners (8214)</option><option value="8217">Board of Dental Examiners (8217)</option><option value="8300">Board of Dietetic Practice (8300)</option><option value="8216">Board of Examiners for Nursing Home Administrators (8216)</option><option value="8231">Board of Examiners on Audiology and Speech-Language Pathology (8231)</option><option value="8221">Board of Funeral Service (8221)</option><option value="8207">Board of Law Examiners (8207)</option><option value="8227">Board of Massage (8227)</option><option value="8230">Board of Medical Imaging and Radiation Therapy (8230)</option><option value="8205">Board of Medicine (8205)</option><option value="8203">Board of Nursing (8203)</option><option value="8218">Board of Occupational Therapy Practice (8218)</option><option value="8204">Board of Pharmacy (8204)</option><option value="8223">Board of Physical Therapy (8223)</option><option value="8212">Board of Psychologist Examiners (8212)</option><option value="8222">Board of Registration for Professional Engineers and Land Surveyors (8222)</option><option value="8224">Board of Registration for Professional Soil Classifiers (8224)</option><option value="8213">Board of Respiratory Care (8213)</option><option value="8211">Board of Social Work Examiners (8211)</option><option value="8229">Board of Water Well Contractors (8229)</option><option value="2700">Career and Technical Education (CTE) (2700)</option><option value="2040">Center for Distance Education (2040)</option><option value="3050">Center for Tobacco Prevention & Control Policy (3050)</option><option value="8980">City Government (8980)</option><option value="5130">Civil Air Patrol (5130)</option><option value="6010">Commerce - Department of (6010)</option><option value="6012">Commerce - Division of Community Services (6012)</option><option value="6014">Commerce - Economic Development and Finance (6014)</option><option value="6013">Commerce - Tourism and Marketing (6013)</option><option value="6015">Commerce - Workforce Development (6015)</option><option value="6140">Corn Council (6140)</option><option value="5300">Corrections and Rehabilitation - Department of (5300)</option><option value="8215">Council of State Employees (8215)</option><option value="7090">Council on the Arts (7090)</option><option value="8990">County Government (8990)</option><option value="1850">Courts - District and Municipal (1850)</option><option value="1800">Courts - Supreme Court (1800)</option><option value="6021">Credit Review Board (6021)</option><option value="6030">Dairy Promotion Commission (6030)</option><option value="2430">Dakota College at Bottineau (2430)</option><option value="3030">Department of Environmental Quality (3030)</option><option value="4130">Department of Financial Institutions (4130)</option><option value="2260">Department of Trust Lands (2260)</option><option value="2390">Dickinson State University (2390)</option><option value="6060">Dry Bean Council (6060)</option><option value="6130">Dry Pea and Lentil Council (6130)</option><option value="2020">Education Standards and Practices Board (2020)</option><option value="1123">Edutech (1123)</option><option value="8201">Electrical Board (8201)</option><option value="5120">Emergency Services - Department of (5120)</option><option value="1950">Ethics Commission (1950)</option><option value="7200">Game and Fish Department (7200)</option><option value="9990">General (9990)</option><option value="1010">Governors Office (1010)</option><option value="0180">Grand Forks County (0180)</option><option value="0200">Griggs County (0200)</option><option value="3250">Health and Human Services - Department of (3250)</option><option value="5040">Highway Patrol (5040)</option><option value="7010">Historical Society (7010)</option><option value="4730">Housing Finance Agency (4730)</option><option value="3160">Indian Affairs Commission (3160)</option><option value="4050">Industrial Commission (4050)</option><option value="1120">Information Technology Dept (1120)</option><option value="4010">Insurance Department (4010)</option><option value="3800">Job Service North Dakota (3800)</option><option value="4060">Labor and Human Rights - Department of (4060)</option><option value="2280">Lake Region State College (2280)</option><option value="1880">Legal Counsel for Indigents (1880)</option><option value="1600">Legislative Council (1600)</option><option value="2500">Library - State (2500)</option><option value="3100">Life Skills and Transition Center (3100)</option><option value="2400">Mayville State University (2400)</option><option value="6070">Milk Marketing Board (6070)</option><option value="4750">Mill and Elevator (4750)</option><option value="4740">Mineral Resources - Department of (DMR) (4740)</option><option value="4742">Mineral Resources - Geological Survey (4742)</option><option value="4741">Mineral Resources - Oil and Gas (4741)</option><option value="2410">Minot State University (2410)</option><option value="8011">Motor Vehicle (8011)</option><option value="8302">ND Firefighters Association (8302)</option><option value="2440">ND Forest Service (2440)</option><option value="2380">ND State College of Science (2380)</option><option value="2350">ND State University (2350)</option><option value="2150">ND University System (2150)</option><option value="2530">ND Vision Services (2530)</option><option value="1101">OMB - Facility Management (1101)</option><option value="1102">OMB - Human Resource Management Services (1102)</option><option value="1100">OMB - Office of Management and Budget (1100)</option><option value="1105">OMB - Risk Management (1105)</option><option value="1103">OMB - Shared Services Division (1103)</option><option value="6080">Oilseed Council (6080)</option><option value="7500">Parks and Recreation Department (7500)</option><option value="0340">Pembina County (0340)</option><option value="8202">Plumbing Board (8202)</option><option value="6100">Potato Council (6100)</option><option value="8209">Private Investigative and Security Board (8209)</option><option value="3600">Protection and Advocacy (3600)</option><option value="1920">Public Employee Retirement System (1920)</option><option value="2010">Public Instruction, Department of (2010)</option><option value="4080">Public Service Commission (4080)</option><option value="6700">Racing Commission (6700)</option><option value="8200">Real Estate Commission (8200)</option><option value="1900">Retirement and Investment Office (1900)</option><option value="5309">Roughrider Industries (5309)</option><option value="2520">School for the Deaf (2520)</option><option value="1080">Secretary of State (1080)</option><option value="4140">Securities Department (4140)</option><option value="6160">Seed Department (6160)</option><option value="0440">Slope County (0440)</option><option value="6309">Soil Conservation Committee (6309)</option><option value="6110">Soybean Council (6110)</option><option value="6650">State Fair (6650)</option><option value="3120">State Hospital, ND (3120)</option><option value="0470">Stutsman County (0470)</option><option value="1270">Tax Commissioner (1270)</option><option value="8010">Transportation - Department of (8010)</option><option value="1200">Treasurer's Office (1200)</option><option value="2300">University of ND (2300)</option><option value="2420">Valley City State University (2420)</option><option value="3210">Veterans Affairs - Department of (3210)</option><option value="3130">Veterans Home (3130)</option><option value="6180">Veterinary Medical Examiners Board (6180)</option><option value="7700">Water Resources (7700)</option><option value="6250">Wheat Commission (6250)</option><option value="2290">Williston State College (2290)</option><option value="4850">Workforce Safety and Insurance (4850)</option> </select> </span> </div> <div class="form-group"> <span class="home-search-label"> <label for="division_recordSeries">Division:</label> </span> <span class="home-search-element-x-large"> <select id="division_recordSeries" name="selectedDivision" title="Division" class="home-select x-lrg-select" onchange="javascript:loadDivisions();javascript:updateDownloadLink();"> <option value="">Select Division</option> </select> </span> </div> </div> </div> </div> <div class="row-fluid"> <div class="span12"> <div class="form-inline"> <div class="form-group"> <span class="home-search-label"> <label for="fromDateSearch">Date Range:</label> </span> <span class="home-search-element date datepicker" id="dp1" data-date="@DateTime.Now.AddMonths(-1)" data-date-format="mm/dd/yyyy"> <input id="fromDateSearch" name="fromDate" title="Start Date" onkeyup="validate(this)" onkeydown="if (event.keyCode == 13) javascript:loadRecordSeriesResults('Y');javascript:updateDownloadLink();" onblur="formatDate(fromDate)" onchange="javascript:updateDownloadLink();" type="text" value=""/> <span class="add-on visible-desktop visible-tablet hidden-phone"><span class="icon-calendar"></span></span> </span> <span class="cal-text-search">to</span> <span class="home-search-element date datepicker" id="dp2" data-date="@DateTime.Now.AddMonths(-1)" data-date-format="mm/dd/yyyy"> <input id="toDateSearch" name="toDate" title="End Date" onkeyup="validate(this)" onkeydown="if (event.keyCode == 13) javascript:loadRecordSeriesResults('Y');javascript:updateDownloadLink();" onblur="formatDate(toDate)" onchange="javascript:updateDownloadLink();" type="text" value=""/> <span class="add-on visible-desktop visible-tablet hidden-phone"><span class="icon-calendar"></span></span> </span> </div> </div> </div> </div> <div class="row-fluid"> <div class="span12"> <div class="form-inline"> <div class="form-group"> <span class="home-search-label-bold"> Media Type: </span> <span class="home-search-element"> <input type="checkbox" class="checkbox" onchange="javascript:checkFlag();javascript:loadDivisions();javascript:updateDownloadLink();" value="" name="filterMediaPaper" id="filterMediaPaperSearch" title="Paper"/> </span> <span class="home-search-check"> <label for="filterMediaPaperSearch">Paper</label> </span> <span class="home-search-element"> <input type="checkbox" class="checkbox" onchange="javascript:checkFlag();javascript:loadDivisions();javascript:updateDownloadLink();" value="" name="filterMediaElectronic" id="filterMediaElectronicSearch" title="Electronic"/> </span> <span class="home-search-check"> <label for="filterMediaOtherSearch">Electronic</label> </span> <span class="home-search-element margin-left-5"> <input type="checkbox" class="checkbox" onchange="javascript:checkFlag();javascript:loadDivisions();javascript:updateDownloadLink();" value="" name="filterMediaOther" id="filterMediaOtherSearch" title="Other"/> </span> <span class="home-search-check"> <label for="filterMediaOtherSearch">Other</label> </span> </div> </div> </div> </div> <div class="row-fluid"> <div class="span12"> <div class="form-inline"> <div class="form-group"> <span class="home-search-label-bold"> Additional Filters: </span> <span class="home-search-element margin-left-5"> <input type="checkbox" class="checkbox" onchange="javascript:checkFlag();javascript:loadDivisions();javascript:updateDownloadLink();" value="" name="inactive" id="inactiveSearch" title="Inactive"/> </span> <span class="home-search-check"> <label for="inactiveSearch">Include Inactive Records</label> </span> <span class="home-search-element margin-left-5"> <input type="checkbox" class="checkbox" onchange="javascript:checkFlag();javascript:loadDivisions();javascript:updateDownloadLink();" value="" name="general" id="generalSearch" title="General"/> </span> <span class="home-search-check"> <label for="generalSearch">Include ND General Records</label> </span> <span id="notDisposed"> <span class="home-search-element margin-left-5"> <input type="checkbox" class="checkbox" onchange="javascript:checkFlag();javascript:loadDivisions();javascript:updateDownloadLink();" value="Y" name="disposed" id="disposedSearch" title="Disposed"/> </span> <span class="home-search-check"> <label for="disposedSearch">Include Disposed Records</label> </span> </span> </div> </div> </div> </div> <div class="home-search-btn"> <div class="btn-group"> <input class="btn btn-primary" type="submit" name="searchRecordSeriesSubmit" value="Search Record Series" title="Search" id="search_recordSeries" /> </div> </div> </div> </div> </div> <div id="dispAmounts" class="span2half disposal-amounts hidden"> <div class="row-fluid menu-container"> <h2>Disposal Amounts</h2> <div class="block-container"> <form class="form-horizontal"> <div class="control-group-disp"> <span class="total-disposal">Paper:</span> </div> <div class="control-group-disp"> <span class="total-disposal">Electronic:</span> </div> <div class="control-group-disp hidden"> <span class="total-disposal">Other:</span> </div> </form> </div> </div> </div> </form> <div class="span12" id="searchResults"> <form id="recordSeriesDT" action="/itd/recmgmt/rm/recSer/retention.pdf" method="post"> </form> </div> </div> <footer class="hidden-print"> <div class="footer-utility"> <div class="region region-copyright"> <p>Copyright © 2015 North Dakota Information Technology - 4201 Normandy Street | Bismarck, ND 58503-1324 | 701.328.4470</p> <ul class="menu nav"><li class="first leaf"><a href="http://get.adobe.com/reader/">Adobe Reader</a></li> <li class="leaf"><a href="https://www.nd.gov/itd/accessibility" title="">Accessibility</a></li> <li class="leaf"><a href="https://www.nd.gov/itd/disclaimer" title="">Disclaimer</a></li> <li class="leaf"><a href="https://www.nd.gov/itd/privacy-policy" title="">Privacy Policy</a></li> <li class="leaf"><a 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