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src="https://platform.twitter.com/widgets.js" charset="utf-8"></script> </div> <div class="fb-share-button ufv-sh-btn" data-href="https://blogs.ufv.ca/announce/2021/07/12/microsoft-program-and-services-upgrade/" data-layout="button" data-size="large" data-mobile-iframe="false"><a target="_blank" href="https://www.facebook.com/sharer/sharer.php?u=https://blogs.ufv.ca/announce/2021/07/12/microsoft-program-and-services-upgrade/&src=sdkpreparse" class="fb-xfbml-parse-ignore">Share</a></div> </div> <div class="entry-meta"> <span class="posted-on"><time class="entry-date published" datetime="2021-07-12T16:02:53-07:00" itemprop="datePublished">July 12, 2021</time></span> <span class="byline">by <span class="author vcard" itemprop="author" itemtype="https://schema.org/Person" itemscope><a class="url fn n" href="https://blogs.ufv.ca/announce" title="View all posts by Darren McDonald" rel="author" itemprop="url"><span class="author-name" itemprop="name">Darren McDonald</span></a></span></span> </div> </header> <div class="entry-content" itemprop="text"> <p><img fetchpriority="high" decoding="async" class="size-full wp-image-25274 aligncenter" src="https://blogs.ufv.ca/announce/files/2021/07/blog-Microsoft-logo.jpg" alt="" width="1080" height="600" srcset="https://blogs.ufv.ca/announce/files/2021/07/blog-Microsoft-logo.jpg 1080w, https://blogs.ufv.ca/announce/files/2021/07/blog-Microsoft-logo-300x167.jpg 300w, https://blogs.ufv.ca/announce/files/2021/07/blog-Microsoft-logo-640x356.jpg 640w, https://blogs.ufv.ca/announce/files/2021/07/blog-Microsoft-logo-768x427.jpg 768w" sizes="(max-width: 1080px) 100vw, 1080px" /></p> <p class="p1"><span class="s1"><b>What do I need to know?</b></span></p> <p class="p1"><span class="s1">UFV employees now have access to additional </span><span class="s2">Microsoft</span><span class="s1"> programs and services.</span></p> <p class="p1"><span class="s1">The recent </span><span class="s2">Microsoft</span><span class="s1"> 365 upgrade allows cloud access to Word, Excel, and PowerPoint documents, allowing mobile access and greater opportunities for collaboration and sharing.</span></p> <p class="p1"><span class="s1">This upgrade also allows employees to create teams and channels within MS Teams as well as access new applications OneDrive and MS Planner.</span></p> <p class="p1"><span class="s1">This follows the successful launch of MS Teams and Exchange Online, as well as M365 for students.</span><span class="s1"> </span></p> <p class="p1"><span class="s1"><b>What do I need to do?</b></span></p> <p class="p1"><span class="s1">Beginning July 5, UFV employees can access M365 via <a href="http://www.office.com/"><span class="s3">office.com</span></a> and can log on using their UFV username and password. UFV-issued computers with </span><span class="s2">Microsoft</span><span class="s1"> Office installed will also be eligible for an upgrade – visit the <a href="https://itservicedesk.ufv.ca/TDClient/52/Portal/KB/?CategoryID=338"><span class="s3">IT Service Desk Knowledge Base</span></a> to learn how. </span></p> <p class="p1"><span class="s1"><b>Best practices</b></span></p> <p class="p1"><span class="s1">UFV is still in the early stages of preparing best practices for the Office 365 ecosystem. In line with procedures initiated by other post-secondary institutions, the UFV Secretariat is currently working on a retention schedule for information held in cloud platforms such as MS Teams. Policies may extend to other collaboration platforms such as SharePoint. UFV ITS/Legal Counsel/Secretariat are working collaboratively on a joint policy to manage information in Office 365 collaboration platforms that will touch on storage and retention. For now, please familiarise yourself with the following guidelines from the Secretariat:</span></p> <ol class="ol1"> <li class="li2"><a href="https://ufv.ca/secretariat/records-management/rim-employee-guide/managing-chat-and-text-records/"><span class="s4">Managing chat and text as records</span></a></li> <li class="li2"><a href="https://ufv.ca/secretariat/records-management/official-record-schedules/transitory-records-schedule/"><span class="s4">UFV’s Transitory Record Schedule</span></a></li> </ol> <p class="p1"><span class="s1"><b>Still need more info?</b></span></p> <p class="p1"><span class="s1">To learn how to access </span><span class="s2">Microsoft</span><span class="s1"> Office 365, visit the <a href="https://itservicedesk.ufv.ca/TDClient/52/Portal/KB/?CategoryID=338"><span class="s3">IT Service Desk Knowledge Base</span></a>. For more information, contact <a href="mailto:itservicedesk@ufv.ca"><span class="s3">itservicedesk@ufv.ca</span></a>.</span></p> <script type="text/javascript"> jQuery(document).ready(function($) { $.post('https://blogs.ufv.ca/announce/wp-admin/admin-ajax.php', {action: 'wpt_view_count', id: '25271'}); }); </script> </div> <footer class="entry-meta"> <span class="cat-links"><span class="screen-reader-text">Categories </span><a href="https://blogs.ufv.ca/announce/category/it/" rel="category tag">IT</a>, <a href="https://blogs.ufv.ca/announce/category/news/" rel="category tag">News</a>, <a href="https://blogs.ufv.ca/announce/category/ufv-today/" rel="category tag">UFV Now enews</a></span> <span class="tags-links"><span class="screen-reader-text">Tags </span><a href="https://blogs.ufv.ca/announce/tag/microsoft/" rel="tag">microsoft</a>, <a href="https://blogs.ufv.ca/announce/tag/upgrade/" rel="tag">upgrade</a></span> <nav id="nav-below" class="post-navigation"> <span 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