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How Atlassian Teams Saved 5,000 Hours of Meeting Time in Two Weeks | Loom Blog

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srcSet="/_next/image?url=https%3A%2F%2Fimages.ctfassets.net%2Fm1px4cv57vle%2F6UWgtfDfGNvtJM6niLez1F%2F4cedc812ac964931455b22d71d0e01c7%2Fmolly.jpeg&amp;w=48&amp;q=75 1x, /_next/image?url=https%3A%2F%2Fimages.ctfassets.net%2Fm1px4cv57vle%2F6UWgtfDfGNvtJM6niLez1F%2F4cedc812ac964931455b22d71d0e01c7%2Fmolly.jpeg&amp;w=96&amp;q=75 2x" src="/_next/image?url=https%3A%2F%2Fimages.ctfassets.net%2Fm1px4cv57vle%2F6UWgtfDfGNvtJM6niLez1F%2F4cedc812ac964931455b22d71d0e01c7%2Fmolly.jpeg&amp;w=96&amp;q=75"/><div class="max-w-xs"><p class="lm-blog-headline-xxs text-thd-color-violet-90">Dr. Molly Sands</p><p class="lm-blog-headline-xxs-alt font-normal text-thd-color-violet-70">Head of Team Anywhere Lab, Atlassian</p></div></a></div><div class="flex mt-24 space-x-12 "><a class="px-12 py-4 bg-thd-color-violet-20 rounded-lg text-thd-color-violet-90 text-12 hover:bg-thd-color-violet-30" href="/blog/categories/inside-loom">Inside Loom</a><a class="px-12 py-4 bg-thd-color-violet-20 rounded-lg text-thd-color-violet-90 text-12 hover:bg-thd-color-violet-30" href="/blog/tags/case-study">Case Study</a></div></div><div class="lg:w-2/3 px-12"><img alt="How Atlassian Teams Saved 5,000 Hours of Meeting Time in Two Weeks" loading="lazy" width="1844" height="1200" decoding="async" data-nimg="1" class="w-full rounded-md" style="color:transparent" srcSet="/_next/image?url=https%3A%2F%2Fimages.ctfassets.net%2Fm1px4cv57vle%2F4FO7Mz1wIBqnfvrcgAIu12%2F6dc0cf26019a3941b6e1f7616f217d09%2FHow_Atlassian_Teams_Saved_5_000_Hours_of_Meeting_Time_in_Two_Weeks.jpg&amp;w=1920&amp;q=75 1x, /_next/image?url=https%3A%2F%2Fimages.ctfassets.net%2Fm1px4cv57vle%2F4FO7Mz1wIBqnfvrcgAIu12%2F6dc0cf26019a3941b6e1f7616f217d09%2FHow_Atlassian_Teams_Saved_5_000_Hours_of_Meeting_Time_in_Two_Weeks.jpg&amp;w=3840&amp;q=75 2x" 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text-thd-color-violet-80 hover:font-bold " href="#the-challenge-replace-one-meeting-with-a-loom">The challenge: replace one meeting with a Loom </a><a class="text-16 py-12 pl-12 pr-24 block rounded-md text-thd-color-violet-80 hover:font-bold " href="#the-instructions-a-simple-skip-a-meeting-toolkit">The instructions: a simple “skip a meeting” toolkit</a><a class="text-16 py-12 pl-12 pr-24 block rounded-md text-thd-color-violet-80 hover:font-bold " href="#the-results-atlassian-freed-up-5-000-hours-for-focus-work-in-just-two-weeks">The results: Atlassian freed up 5,000 hours for focus work in just two weeks</a></div><div class="p-30 bg-thd-color-violet-10 rounded-md mb-24"><p class="uppercase text-12 font-medium text-thd-color-violet-90 mb-12">SUBSCRIBE TO OUR NEWSLETTER</p><div class="SanityHubspotForm_hubspotForm__RTsEQ SanityHubspotForm_blog-subscribe__iA4Ok"><div id="blogSubscribeForm"></div></div></div><div><p class="uppercase text-12 font-medium text-thd-color-violet-90 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4.92765C20.0267 5.88238 20.563 7.17728 20.563 8.52747C20.563 9.87766 20.0267 11.1726 19.072 12.1273L17.3363 13.8629C16.9458 14.2534 16.3126 14.2534 15.9221 13.8629C15.5316 13.4724 15.5316 12.8392 15.9221 12.4487L17.6577 10.7131Z" fill="currentColor"></path><path fill-rule="evenodd" clip-rule="evenodd" d="M8.97979 15.0199C8.58927 14.6294 8.58927 13.9962 8.97979 13.6057L13.6081 8.97736C13.9986 8.58683 14.6318 8.58683 15.0223 8.97736C15.4129 9.36788 15.4129 10.001 15.0223 10.3916L10.394 15.0199C10.0035 15.4104 9.37031 15.4104 8.97979 15.0199Z" fill="currentColor"></path></svg></span></button></div></div></aside></div><div class="w-full lg:w-2/3 lg:px-[25px] xl:px-[50px]"><div class="_blog_post__postContent__RsWJA pb-55 border-b border-thd-color-grey-80 text-thd-color-grey-80 mb-16"><p>Atlassians have been using Loom since 2016 — well before our companies <a class="text-blurple hover:text-purple-hover cursor-pointer pb-1 underline thd-focus-thin" href="https://www.loom.com/blog/loom-atlassian" rel="noopener" target="_blank"><u>joined forces</u></a> last year. But as a 10,000+ person company, there’s always room to build new teamwork habits and reduce unnecessary meetings. In fact, our recent <a class="text-blurple hover:text-purple-hover cursor-pointer pb-1 underline thd-focus-thin" href="https://www.atlassian.com/blog/workplace-woes-meetings" rel="noopener" target="_blank"><u>research</u></a> found that 78% of Fortune 500 knowledge workers surveyed say it’s challenging to complete all of their work <b>and</b> attend all of their meetings.</p><p>I lead the Team Anywhere Lab at Atlassian — a dedicated group of behavioral scientists focused on creating data-driven best practices for teamwork. In March, we ran an Atlassian-wide challenge to unlock calendars from back-to-back meetings while maintaining connection and engagement.  </p><div><h2 class="text-2xl md:text-4xl tracking-tighter font-medium text-thd-color-grey-80 mt-64 " style="scroll-margin-top:32px" id="the-challenge-replace-one-meeting-with-a-loom">The challenge: replace one meeting with a Loom </h2></div><p><br/>The challenge was simple: replace one meeting with a Loom video by the end of the month. </p><p>Our goal was to nudge Atlassians to rethink the default ways they collaborate, especially in a distributed work environment where teams work across multiple time zones. </p><p>We focused the challenge on Loom because we’re quickly seeing the benefits of video messaging as a way to efficiently share information without losing the rich context and non-verbal signals of live meetings. For instance, we found in previous Team Anywhere research that short Loom updates can help managers share priorities and <a class="text-blurple hover:text-purple-hover cursor-pointer pb-1 underline thd-focus-thin" href="https://www.loom.com/blog/new-research-boost-team-connection" rel="noopener" target="_blank"><u>build connection</u></a> with their teams while saving calendars from back-to-back meetings.</p><p>Atlassian co-founder Mike Cannon-Brookes kicked off the challenge for all Atlassians at a global town hall in March. He also announced that all challenge participants would be eligible to win $5,000 USD towards their dream home office. </p><div><h2 class="text-2xl md:text-4xl tracking-tighter font-medium text-thd-color-grey-80 mt-64 " style="scroll-margin-top:32px" id="the-instructions-a-simple-skip-a-meeting-toolkit">The instructions: a simple “skip a meeting” toolkit</h2></div><p>First we clarified the types of meetings that Looms are best suited to replace. We have found that meetings where one person talks the majority of the time are good candidates. These include presentations, status updates, knowledge sharing, demos, training, feedback and design reviews, and project kickoffs. </p><p>Next, we shared simple instructions for how to enter the challenge:</p><ul><li><p>🗓️ Step 1: Cancel a meeting</p></li><li><p>📹 Step 2: Record your Loom &amp; share it with collaborators</p></li><li><p>🏆 Step 3: Submit a follow up survey for a chance to win a home office makeover!</p></li></ul><p>Employees were given written instructions that explained the challenge and provided helpful resources like simple copy/paste messages to communicate with colleagues about swapping a meeting with a video. </p><p><b>Message A: Share this if you are replacing a meeting with a Loom</b></p><p><i>Hi all,</i></p><p><i>I’m replacing this meeting with a Loom to help us all regain focus time. Please keep an eye out for my video and reserve time (on your own schedule!) to watch and provide feedback. You can learn more about Loom </i><a class="text-blurple hover:text-purple-hover cursor-pointer pb-1 underline thd-focus-thin" href="https://www.loom.com/" rel="noopener" target="_blank"><i><u>here</u></i></a><i>.<br/><br/>Thanks! </i></p><p><b>Message B: Share this if you want attendees to send Looms instead of having a meeting</b></p><p><i>Hi all! </i></p><p><i>Let’s replace this meeting with Loom updates instead and free up everyone’s calendar. Here’s how it will work:</i></p><ul><li><p><i>I’ll create a Slack thread in {channel} where everyone can share their videos.</i></p></li><li><p><i>Please create a quick Loom (2 minutes max) and post it there by {date}.</i></p></li></ul><p><i>You can learn more about Loom and download the Chrome extension </i><a class="text-blurple hover:text-purple-hover cursor-pointer pb-1 underline thd-focus-thin" href="https://www.loom.com/" rel="noopener" target="_blank"><i><u>here</u></i></a><i>.</i></p><p>We highlighted that a short, informal video update (and some back and forth in the comments) is often all you need to replace a 30 minute meeting. Participating in the challenge was designed to consume as little time as possible. </p><div><h2 class="text-2xl md:text-4xl tracking-tighter font-medium text-thd-color-grey-80 mt-64 " style="scroll-margin-top:32px" id="the-results-atlassian-freed-up-5-000-hours-for-focus-work-in-just-two-weeks">The results: Atlassian freed up 5,000 hours for focus work in just two weeks</h2></div><p>The challenge lasted two weeks. In that time, 93% of Atlassians watched a Loom and 43% of Atlassians had a meeting replaced with a Loom. This freed up 5,000 hours for focused work — which is 2.5 years of working time saved from meetings.  </p><p>Atlassian also had a 1.5X increase in average views per Loom video shared during the challenge period — plus a 63% increase in emoji reactions from viewers. This was an important finding as it indicated that people recording the Looms were effectively delivering their information and that viewers were engaging with the content. Live meetings aren’t the only way to keep your audience engaged! </p><p>Over the course of the challenge, we heard hundreds of stories about Loom helping people effectively share information while staying connected and in sync across time zones. Here are some of the real testimonials from participants:</p><blockquote><p>“I&#x27;ve used Loom to replace live trainings and demos several times over the last few months to allow my peers flexibility in WHEN they receive their enablement. We&#x27;re all too busy for another 30 minute meeting at 9AM!” </p><p>- Stephen, Loyalty Advocate</p></blockquote><blockquote><p>“My teammates have told me that they appreciate when I use Loom to present designs because they get the rationale behind decisions. It’s easy for them to thoughtfully respond and contribute insights on their time.&quot; </p><p>- Anya, Product Designer</p></blockquote><blockquote><p>“Using Loom disrupts the pattern of waiting until the &#x27;next meeting&#x27; to talk through a topic, since the &#x27;next meeting&#x27; can be delayed or canceled. Being able to record a Loom means I don&#x27;t have to wait, and neither do my colleagues!” </p><p>- Marques, Communications Manager</p></blockquote><blockquote><p>“My team is across the globe, so Loom has been a really great way for us to all stay in sync, async. The ‘show, don’t tell’ nature leads to higher quality interactions.” </p><p>- Will, Sr. Product Manager</p></blockquote><p><a class="text-blurple hover:text-purple-hover cursor-pointer pb-1 underline thd-focus-thin" href="https://www.loom.com/connect/enterprise?campaign=7013i000000QYMqAAO" rel="noopener" target="_blank"><u>Please reach out</u></a> if you’re interested in learning how you can run a  “Loom challenge” at your own company. We would love to share these best practices with your teams.</p><p></p></div><div class="flex flex-wrap"><div class="w-full lg:w-1/2"><a class="thd-focus-thick thd-focus-thick-current-color rounded-sm inline-flex items-center" href="/blog/authors/dr-molly-sands"><img alt="Dr. Molly Sands headshot" loading="lazy" width="48" height="48" decoding="async" data-nimg="1" class="hidden md:block rounded-full mr-8 object-cover flex-shrink-0 h-48 w-48" style="color:transparent" srcSet="/_next/image?url=https%3A%2F%2Fimages.ctfassets.net%2Fm1px4cv57vle%2F6UWgtfDfGNvtJM6niLez1F%2F4cedc812ac964931455b22d71d0e01c7%2Fmolly.jpeg&amp;w=48&amp;q=75 1x, /_next/image?url=https%3A%2F%2Fimages.ctfassets.net%2Fm1px4cv57vle%2F6UWgtfDfGNvtJM6niLez1F%2F4cedc812ac964931455b22d71d0e01c7%2Fmolly.jpeg&amp;w=96&amp;q=75 2x" src="/_next/image?url=https%3A%2F%2Fimages.ctfassets.net%2Fm1px4cv57vle%2F6UWgtfDfGNvtJM6niLez1F%2F4cedc812ac964931455b22d71d0e01c7%2Fmolly.jpeg&amp;w=96&amp;q=75"/><div class="max-w-xs"><p class="lm-blog-headline-xxs text-thd-color-violet-90">Dr. Molly Sands</p><p class="lm-blog-headline-xxs-alt font-normal text-thd-color-violet-70">Head of Team Anywhere Lab, Atlassian</p></div></a></div></div></div></div></div></section></div><section class="bg-thd-color-violet-90 pt-[70px] pb-[15px] lg:pb-[55px] lg:pt-[110px]"><div class="max-w-[1440px] px-20 md:px-[35px] lg:px-[70px] mx-auto"><h2 class="text-thd-color-violet-10 text-3xl md:text-4xl tracking-tighter font-medium mb-[55px] text-center">Related articles</h2><div class="columns-1 sm:columns-2 lg:columns-3 gap-24 mb-[55px] -mt-12"><a class="block h-auto break-inside-avoid-column py-12 group blog-card" href="/blog/introducing-loom"><div class="h-full rounded-md bg-thd-color-violet-10 p-24 duration-200 hover:shadow-md"><div><p class="font-medium uppercase text-xs mb-12 text-thd-color-violet-90">Inside Loom</p><p class="text-2xl tracking-tighter font-light group-hover:underline mb-12 text-thd-color-violet-90">Introducing 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src="/_next/image?url=https%3A%2F%2Fimages.ctfassets.net%2Fm1px4cv57vle%2F1m0JNMiomrZjlgQbA2nGUl%2Ff5275c641e0fb54d59276908d992f6da%2FJoe_Thomas2__2_.jpg&amp;w=96&amp;q=75"/><div class="max-w-xs"><p class="lm-blog-headline-xxs text-thd-color-violet-90">Joe Thomas</p><p class="lm-blog-headline-xxs-alt font-normal text-thd-color-violet-70">Co-Founder of Loom and Head of Product Management for Loom at Atlassian</p></div></div></div></div></a></div></div></section></main><footer class="bg-thd-color-violet-10 overflow-hidden max-w-100vw pt-fluid-lg"><h3 class="sr-only">Loom Footer Menu</h3><div class="max-w-screen-3xl px-fluid-base mx-auto mb-fluid-md"><div class="w-full grid sm:grid-cols-footer-2 md:grid-cols-footer-3 lg:grid-cols-footer-4 2xl:grid-cols-footer-6 gap-y-fluid-lg justify-between 2xl:justify-between"><div class="text-thd-color-violet-80"><h4 class="thd-overline mb-fixed-md">Product</h4><ul><li class="mb-fixed-md last:mb-0"><a class="thd-body-sm thd-focus-thin" 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All Rights Reserved.</small></div></div></div></footer></div></div><script id="__NEXT_DATA__" type="application/json" crossorigin="">{"props":{"pageProps":{"entry":{"title":"How Atlassian Teams Saved 5,000 Hours of Meeting Time in Two Weeks","slug":"atlassian-meeting-research","publishDate":"2024-06-03T10:00:00.000-07:00","seoDescription":"The challenge was simple: replace one meeting with a Loom video by the end of the month. Here's how we encouraged everyone at Atlassian to participate.","introLoom":null,"taxonomies":{"items":[{"title":"Inside Loom","slug":"inside-loom","isCategory":true},{"title":"Case Study","slug":"case-study","isCategory":false}]},"author":{"fullName":"Dr. Molly Sands","slug":"dr-molly-sands","title":"Head of Team Anywhere Lab, Atlassian","avatar":{"url":"https://images.ctfassets.net/m1px4cv57vle/6UWgtfDfGNvtJM6niLez1F/4cedc812ac964931455b22d71d0e01c7/molly.jpeg"}},"featuredImage":{"url":"https://images.ctfassets.net/m1px4cv57vle/4FO7Mz1wIBqnfvrcgAIu12/6dc0cf26019a3941b6e1f7616f217d09/How_Atlassian_Teams_Saved_5_000_Hours_of_Meeting_Time_in_Two_Weeks.jpg","width":1844,"height":1200},"seoImage":{"url":"https://images.ctfassets.net/m1px4cv57vle/5gxFncua3MJUucuJyDLQke/477acc44aa80d6ed18ba1f52bed87b0f/SEO_Image.png"},"content":{"json":{"data":{},"content":[{"data":{},"content":[{"data":{},"marks":[],"value":"Atlassians have been using Loom since 2016 — well before our companies ","nodeType":"text"},{"data":{"uri":"https://www.loom.com/blog/loom-atlassian"},"content":[{"data":{},"marks":[{"type":"underline"}],"value":"joined forces","nodeType":"text"}],"nodeType":"hyperlink"},{"data":{},"marks":[],"value":" last year. But as a 10,000+ person company, there’s always room to build new teamwork habits and reduce unnecessary meetings. In fact, our recent ","nodeType":"text"},{"data":{"uri":"https://www.atlassian.com/blog/workplace-woes-meetings"},"content":[{"data":{},"marks":[{"type":"underline"}],"value":"research","nodeType":"text"}],"nodeType":"hyperlink"},{"data":{},"marks":[],"value":" found that 78% of Fortune 500 knowledge workers surveyed say it’s challenging to complete all of their work ","nodeType":"text"},{"data":{},"marks":[{"type":"bold"}],"value":"and","nodeType":"text"},{"data":{},"marks":[],"value":" attend all of their meetings.","nodeType":"text"}],"nodeType":"paragraph"},{"data":{},"content":[{"data":{},"marks":[],"value":"I lead the Team Anywhere Lab at Atlassian — a dedicated group of behavioral scientists focused on creating data-driven best practices for teamwork. In March, we ran an Atlassian-wide challenge to unlock calendars from back-to-back meetings while maintaining connection and engagement.  ","nodeType":"text"}],"nodeType":"paragraph"},{"data":{},"content":[{"data":{},"marks":[],"value":"The challenge: replace one meeting with a Loom ","nodeType":"text"}],"nodeType":"heading-2"},{"data":{},"content":[{"data":{},"marks":[],"value":"\nThe challenge was simple: replace one meeting with a Loom video by the end of the month. ","nodeType":"text"}],"nodeType":"paragraph"},{"data":{},"content":[{"data":{},"marks":[],"value":"Our goal was to nudge Atlassians to rethink the default ways they collaborate, especially in a distributed work environment where teams work across multiple time zones. ","nodeType":"text"}],"nodeType":"paragraph"},{"data":{},"content":[{"data":{},"marks":[],"value":"We focused the challenge on Loom because we’re quickly seeing the benefits of video messaging as a way to efficiently share information without losing the rich context and non-verbal signals of live meetings. For instance, we found in previous Team Anywhere research that short Loom updates can help managers share priorities and ","nodeType":"text"},{"data":{"uri":"https://www.loom.com/blog/new-research-boost-team-connection"},"content":[{"data":{},"marks":[{"type":"underline"}],"value":"build connection","nodeType":"text"}],"nodeType":"hyperlink"},{"data":{},"marks":[],"value":" with their teams while saving calendars from back-to-back meetings.","nodeType":"text"}],"nodeType":"paragraph"},{"data":{},"content":[{"data":{},"marks":[],"value":"Atlassian co-founder Mike Cannon-Brookes kicked off the challenge for all Atlassians at a global town hall in March. He also announced that all challenge participants would be eligible to win $5,000 USD towards their dream home office. ","nodeType":"text"}],"nodeType":"paragraph"},{"data":{},"content":[{"data":{},"marks":[],"value":"The instructions: a simple “skip a meeting” toolkit","nodeType":"text"}],"nodeType":"heading-2"},{"data":{},"content":[{"data":{},"marks":[],"value":"First we clarified the types of meetings that Looms are best suited to replace. We have found that meetings where one person talks the majority of the time are good candidates. These include presentations, status updates, knowledge sharing, demos, training, feedback and design reviews, and project kickoffs. ","nodeType":"text"}],"nodeType":"paragraph"},{"data":{},"content":[{"data":{},"marks":[],"value":"Next, we shared simple instructions for how to enter the challenge:","nodeType":"text"}],"nodeType":"paragraph"},{"data":{},"content":[{"data":{},"content":[{"data":{},"content":[{"data":{},"marks":[],"value":"🗓️ Step 1: Cancel a meeting","nodeType":"text"}],"nodeType":"paragraph"}],"nodeType":"list-item"},{"data":{},"content":[{"data":{},"content":[{"data":{},"marks":[],"value":"📹 Step 2: Record your Loom \u0026 share it with collaborators","nodeType":"text"}],"nodeType":"paragraph"}],"nodeType":"list-item"},{"data":{},"content":[{"data":{},"content":[{"data":{},"marks":[],"value":"🏆 Step 3: Submit a follow up survey for a chance to win a home office makeover!","nodeType":"text"}],"nodeType":"paragraph"}],"nodeType":"list-item"}],"nodeType":"unordered-list"},{"data":{},"content":[{"data":{},"marks":[],"value":"Employees were given written instructions that explained the challenge and provided helpful resources like simple copy/paste messages to communicate with colleagues about swapping a meeting with a video. ","nodeType":"text"}],"nodeType":"paragraph"},{"data":{},"content":[{"data":{},"marks":[{"type":"bold"}],"value":"Message A: Share this if you are replacing a meeting with a Loom","nodeType":"text"}],"nodeType":"paragraph"},{"data":{},"content":[{"data":{},"marks":[{"type":"italic"}],"value":"Hi all,","nodeType":"text"}],"nodeType":"paragraph"},{"data":{},"content":[{"data":{},"marks":[{"type":"italic"}],"value":"I’m replacing this meeting with a Loom to help us all regain focus time. 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