Conditionally Approved Status in COLAs Online | TTB: Alcohol and Tobacco Tax and Trade Bureau

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class="region region-breadcrumb"> <div id="block-ttb-breadcrumbs" class="block block-system block-system-breadcrumb-block"> <div class="content"> <div class="treas-breadcrumb"> <div class="grid-container"> <div class="grid-row"> <div class="grid-col"> <nav aria-label="breadcrumb" class="treas-breadcrumb__nav"> <h2 id="system-breadcrumb" class="visually-hidden">Breadcrumb</h2> <ol class="treas-breadcrumb__list"> <li class="treas-breadcrumb__item" title="Home"> <a href="/" class="treas-breadcrumb__link">Home</a> </li> <li class="treas-breadcrumb__item" title="Public Information"> <a href="/public-information" class="treas-breadcrumb__link">Public Information</a> </li> <li class="treas-breadcrumb__item" title="News"> News </li> <li class="treas-breadcrumb__item" title="Conditionally Approved Status in COLAs Online"> Conditionally Approved Status in COLAs Online </li> </ol> </nav> </div> </div> </div> </div> </div> </div> </div> <main class="usa-section" id="content"> <div id="main-content" class="grid-container"> <div class="grid-row grid-gap"> <div class="grid-col-12"> </div> </div> <div class="grid-row grid-gap"> <div class="region-content grid-col"> <div data-drupal-messages-fallback class="hidden"></div> <h1 class="margin-0"><span class="treas-page-title">Conditionally Approved Status in COLAs Online</span></h1> <article> <div> <div class="field field--name-body field--type-text-with-summary field--label-hidden field__item"><p><em>Posted June 13, 2019</em></p> <p><img src="/system/files/images/coming-soon-keyboard.jpg" title="New York Man Pleads Guilty to Bribing Naval Employee to Allow Unauthorized Liquor Purchases" alt="New York Man Pleads Guilty to Bribing Naval Employee to Allow Unauthorized Liquor Purchases"><a href="/regulated-commodities/labeling/colas" target="_self" title="Labeling | COLAs Online">COLAs Online</a> will soon include a new status, Conditionally Approved. This feature will further streamline the label approval process by allowing us, under limited circumstances, to propose changes to the information you entered in COLAs Online in order to make it consistent with the label you submitted with your application.  You will be able to accept or decline our proposed changes.</p> <p><strong>Which Application Fields are Involved?</strong></p> <p>The Conditional Approval process will allow specialists to propose changes to the following fields on the application:</p> <table class="usa-table"> <tbody> <tr> <td> <ul> <li>Brand Name</li> <li>Fanciful Name</li> </ul></td> <td> <ul> <li>Appellation (wine only)</li> <li>Grape Varietal (wine only)</li> </ul></td> </tr> </tbody> </table> <p>In many cases, we could approve COLA applications except for the fact that the information entered in these fields is not consistent with the label submitted with the application.</p> <p>For example, the application may include a misspelling of the brand name that appears on the label, or there is a wine appellation on the label that wasn't entered in the application. In such cases, a label specialist will now be able to use <a href="/regulated-commodities/labeling/colas" target="_self" title="Labeling | COLAs Online">COLAs Online</a> to propose changes to the application to make it consistent with the label and return it to you in Conditionally Approved status.</p> <p><strong>Accepting or Declining Proposed Changes</strong></p> <p>Conditionally Approved is not a final status; it requires action on your part. Once you are notified by email, you’ll have 7 days to review the proposed changes and either accept or decline them.  </p> <ul> <li>If you agree with all of our proposed changes, select ACCEPT. The status of your application will automatically change to Approved. No further action on your part or review on our part will be necessary.</li> <li>If you disagree with one or more of the proposed changes, select DECLINE. The status of your application will automatically change to Needs Correction, and you can correct the inconsistencies yourself.<br><br> If you believe the original entries were correct, or want to provide additional information to the specialist, you may explain why you declined the changes using the Notes to Specialist field.</li> <li>If you don’t take action within 7 days after the application is put into Conditionally Approved status, the status will automatically change to Needs Correction.</li> </ul> <p><strong>Additional Information About the New Conditionally Approved Status</strong></p> <p>We will never make changes your actual label; we will only propose changes to the information entered in the application to make it consistent with your label. If we note something on your label that needs to be changed, we will return the application to you in Needs Correction status so you can make the changes.</p> <p>A specialist will only propose changes to the application if it is clear from the label what information should be entered on the form. If the brand name of the product is not clear, for example, the specialist will send the application back to you in Needs Correction status.</p> <p>In addition, a specialist will only propose changes to the application if the rest of the application and the label could be approved. For example, if the brand name entered on the form contains a typo and the label does not include the Health Warning Statement, the specialist will return the application for correction rather than proposing changes to the brand name field and asking you to fix the label.</p> <p><strong>How We Expect This Process Will Help</strong></p> <p>We expect that the Conditionally Approved process will help make the label approval process faster for you and for us.</p> <p>Currently, when we return an application for these types of changes and you return it to us, your application goes back into the queue and is reviewed again.</p> <p>If your application is in Conditionally Approved status and you agree with the proposed changes, you will have an approved application from the moment you click ACCEPT. Other than reviewing TTB’s changes, there is no additional work associated with the Conditionally Approved status.</p> <p><strong>Questions</strong></p> <p>If you have any questions or feedback concerning the Conditionally Approved status, please contact the Alcohol Labeling and Formulation Division (ALFD) at 866-927-2533, or use our <a href="/about-ttb/contact-us/contact-alfd">ALFD Contact Form</a>.</p> <p> </p> <div> <div class="usa-alert usa-alert--info"> <div id="contactFooterNote" class="usa-alert__body"> <h4 class="usa-alert__heading">NOTE</h4> <p><strong> NOTE</strong><br> Visit our <a href="/public-information/press-room/features" target="_self" title="Press Room | Features" class="usa-link">TTB in the News Archives</a> for past stories. <br> Subscribe to our </p><div> <div class="field field--name-field-media-image field--type-image field--label-hidden field__item"> <img loading="lazy" src="/system/files/styles/wide/private/images/wine-academy_clip_image003.jpg?itok=XIPACRGA" width="18" height="18"> </div> </div> <a href="/media/78273/download?inline" data-entity-type="media" data-entity-uuid="de8af3c1-b73a-406f-b1c7-cf545e0b7e70" data-entity-substitution="media_download_inline" title="ttb.xml">TTB News and Events</a> RSS feed to get the news whenever it is updated. (<a href="/media/78273/download?inline" data-entity-type="media" data-entity-uuid="de8af3c1-b73a-406f-b1c7-cf545e0b7e70" data-entity-substitution="media_download_inline" title="ttb.xml">About TTB RSS</a>) </div> </div> </div> <p> </p> <p>Page last reviewed: June 13, 2019<br> Page last updated: June 13, 2019<br> Maintained by: <a href="/about-ttb/who-we-are/offices/office-of-communications" target="_blank" title="Office of Communications">Office of Communications</a>, <a href="/public-information/resources/press-room/congressional-inquiries" target="_self" title="Office of Congressional and Public Affairs">Office of Congressional and Public Affairs</a></p></div> </div> </article> <p> Last updated: January 5, 2023 <br> </p> </div> </div> </div> </main> <footer class="usa-footer usa-footer--big" role="contentinfo"> <div class="usa-footer__primary-section"> <div class="grid-container"> <div class="region region-footer"> <div class="footer-primary"><nav role="navigation" 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