DSGVO-konformes Schwärzen von personenbezogenen Daten

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</div> </div> </div> </div> </nav> </div> </div> <div class="col-lg-8 col-xl-9 ps-md-3 ps-lg-6 mt-lg-2"> <div id="main-content" class="dd-main-content"> <div id="dd-breadrumb" class="dd-breadcrumb"><nav aria-label="breadcrumb"><ol class="breadcrumb dd-font-13 text-dark text-decoration-none"><li class="breadcrumb-item"><span><span><a href="https://www.dr-datenschutz.de/">Dr. Datenschutz</a></span> <span class="separator px-1">></span> <span><a href="https://www.dr-datenschutz.de/beitragsart/fachbeitrag/">Fachbeitrag</a></span> <span class="separator px-1">></span> <span class="breadcrumb_last" aria-current="page">DSGVO-konformes Schwärzen von personenbezogenen Daten</span></span></li></ol></nav></div> <div class="row"> <main id="primary" class="dd-primary col-xxl-8 pe-md-3 pe-lg-6"> <article id="post-68795" class="post-68795 post type-post status-publish format-standard has-post-thumbnail hentry category-allgemein tag-anonymisierung tag-aufsichtsbehoerde tag-meldepflicht tag-personenbezogene-daten beitragsart-fachbeitrag"> <header class="dd-entry-header dd-hero card mb-4"> <div class="d-flex justify-content-end"> <img width="660" height="390" src="https://www.dr-datenschutz.de/wp-content/uploads/2014/04/dokumente-03.jpg" class="img-fluid wp-post-image" alt="DSGVO-konformes Schwärzen von personenbezogenen Daten" decoding="async" fetchpriority="high" srcset="https://www.dr-datenschutz.de/wp-content/uploads/2014/04/dokumente-03.jpg 660w, https://www.dr-datenschutz.de/wp-content/uploads/2014/04/dokumente-03-280x165.jpg 280w, https://www.dr-datenschutz.de/wp-content/uploads/2014/04/dokumente-03-600x355.jpg 600w, https://www.dr-datenschutz.de/wp-content/uploads/2014/04/dokumente-03-66x39.jpg 66w, https://www.dr-datenschutz.de/wp-content/uploads/2014/04/dokumente-03-174x103.jpg 174w, https://www.dr-datenschutz.de/wp-content/uploads/2014/04/dokumente-03-187x111.jpg 187w, https://www.dr-datenschutz.de/wp-content/uploads/2014/04/dokumente-03-207x122.jpg 207w, https://www.dr-datenschutz.de/wp-content/uploads/2014/04/dokumente-03-246x145.jpg 246w, https://www.dr-datenschutz.de/wp-content/uploads/2014/04/dokumente-03-364x215.jpg 364w, https://www.dr-datenschutz.de/wp-content/uploads/2014/04/dokumente-03-511x302.jpg 511w, https://www.dr-datenschutz.de/wp-content/uploads/2014/04/dokumente-03-130x77.jpg 130w, https://www.dr-datenschutz.de/wp-content/uploads/2014/04/dokumente-03-100x60.jpg 100w" sizes="(max-width: 660px) 100vw, 660px" /> </div> <div class="dd-card-img-overlay card-img-overlay text-white d-flex align-items-end align-items-xs2-center"> <div class="entry-header px-xs2-4"> <button type="button" class="btn btn-outline-light btn-sm text-uppercase" disabled>Fachbeitrag</button> <h1 class="card-title mt-2 text-light">DSGVO-konformes Schwärzen von personenbezogenen Daten</h1> <div class="entry-meta"> <p class="card-text"> <span class="byline"> Artikel von <span class="author vcard"><a class="url fn n" href="https://www.dr-datenschutz.de/author/ewerner/">Ellen Werner</a></span></span><span class="separator px-1">·</span><span class="posted-on d-inline-block"><a href="https://www.dr-datenschutz.de/dsgvo-konformes-schwaerzen-von-personenbezogenen-daten/" rel="bookmark"><span class="entry-date">19. September 2024</span></a></span></p> </div> </div> </div> </header>  <div class="dd-entry-content"> <p>Wenn Inhalte mit Dritten oder gar mit der Öffentlichkeit geteilt werden, muss das <span class="ILfuVd" lang="de"><span class="hgKElc">Need-to-Know-Prinzip </span></span> beachtet werden. Nicht nur, um Geschäfts- oder Berufsgeheimnisse zu wahren, sondern auch wegen der DSGVO kann es notwendig sein, (personenbezogene) Daten aus Dokumenten zu entfernen. Es muss dann aber auch sicher gestellt werden, dass die Informationen wirklich entfernt sind, bzw. wirklich nicht mehr lesbar sind. Die sächsische Datenschutz- und Transparenzbeauftragte (SDTB) klärt darüber auf, wie Schwärzen in der Praxis DSGVO-konform umgesetzt werden kann. Die wichtigsten To-Do´s werden hier zusammengefasst.<span id="more-68795"></span></p> <div id="toc_container" class="no_bullets"><p class="toc_title">Der Inhalt im Überblick</p><ul class="toc_list"><li><a href="#Schwaerzen-schuetzt-vertrauliche-Inhalte">Schwärzen schützt vertrauliche Inhalte</a></li><li><a href="#Schwaerzen-technisch-korrekt-umsetzen">Schwärzen technisch korrekt umsetzen</a><ul><li><a href="#Digitale-Loesungen-zum-Schwaerzen">Digitale Lösungen zum Schwärzen</a></li><li><a href="#Analoge-Loesungen-zum-Schwaerzen">Analoge Lösungen zum Schwärzen</a></li><li><a href="#Metadaten-muessen-vor-dem-digitalen-Versand-entfernt-werden">Metadaten müssen vor dem digitalen Versand entfernt werden</a></li></ul></li><li><a href="#Dos-and-Donts-beim-Schwaerzen">Do´s and Dont´s beim Schwärzen</a></li><li><a href="#Fehler-beim-Schwaerzen-koennen-eine-Meldepflicht-ausloesen">Fehler beim Schwärzen können eine Meldepflicht auslösen</a></li></ul></div> <h2><span id="Schwaerzen-schuetzt-vertrauliche-Inhalte">Schwärzen schützt vertrauliche Inhalte</span></h2> <p>Der Grundsatz der <a href="https://www.dr-datenschutz.de/datenminimierung-und-datensparsamkeit-in-dsgvo-bdsg/">Datenminimierung</a> ist eins der Grundprinzipien, auf dem die DSGVO aufbaut. Eine Möglichkeit, diesem Grundsatz gerecht zu werden, ist das Schwärzen von personenbezogenen Informationen als sogenannte <a href="https://www.dr-datenschutz.de/was-sind-technisch-und-organisatorische-massnahmen-tom/">Technisch und Organisatorische Maßnahme (TOM)</a>.</p> <p>Insbesondere, wenn es um Praxisbeispiele für Schulungen, etc. geht, wird es selten darauf ankommen, dass die Daten von echten Kunden/Mandanten verwendet werden. Es ist vor der Weitergabe/ Veröffentlichung von originalen Dokumenten wichtig, dass vertrauliche Inhalte angemessen geschützt werden. Man kann echte Unterlagen und Korrespondenz zur Veranschaulichung nutzen, sofern vorher eine DSGVO-konforme Schwärzung stattfindet.</p> <p>Daneben ist das DSGVO-konforme Schwärzen auch eine Möglichkeit, wie man aufgedrängten Daten, also personenbezogenen Daten, die man gar nicht erhalten möchte, begegnen kann. Mehr zu diesem Thema lesen Sie in unserem <a href="https://www.dr-datenschutz.de/aufgedraengte-datenverarbeitung/">Blogbeitrag</a> über aufgedrängte Datenverarbeitung.</p> <h2><span id="Schwaerzen-technisch-korrekt-umsetzen">Schwärzen technisch korrekt umsetzen</span></h2> <p>In der Praxis muss sichergestellt werden, dass Schwärzungen technisch korrekt umgesetzt werden, damit es nicht zu unbeabsichtigten Offenlegungen kommt. Oftmals wird ein Textabschnitt nur optisch verdeckt und kann weiterhin gelesen werden, so auch die <a href="https://www.datenschutz.sachsen.de/datenschutzkonformes-schwaerzen-darauf-sollten-sie-achten-7281.html" target="_blank" rel="noopener">SDTB in ihrem Leitfaden</a>. Auch wenn die verwendete Schriftart oder der verwendete Balken in der übersendeten Version nicht entfernt werden kann, ist es oftmals möglich, durch einfaches Markieren des geschwärzten Textfelds den Inhalt zu kopieren und auszulesen.</p> <h3><span id="Digitale-Loesungen-zum-Schwaerzen">Digitale Lösungen zum Schwärzen</span></h3> <p>Um zu überprüfen, ob das Schwärzen technisch korrekt durchgeführt wurde, wird teilweise ein Blick in die Bedienungsanleitung des Herstellers der Software notwendig sein. Informationen über das Schwärzen in PDF-Dateien (mit Acrobat Pro) bietet der Hersteller Adobe <a href="https://helpx.adobe.com/de/acrobat/using/removing-sensitive-content-pdfs.html" target="_blank" rel="noopener">online</a>. Oftmals kommt es hier aber auf eine Nutzung der kostenpflichtigen Variante an. Wer diese nicht nutzt, kann eine Software eigens fürs Schwärzen einsetzen. Doch auch hier muss die Wahl der Software bedacht ausfallen, nicht jede kostenlose Software ist DSGVO-konform einsetzbar. Beim Einsatz von einer Software wird regelmäßig der lokal installierte PDF-Editor die datensparsamere und damit rechtssichere Variante sein. Gegebenenfalls sollte eine Sicherheitskopie vor dem Schwärzen angefertigt werden, damit die Daten im Notfall wiederhergestellt werden können.</p> <h3><span id="Analoge-Loesungen-zum-Schwaerzen">Analoge Lösungen zum Schwärzen</span></h3> <p>Wenn keine dieser Optionen in Betracht kommt, kann man sich auch damit behelfen, das Dokument digital zu schwärzen und auszudrucken und dann (geschwärzt) wieder einzuscannen. Theoretisch kann eine Schwärzung auch händisch vorgenommen werden (Bspw. durch Filzstift oder durch Abdeckungen mit Papier). Dabei ist es aber wichtig zu überprüfen, dass die überdeckte Stelle nach dem Einscannen wirklich nicht mehr lesbar ist. Es kann z.B. sein, dass ein Text, gegen das Licht gehalten, weiterhin lesbar ist. Auch bei analogen Dokumenten muss aufgepasst werden, da aus ebendiesem Grund das Schwärzen mit dem Filzstift teilweise nicht als geeignetes Verfahren zur Anonymisierung bewertet wird. So wurde von der italienischen Aufsichtsbehörde schonmal ein <a href="https://www.dr-datenschutz.de/top-5-dsgvo-bussgelder-im-april-2023/#Schwaerzen-von-Daten-mit-Filzstift-ist-kein-wirksames-Verfahren-zur-Anonymisierung">Bußgeld verhängt, weil Gesundheitsdaten manuell und insgesamt unzureichend geschwärzt wurden</a>.</p> <p>Eine weitere Anleitung zum korrekten Schwärzen bei Word- und PDF-Dateien bietet die <a href="https://www.datenschutz.tum.de/datenschutz/unterstuetzung/schwaerzen/" target="_blank" rel="noopener">Hilfe-Seite der TUM</a>.</p> <h3><span id="Metadaten-muessen-vor-dem-digitalen-Versand-entfernt-werden">Metadaten müssen vor dem digitalen Versand entfernt werden</span></h3> <p>In einem Dokument können <a href="https://www.dr-datenschutz.de/metadaten-wer-wann-mit-wem-wie-lange/">Metadaten</a> enthalten sein, in denen weiterhin personenbezogene Informationen lesbar sind. Diese Metadaten sind nicht auf den ersten Blick sichtbar, sie betreffen Details über die Datei selbst, wie z.B. das Erstellungsdatum oder den Autor. Wenn diese nicht eingesehen werden sollen, müssen sie vor dem Versand entfernt werden.</p> <p>Besonders riskant wird es, wenn die Vorgängerversionen und ausgeblendete Kommentare aus Office-Dateien, die digital versendet werden, wiederhergestellt werden können. Im Worst Case erhält der Empfänger Informationen, die gar nicht für ihn bestimmt waren. Auch hier hilft ein Blick in die Bedienungsanleitung des Herstellers. Viele Hersteller bieten an, dass das Dokument auf enthaltene Metadaten untersucht wird und diese entfernt werden.</p> <p>Eine weiter Maßnahme zum Entfernen von Metadaten ist es, das Dokument nicht in dem originalen Dateiformat zu versenden, sondern es in einem anderen Dateiformat (z.B. PDF) zu speichern und zu exportieren.</p> <h2><span id="Dos-and-Donts-beim-Schwaerzen">Do´s and Dont´s beim Schwärzen</span></h2> <p><img decoding="async" class="size-large wp-image-68834 aligncenter" src="https://www.dr-datenschutz.de/wp-content/uploads/2024/09/Richtig-schwaerzen-03-880x532.jpg" alt="" width="880" height="532" srcset="https://www.dr-datenschutz.de/wp-content/uploads/2024/09/Richtig-schwaerzen-03-880x532.jpg 880w, https://www.dr-datenschutz.de/wp-content/uploads/2024/09/Richtig-schwaerzen-03-280x169.jpg 280w, https://www.dr-datenschutz.de/wp-content/uploads/2024/09/Richtig-schwaerzen-03-768x464.jpg 768w, https://www.dr-datenschutz.de/wp-content/uploads/2024/09/Richtig-schwaerzen-03-66x39.jpg 66w, https://www.dr-datenschutz.de/wp-content/uploads/2024/09/Richtig-schwaerzen-03.jpg 900w" sizes="(max-width: 880px) 100vw, 880px" /></p> <h2><span id="Fehler-beim-Schwaerzen-koennen-eine-Meldepflicht-ausloesen">Fehler beim Schwärzen können eine Meldepflicht auslösen</span></h2> <p>Insgesamt empfiehlt die SDTB die Dokumente vor dem Versand auf Schwärzungslücken zu überprüfen und sicherzustellen, dass die Schwärzungen sich nicht wieder aufheben lassen.</p> <p>Falls es doch mal dazu kommt, dass eine Schwärzung von personenbezogenen Daten wieder rückgängig gemacht wurde, liegt regelmäßig eine Verletzung des Schutzes personenbezogener Daten wegen der Offenlegung vor. Es muss dann im Einzelfall überprüft werden, ob durch den Datenschutzvorfall eine Meldepflicht ausgelöst wurde.</p> </div>  <div class="dd-related-content"> <div class="h4 text-primary dd-related-content-title-fallback">Mehr zum Thema </div> </div>   <footer class="entry-footer">  <div class="dd-content-author d-flex"> <div class="dd-content-author-avatar"> <img width="120" height="120" src="https://www.dr-datenschutz.de/wp-content/uploads/2024/01/ellen-werner-120x120.jpg" class="attachment-thumbnail rounded-4" alt="Ellen Werner" title="Ellen Werner" style="" decoding="async" srcset="https://www.dr-datenschutz.de/wp-content/uploads/2024/01/ellen-werner-120x120.jpg 120w, https://www.dr-datenschutz.de/wp-content/uploads/2024/01/ellen-werner.jpg 200w" sizes="(max-width: 120px) 100vw, 120px" /> </div> <div class="dd-content-author-meta ms-4"> <div class="dd-author-label dd-font-gray-300 mb-1">Autor:in</div> <div class="dd-author-name dd-font-medium dd-font-18">Ellen Werner</div> <div class="dd-author-role dd-font-regular dd-font-18">Volljuristin</div> <div class="dd-author-links mt-1"><a class="dd-font-gray-300 text-decoration-none" href="https://www.dr-datenschutz.de/author/ewerner/">Weitere Beiträge von mir</a><span class="separator px-1">·</span><a class="dd-font-gray-300 text-decoration-none" href="#share">Diesen Beitrag teilen</a></div> </div> </div> </footer>  <div class="dd-widget-area-below-content d-flex flex-column"> <div id="custom_html-6" class="widget_text dd-widget p-3 p-xl-4 widget_custom_html"><div class="widget_text dd-widget-content p-1"><div class="h4 dd-widget-title dd-font-bold mt-0 mb-3 text-danger">Informieren Sie sich über unsere praxisnahen Webinare</div><div class="textwidget custom-html-widget"><ul class="list-unstyled dd-font-medium dd-column-count-2"> <li>»Microsoft 365 sicher gestalten«</li> <li>»Informationspflichten nach DSGVO«</li> <li>»Auftragsverarbeitung in der Praxis«</li> <li>»DSGVO-konformes Löschen«</li> <li>»IT-Notfall Ransomware«</li> <li>»Bewerber- und Beschäftigtendatenschutz«</li> </ul> <div class="dd-cta-seminare d-flex flex-column align-items-start flex-sm-row align-items-sm-center"> <a href="https://www.intersoft-consulting.de/webinare/?utm_source=dr-datenschutz.de&utm_medium=banner&utm_campaign=webinare+entdecken " role="button" class="btn btn-sm btn-secondary mb-3 mb-sm-0 me-3 text-nowrap">Webinare entdecken</a> <div class="dd-hint text-dark dd-font-11">Mit dem Code „Webinar2024B“ erhalten Sie 10% Rabatt, gültig bis zum 31.12.2024.</div> </div></div></div></div> </div>  <div id="dd-discover-topics" class="glide rounded-3 mt-5"> <div class="glide-track" data-glide-el="track"> <ul class="glide-slides"><li class="glide-slide"><ul class="list-unstyled p-0"><li><div class="dd-glide-slide-header card border-0"><div class="d-flex justify-content-end"><img width="556" height="120" src="https://www.dr-datenschutz.de/wp-content/uploads/2014/04/video-13-556x120.jpg" class="img-fluid rounded-3 wp-post-image" alt="" decoding="async" loading="lazy" /></div><div class="card-img-overlay text-white d-flex align-items-center rounded-3"><div class="entry-header"><div class="card-title mt-2 dd-font-medium"><div class="card-title mt-2 dd-font-medium">Anonymisierung</div></div></div></div></div><div class="card dd-post dd-post-id-3 mt-1 border-0 rounded-3"><div class="card-body d-flex align-items-center"><div class="dd-card-content"><a class="d-block dd-font-medium text-decoration-none text-black stretched-link" href="https://www.dr-datenschutz.de/videoaufnahmen-im-strassenverkehr-als-kunst/">Videoaufnahmen im Straßenverkehr als Kunst</a><small class="text-muted dd-font-regular">Urteil<span class="separator px-1">·</span>16. 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