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border-s-2 border-solid py-1.5 max-lg:border-none px-4"><a id="#h_c11de718d0" href="#h_c11de718d0" data-testid="toc-link-4" class="jsx-27f84a20f81f6ce9 w-full no-underline hover:text-body-primary-color max-lg:inline-block max-lg:text-body-primary-color max-lg:hover:text-primary lg:text-base text-body-toc-inactive-color"></a></section><section data-testid="toc-section-5" class="jsx-27f84a20f81f6ce9 flex border-y-0 border-e-0 border-s-2 border-solid py-1.5 max-lg:border-none px-4"><a id="#h_f4ef51c20a" href="#h_f4ef51c20a" data-testid="toc-link-5" class="jsx-27f84a20f81f6ce9 w-full no-underline hover:text-body-primary-color max-lg:inline-block max-lg:text-body-primary-color max-lg:hover:text-primary lg:text-base text-body-toc-inactive-color"></a></section><section data-testid="toc-section-6" class="jsx-27f84a20f81f6ce9 flex border-y-0 border-e-0 border-s-2 border-solid py-1.5 max-lg:border-none px-4"><a id="#h_b58ef2bb69" href="#h_b58ef2bb69" data-testid="toc-link-6" class="jsx-27f84a20f81f6ce9 w-full no-underline hover:text-body-primary-color max-lg:inline-block max-lg:text-body-primary-color max-lg:hover:text-primary lg:text-base text-body-toc-inactive-color"></a></section></div></div></div><div class="jsx-ef86202475c6562f article_body"><article class="jsx-ef86202475c6562f "><div class="intercom-interblocks-heading intercom-interblocks-align-left"><h1 id="h_f9c79d412e">Why is my overhead so high?</h1></div><div class="intercom-interblocks-paragraph no-margin intercom-interblocks-align-left"><p>If your <a href="https://help.productive.io/en/articles/6839043-overhead-cost">overhead</a> is suspiciously high, this is likely because you have very little time tracked, or because you have a disproportionate amount of time tracked against internal projects. Please check your overhead history.</p></div><div class="intercom-interblocks-paragraph no-margin intercom-interblocks-align-left"><p> </p></div><div class="intercom-interblocks-heading intercom-interblocks-align-left"><h1 id="h_1a0e6026c1">How should I set my averaging period?</h1></div><div class="intercom-interblocks-paragraph no-margin intercom-interblocks-align-left"><p>There is no one correct answer here. The best guideline is to set the averaging period to coincide with the time that you have decent time tracking in. </p></div><div class="intercom-interblocks-paragraph no-margin intercom-interblocks-align-left"><p> </p></div><div class="intercom-interblocks-paragraph no-margin intercom-interblocks-align-left"><p>If you only started properly tracking time in April, and your March data is not that precise, set the averaging period to include April as the first month.</p></div><div class="intercom-interblocks-paragraph no-margin intercom-interblocks-align-left"><p> </p></div><div class="intercom-interblocks-heading intercom-interblocks-align-left"><h1 id="h_b0c5975df0">What is the best way to set my overhead calculation date?</h1></div><div class="intercom-interblocks-paragraph no-margin intercom-interblocks-align-left"><p>The calculation date needs accurate data for the previous month(s). As such, it is a good idea to have everyone track their time for the previous month before this calculation is done. </p></div><div class="intercom-interblocks-paragraph no-margin intercom-interblocks-align-left"><p> </p></div><div class="intercom-interblocks-heading intercom-interblocks-align-left"><h1 id="h_42056b433c">Why can't I change my calculation date?</h1></div><div class="intercom-interblocks-paragraph no-margin intercom-interblocks-align-left"><p>You can't set a calculation date to a day before today's date. Either wait for the day that you are trying to set to be in the past, or place the calculation date in the future.</p></div><div class="intercom-interblocks-paragraph no-margin intercom-interblocks-align-left"><p> </p></div><div class="intercom-interblocks-heading intercom-interblocks-align-left"><h1 id="h_c11de718d0">How do I calculate my facility costs?</h1></div><div class="intercom-interblocks-paragraph no-margin intercom-interblocks-align-left"><p>Lump together your software licences, utilities and other predictable and steady expenditures. Add them all together - these are your facility costs.</p></div><div class="intercom-interblocks-paragraph no-margin intercom-interblocks-align-left"><p> </p></div><div class="intercom-interblocks-heading intercom-interblocks-align-left"><h1 id="h_f4ef51c20a">I tracked time in the past, can I recalculate overhead values?</h1></div><div class="intercom-interblocks-paragraph no-margin intercom-interblocks-align-left"><p>You sure can. Head to Settings > Overhead and select the month you need to recalculate the data for. Then select the Recalculate overhead button.<br/><br/>Alternatively, if you make any edits to the calculation, the Save and Recalculate button will appear at the bottom.</p></div><div class="intercom-interblocks-paragraph no-margin intercom-interblocks-align-left"><p> </p></div><div class="intercom-interblocks-image intercom-interblocks-align-left"><a href="https://downloads.intercomcdn.com/i/o/990353945/34383c1e897b5eb90def43c3/Screenshot+2024-03-13+at+14_32_29.png?expires=1732401000&signature=e486895b4ed61771a35cdcd793177691d531e06e3ab6bde403c4c28efb750f8d&req=fSknFcx9lIVaFb4f3HP0gAy%2Bx09EQJMjE3oUd7gviVbAfjFpNvwOFsRlt0%2Bf%0A%2BIMOF1JsUdXgJRGd6Q%3D%3D%0A" target="_blank" rel="noreferrer nofollow noopener"><img src="https://downloads.intercomcdn.com/i/o/990353945/34383c1e897b5eb90def43c3/Screenshot+2024-03-13+at+14_32_29.png?expires=1732401000&signature=e486895b4ed61771a35cdcd793177691d531e06e3ab6bde403c4c28efb750f8d&req=fSknFcx9lIVaFb4f3HP0gAy%2Bx09EQJMjE3oUd7gviVbAfjFpNvwOFsRlt0%2Bf%0A%2BIMOF1JsUdXgJRGd6Q%3D%3D%0A" width="2930" height="1476"/></a></div><div class="intercom-interblocks-paragraph no-margin intercom-interblocks-align-left"><p> </p></div><div class="intercom-interblocks-heading intercom-interblocks-align-left"><h1 id="h_b58ef2bb69">Can I recalculate my projection data?</h1></div><div class="intercom-interblocks-paragraph no-margin intercom-interblocks-align-left"><p>No, recalculating projection data the same way that you would for your historical data is not possible.</p></div><section class="jsx-62724fba150252e0 related_articles my-6"><hr class="jsx-62724fba150252e0 my-6 sm:my-8"/><div class="jsx-62724fba150252e0 mb-3 text-xl font-bold">Related Articles</div><section 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no-underline transition ease-linear hover:bg-primary-alpha-10 hover:text-primary sm:rounded-card-inner sm:py-3 rounded-card-inner px-3" href="https://help.productive.io/en/articles/6839043-overhead-cost" data-testid="article-link"><div class="flex flex-col p-0"><span class="m-0 text-md text-body-primary-color group-hover/article:text-primary">Overhead Cost</span></div><div class="flex shrink-0 flex-col justify-center p-0"><svg class="block h-4 w-4 text-primary ltr:-rotate-90 rtl:rotate-90" fill="currentColor" viewBox="0 0 20 20" xmlns="http://www.w3.org/2000/svg"><path fill-rule="evenodd" d="M5.293 7.293a1 1 0 011.414 0L10 10.586l3.293-3.293a1 1 0 111.414 1.414l-4 4a1 1 0 01-1.414 0l-4-4a1 1 0 010-1.414z" clip-rule="evenodd"></path></svg></div></a><a class="duration-250 group/article flex flex-row justify-between gap-2 py-2 no-underline transition ease-linear hover:bg-primary-alpha-10 hover:text-primary sm:rounded-card-inner sm:py-3 rounded-card-inner px-3" href="https://help.productive.io/en/articles/8795140-custom-cost-rates-on-budgets-and-deals" data-testid="article-link"><div class="flex flex-col p-0"><span class="m-0 text-md text-body-primary-color group-hover/article:text-primary">Custom Cost Rates on Budgets and Deals</span></div><div class="flex shrink-0 flex-col justify-center p-0"><svg class="block h-4 w-4 text-primary ltr:-rotate-90 rtl:rotate-90" fill="currentColor" viewBox="0 0 20 20" xmlns="http://www.w3.org/2000/svg"><path fill-rule="evenodd" d="M5.293 7.293a1 1 0 011.414 0L10 10.586l3.293-3.293a1 1 0 111.414 1.414l-4 4a1 1 0 01-1.414 0l-4-4a1 1 0 010-1.414z" clip-rule="evenodd"></path></svg></div></a><a class="duration-250 group/article flex flex-row justify-between gap-2 py-2 no-underline transition ease-linear hover:bg-primary-alpha-10 hover:text-primary sm:rounded-card-inner sm:py-3 rounded-card-inner px-3" href="https://help.productive.io/en/articles/9902502-retainer-hours-rollover" data-testid="article-link"><div 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Please check your overhead history.","class":"no-margin"},{"type":"paragraph","text":" ","class":"no-margin"},{"type":"heading","text":"How should I set my averaging period?","idAttribute":"h_1a0e6026c1"},{"type":"paragraph","text":"There is no one correct answer here. The best guideline is to set the averaging period to coincide with the time that you have decent time tracking in. ","class":"no-margin"},{"type":"paragraph","text":" ","class":"no-margin"},{"type":"paragraph","text":"If you only started properly tracking time in April, and your March data is not that precise, set the averaging period to include April as the first month.","class":"no-margin"},{"type":"paragraph","text":" ","class":"no-margin"},{"type":"heading","text":"What is the best way to set my overhead calculation date?","idAttribute":"h_b0c5975df0"},{"type":"paragraph","text":"The calculation date needs accurate data for the previous month(s). As such, it is a good idea to have everyone track their time for the previous month before this calculation is done. ","class":"no-margin"},{"type":"paragraph","text":" ","class":"no-margin"},{"type":"heading","text":"Why can't I change my calculation date?","idAttribute":"h_42056b433c"},{"type":"paragraph","text":"You can't set a calculation date to a day before today's date. Either wait for the day that you are trying to set to be in the past, or place the calculation date in the future.","class":"no-margin"},{"type":"paragraph","text":" ","class":"no-margin"},{"type":"heading","text":"How do I calculate my facility costs?","idAttribute":"h_c11de718d0"},{"type":"paragraph","text":"Lump together your software licences, utilities and other predictable and steady expenditures. Add them all together - these are your facility costs.","class":"no-margin"},{"type":"paragraph","text":" ","class":"no-margin"},{"type":"heading","text":"I tracked time in the past, can I recalculate overhead values?","idAttribute":"h_f4ef51c20a"},{"type":"paragraph","text":"You sure can. Head to Settings \u0026gt; Overhead and select the month you need to recalculate the data for. Then select the Recalculate overhead button.\u003cbr\u003e\u003cbr\u003eAlternatively, if you make any edits to the calculation, the Save and Recalculate button will appear at the bottom.","class":"no-margin"},{"type":"paragraph","text":" ","class":"no-margin"},{"type":"image","url":"https://downloads.intercomcdn.com/i/o/990353945/34383c1e897b5eb90def43c3/Screenshot+2024-03-13+at+14_32_29.png?expires=1732401000\u0026signature=e486895b4ed61771a35cdcd793177691d531e06e3ab6bde403c4c28efb750f8d\u0026req=fSknFcx9lIVaFb4f3HP0gAy%2Bx09EQJMjE3oUd7gviVbAfjFpNvwOFsRlt0%2Bf%0A%2BIMOF1JsUdXgJRGd6Q%3D%3D%0A","width":2930,"height":1476},{"type":"paragraph","text":" ","class":"no-margin"},{"type":"heading","text":"Can I recalculate my projection data?","idAttribute":"h_b58ef2bb69"},{"type":"paragraph","text":"No, recalculating projection data the same way that you would for your historical data is not possible.","class":"no-margin"}],"collectionId":"9645796","description":"","id":"9766988","lastUpdated":"Updated over 5 months ago","relatedArticles":[{"title":"Understanding and Setting Up Cost Rates in Productive","url":"https://help.productive.io/en/articles/2179644-understanding-and-setting-up-cost-rates-in-productive"},{"title":"Cumulative Formatting in Reports","url":"https://help.productive.io/en/articles/6003806-cumulative-formatting-in-reports"},{"title":"Overhead Cost","url":"https://help.productive.io/en/articles/6839043-overhead-cost"},{"title":"Custom Cost Rates on Budgets and Deals","url":"https://help.productive.io/en/articles/8795140-custom-cost-rates-on-budgets-and-deals"},{"title":"Retainer Hours Rollover","url":"https://help.productive.io/en/articles/9902502-retainer-hours-rollover"}],"targetUserType":"everyone","title":"Overheads 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