CINXE.COM

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class="breadcrumb__trail" aria-hidden="true">></div> <a href="/work-yale/financial-management">Financial Management</a><div class="breadcrumb__trail" aria-hidden="true">></div> <a href="/work-yale/financial-management/accounting-controllers-office">Accounting / Controller’s Office</a><div class="breadcrumb__trail" aria-hidden="true">></div> Financial Compliance</nav> <div id="content" class="column main-content" tabindex="-1"> <a id="main-content"></a> <h1 class="page__title title" id="page-title">Financial Compliance</h1> <ul class="action-links"></ul> <div about="/work-yale/financial-management/accounting-controllers-office/financial-compliance" typeof="foaf:Document" class="ds-1col node node-56736 node--page clearfix node--view-mode-full view-mode-full clearfix"> <div class="field field-label-hidden field--body"><div class="field-items"><div class="field-item even" property="content:encoded"><p>The Yale University Financial Compliance Office functions within the Controller’s Office and supports the University’s compliance and internal control environment. Financial Compliance performs monitoring over specific high-risk financial areas, transaction reviews, assesses risk and identifies potential gaps in our internal control framework and structure. Financial Compliance then works with departments and other stakeholders to identify solutions to any such gaps.</p> <p>The Financial Compliance program is dynamic and evolving, but generally consists of:</p> <p><strong>Internal Control Framework</strong></p> <ul> <li>Lead Administrator Environmental Controls Questionnaire (LAQ)</li> <li>Controls and Business Process Questionnaire (CBPQ)</li> <li>Lead Administrator and Senior Director Attestation</li> <li>Financial Risk Control Matrices (RCMs) and Financial Risk Assessment</li> </ul> <p><strong>Financial Compliance and Monitoring</strong></p> <ul> <li>University service provider compliance</li> <li>Financial Review Checklist certification and monitoring</li> <li>Sec.117 of the Higher Education Act (20 U.S.C. 1011f) compliance</li> <li>Quality assurance reviews over key financial data</li> <li>Financial transaction reviews</li> <li>Special projects</li> </ul> <h2>Internal Controls</h2> <p>One of the main goals of Financial Compliance is to help strengthen the internal control and compliance environment at Yale. Financial Compliance is a central resource to help provide reasonable assurance that the University’s internal control structure is functioning as intended, both in terms of design and operation.</p> <p><strong>Internal Control</strong> is a process designed to provide reasonable assurance of the achievement of objectives in the following categories:</p> <ul> <li>Effectiveness and efficiency of operations</li> <li>Reliability of financial reporting</li> <li>Compliance with applicable laws and regulations</li> </ul> <h2>Compliance Monitoring</h2> <ul> <li>Assesses the internal controls put in place: <ul> <li>Provides reasonable assurance that controls are operating as intended</li> <li>Identifies gaps/risks</li> <li>Identifies opportunities for improvement</li> <li>Identifies training needs</li> </ul> </li> <li>Considers identified or emerging issues/risks</li> <li>Contributes to setting the tone for a strong internal control environment</li> </ul> <h2>Reminders</h2> <table border="1" cellpadding="1" cellspacing="1" style="width:100%"> <thead> <tr> <th scope="col" style="width:30%">Form</th> <th scope="col" style="width:50%">Details</th> <th scope="col" style="width:20%">Due Date</th> </tr> </thead> <tbody> <tr> <td>Financial Review Checklist Certification – FY25-Q1</td> <td>Lead Administrators are required to complete the FY25-Q1 FRC Certification. They will need to certify for the completion of the FRC and its activities for their respective schools, departments, units, or other organizational units.</td> <td>November 4, 2024</td> </tr> <tr> <td>FY25 Controls and Business Process Questionnaire (CBPQ)</td> <td>The CBPQ questionnaire is used to help assess the strength of internal controls and to highlight important policies and control activities. Lead Administrators need to determine the appropriate organizational level(s) at which the questionnaire should be distributed and complete it for their areas of responsibility. Please note, this year is an “updates only” year (unless you are a new lead administrator or have a new unit assigned).</td> <td>November 27, 2024</td> </tr> </tbody> </table> <h2>Business Update</h2> <p>View Business Update, a <a href="/work-yale/staff-resources/publications/business-update" target="_blank">weekly newsletter</a> that includes news, key dates, and action items for the business community.</p> <h2>Contact Us</h2> <p>If you have any questions or compliance concerns, please contact us at <a href="mailto:financial.compliance@yale.edu">financial.compliance@yale.edu</a>.</p> </div></div></div><div class="field field-label-hidden field--tags-view"><div class="field-items"><div class="field-item even"></div></div></div></div> </div> <aside class="sidebars"> <section class="region region-sidebar-first column sidebar"> <div id="block-menu-block-1" class="block menu--interior-left-nav block--menu-block block--menu-block-1 first last odd"> <h2 class="block__title block__title 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