Specific privacy statement for Eionet online events

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<div class="search-box"> <form action="https://www.eionet.europa.eu/@@search"> <input type="text" name="SearchableText" placeholder="Search" /> <div class="line"></div> <button class="search-submit" aria-label="Search"> <i class="glyphicon glyphicon-search"></i> </button> </form> </div> </div> <div class="login"> <ul> <li> <a title="Log in" href="https://www.eionet.europa.eu/login" id="personaltools-login">Log in</a> </li> </ul> </div> </div> </div> </div> </header> <div id="above-content-wrapper"> <div id="viewlet-above-content"><nav id="portal-breadcrumbs" class="plone-breadcrumb"> <div class="container"> <span id="breadcrumbs-you-are-here" class="hiddenStructure">You are here:</span> <ol aria-labelledby="breadcrumbs-you-are-here"> <li id="breadcrumbs-home"> <a href="https://www.eionet.europa.eu">Eionet</a> </li> <li id="breadcrumbs-1"> <a href="https://www.eionet.europa.eu/about">About</a> </li> <li id="breadcrumbs-2"> <span id="breadcrumbs-current">Specific privacy statement for Eionet online events</span> </li> </ol> </div> </nav> <div id="sentry" data-sentry-dsn="https://10893a1aac7342deb22e6b1e008f1143@sentry.eea.europa.eu/36" data-sentry-env="devel" data-sentry-ver="5.2.9-58" data-sentry-user="{}" data-sentry-site="Eionet" data-sentry-server="plone-6b5447c747-rfhhr"></div></div> </div> <div class="container"> <div class="row"> <aside id="global_statusmessage"> <div> </div> </aside> </div> <main id="main-container" class="row row-offcanvas row-offcanvas-right"> <div class="col-xs-12 col-sm-12 col-md-12"> <div class="row"> <div class="col-xs-12 col-sm-12"> <article id="content"> <header> <div id="viewlet-above-content-title"><span id="social-tags-body" style="display: none" itemscope="" itemtype="http://schema.org/WebPage"> <span itemprop="name">Specific privacy statement for Eionet online events</span> <span itemprop="description">This privacy statement applies to participants in Eionet online or hybrid events</span> <span itemprop="url">https://www.eionet.europa.eu/about/privacy-statement-eionet-events</span> <span itemprop="image">https://www.eionet.europa.eu/@@site-logo/logo_eionet.png</span> </span> </div> <h1 class="documentFirstHeading">Specific privacy statement for Eionet online events</h1> <div id="viewlet-below-content-title"></div> <div class="documentDescription description">This privacy statement applies to participants in Eionet online or hybrid events</div> </header> <div id="viewlet-above-content-body"><section id="document-toc" class="portlet toc" role="section" style="display: none"> <header class="portletHeader">Contents</header> <section class="portletContent"> <div class="portletItem"> </div> </section> </section> </div> <div id="content-core"> <div id="parent-fieldname-text" class="pat-autotoc"><p><span>The personal data you provide for the purpose of your participation to the above-mentioned meeting</span><b><span>, </span></b><span>is processed in accordance with Regulation (EU) No 2018/1725</span><span>1</span><span> of the European Parliament and of the Council of 23 October 2018. </span><span> </span></p> <p><span>The meeting and the associated processing operations are under the responsibility of the EEA, acting as Data Controller, regarding the collection and processing of personal data.</span><span> </span></p> <h2>Purpose(s) of the processing</h2> <p><span>Your personal data is collected and further processed for the purposes of coordinating, organising and managing the meeting; this includes in particular:</span><span> </span></p> <ul> <li><span>The creation of contact lists, the dispatch of invitation letters, the establishment of participants attendance lists, the drafting and publication of minutes and/or reports, news and action lists, the management and publication of feedback survey, the creation and management of mailing lists for future meetings.</span><span> </span></li> <li><span>presentations, and audio and video recording of speakers </span><span>and participants</span><span> in the context of the meeting and for </span><span>minute-taking and knowledge-sharing</span><span>; you may request to opt-out if you prefer your image is neither recorded nor published. You can request this by email to the event organiser before the meeting.</span><span> </span><b><span></span></b></li> </ul> <h2>Recipients of the data processed </h2> <p><span>For the purposes detailed above, access to your personal data is given to the following persons, without prejudice to a possible transmission to the bodies in charge of monitoring or inspection tasks in accordance with European Union law:</span><span> </span></p> <ul> <li><span>EEA staff responsible for the organisation and management of the meeting;</span><span> </span></li> <li><span>In order to keep the network of participants operational, the list of participants is shared between the Eionet members; as are the report/minutes of the meeting</span> <span> </span></li> </ul> <p><span>Documents and material produced in relation to the meeting may also be disclosed to the public subject to the provisions contained in Regulation (EC) No 1049/2001 of the European Parliament and of the Council of 30 May 2001 regarding public access to documents.</span><span> </span></p> <p><span>No personal data is shared with third parties for direct marketing purposes.</span><span> </span></p> <h2>Categories of data processed</h2> <p><span>The only personal data collected and further processed is the information you provide in connection with your participation to the meeting and the data you provided as part of your membership in the EIONET network. The information may relate to all or part of the following data: your title, name, professional contact details (e-mail address, telephone number(s), employer’s name, specific meeting requests if applicable), </span><span> </span></p> <p><span>Audio and video recording of speakers and participants could be published in the context of the meeting or for communication and education purposes </span><span>for a period of maximum 1 year on the EIONET platform available to all EIONET members.</span><span> </span><span> </span></p> <h2>Right of access and rectification</h2> <p><span>You have no direct access to all of the data stored. If you wish to verify, modify or delete any of your personal data, you should address your request in writing by to </span><a href="mailto:helpdesk@eea.europa.eu"><span>helpdesk@eea.europa.eu</span></a><span> Any request for access or rectification of personal data shall specify explicitly the object and purpose(s). </span><span> </span></p> <p><span>Special attention is drawn to the consequences of a request for deletion, which will imply that any possibility to contact you will be lost. </span><span> </span></p> <h2>Legal basis </h2> <p><span>The processing of your personal data is necessary for the performance and support of the numerous tasks carried out by the EEA as mandated by Regulation (EC) No 401/2009 of 23 April 2009 on the EEA and Eionet, and in particular Article 2 thereof, and for the internal management and functioning of the EEA.</span><span> </span></p> <p><span>Furthermore, it is considered lawful because the data subject has unambiguously given his/her consent (Article 5(1)(d) of Regulation (EU) 2018/1725).</span><span> </span></p> <h2>Data retention </h2> <p><span>Your personal data is kept as long as necessary for the purposes of the organisation and management of the related meeting, as well as for any follow-up actions the meeting may entail. </span><span><br /></span></p> <p><span>Audio and video recordings of speakers and participants in the context of the meeting and for communication and education purposes will be kept for a maximum of 1 year in accordance with the EEA guidelines on video recordings.</span><span> </span></p> <h2>Right to appeal </h2> <p><span>You are entitled to have recourse at any time to the European Data Protection Supervisor (</span><a href="https://edps.europa.eu/"><span>https://edps.europa.eu</span></a><span>; </span><a href="mailto:EDPS@edps.europa.eu"><span>edps@edps.europa.eu</span></a><span>) if you consider that your rights under Regulation (EU) 2018/1725 have been infringed as a result of the processing of your personal data by the EEA.</span><span> <br /></span><span>You may also contact the EEA’s Data protection Officer (DPO) in case of any difficulties relating to the processing of your data at the following email address: </span><a href="mailto:DPO@eea.europa.eu"><span>DPO@eea.europa.eu</span></a><span>.</span><span> </span></p></div> </div> <div id="viewlet-below-content-body"> <div class="visualClear"></div> <div class="documentActions"> </div> </div> </article> </div> </div> <footer class="row"> <div class="col-xs-12 col-sm-12">  </div> </footer> </div> <div id="column1-container"> </div> <div id="column2-container"> </div> </main> </div> </div><footer id="portal-footer-wrapper"><div class="custom-footer"> <div class="footer-nav-links"> <ul class="footer-nav"> <li class="footer-nav-item"> <a class="footer-nav-link" href="/sitemap">Site Map</a> </li> <li class="footer-nav-item"> <a class="footer-nav-link" href="/about/privacy-statement">Privacy statement </a> </li> <li class="footer-nav-item"> <a class="footer-nav-link" href="/about/helpdesk">Helpdesk</a> </li> <li class="footer-nav-item"> <a class="footer-nav-link" href="https://status.eea.europa.eu/">Systems Status</a> </li> </ul> </div> <div class="footer-bottom"> <img alt="Backdrop image" src="/++theme++eionet/images/eionet_backdrop.svg" /> <div class="footer-text"> <span> The <strong>European Environment Information and Observation Network (Eionet)<br /></strong> is a partnership network of the <strong><a href="https://www.eea.europa.eu/" target="_blank">European Environment Agency (EEA)</a></strong> <br />and its 38 member and cooperating countries. </span> </div> <img alt="Backdrop image" class="flipped-img" src="/++theme++eionet/images/eionet_backdrop.svg" /> </div> </div></footer><script>PORTAL_URL = 'https://www.eionet.europa.eu';</script><script type="text/javascript" src="https://www.eionet.europa.eu/++plone++production/++unique++2022-09-19T16:03:41.811311/default.js" data-bundle="production"></script><script type="text/javascript" src="https://www.eionet.europa.eu/++plone++static/++unique++2022-04-12%2014%3A13%3A30.291114/eea-sentry.min.js" data-bundle="eea-sentry"></script><script type="text/javascript" src="https://www.eionet.europa.eu/++plone++static/++unique++2022-04-12%2014%3A13%3A30.733352/eionetfullcalendar-compiled.js" data-bundle="eionetfullcalendar"></script><script type="text/javascript" src="https://www.eionet.europa.eu/++plone++static/++unique++2022-04-12%2014%3A13%3A31.541387/fullcalendar-compiled.js" data-bundle="fullcalendar"></script><script type="text/javascript" src="https://www.eionet.europa.eu/++theme++eionet/js/theme.js" data-bundle="diazo"></script><script type="text/javascript"> !function(t){"use strict";t.loadCSS||(t.loadCSS=function(){});var e=loadCSS.relpreload={};if(e.support=function(){var e;try{e=t.document.createElement("link").relList.supports("preload")}catch(t){e=!1}return function(){return e}}(),e.bindMediaToggle=function(t){function e(){t.media=a}var a=t.media||"all";t.addEventListener?t.addEventListener("load",e):t.attachEvent&&t.attachEvent("onload",e),setTimeout(function(){t.rel="stylesheet",t.media="only x"}),setTimeout(e,3e3)},e.poly=function(){if(!e.support())for(var a=t.document.getElementsByTagName("link"),n=0;n<a.length;n++){var o=a[n];"preload"!==o.rel||"style"!==o.getAttribute("as")||o.getAttribute("data-loadcss")||(o.setAttribute("data-loadcss",!0),e.bindMediaToggle(o))}},!e.support()){e.poly();var a=t.setInterval(e.poly,500);t.addEventListener?t.addEventListener("load",function(){e.poly(),t.clearInterval(a)}):t.attachEvent&&t.attachEvent("onload",function(){e.poly(),t.clearInterval(a)})}"undefined"!=typeof exports?exports.loadCSS=loadCSS:t.loadCSS=loadCSS}("undefined"!=typeof global?global:this); 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Specific privacy statement for Eionet online events — Eionet Portal