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class="entry-category"><a href="https://edutechtalks.com/category/featured/" class="vlog-cat-1418">Featured</a>, <a href="https://edutechtalks.com/series/ai-in-education-edutech-talks-series/" class="vlog-cat-1518">AI in Education</a>, <a href="https://edutechtalks.com/series/news/" class="vlog-cat-1521">News</a></span> <h1 class="entry-title">Laying the groundwork: How Canon sets the stage for a future-ready smart campus</h1> <div class="entry-meta"><div class="meta-item meta-date"><span class="updated meta-icon">1 month ago</span></div><div class="meta-item meta-author"><span class="vcard author"><span class="fn"><a href="https://edutechtalks.com/author/edutech-asia/" class="meta-icon">EDUtech Asia</a></span></span></div></div> </div> <div class="entry-content-single"> <p><span style="font-family: tahoma, arial, helvetica, sans-serif;">When we talk about smart campuses, the focus often falls on innovations in the classroom. Immersive learning, augmented reality, personalised experiences — it’s all about how technology is transforming education.</span></p> <p><span style="font-family: tahoma, arial, helvetica, sans-serif;">But before we achieve these breakthroughs, we must first consider the foundation that supports them: campus administrative and security operations — the backbone of every successful academic institution.</span></p> <p><span style="font-family: tahoma, arial, helvetica, sans-serif;">Without a safe and robust environment, attracting top talent, for one, will be a challenge. Educators already overwhelmed by administrative tasks will be wary of inefficient institutions. Parents will steer their children away from schools with inadequate safety measures. Administrators will feel frustrated with overwhelmingly repetitive and unproductive workloads.</span></p> <h3><span style="font-family: tahoma, arial, helvetica, sans-serif;">Setting the stage for future-ready campuses</span></h3> <p><span style="font-family: tahoma, arial, helvetica, sans-serif;">To power next-generation learning experiences, we need next-generation groundwork. Technology presents a powerful solution.</span></p> <p><span style="font-family: tahoma, arial, helvetica, sans-serif;">In the following sections, we will explore how emerging technologies, along with Canon’s innovative solutions, can transform campus operations and pave the way for a smarter, more efficient future in education.</span></p> <p><span style="font-family: tahoma, arial, helvetica, sans-serif;">Let’s dive in.</span></p> <h3><span style="font-family: tahoma, arial, helvetica, sans-serif;">Streamlining administrative functions with smart solutions</span></h3> <p><span style="font-family: tahoma, arial, helvetica, sans-serif;">An overly menial and inefficient campus administrative function can reduce productivity and morale among administrative teams. This can negatively impact the experiences of students and faculty — and ultimately undermine the institution’s competitiveness.</span></p> <p><span style="font-family: tahoma, arial, helvetica, sans-serif;">To stay ahead, campuses must embrace technology. Here’s how technology can streamline administrative workflows to enhance productivity and efficiency:</span></p> <h3><span style="font-family: tahoma, arial, helvetica, sans-serif;">1. Simplifying student admissions and management</span></h3> <p><span style="font-family: tahoma, arial, helvetica, sans-serif;">Ask any campus administrator and they will tell you how tedious and stressful the admissions process is, particularly during peak periods. Small teams often juggle tens of thousands of paperwork and applications, manually verifying, recording, assessing, and processing each one.</span></p> <p><span style="font-family: tahoma, arial, helvetica, sans-serif;">This labour-intensive process not only creates inefficiencies and human errors, but also hampers productivity across the board. With so much coordination needed between students and faculty, any slowdown in this process will impact everyone’s progress.</span></p> <h4><span style="font-family: tahoma, arial, helvetica, sans-serif;">Canon’s Solution-in-Focus: Student Profile Management</span></h4> <p><span style="font-family: tahoma, arial, helvetica, sans-serif;">Intelligent information management systems like Canon’s Student Profile Management can streamline the process and significantly lighten the workloads of administrative teams.</span></p> <p><span style="font-family: tahoma, arial, helvetica, sans-serif;">Here’s how it performs:</span></p> <ol> <li><span style="font-family: tahoma, arial, helvetica, sans-serif;"><strong><strong>Automated Workflow<br /> </strong></strong>The Student Profile Management system functions as a robust digital library that automatically captures, indexes, and stores student records in one central location. Staff simply upload their documents, and the system takes care of the rest.With records stored digitally, searching and retrieving information is effortless. Workflows can also be automated to further reduce the need for manual tasks, freeing administrators to focus on higher-value activities and meaningful interactions.</span></p> <figure id="attachment_7246" aria-describedby="caption-attachment-7246" style="width: 500px" class="wp-caption aligncenter"><img fetchpriority="high" decoding="async" class="wp-image-7246" src="https://edutechtalks.com/wp-content/uploads/2024/10/Free-up-administrative-time-by-enabling-self-serviced-workflow-like-onboarding-and-enrolment-with-new-students-300x132.png" alt="" width="500" height="221" /><figcaption id="caption-attachment-7246" class="wp-caption-text"><span style="font-family: tahoma, arial, helvetica, sans-serif;"><em>Free up administrative time by enabling self-serviced workflow like onboarding and enrolment with new students</em></span></figcaption></figure></li> <li><span style="font-family: tahoma, arial, helvetica, sans-serif;"><strong>Intelligent Reporting<br /> </strong>An intuitive dashboard enables administrators to easily access information and generate reports. This gives them the insights needed to make informed decisions, whether in resource management or course planning, boosting efficiency across campus operations.</span></li> </ol> <h3><span style="font-family: tahoma, arial, helvetica, sans-serif;">2. Automating attendance taking</span></h3> <p><span style="font-family: tahoma, arial, helvetica, sans-serif;">Student attendance is an integral part of the classroom experience. It keeps students engaged and ensures they don’t miss out on learning opportunities, which are key to achieving better educational outcomes.</span></p> <p><span style="font-family: tahoma, arial, helvetica, sans-serif;">Effective monitoring not only helps keep students in the classrooms, but also plays a part in deterring chronic absenteeism. In fact, research shows that timely communication with parents about their child’s attendance can cut absenteeism rates by more than 10%<a href="#_ftn1" name="_ftnref1"><sup>[1]</sup></a>.</span></p> <p><span style="font-family: tahoma, arial, helvetica, sans-serif;">However, tracking attendance can be a labour-intensive task for both educators and administrators. Leveraging technology in this area can make a difference.</span></p> <h4><span style="font-family: tahoma, arial, helvetica, sans-serif;">Canon’s Solution-in-Focus: Course Scheduling Attendance System (CSAS)</span></h4> <p><span style="font-family: tahoma, arial, helvetica, sans-serif;"><a href="https://asia.canon/en/business/course-scheduling-attendance-system/product?utm_medium=web&utm_source=Edutech&utm_campaign=Asia-2024">CSAS</a> is a facial recognition-based attendance system designed to automate and streamline the attendance process. Here are two ways it can make the lives of educators and administrators easier and more efficient:</span></p> <ol> <li><span style="font-family: tahoma, arial, helvetica, sans-serif;"><strong>Seamless Access Control<br /> </strong>Advanced facial recognition devices at classroom entrances seamlessly verifies students’ registration status before granting access.</span><span style="font-family: tahoma, arial, helvetica, sans-serif;">This not only ensures that only registered students are allowed entry, but also enhances safety by preventing entry to unauthorised individuals. For students prone to entering the wrong classrooms, the system also serves as a helpful reminder to double-check their schedules.</span></li> </ol> <ol start="2"> <li><span style="font-family: tahoma, arial, helvetica, sans-serif;"><strong>Automated Attendance Taking<br /> </strong>Once access is granted, attendance is automatically recorded in the system, freeing educators from the burden of manual attendance-taking. This seamless process lets them focus on what they do best: teaching</span><span style="font-family: tahoma, arial, helvetica, sans-serif;">On the back end, administrators can easily monitor attendance data and analyse trends to identify potentially truant students, facilitating timely interventions before issues escalate.</span></li> </ol> <h2><span style="font-family: tahoma, arial, helvetica, sans-serif;">Strengthening safety and security with artificial intelligence</span></h2> <p><span style="font-family: tahoma, arial, helvetica, sans-serif;">Schools are meant to be safe havens for staff and students, whether in K-12 or higher education. Yet, headlines of widespread school bullying<a href="#_ftn2" name="_ftnref2"><sup>[2]</sup></a> and escalating campus violence<a href="#_ftn3" name="_ftnref3"><sup>[3]</sup></a> tell a different story.</span></p> <p><span style="font-family: tahoma, arial, helvetica, sans-serif;"><a href="#_ftnref1" name="_ftn1"></a></span></p> <p><span style="font-family: tahoma, arial, helvetica, sans-serif;">An unsafe environment can tarnish an institution’s reputation and prevent parents from entrusting their children to their care. While security teams and educators are doing their best to maintain safety, they can’t be everywhere at once. More can certainly be done to protect against and deter violent incidents on campus.</span></p> <p><span style="font-family: tahoma, arial, helvetica, sans-serif;">That’s where artificial intelligence (AI) comes in. With 24/7 monitoring capabilities, AI is the perfect ally for educators and security teams in creating a safer campus environment.</span></p> <h4><span style="font-family: tahoma, arial, helvetica, sans-serif;">Canon’s Solution-in-Focus: Workplace AI</span></h4> <p><span style="font-family: tahoma, arial, helvetica, sans-serif;"><a href="https://asia.canon/en/business/workplace-ai/product?utm_medium=web&utm_source=Edutech&utm_campaign=Asia-2024">Workplace AI</a> is a powerful edge computing solution that transforms existing surveillance cameras into proactive security teams. At its core, Workplace AI is a video analytics solution that leverages machine learning to develop specialised algorithms that detect custom events and provide real-time insights.</span></p> <p><span style="font-family: tahoma, arial, helvetica, sans-serif;">Potential campus use cases for Workplace AI.</span></p> <ol> <li><span style="font-family: tahoma, arial, helvetica, sans-serif;"><strong>Violence Detection</strong></span></li> </ol> <p><span style="font-family: tahoma, arial, helvetica, sans-serif;">Workplace AI algorithms can be trained to identify violent behaviours, including physical altercations or the presence of weapons. When an incident occurs, the system will immediately trigger alerts to relevant personnel or authorities, ensuring swift intervention for everyone’s safety.</span></p> <ol start="2"> <li><span style="font-family: tahoma, arial, helvetica, sans-serif;"><strong>24/7 Monitoring </strong></span></li> </ol> <p><span style="font-family: tahoma, arial, helvetica, sans-serif;">Always on duty, Workplace AI enhances campus safety by detecting loitering and potential intrusions — including catching truant students attempting to leave school grounds. Real-time alerts enable security personnel or authorities to respond quickly to any threats or breaches.</span></p> <ol start="3"> <li><span style="font-family: tahoma, arial, helvetica, sans-serif;"><strong>Attire Detection</strong></span></li> </ol> <p><span style="font-family: tahoma, arial, helvetica, sans-serif;">To protect student and personnel safety, certain areas on campus like laboratories and technical areas may require special safety attire. Workplace AI can facilitate compliance by detecting the right clothing requirements, assisting educators in upholding safety standards.</span></p> <figure id="attachment_7252" aria-describedby="caption-attachment-7252" style="width: 500px" class="wp-caption aligncenter"><img decoding="async" class="wp-image-7252 lazyload" data-src="https://edutechtalks.com/wp-content/uploads/2024/10/Workplace-AI-can-help-administrators-detect-and-uphold-safety-standards-300x106.png" alt="" width="500" height="176" src="data:image/gif;base64,R0lGODlhAQABAAAAACH5BAEKAAEALAAAAAABAAEAAAICTAEAOw==" style="--smush-placeholder-width: 500px; --smush-placeholder-aspect-ratio: 500/176;" /><noscript><img decoding="async" class="wp-image-7252" src="https://edutechtalks.com/wp-content/uploads/2024/10/Workplace-AI-can-help-administrators-detect-and-uphold-safety-standards-300x106.png" alt="" width="500" height="176" /></noscript><figcaption id="caption-attachment-7252" class="wp-caption-text"><span style="font-family: tahoma, arial, helvetica, sans-serif;">Workplace AI can help administrators detect and uphold safety standards</span></figcaption></figure> <h2><span style="font-family: tahoma, arial, helvetica, sans-serif;">Tomorrow’s education begins with a smart campus today</span></h2> <p><span style="font-family: tahoma, arial, helvetica, sans-serif;">Academic institutions play a crucial role in shaping future generations. As other industries embrace tomorrow’s technologies, they must ensure they are not left behind.</span></p> <p><span style="font-family: tahoma, arial, helvetica, sans-serif;">From streamlining administrative functions to enhancing campus security, technology can support and empower educators and administrators to focus on what truly matters: delivering exceptional learning experiences that pave the way for student success.</span></p> <p><span style="font-family: tahoma, arial, helvetica, sans-serif;"><a href="https://bcbs.asia.canon/about-smart-tech/smart-vertical/education/?utm_medium=web&utm_source=Edutech&utm_campaign=Asia-2024">Work with Canon</a> to kick-start your journey to educational success today!</span></p> <table style="width: 100%; border-collapse: collapse; height: 303px;" border="1"> <tbody> <tr style="height: 303px;"> <td style="width: 100%; height: 303px;"> <h4><span style="font-family: tahoma, arial, helvetica, sans-serif;">Solution Spotlight: Creativity at your fingertips</span></h4> <p><span style="font-size: 10pt; font-family: tahoma, arial, helvetica, sans-serif;">Campus staff, educators, and students frequently design posters, teaching aids, t-shirts, and more. AI-powered design tools can make this process simpler and more efficient.</span></p> <p><span style="font-size: 10pt; font-family: tahoma, arial, helvetica, sans-serif;">The Auto Design feature in web-based platform <a href="https://asia.canon/en/business/posterartist-web-version/product?utm_medium=web&utm_source=Edutech&utm_campaign=Asia-2024">PosterArtist</a>, for example, leverages built-in design intelligence to help users automatically generate visually appealing designs with minimal effort.</span></p> <p><span style="font-size: 10pt; font-family: tahoma, arial, helvetica, sans-serif;">Keen on creating precise die-cuts or heat transfer vinyl? Siser Leonardo® Design Studio, along with its smart AI assistant, Leonardo® Apprentice, can quickly turn ideas into high-quality raster or vector images for cutting machines — no production skills needed.</span></p> <p><span style="font-size: 10pt; font-family: tahoma, arial, helvetica, sans-serif;">Combine this design creation ease with the colour accuracy of Canon printers and machining precision of the Siser Juliet. From imagination to the final product, the power to create now belongs to you!</span></p> <p><span style="font-size: 10pt; font-family: tahoma, arial, helvetica, sans-serif;">Integrate creative automation into your intuition today. <a href="https://asia.canon/en/business/posterartist-web-version/product?utm_medium=web&utm_source=Edutech&utm_campaign=Asia-2024">Learn how</a>*.</span></td> </tr> </tbody> </table> <p><em><span style="font-size: 8pt; font-family: tahoma, arial, helvetica, sans-serif;"><a href="#_ftnref1" name="_ftn1"><sup>[1]</sup></a> 2023, How schools can use edtech to improve attendance, SIMS, <a href="https://www.ess-sims.co.uk/resources/blog/how-schools-can-use-edtech-to-improve-attendance">https://www.ess-sims.co.uk/resources/blog/how-schools-can-use-edtech-to-improve-attendance</a></span></em><br /> <em><span style="font-size: 8pt; font-family: tahoma, arial, helvetica, sans-serif;"><a href="#_ftnref2" name="_ftn2"><sup>[2]</sup></a> 2023, Ending bullying and violence in school should be a top priority in Asia-Pacific, UNESCO, <a href="https://www.unesco.org/en/articles/ending-bullying-and-violence-school-should-be-top-priority-asia-pacific">https://www.unesco.org/en/articles/ending-bullying-and-violence-school-should-be-top-priority-asia-pacific</a></span></em><br /> <em><span style="font-size: 8pt; 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