Part 24 - Protection of Privacy and Freedom of Information

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src="/themes/custom/acquisition_gov/assets/img/logos/64/FAR.png" width="64" alt="FAR" title="FAR" typeof="foaf:Image" /> </div> <div class="agov-browse-fac-text"><h1>FAR</h1> <p class=""><b>FAC Number:</b> 2025-03 <br /><b>Effective Date:</b> 01/17/2025</p></div> </div> <div id="reg-form-navigation"><form class="far-page-navigation-block-form usa-form" data-drupal-selector="far-page-navigation-block-form" action="/far/part-24" method="post" id="far-page-navigation-block-form" accept-charset="UTF-8"> <div class="form-item usa-label js-form-item form-type-select js-form-type-select form-item-partname js-form-item-partname form-no-label"> <div class="select-wrapper"><select id="partname" title="FAR Part menu." aria-label="FAR Part menu." data-drupal-selector="edit-partname" name="partname" class="form-select usa-select"><option value="">Part</option><option value="60810">Part 1</option><option value="60875">Part 2</option><option value="60881">Part 3</option><option value="60991">Part 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class="docprevious docprevround" title="Previous" aria-label="Previous">芦 Previous</a><a href="/far/24.000" class="docnext docnextround" title="Next" aria-label="Next">Next 禄</a></div> <div class="regulation-content"> Part 24 - Protection of Privacy and Freedom of Information<article role="article" aria-labelledby="ariaid-title1"><article class="nested0" aria-labelledby="ariaid-title1" id="FAR_Part_24" data-part="part" data-part-number="24"> <h1 class="title topictitle1" id="ariaid-title1"> <span class="ph autonumber">Part 24</span> - Protection of Privacy and Freedom of Information</h1> <div class="body"> <p class=" ListL1" id="FAR_Part_24__d1575e10"> <a class="xref fm:TOC" href="#FAR_24_000" title="24.000 Scope of part." aria-label="24.000 Scope of part.. Link 0">24.000 Scope of part.</a> </p> <p class="Subpart ListL1" id="FAR_Part_24__d1575e14"> <a class="xref fm:TOC" href="#FAR_Subpart_24_1" title="Subpart 24.1 - Protection of Individual Privacy" aria-label="Subpart 24.1 - Protection of Individual Privacy. Link 1">Subpart 24.1 - Protection of Individual Privacy</a> </p> <p class=" ListL2" id="FAR_Part_24__d1575e19"> <a class="xref fm:TOC" href="#FAR_24_101" title="24.101 Definitions." aria-label="24.101 Definitions.. Link 2">24.101 Definitions.</a> </p> <p class=" ListL2" id="FAR_Part_24__d1575e23"> <a class="xref fm:TOC" href="#FAR_24_102" title="24.102 General." aria-label="24.102 General.. Link 3">24.102 General.</a> </p> <p class=" ListL2" id="FAR_Part_24__d1575e27"> <a class="xref fm:TOC" href="#FAR_24_103" title="24.103 Procedures." aria-label="24.103 Procedures.. Link 4">24.103 Procedures.</a> </p> <p class=" ListL2" id="FAR_Part_24__d1575e31"> <a class="xref fm:TOC" href="#FAR_24_104" title="24.104 Contract clauses." aria-label="24.104 Contract clauses.. Link 5">24.104 Contract clauses.</a> </p> <p class="Subpart ListL1" id="FAR_Part_24__d1575e35"> <a class="xref fm:TOC" href="#FAR_Subpart_24_2" title="Subpart 24.2 - Freedom of Information Act" aria-label="Subpart 24.2 - Freedom of Information Act. Link 6">Subpart 24.2 - Freedom of Information Act</a> </p> <p class=" ListL2" id="FAR_Part_24__d1575e40"> <a class="xref fm:TOC" href="#FAR_24_201" title="24.201 Authority." aria-label="24.201 Authority.. Link 7">24.201 Authority.</a> </p> <p class=" ListL2" id="FAR_Part_24__d1575e44"> <a class="xref fm:TOC" href="#FAR_24_202" title="24.202 Prohibitions." aria-label="24.202 Prohibitions.. Link 8">24.202 Prohibitions.</a> </p> <p class=" ListL2" id="FAR_Part_24__d1575e48"> <a class="xref fm:TOC" href="#FAR_24_203" title="24.203 Policy." aria-label="24.203 Policy.. Link 9">24.203 Policy.</a> </p> <p class="Subpart ListL1" id="FAR_Part_24__d1575e52"> <a class="xref fm:TOC" href="#FAR_Subpart_24_3" title="Subpart 24.3 - Privacy Training" aria-label="Subpart 24.3 - Privacy Training. Link 10">Subpart 24.3 - Privacy Training</a> </p> <p class=" ListL2" id="FAR_Part_24__d1575e57"> <a class="xref fm:TOC" href="#FAR_24_301" title="24.301 Privacy training." aria-label="24.301 Privacy training.. Link 11">24.301 Privacy training.</a> </p> <p class=" ListL2" id="FAR_Part_24__d1575e61"> <a class="xref fm:TOC" href="#FAR_24_302" title="24.302 Contract clause." aria-label="24.302 Contract clause.. Link 12">24.302 Contract clause.</a> </p> </div> <nav role="navigation" class="related-links"><div class="familylinks"><div class="parentlink"><strong>Parent topic:</strong> <a class="link FAR_4 FAR_Subchapter_DNoPropFAR_4.htmlsubtopic" href="/far/far4" title="Federal Acquisition Regulation" aria-label="Federal Acquisition Regulation. Link 13">Federal Acquisition Regulation</a></div></div></nav><article class="topic concept TORP" aria-labelledby="ariaid-title2" id="FAR_24_000" data-part="section" data-part-number="24.000"> <h2 class="title topictitle2" id="ariaid-title2"> <span class="ph autonumber">24.000</span> Scope of part.</h2> <div class="body conbody"> <p class="p" id="FAR_24_000__d1604e8">This part prescribes policies and procedures that apply requirements of the Privacy Act of1974 ( <a class="xref" href="http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title5-section552a&num=0&edition=prelim" target="_blank" title="5 U.S.C. 552a" aria-label="5 U.S.C. 552a. Link 14">5 U.S.C. 552a</a>) (the Act) and OMB CircularNo.A-130, December 12,1985, to Government contracts and cites the Freedom of Information Act ( <a class="xref" href="http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title5-section552&num=0&edition=prelim" target="_blank" title="5 U.S.C.552" aria-label="5 U.S.C.552. Link 15">5 U.S.C.552</a>, as amended).</p> </div> </article> <article class="topic ANYWHERE" aria-labelledby="ariaid-title3" id="FAR_Subpart_24_1" data-part="subpart" data-part-number="24.1"> <h2 class="title topictitle2 Subpart" id="ariaid-title3"> <span class="ph autonumber">Subpart 24.1</span> - Protection of Individual Privacy</h2> <article class="topic concept nested2" aria-labelledby="ariaid-title4" id="FAR_24_101" data-part="section" data-part-number="24.101"> <h3 class="title topictitle3" id="ariaid-title4"> <span class="ph autonumber">24.101</span> Definitions.</h3> <div class="body conbody"> <p class="p">As used in this subpart-</p> <p class="p"> <em class="ph i _24.101d1602e18 Term"><i data-tippy-content="Agency means any executive department, military department, Government corporation, Government controlled corporation, or other establishment in the executive branch of the Government (including the Executive Office of the President), or any independent regulatory agency." class="agov-definition">Agency</i></em> means any executive department, military department, Government corporation, Government controlled corporation, or other establishment in the executive branch of the Government (including the Executive Office of the President), or any independent regulatory <i data-tippy-content="Agency means any executive department, military department, Government corporation, Government controlled corporation, or other establishment in the executive branch of the Government (including the Executive Office of the President), or any independent regulatory agency." class="agov-definition">agency</i>.</p> <p class="p"> <em class="ph i _24.101d1602e24 Term"><i data-tippy-content="Individual means a citizen of the United States or an alien lawfully admitted for permanent residence." class="agov-definition">Individual</i></em> means a citizen of the <i data-tippy-content="United States, when used in a geographic sense, means the 50 States and the District of Columbia, except as follows:(1) For use in subpart 3.10, see the definition at 3.1001.(2) For use in subpart 22.8, see the definition at 22.801.(3) For use in subpart 22.10, see the definition at 22.1001.(4) For use in subpart 22.13, see the definition at 22.1301.(5) For use in subpart 22.16, see the definition at 22.1601.(6) For use in subpart 22.17, see the definition at 22.1702.(7) For use in subpart 22.18, see the definition at 22.1801.(8) For use in subpart 22.19, see the definition at 22.1901.(9) For use in subpart 23.1, see the definition at 23.101. (10) For use in part  25, see the definition at 25.003.(11) For use in part  27, see the definition at 27.001.(12) For use in subpart 47.4, see the definition at 47.401." class="agov-definition">United States</i> or an alien lawfully admitted for permanent residence.</p> <p class="p"> <em class="ph i _24.101d1602e30 Term"><i data-tippy-content="Maintain means maintain, collect, use, or disseminate." class="agov-definition">Maintain</i></em> means <i data-tippy-content="Maintain means maintain, collect, use, or disseminate." class="agov-definition">maintain</i>, collect, use, or disseminate.</p> <p class="p"> <em class="ph i _24.101d1602e36 Term"><i data-tippy-content="Operation of a system of records means performance of any of the activities associated with maintaining the system of records, including the collection, use, and dissemination of records." class="agov-definition">Operation of a system of records</i></em> means performance of any of the activities associated with maintaining the system of <i data-tippy-content="Record means any item, collection, or grouping of information about an individual that is maintained by an agency, including, but not limited to, education, financial transactions, medical history, and criminal or employment history, and that contains the individual’s name, or the identifying number, symbol, or other identifying particular assigned to the individual, such as a fingerprint or voiceprint or a photograph." class="agov-definition">records</i>, including the collection, use, and dissemination of <i data-tippy-content="Record means any item, collection, or grouping of information about an individual that is maintained by an agency, including, but not limited to, education, financial transactions, medical history, and criminal or employment history, and that contains the individual’s name, or the identifying number, symbol, or other identifying particular assigned to the individual, such as a fingerprint or voiceprint or a photograph." class="agov-definition">records</i>.</p> <p class="p"> <em class="ph i _24.101d1602e43 Term"><i data-tippy-content="Personally identifiable information means information that can be used to distinguish or trace an individual's identity, either alone or when combined with other information that is linked or linkable to a specific individual. (See Office of Management and Budget (OMB) Circular No. A-130, Managing Federal Information as a Strategic Resource)." class="agov-definition">Personally identifiable information</i></em> means information that can be used to distinguish or trace an <i data-tippy-content="Individual means a citizen of the United States or an alien lawfully admitted for permanent residence." class="agov-definition">individual</i>'s identity, either alone or when combined with other information that is linked or linkable to a specific <i data-tippy-content="Individual means a citizen of the United States or an alien lawfully admitted for permanent residence." class="agov-definition">individual</i>. (See Office of Management and Budget (OMB) Circular No. A-130, Managing Federal Information as a Strategic Resource).</p> <p class="p"> <em class="ph i _24.101d1602e49 Term"><i data-tippy-content="Record means any item, collection, or grouping of information about an individual that is maintained by an agency, including, but not limited to, education, financial transactions, medical history, and criminal or employment history, and that contains the individual’s name, or the identifying number, symbol, or other identifying particular assigned to the individual, such as a fingerprint or voiceprint or a photograph." class="agov-definition">Record</i></em> means any item, collection, or grouping of information about an <i data-tippy-content="Individual means a citizen of the United States or an alien lawfully admitted for permanent residence." class="agov-definition">individual</i> that is maintained by an <i data-tippy-content="Agency means any executive department, military department, Government corporation, Government controlled corporation, or other establishment in the executive branch of the Government (including the Executive Office of the President), or any independent regulatory agency." class="agov-definition">agency</i>, including, but not limited to, education, financial transactions, medical history, and criminal or employment history, and that contains the <i data-tippy-content="Individual means a citizen of the United States or an alien lawfully admitted for permanent residence." class="agov-definition">individual</i>’s name, or the identifying number, symbol, or other identifying particular assigned to the <i data-tippy-content="Individual means a citizen of the United States or an alien lawfully admitted for permanent residence." class="agov-definition">individual</i>, such as a fingerprint or voiceprint or a photograph.</p> <p class="p"> <em class="ph i _24.101d1602e55 Term"><i data-tippy-content="System of records on individuals means a group of any records under the control of any agency from which information is retrieved by the name of the individual or by some identifying number, symbol, or other identifying particular assigned to the individual." class="agov-definition">System of records on individuals</i></em> means a group of any <i data-tippy-content="Record means any item, collection, or grouping of information about an individual that is maintained by an agency, including, but not limited to, education, financial transactions, medical history, and criminal or employment history, and that contains the individual’s name, or the identifying number, symbol, or other identifying particular assigned to the individual, such as a fingerprint or voiceprint or a photograph." class="agov-definition">records</i> under the control of any <i data-tippy-content="Agency means any executive department, military department, Government corporation, Government controlled corporation, or other establishment in the executive branch of the Government (including the Executive Office of the President), or any independent regulatory agency." class="agov-definition">agency</i> from which information is retrieved by the name of the <i data-tippy-content="Individual means a citizen of the United States or an alien lawfully admitted for permanent residence." class="agov-definition">individual</i> or by some identifying number, symbol, or other identifying particular assigned to the <i data-tippy-content="Individual means a citizen of the United States or an alien lawfully admitted for permanent residence." class="agov-definition">individual</i>.</p> </div> </article> <article class="topic concept nested2" aria-labelledby="ariaid-title5" id="FAR_24_102" data-part="section" data-part-number="24.102"> <h3 class="title topictitle3" id="ariaid-title5"> <span class="ph autonumber">24.102</span> General.</h3> <div class="body conbody"> <p class=" ListL1" id="FAR_24_102__d1599e10"> <span class="ph autonumber">(a)</span> The Act requires that when an <i data-tippy-content="Agency means any executive department, military department, Government corporation, Government controlled corporation, or other establishment in the executive branch of the Government (including the Executive Office of the President), or any independent regulatory agency." class="agov-definition">agency</i> contracts for the design, development, or <i data-tippy-content="Operation of a system of records means performance of any of the activities associated with maintaining the system of records, including the collection, use, and dissemination of records." class="agov-definition">operation of a system of records</i> on <i data-tippy-content="Individual means a citizen of the United States or an alien lawfully admitted for permanent residence." class="agov-definition">individuals</i> on behalf of the <i data-tippy-content="Agency means any executive department, military department, Government corporation, Government controlled corporation, or other establishment in the executive branch of the Government (including the Executive Office of the President), or any independent regulatory agency." class="agov-definition">agency</i> to accomplish an <i data-tippy-content="Agency means any executive department, military department, Government corporation, Government controlled corporation, or other establishment in the executive branch of the Government (including the Executive Office of the President), or any independent regulatory agency." class="agov-definition">agency</i> function the <i data-tippy-content="Agency means any executive department, military department, Government corporation, Government controlled corporation, or other establishment in the executive branch of the Government (including the Executive Office of the President), or any independent regulatory agency." class="agov-definition">agency</i> <i data-tippy-content='Must (see "shall").' class="agov-definition">must</i> apply the requirements of the Act to the contractor and its employees working on the contract.</p> <p class=" ListL1" id="FAR_24_102__d1599e15"> <span class="ph autonumber">(b)</span> An <i data-tippy-content="Agency means any executive department, military department, Government corporation, Government controlled corporation, or other establishment in the executive branch of the Government (including the Executive Office of the President), or any independent regulatory agency." class="agov-definition">agency</i> officer or employee <i data-tippy-content='May denotes the permissive. However, the words "no person may..." mean that no person is required, authorized, or permitted to do the act described.' class="agov-definition">may</i> be criminally liable for violations of the Act. When the contract provides for <i data-tippy-content="Operation of a system of records means performance of any of the activities associated with maintaining the system of records, including the collection, use, and dissemination of records." class="agov-definition">operation of a system of records</i> on <i data-tippy-content="Individual means a citizen of the United States or an alien lawfully admitted for permanent residence." class="agov-definition">individuals</i>, contractors and their employees are considered employees of the <i data-tippy-content="Agency means any executive department, military department, Government corporation, Government controlled corporation, or other establishment in the executive branch of the Government (including the Executive Office of the President), or any independent regulatory agency." class="agov-definition">agency</i> for purposes of the criminal penalties of the Act.</p> <p class=" ListL1" id="FAR_24_102__d1599e20"> <span class="ph autonumber">(c)</span> If a contract specifically provides for the design, development, or <i data-tippy-content="Operation of a system of records means performance of any of the activities associated with maintaining the system of records, including the collection, use, and dissemination of records." class="agov-definition">operation of a system of records</i> on <i data-tippy-content="Individual means a citizen of the United States or an alien lawfully admitted for permanent residence." class="agov-definition">individuals</i> on behalf of an <i data-tippy-content="Agency means any executive department, military department, Government corporation, Government controlled corporation, or other establishment in the executive branch of the Government (including the Executive Office of the President), or any independent regulatory agency." class="agov-definition">agency</i> to accomplish an <i data-tippy-content="Agency means any executive department, military department, Government corporation, Government controlled corporation, or other establishment in the executive branch of the Government (including the Executive Office of the President), or any independent regulatory agency." class="agov-definition">agency</i> function, the <i data-tippy-content="Agency means any executive department, military department, Government corporation, Government controlled corporation, or other establishment in the executive branch of the Government (including the Executive Office of the President), or any independent regulatory agency." class="agov-definition">agency</i> <i data-tippy-content='Must (see "shall").' class="agov-definition">must</i> apply the requirements of the Act to the contractor and its employees working on the contract. The system of <i data-tippy-content="Record means any item, collection, or grouping of information about an individual that is maintained by an agency, including, but not limited to, education, financial transactions, medical history, and criminal or employment history, and that contains the individual’s name, or the identifying number, symbol, or other identifying particular assigned to the individual, such as a fingerprint or voiceprint or a photograph." class="agov-definition">records</i> operated under the contract is deemed to be maintained by the <i data-tippy-content="Agency means any executive department, military department, Government corporation, Government controlled corporation, or other establishment in the executive branch of the Government (including the Executive Office of the President), or any independent regulatory agency." class="agov-definition">agency</i> and is subject to the Act.</p> <p class=" ListL1" id="FAR_24_102__d1599e25"> <span class="ph autonumber">(d)</span> <i data-tippy-content="Agency means any executive department, military department, Government corporation, Government controlled corporation, or other establishment in the executive branch of the Government (including the Executive Office of the President), or any independent regulatory agency." class="agov-definition">Agencies</i>, which within the limits of their authorities, fail to require that systems of <i data-tippy-content="Record means any item, collection, or grouping of information about an individual that is maintained by an agency, including, but not limited to, education, financial transactions, medical history, and criminal or employment history, and that contains the individual’s name, or the identifying number, symbol, or other identifying particular assigned to the individual, such as a fingerprint or voiceprint or a photograph." class="agov-definition">records</i> on <i data-tippy-content="Individual means a citizen of the United States or an alien lawfully admitted for permanent residence." class="agov-definition">individuals</i> operated on their behalf under contracts be operated in conformance with the Act <i data-tippy-content='May denotes the permissive. However, the words "no person may..." mean that no person is required, authorized, or permitted to do the act described.' class="agov-definition">may</i> be civilly liable to <i data-tippy-content="Individual means a citizen of the United States or an alien lawfully admitted for permanent residence." class="agov-definition">individuals</i> injured as a consequence of any subsequent failure to <i data-tippy-content="Maintain means maintain, collect, use, or disseminate." class="agov-definition">maintain</i> <i data-tippy-content="Record means any item, collection, or grouping of information about an individual that is maintained by an agency, including, but not limited to, education, financial transactions, medical history, and criminal or employment history, and that contains the individual’s name, or the identifying number, symbol, or other identifying particular assigned to the individual, such as a fingerprint or voiceprint or a photograph." class="agov-definition">records</i> in conformance with the Act.</p> </div> </article> <article class="topic concept nested2" aria-labelledby="ariaid-title6" id="FAR_24_103" data-part="section" data-part-number="24.103"> <h3 class="title topictitle3" id="ariaid-title6"> <span class="ph autonumber">24.103</span> Procedures.</h3> <div class="body conbody"> <p class=" ListL1" id="FAR_24_103__d1600e10"> <span class="ph autonumber">(a)</span> The <i data-tippy-content='Contracting officer means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. "Administrative contracting officer (ACO)" refers to a contracting officer who is administering contracts. "Termination contracting officer (TCO)" refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation (48 CFR chapter 1) to administrative contracting officer or termination contracting officer does not-(1) Require that a duty be performed at a particular office or activity; or(2) Restrict in any way a contracting officer in the performance of any duty properly assigned.' class="agov-definition">contracting officer</i> <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> review requirements to determine whether the contract will involve the design, development, or <i data-tippy-content="Operation of a system of records means performance of any of the activities associated with maintaining the system of records, including the collection, use, and dissemination of records." class="agov-definition">operation of a system of records</i> on <i data-tippy-content="Individual means a citizen of the United States or an alien lawfully admitted for permanent residence." class="agov-definition">individuals</i> to accomplish an <i data-tippy-content="Agency means any executive department, military department, Government corporation, Government controlled corporation, or other establishment in the executive branch of the Government (including the Executive Office of the President), or any independent regulatory agency." class="agov-definition">agency</i> function.</p> <p class=" ListL1" id="FAR_24_103__d1600e15"> <span class="ph autonumber">(b)</span> If one or more of those tasks will be required, the <i data-tippy-content='Contracting officer means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. "Administrative contracting officer (ACO)" refers to a contracting officer who is administering contracts. "Termination contracting officer (TCO)" refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation (48 CFR chapter 1) to administrative contracting officer or termination contracting officer does not-(1) Require that a duty be performed at a particular office or activity; or(2) Restrict in any way a contracting officer in the performance of any duty properly assigned.' class="agov-definition">contracting officer</i> <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i>-</p> <p class=" ListL2" id="FAR_24_103__d1600e21"> <span class="ph autonumber">(1)</span> Ensure that the contract work statement specifically identifies the <i data-tippy-content="System of records on individuals means a group of any records under the control of any agency from which information is retrieved by the name of the individual or by some identifying number, symbol, or other identifying particular assigned to the individual." class="agov-definition">system of records on individuals</i> and the design, development, or operation work to be performed; and</p> <p class=" ListL2" id="FAR_24_103__d1600e26"> <span class="ph autonumber">(2)</span> Make available, in accordance with <i data-tippy-content="Agency means any executive department, military department, Government corporation, Government controlled corporation, or other establishment in the executive branch of the Government (including the Executive Office of the President), or any independent regulatory agency." class="agov-definition">agency</i> procedures, <i data-tippy-content="Agency means any executive department, military department, Government corporation, Government controlled corporation, or other establishment in the executive branch of the Government (including the Executive Office of the President), or any independent regulatory agency." class="agov-definition">agency</i> rules and regulation implementing the Act.</p> </div> </article> <article class="topic concept nested2" aria-labelledby="ariaid-title7" id="FAR_24_104" data-part="section" data-part-number="24.104"> <h3 class="title topictitle3" id="ariaid-title7"> <span class="ph autonumber">24.104</span> Contract clauses.</h3> <div class="body conbody"> <p class="p">When the design, development, or <i data-tippy-content="Operation of a system of records means performance of any of the activities associated with maintaining the system of records, including the collection, use, and dissemination of records." class="agov-definition">operation of a system of records</i> on <i data-tippy-content="Individual means a citizen of the United States or an alien lawfully admitted for permanent residence." class="agov-definition">individuals</i> is required to accomplish an <i data-tippy-content="Agency means any executive department, military department, Government corporation, Government controlled corporation, or other establishment in the executive branch of the Government (including the Executive Office of the President), or any independent regulatory agency." class="agov-definition">agency</i> function, the <i data-tippy-content='Contracting officer means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. "Administrative contracting officer (ACO)" refers to a contracting officer who is administering contracts. "Termination contracting officer (TCO)" refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation (48 CFR chapter 1) to administrative contracting officer or termination contracting officer does not-(1) Require that a duty be performed at a particular office or activity; or(2) Restrict in any way a contracting officer in the performance of any duty properly assigned.' class="agov-definition">contracting officer</i> <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> insert the following clauses in <i data-tippy-content='Solicitation means any request to submit offers or quotations to the Government. Solicitations under sealed bid procedures are called "invitations for bids." Solicitations under negotiated procedures are called "requests for proposals." Solicitations under simplified acquisition procedures may require submission of either a quotation or an offer.' class="agov-definition">solicitations</i> and contracts:</p> <p class=" ListL1" id="FAR_24_104__d1601e12"> <span class="ph autonumber">(a)</span> The clause at <a class="xref fm:ParaNumOnly" href="/far/part-52#FAR_52_224_1" title="52.224-1" aria-label="52.224-1. Link 16">52.224-1</a>, Privacy Act Notification.</p> <p class=" ListL1" id="FAR_24_104__d1601e20"> <span class="ph autonumber">(b)</span> The clause at <a class="xref fm:ParaNumOnly" href="/far/part-52#FAR_52_224_2" title="52.224-2" aria-label="52.224-2. Link 17">52.224-2</a>, Privacy Act.</p> </div> </article> </article> <article class="topic nested1" aria-labelledby="ariaid-title8" id="FAR_Subpart_24_2" data-part="subpart" data-part-number="24.2"> <h2 class="title topictitle2 Subpart" id="ariaid-title8"> <span class="ph autonumber">Subpart 24.2</span> - Freedom of Information Act</h2> <article class="topic concept nested2" aria-labelledby="ariaid-title9" id="FAR_24_201" data-part="section" data-part-number="24.201"> <h3 class="title topictitle3" id="ariaid-title9"> <span class="ph autonumber">24.201</span> Authority.</h3> <div class="body conbody"> <p class="p" id="FAR_24_201__d1611e8">The Freedom of Information Act ( <a class="xref" href="http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title5-section552&num=0&edition=prelim" target="_blank" title="5 U.S.C.552" aria-label="5 U.S.C.552. Link 15">5 U.S.C.552</a>, as amended) provides that information is to be made available to the public either by-</p> <p class=" ListL1" id="FAR_24_201__d1603e15"> <span class="ph autonumber">(a)</span> Publication in the <em class="ph i">Federal Register</em>;</p> <p class=" ListL1" id="FAR_24_201__d1603e23"> <span class="ph autonumber">(b)</span> Providing an opportunity to read and copy records at convenient locations; or</p> <p class=" ListL1" id="FAR_24_201__d1603e28"> <span class="ph autonumber">(c)</span> Upon request, providing a copy of a reasonably described record.</p> </div> </article> <article class="topic concept nested2" aria-labelledby="ariaid-title10" id="FAR_24_202" data-part="section" data-part-number="24.202"> <h3 class="title topictitle3" id="ariaid-title10"> <span class="ph autonumber">24.202</span> Prohibitions.</h3> <div class="body conbody"> <p class=" ListL1" id="FAR_24_202__d1604e10"> <span class="ph autonumber">(a)</span> A proposal in the possession or control of the Government, submitted in response to a competitive <i data-tippy-content='Solicitation means any request to submit offers or quotations to the Government. Solicitations under sealed bid procedures are called "invitations for bids." Solicitations under negotiated procedures are called "requests for proposals." Solicitations under simplified acquisition procedures may require submission of either a quotation or an offer.' class="agov-definition">solicitation</i>, <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> not be made available to any person under the Freedom of Information Act. This prohibition does not apply to a proposal, or any part of a proposal, that is set forth or incorporated by reference in a contract between the Government and the contractor that submitted the proposal. (See <a class="xref" href="https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title10-section3309&num=0&edition=prelim" target="_blank" title="10 U.S.C. 3309" aria-label="10 U.S.C. 3309. Link 19">10 U.S.C. 3309</a> and <a class="xref" href="http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title41-section4702&num=0&edition=prelim" target="_blank" title="41 U.S.C. 4702" aria-label="41 U.S.C. 4702. Link 20">41 U.S.C. 4702</a>.)</p> <p class=" ListL1" id="FAR_24_202__d1604e21"> <span class="ph autonumber">(b)</span> No agency <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> disclose any information obtained pursuant to <a class="xref fm:ParaNumOnly" href="/far/part-15#FAR_15_403_3" title="15.403-3" aria-label="15.403-3. Link 21">15.403-3</a>(b) that is exempt from disclosure under the Freedom of Information Act. (See <a class="xref" href="https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title10-section3705&num=0&edition=prelim" target="_blank" title="10 U.S.C. 3705(c)(3)" aria-label="10 U.S.C. 3705(c)(3). Link 22">10 U.S.C. 3705(c)(3)</a> and <a class="xref" href="http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title41-section3505(b)(3)&num=0&edition=prelim" target="_blank" title="41 U.S.C. 3505(b)(3)" aria-label="41 U.S.C. 3505(b)(3). Link 23">41 U.S.C. 3505(b)(3)</a>.)</p> <p class=" ListL1" id="FAR_24_202__d1604e35"> <span class="ph autonumber">(c)</span> A dispute resolution communication that is between a <i data-tippy-content="Neutral person means an impartial third party, who serves as a mediator, fact finder, or arbitrator, or otherwise functions to assist the parties to resolve the issues in controversy. A neutral person may be a permanent or temporary officer or employee of the Federal Government or any other individual who is acceptable to the parties. A neutral person must have no official, financial, or personal conflict of interest with respect to the issues in controversy, unless the interest is fully disclosed in writing to all parties and all parties agree that the neutral person may serve (5 U.S.C. 583)." class="agov-definition">neutral person</i> and a party to alternative dispute resolution proceedings, and that <i data-tippy-content='May denotes the permissive. However, the words "no person may..." mean that no person is required, authorized, or permitted to do the act described.' class="agov-definition">may</i> not be disclosed under <a class="xref" href="http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title5-section574&num=0&edition=prelim" target="_blank" title="5 U.S.C.574" aria-label="5 U.S.C.574. Link 24">5 U.S.C.574</a>, is exempt from disclosure under the Freedom of Information Act ( <a class="xref" href="http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title5-section552(b)(3)&num=0&edition=prelim" target="_blank" title="5 U.S.C. 552(b)(3)" aria-label="5 U.S.C. 552(b)(3). Link 25">5 U.S.C. 552(b)(3)</a>).</p> </div> </article> <article class="topic concept nested2" aria-labelledby="ariaid-title11" id="FAR_24_203" data-part="section" data-part-number="24.203"> <h3 class="title topictitle3" id="ariaid-title11"> <span class="ph autonumber">24.203</span> Policy.</h3> <div class="body conbody"> <p class=" ListL1" id="FAR_24_203__d1605e10"> <span class="ph autonumber">(a)</span> The Act specifies, among other things, how agencies <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> make their records available upon public request, imposes strict time standards for agency responses, and exempts certain records from public disclosure. Each agency’s implementation of these requirements is located in its respective title of the <em class="ph i">Code of Federal Regulations</em> and referenced in <a class="xref fm:Subpart" href="#FAR_Subpart_24_2" title="subpart  24.2" aria-label="subpart聽 24.2. Link 26">subpart  24.2</a> of its implementing <i data-tippy-content="Acquisition means the acquiring by contract with appropriated funds of supplies or services (including construction) by and for the use of the Federal Government through purchase or lease, whether the supplies or services are already in existence or must be created, developed, demonstrated, and evaluated. Acquisition begins at the point when agency needs are established and includes the description of requirements to satisfy agency needs, solicitation and selection of sources, award of contracts, contract financing, contract performance, contract administration, and those technical and management functions directly related to the process of fulfilling agency needs by contract." class="agov-definition">acquisition</i> regulations.</p> <p class=" ListL1" id="FAR_24_203__d1605e21"> <span class="ph autonumber">(b)</span> <i data-tippy-content='Contracting officer means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. "Administrative contracting officer (ACO)" refers to a contracting officer who is administering contracts. "Termination contracting officer (TCO)" refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation (48 CFR chapter 1) to administrative contracting officer or termination contracting officer does not-(1) Require that a duty be performed at a particular office or activity; or(2) Restrict in any way a contracting officer in the performance of any duty properly assigned.' class="agov-definition">Contracting officers</i> <i data-tippy-content='May denotes the permissive. However, the words "no person may..." mean that no person is required, authorized, or permitted to do the act described.' class="agov-definition">may</i> receive requests for records that <i data-tippy-content='May denotes the permissive. However, the words "no person may..." mean that no person is required, authorized, or permitted to do the act described.' class="agov-definition">may</i> be exempted from mandatory public disclosure. The exemptions most often applicable are those relating to <i data-tippy-content="Classified information means any knowledge that can be communicated or any documentary material, regardless of its physical form or characteristics, that—(1)(i) Is owned by, is produced by or for, or is under the control of the United States Government; or(ii) Has been classified by the Department of Energy as privately generated restricted data following the procedures in 10 CFR 1045.21; and(2) Must be protected against unauthorized disclosure according to Executive Order12958, Classified National Security Information, April 7,1995, or classified in accordance with the Atomic Energy Act of 1954." class="agov-definition">classified information</i>, to trade secrets and confidential commercial or financial information, to interagency or intra-agency memoranda, or to personal and medical information pertaining to an individual. Other exemptions include agency personnel practices, and law enforcement. Since these requests often involve complex issues requiring an in-depth knowledge of a large and increasing body of court rulings and policy guidance, <i data-tippy-content='Contracting officer means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. "Administrative contracting officer (ACO)" refers to a contracting officer who is administering contracts. "Termination contracting officer (TCO)" refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation (48 CFR chapter 1) to administrative contracting officer or termination contracting officer does not-(1) Require that a duty be performed at a particular office or activity; or(2) Restrict in any way a contracting officer in the performance of any duty properly assigned.' class="agov-definition">contracting officers</i> are cautioned to comply with the implementing regulations of their agency and to obtain necessary guidance from the agency officials having Freedom of Information Act responsibility. If additional assistance is needed, authorized agency officials <i data-tippy-content='May denotes the permissive. However, the words "no person may..." mean that no person is required, authorized, or permitted to do the act described.' class="agov-definition">may</i> contact the Department of Justice, Office of Information and Privacy. A Freedom of Information Act guide and other resources are available at the Department of Justice website under FOIA reference materials: <a class="xref" href="http://www.usdoj.gov/oip" target="_blank" title="http://www.usdoj.gov/oip" aria-label="http://www.usdoj.gov/oip. Link 27">http://www.usdoj.gov/oip</a>.</p> <p class=" ListL1" id="FAR_24_203__d1605e28"></p> </div> </article> </article> <article class="topic nested1" aria-labelledby="ariaid-title12" id="FAR_Subpart_24_3" data-part="subpart" data-part-number="24.3"> <h2 class="title topictitle2" id="ariaid-title12"> <span class="ph autonumber">Subpart 24.3</span> - Privacy Training</h2> <article class="topic concept nested2" aria-labelledby="ariaid-title13" id="FAR_24_301" data-part="section" data-part-number="24.301"> <h3 class="title topictitle3" id="ariaid-title13"> <span class="ph autonumber">24.301</span> Privacy training.</h3> <div class="body conbody"> <p class=" ListL1" id="FAR_24_301__d1607e10"> <span class="ph autonumber">(a)</span> Contractors are responsible for ensuring that initial privacy training, and annual privacy training thereafter, is completed by contractor employees who-</p> <p class=" ListL2" id="FAR_24_301__d1607e16"> <span class="ph autonumber">(1)</span> Have access to a system of records;</p> <p class=" ListL2" id="FAR_24_301__d1607e21"> <span class="ph autonumber">(2)</span> Create, collect, use, process, store, maintain, disseminate, disclose, dispose, or otherwise handle personally identifiable information on behalf of the agency; or</p> <p class=" ListL2" id="FAR_24_301__d1607e26"> <span class="ph autonumber">(3)</span> Design, develop, maintain, or operate a system of records (see FAR subpart <a class="xref fm:ParaNumOnly" href="#FAR_Subpart_24_1" title="24.1" aria-label="24.1. Link 28">24.1</a> and <a class="xref fm:ParaNumOnly" href="/far/part-39#FAR_39_105" title="39.105" aria-label="39.105. Link 29">39.105</a>).</p> <p class=" ListL1" id="FAR_24_301__d1607e37"> <span class="ph autonumber">(b)</span> Privacy training <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> address the key elements necessary for ensuring the safeguarding of personally identifiable information or a system of records. The training <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be role-based, provide foundational as well as more advanced levels of training, and have measures in place to test the knowledge level of users. At a minimum, the privacy training <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> cover-</p> <p class=" ListL2" id="FAR_24_301__d1607e43"> <span class="ph autonumber">(1)</span> The provisions of the Privacy Act of 1974 ( <a class="xref" href="http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title5-section552a&num=0&edition=prelim" target="_blank" title="5 U.S.C. 552a" aria-label="5 U.S.C. 552a. Link 14">5 U.S.C. 552a</a>), including penalties for violations of the Act;</p> <p class=" ListL2" id="FAR_24_301__d1607e51"> <span class="ph autonumber">(2)</span> The appropriate handling and safeguarding of personally identifiable information;</p> <p class=" ListL2" id="FAR_24_301__d1607e56"> <span class="ph autonumber">(3)</span> The authorized and official use of a system of records or any other personally identifiable information;</p> <p class=" ListL2" id="FAR_24_301__d1607e61"> <span class="ph autonumber">(4)</span> The restriction on the use of unauthorized equipment to create, collect, use, process, store, maintain, disseminate, disclose, dispose, or otherwise access personally identifiable information;</p> <p class=" ListL2" id="FAR_24_301__d1607e66"> <span class="ph autonumber">(5)</span> The prohibition against the unauthorized use of a system of records or unauthorized disclosure, access, handling, or use of personally identifiable information; and</p> <p class=" ListL2" id="FAR_24_301__d1607e71"> <span class="ph autonumber">(6)</span> Procedures to be followed in the event of a suspected or confirmed breach of a system of records or unauthorized disclosure, access, handling, or use of personally identifiable information (see Office of Management and Budget guidance for Preparing for and Responding to a Breach of Personally Identifiable Information).</p> <p class=" ListL1" id="FAR_24_301__d1607e76"> <span class="ph autonumber">(c)</span> The contractor <i data-tippy-content='May denotes the permissive. However, the words "no person may..." mean that no person is required, authorized, or permitted to do the act described.' class="agov-definition">may</i> provide its own training or use the training of another agency unless the <i data-tippy-content="Contracting means purchasing, renting, leasing, or otherwise obtaining supplies or services from nonfederal sources. Contracting includes description (but not determination) of supplies and services required, selection and solicitation of sources, preparation and award of contracts, and all phases of contract administration. It does not include making grants or cooperative agreements." class="agov-definition">contracting</i> agency specifies that only its agency-provided training is acceptable (see <a class="xref fm:ParaNumOnly" href="#FAR_24_302" title="24.302" aria-label="24.302. Link 31">24.302</a>(b)).</p> <p class=" ListL1" id="FAR_24_301__d1607e84"> <span class="ph autonumber">(d)</span> The contractor is required to maintain and, upon request, to provide documentation of completion of privacy training for all applicable employees.</p> <p class=" ListL1" id="FAR_24_301__d1607e89"> <span class="ph autonumber">(e)</span> No contractor employee <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> be permitted to have or retain access to a system of records, create, collect, use, process, store, maintain, disseminate, disclose, or dispose, or otherwise handle personally identifiable information, or design, develop, maintain, or operate a system of records, unless the employee has completed privacy training that, at a minimum, addresses the elements in paragraph (b) of this section.</p> </div> </article> <article class="topic concept nested2" aria-labelledby="ariaid-title14" id="FAR_24_302" data-part="section" data-part-number="24.302"> <h3 class="title topictitle3" id="ariaid-title14"> <span class="ph autonumber">24.302</span> Contract clause.</h3> <div class="body conbody"> <p class=" ListL1" id="FAR_24_302__d1608e10"> <span class="ph autonumber">(a)</span> The <i data-tippy-content='Contracting officer means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. "Administrative contracting officer (ACO)" refers to a contracting officer who is administering contracts. "Termination contracting officer (TCO)" refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation (48 CFR chapter 1) to administrative contracting officer or termination contracting officer does not-(1) Require that a duty be performed at a particular office or activity; or(2) Restrict in any way a contracting officer in the performance of any duty properly assigned.' class="agov-definition">contracting officer</i> <i data-tippy-content="Shall denotes the imperative." class="agov-definition">shall</i> insert the clause at FAR <a class="xref fm:ParaNumOnly" href="/far/part-52#FAR_52_224_3" title="52.224-3" aria-label="52.224-3. Link 32">52.224-3</a>, Privacy Training, in <i data-tippy-content='Solicitation means any request to submit offers or quotations to the Government. Solicitations under sealed bid procedures are called "invitations for bids." Solicitations under negotiated procedures are called "requests for proposals." Solicitations under simplified acquisition procedures may require submission of either a quotation or an offer.' class="agov-definition">solicitations</i> and contracts when, on behalf of the agency, contractor employees will-</p> <p class=" ListL2" id="FAR_24_302__d1608e19"> <span class="ph autonumber">(1)</span> Have access to a system of records;</p> <p class=" ListL2" id="FAR_24_302__d1608e24"> <span class="ph autonumber">(2)</span> Create, collect, use, process, store, maintain, disseminate, disclose, dispose, or otherwise handle personally identifiable information; or</p> <p class=" ListL2" id="FAR_24_302__d1608e29"> <span class="ph autonumber">(3)</span> Design, develop, maintain, or operate a system of records.</p> <p class=" ListL1" id="FAR_24_302__d1608e34"> <span class="ph autonumber">(b)</span> When an agency specifies that only its agency-provided training is acceptable, use the clause with its <i data-tippy-content="Alternate means a substantive variation of a basic provision or clause prescribed for use in a defined circumstance. It adds wording to, deletes wording from, or substitutes specified wording for a portion of the basic provision or clause. The alternate version of a provision or clause is the basic provision or clause as changed by the addition, deletion, or substitution (see 52.105(a))." class="agov-definition">Alternate</i> I.</p> <p class=" ListL1" id="FAR_24_302__d1608e38"></p> </div> </article> </article> </article> </article> </div> <div class="nextprev"><a href="/far/subpart-23.10" class="docprevious docprevround" title="Previous" aria-label="Previous">芦 Previous</a><a href="/far/24.000" class="docnext docnextround" title="Next" aria-label="Next">Next 禄</a></div> </div> <div id="block-favoriteslinksblock" class="block block-agov-favorites block-agov-favorites-links-block"> <div id="favorites-container"><div id="favorites-header"><h4 id="favorites-heading">Favorite</h4><h4 id="favorites-close-bookmarks">X</h4></div> <div id="favorites-menu-container"></div> </div> </div> <div id="block-messagemodalblock" class="block block-agov-favorites block-agov-message-modal-block"> <div class="messages-overlay"><div 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