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Policies | UC Davis Graduate Studies

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Academic policies are those developed by the Graduate Council and coded as &quot;GC.&quot; Administrative policies are those developed by Graduate Studies and coded as &quot;GS.&quot;" /> <link rel="canonical" href="https://gradstudies.sf.ucdavis.edu/policies" /> <meta property="og:site_name" content="UC Davis Graduate Studies" /> <meta property="og:type" content="website" /> <meta property="og:url" content="https://gradstudies.sf.ucdavis.edu/policies" /> <meta property="og:title" content="Policies" /> <meta property="og:description" content="The following are policies and guidelines relevant to the governance and administration of graduate education on the UC Davis campus. The policies listed below are both academic and administrative in nature. Academic policies are those developed by the Graduate Council and coded as &quot;GC.&quot; Administrative policies are those developed by Graduate Studies and coded as &quot;GS.&quot;" /> <meta property="og:image:width" content="1280" /> <meta property="og:image:height" content="720" /> <meta property="og:updated_time" content="2024-10-31T11:28:20-07:00" /> <meta property="article:author" content="Elizabeth Lambert" /> <meta property="article:published_time" content="2021-07-02T08:48:47-07:00" /> <meta property="article:modified_time" content="2024-10-31T11:28:20-07:00" /> <meta name="Generator" content="Drupal 10 (https://www.drupal.org)" /> <meta name="MobileOptimized" content="width" /> <meta name="HandheldFriendly" content="true" /> <meta name="viewport" content="width=device-width, initial-scale=1.0" /> <meta http-equiv="X-UA-Compatible" content="IE=edge,chrome=1" /> <meta http-equiv="apple-mobile-web-app-capable" content="yes" /> <link rel="modulepreload" 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class="menu"> <li class="menu-item menu-item--collapsed"> <a href="/applying-uc-davis" data-drupal-link-system-path="node/106">Admissions Requirements</a> </li> <li class="menu-item menu-item--collapsed"> <a href="/admissions-process-overview" data-drupal-link-system-path="node/1691">Admissions Process Overview</a> </li> <li class="menu-item menu-item--collapsed"> <a href="/application-components" data-drupal-link-system-path="node/1696">Application Components</a> </li> </ul> </li> <li class="menu-item menu-item--expanded"> <div class="submenu-toggle__wrapper "> <a href="/newly-admitted-students" data-drupal-link-system-path="node/811"> Admitted Students<span class="primary-nav__submenu-indicator"></span> </a> <button class="submenu-toggle" aria-label="Toggle Submenu"><span class="submenu-toggle__icon"></span></button> </div> <ul class="menu"> <li class="menu-item menu-item--collapsed"> <a href="/graduate-student-orientation" data-drupal-link-system-path="node/836">Orientation</a> </li> <li class="menu-item"> <a href="/transcript-requirements-new-admits" data-drupal-link-system-path="node/831">Transcript Requirements / Submitting Final Transcripts</a> </li> <li class="menu-item"> <a href="/proof-degree-requirements-new-admits" data-drupal-link-system-path="node/1001">Proof of Degree Requirements</a> </li> <li class="menu-item"> <a href="/frequently-asked-questions-1" data-drupal-link-system-path="node/821">Frequently Asked Questions</a> </li> </ul> </li> </ul> </li> <li class="menu-item menu-item--expanded menu-item--active-trail"> <div class="submenu-toggle__wrapper primary-nav__top-link"> <a href="/academics" data-drupal-link-system-path="node/61"> Academics<span class="primary-nav__submenu-indicator"></span> </a> <button class="submenu-toggle" aria-label="Toggle Submenu"><span class="submenu-toggle__icon"></span></button> </div> <ul class="menu"> <li class="menu-item menu-item--expanded"> <div class="submenu-toggle__wrapper "> <a href="/graduate-programs" data-drupal-link-system-path="node/86"> Graduate Programs<span class="primary-nav__submenu-indicator"></span> </a> <button class="submenu-toggle" aria-label="Toggle Submenu"><span class="submenu-toggle__icon"></span></button> </div> <ul class="menu"> <li class="menu-item"> <a href="/graduate-programs" data-drupal-link-system-path="node/86">Graduate Programs and Groups</a> </li> <li class="menu-item"> <a href="/designated-emphases" data-drupal-link-system-path="node/216">Designated Emphases</a> </li> <li class="menu-item"> <a href="/graduate-academic-certificates" data-drupal-link-system-path="node/201">Graduate Academic Certificates</a> </li> </ul> </li> <li class="menu-item"> <a href="/academic-dates" data-drupal-link-system-path="node/126">Academic Dates &amp; Deadlines</a> </li> <li class="menu-item menu-item--expanded"> <div class="submenu-toggle__wrapper "> <a href="/registration" data-drupal-link-system-path="node/131"> Registration &amp; Status<span 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href="/graduate-student-resource-guide" data-drupal-link-system-path="node/1381">Graduate Student Resource Guide</a> </li> <li class="menu-item menu-item--collapsed"> <a href="/resources-uc-davis-postdoctoral-scholars" data-drupal-link-system-path="node/671">Postdoctoral Scholar Resource Guide</a> </li> <li class="menu-item menu-item--collapsed"> <a href="/faculty-and-staff-resources" data-drupal-link-system-path="node/696">Faculty and Staff Resources</a> </li> </ul> </li> </ul> </li> </ul> </nav> </div> </div> </div> </div> </div> </header> <main class="l-main"> <a id="main-content" tabindex="-1"></a> <div class="region region-pre-title"> <div data-drupal-messages-fallback class="hidden"></div> </div> <div class="l-page-title region region-page-title"> <div id="block-grad-page-title" class="block block-core block-page-title-block"> <div> <h1 class="page-title"><span class="field field--name-title field--type-string field--label-hidden">Policies</span> </h1> </div> </div> <div id="block-grad-breadcrumbs" class="l-page-title__breadcrumb block block-system block-system-breadcrumb-block"> <nav aria-labelledby="system-breadcrumb"> <header id="system-breadcrumb" class="visually-hidden">Breadcrumb</header> <ol class="breadcrumbs"> <li> <a href="/">Home</a> </li> <li> <a href="/academics">Academics</a> </li> <li> Policies </li> </ol> </nav> </div> </div> <div class="l-container "> </div> <div class="l-container"> <section class="l-basic "> <aside class="l-sidebar-first"> <div class="region region-sidebar-first"> <nav aria-labelledby="block-distinguished-menu" id="block-distinguished" class="sub-nav panel o-box"> <h2 class="sub-nav__title visually-hidden" id="block-distinguished-menu">distinguished</h2> <ul class="sub-nav__menu menu" suggestion="subnav"> <li class="menu-item menu-item--collapsed"> <a href="/graduate-programs" data-drupal-link-system-path="node/86">Graduate Programs</a> </li> <li class="menu-item"> <a href="/academic-dates" data-drupal-link-system-path="node/126">Academic Dates &amp; Deadlines</a> </li> <li class="menu-item menu-item--collapsed"> <a href="/registration" data-drupal-link-system-path="node/131">Registration &amp; Status</a> </li> <li class="menu-item menu-item--collapsed"> <a href="/graduate-degree-requirements" data-drupal-link-system-path="node/236">Degree Requirements</a> </li> <li class="menu-item menu-item--collapsed"> <a href="/finishing-your-degree" data-drupal-link-system-path="node/296">Finishing Your Degree</a> </li> <li class="menu-item menu-item--collapsed"> <a href="/progress-and-academic-probation" data-drupal-link-system-path="node/316">Academic Standing &amp; Progress</a> </li> <li class="menu-item"> <a href="/senior-academic-advisors-graduate-studies" data-drupal-link-system-path="node/346">Meet Your Advisors</a> </li> <li class="menu-item menu-item--active-trail"> <a href="/policies" data-drupal-link-system-path="node/1861" class="is-active" aria-current="page">Policies</a> </li> <li class="menu-item"> <a href="/forms" data-drupal-link-system-path="node/341">Forms</a> </li> </ul> </nav> </div> </aside> <div class="l-content"> <div class="region region-content"> <div id="block-grad-content" class="panel--nested block block-system block-system-main-block panel o-box"> <article> <div class="u-space--no-margin-collapse node__content"> <div class="layout layout--onecol"> <div class="layout__region layout__region--content"> <div class="block block-layout-builder block-field-blocknodesf-pagebody"> <div class="clearfix text-formatted field field--name-body field--type-text-with-summary field--label-hidden field__item"><p>The following are policies and guidelines relevant to the governance and administration of graduate education on the UC Davis campus. The policies listed below are both academic and administrative in nature. Academic policies are those developed by the Graduate Council and coded as "GC." Administrative policies are those developed by Graduate Studies and coded as "GS."</p><hr><h2>Policies Affecting:</h2><h3>Graduate Students</h3><ul><li><a href="https://ucdavis.app.box.com/file/1572525482336?s=b0qq4sj4oufonigh9yhanfnzte2bgm3z">Academic Leaves of Absence</a> (GS2024-01)</li><li><a href="https://ucdavis.box.com/s/26dzzf67o97fo7iqgcdhfq8031s2c2yu">Administration of Filing Fee</a> (GS2022-02)</li><li><a href="https://ucdavis.box.com/v/policy-GS201404">Admission Requirements and Exceptions</a>&nbsp;(GS2014-04)</li><li><a href="https://ucdavis.app.box.com/v/GC2018-04-Author">Author Affiliation</a> (GC2018-04)</li><li><a href="https://ucdavis.app.box.com/v/GC2015-01-Co-Authorship">Co-authorship</a>&nbsp;(GC2015-01)</li><li><a href="https://ucdavis.box.com/v/policies-gs2017-01">Conflict of Interest in Graduate Studies Policies</a> (GC2017-01)</li><li><a href="https://ucdavis.box.com/s/1vlgskiubg76aivdx1wzetbpjbon9m8f">Continuous Registration and Filing Fee (UCOP 1969)</a></li><li><a href="https://ucdavis.app.box.com/v/GC2018-02-English">Course Requirements – English as Second Language </a>(GC2018-02)</li><li><a href="https://ucdavis.box.com/v/policy-GS2005-01">Disqualification and Appeal</a>&nbsp;(GS2005-01)</li><li><a href="https://ucdavis.app.box.com/v/GC2005-02-QE">Doctoral Qualifying Examinations</a>&nbsp;(GC2005-02)</li><li><a href="https://ucdavis.app.box.com/v/GC2005-03-Double">Double Submission of a Thesis or Dissertation</a>&nbsp;(GC2005-03)</li><li>Facilitating Publication of Graduate Student and Postdoctoral Work (GS2022-01) -&nbsp;<em><strong>paused</strong></em></li><li><a href="https://ucdavis.box.com/v/policy-GS2015-01">Family and Medical Leave Accommodation for Graduate Students with Funding</a>&nbsp;(GS2015-01)</li><li><a href="https://ucdavis.app.box.com/v/GC2004-01-Transfer">Graduate Students Transferring from other Institution with their Major Professors</a>&nbsp;(GC2004-01)</li><li><a href="https://research.ucdavis.edu/policiescompliance/policies-regulations/">Human Subjects&nbsp;Research</a> (UCD Office of Research website)</li><li><a href="https://ucdavis.box.com/s/t6yvowf05sdo6j2d0uv6v6c6sj2ye66a">In Absentia Registration Policy</a>&nbsp;(GS2022-03)</li><li><a href="https://ucdavis.app.box.com/v/GC2012-02-Capstone">Master’s Degree Capstone Requirement</a>&nbsp;(GC2012-02)</li><li><a href="https://ucdavis.app.box.com/v/GC2010-01-Mandatory">Theses/Dissertations,&nbsp;Mandatory Electronic Filing</a>&nbsp;(GC2010-01)</li><li><a href="https://ucdavis.box.com/v/PlannedEducationalLeaveProgram">Planned Educational Leave Program (PELP)</a> (GS338)</li><li><a href="https://ucdavis.box.com/v/838700460707">Regulations for Graduate Students Receiving&nbsp;Fellowships&nbsp;</a>(GS501)</li><li><a href="https://ucdavis.box.com/v/839193133971">Remission of Graduate Student Tuition and Fees </a>(GS2014-02)</li><li><a href="https://ucdavis.app.box.com/v/GC2011-03-Residence">Residence and Transfer Credit</a> (GC2011-03)</li><li><a href="https://ucdavis.app.box.com/v/GC2002-01-2ndPhD">Second Ph.D. Candidates</a> (GC2002-01)</li><li><a href="https://ucdavis.app.box.com/v/GC2006-01-SU">S/U Grading Option</a> (GC2006-01)</li><li><a href="https://ucdavis.app.box.com/v/GC2001-01-TTD">Time to Degree</a> (GC2000-01)</li></ul><h3>Graduate Student Financial Support &amp; Employment</h3><h4>Appointment/Employment</h4><ul><li><a href="https://ucdavis.box.com/s/1qdzeuv46vfwtdwainw5idsvdjj9g1em">Academic Student Employee Letter</a></li><li><a href="https://ucdavis.box.com/s/lwgikpdfvsoehi3na3411djs5n37y8qc">GSR Appointment Notification Letter</a></li><li><a href="https://ucdavis.box.com/v/839187589295">Appointment Requirements for Teaching Assistants and Associates In</a><a href="https://ucdavis.box.com/v/policy-gs2011-01"> </a>(GS2011–01)</li><li><a href="https://ucdavis.box.com/v/839187716206">Graduate Student External Fellowship Matching Commitment </a>(GS2012-01- rev.02)</li></ul><h3>Graduate Programs</h3><ul class="list--accordion"><li>Bylaws</li><li><a href="https://ucdavis.app.box.com/v/GC2011-02-Bylaws">Bylaws for Graduate Programs</a> (GC2011-02)<br><a href="https://ucdavis.app.box.com/v/gcbylawstemplate">Bylaws Template</a>&nbsp;(2024)<br><a href="https://ucdavis.app.box.com/v/GC2011-04-Quorum">Quorum and Voting Rights &amp; Responsibility</a> (GC2011-04)</li><li>Degree Requirements</li><li><a href="https://ucdavis.app.box.com/v/GC2005-04-DegreeReq">Degree Requirements</a> (GC2005-04)<br><a href="https://ucdavis.app.box.com/v/gcdegreereqtemplate">Degree Requirements Template</a><br><a href="https://academicsenate.ucdavis.edu/bylaws-regulations/regulations#520-">Dissertation Plans A, B, And C Explained</a>&nbsp;(DDR&nbsp;520 Regulation, Rev. 2007)<br><a href="https://ucdavis.app.box.com/v/GC2005-02-QE">Doctoral Qualifying Examinations</a> (GC2005-02)<br><a href="https://ucdavis.app.box.com/v/GC2000-02-Legacy">Legacy Degree Requirements</a> (GC2000-02)&nbsp;<br><s>Expedited Review for Degree Requirements (November 18, 2019)</s> (superseded by <a href="https://ucdavis.app.box.com/v/GC2005-04-DegreeReq">GC2005-04</a>)</li><li>Designated Emphasis Programs (DEs)</li><li><a href="https://ucdavis.app.box.com/v/GC1988-01-DE">Designated Emphases and Proposal Guidelines</a>&nbsp;(GC1988-01)<br><a href="https://ucdavis.app.box.com/v/dereqtemplate">Template for Proposing DE Revisions</a><br><a href="https://ucdavis.app.box.com/v/GC2000-03-DE-Review">Review of Designated Emphases</a> (GC2000-03)<br><a href="https://ucdavis.box.com/v/DEAffiliationChecklist">Ph.D. Program Affiliation with an Existing Designated Emphasis Program</a><br><a href="https://ucdavis.app.box.com/v/bylawsdetemplate">Bylaws Template for Designated Emphasis Programs</a>&nbsp;(2024)</li><li>Graduate Academic Certificates (GACs) and Graduate Academic Unit Certificates (GAUCs)</li><li><a href="https://ucdavis.app.box.com/v/GC2007-01-GAC">Graduate Academic Certificate Program (GAC) and Graduate Academic Unit Certificate (GUAC)</a> (GC2007-01)<br><a href="https://ucdavis.app.box.com/v/gacreqtemplate">GAC/GAUC Course Requirements Template </a>(2024)<br><a href="https://grad.sf.ucdavis.edu/graduate-academic-certificates">GAC Program Description and Current List</a><br><a href="https://ucdavis.box.com/v/CCGA-GAC-Memo">Memo from&nbsp;CCGA Regarding GACs</a> (2009)</li><li>Graduate Groups</li><li><a href="https://aadocs.ucdavis.edu/policies/apm/ucd-245/245b.pdf">Appointment and Review of Graduate Group Chairs</a>&nbsp;(Academic Personnel Manual Section UC Davis 245B)<br><a href="https://ucdavis.app.box.com/v/GC2018-05-Changing">Changing a Graduate Group Lead Dean</a> (GC2018-05)<br><a href="https://ucdavis.app.box.com/v/GC2012-01-ASR600B">Relation of ASR 600(B) to Graduate Groups</a> (GC2012-01)</li><li>Joint Doctoral Programs</li><li><a href="https://ucdavis.box.com/v/guidelines-joint-programs">Collaborative/Joint Graduate Programs</a> (August 2000)<br><a href="https://senate.universityofcalifornia.edu/_files/committees/ccga/ccga-handbook.pdf">Joint UC/CSU Doctoral Programs,</a> <em>CCGA Handbook</em>, August 2016&nbsp;Revision, Appendix U, pages 80-81</li><li>Management of Graduate Education</li><li><a href="https://ucdavis.app.box.com/v/GC2018-03-Conversion">Conversion from a Graduate Group to a Department-Based Program</a> (GC2018-03)<br><a href="https://ucdavis.box.com/v/guidelines-recordnotation">Diploma or Record Notation</a> (November 12, 1998)<br><a href="https://ucdavis.app.box.com/v/GC2009-02-NotifyingGC">Notifying Graduate Council of Changes in Administrative Structures</a> (GC2009-02)<br><a href="https://ucdavis.box.com/v/guidelines-objectives-gradedu">Objectives for Graduate Education</a>&nbsp;(March 28, 2005)<br><a href="https://ucdavis.app.box.com/v/2009-01-Oversight">Oversight of Graduate Programs in Professional Schools</a> (GC2009-01)<br><a href="https://ucdavis.box.com/v/memo-smallprograms">Small Graduate Programs Memo</a>&nbsp;(December 13, 2004)<br><a href="https://ucdavis.box.com/v/guidelines-adminrestructuring">Strategic Planning and Administrative Restructuring</a> (November 2, 2009)<br><a href="https://ucdavis.box.com/v/policy-GS2006-02">Voluntary Suspension of Admissions to a Graduate Program</a> (GS2006-02)<br><a href="https://ucdavis.box.com/s/1x4nvnjmm5ch5ofzldsbcg08kmhlvjqu">Procedures for CIP code changes</a>&nbsp;(December, 2019)</li><li>New Graduate Program or Group Proposals</li><li><a href="https://ucdavis.app.box.com/v/GC2008-02-Procedures">Procedures for New Graduate Degree Program</a>&nbsp;(GC2008-02)<br><a href="https://ucdavis.app.box.com/v/GC2018-01-Online">Online Masters Graduate Degree Program Approval and Review Process</a>&nbsp;(GC2018-01)</li><li>Program Review (Graduate Degree Programs, DEs, and GACs)</li><li><a href="https://ucdavis.box.com/s/ltnqqfjroif2ltyhr8tu415m9fvpm775">PRC&nbsp;Guidelines Handbook</a>&nbsp;(March 2019)<br><a href="https://ucdavis.box.com/v/guidelines-evalpriorgprog">Evaluating and Prioritizing Graduate Programs</a>&nbsp;(2008)<br><a href="https://ucdavis.box.com/v/guidelines-programreview-delay">Evaluating Requests for Delays of Program Reviews</a><br><a href="https://ucdavis.box.com/v/guidelines-oru">Review of Proposed and Existing&nbsp;ORUs</a>&nbsp;(April 1998)<br><a href="https://ucdavis.app.box.com/v/GC2000-03-DE-Review">Review of Designated Emphases&nbsp;(DEs)</a>&nbsp;(GC2000-03)<br><a href="https://ucdavis.app.box.com/v/GC2018-06-GACReview">Review of Graduate Academic Certificates (GACs)</a>&nbsp;(GC2018-06)<br><a href="https://ucdavis.app.box.com/v/GC2000-04-Prog">Programmatic Changes Submitted for Review by Graduate Council</a> (GC2000-04)<br><a href="https://academicsenate.ucdavis.edu/sites/g/files/dgvnsk3876/files/inline-files/grad_program_review_schedule_3.1.21.pdf">Schedule of Graduate Program Reviews (including DEs and GACs)</a>&nbsp;(2020)</li><li>Self-Supporting Degree Programs</li><li><a href="https://ucdavis.box.com/v/policy-gs2014-01">Graduate Studies&nbsp;Policy on&nbsp;Self-Supporting Degree Programs&nbsp;</a>(GS2014-01)<br><a href="https://policy.ucop.edu/doc/2100601/SSGPDP">UCOP&nbsp;Policy on Self-Supporting Degree Programs&nbsp;</a>(UC-AA-16-0300)​</li></ul><h3>Postdoctoral Scholars</h3><ul><li><a href="https://grad.sf.ucdavis.edu/postdoctoral-scholar-appointment-and-promotion">Postdoctoral Scholar Appointment Guidelines</a></li><li><a href="https://ucdavis.box.com/v/policy-gs2005-02">Postdoctoral Scholar Five-Year Limit&nbsp;Policy&nbsp;</a>(GS2015-02)</li></ul><h3>Graduate Faculty and Staff</h3><ul><li><a href="https://ucdavis.box.com/v/policy-2013-01">Faculty Serving as Presenters at Commencement</a> (GS2013-01)</li><li><a href="https://ucdavis.app.box.com/s/k3gmhq35z4spv9khezk95zazq95tf33c">Mentoring Guidelines</a> (July 2023)</li><li><a href="https://ucdavis.app.box.com/v/GC1988-02-Membership">Membership in Graduate Programs</a> (GC1998-02)</li><li><a href="https://ucdavis.app.box.com/v/GC1998-01-Service">Service on Advanced Degree Committees </a>(GC1998-01)</li></ul></div> </div> </div> </div> </div> </article> </div> </div> </div> </section> </div> <div class="l-container"> </div> </main> <footer class="l-footer footer dark-background"> <div class="l-container"> <div class="region region-footer flex-footer"> <div class="flex-footer__item"> <div id="block-grad-sitecredits" class="site-credits block block-site-credits block-site-credits-block"> <div>UC Davis Graduate Studies</div> <p class="MsoFooter"><span><span><span><span><span>2001 Walker Hall | One Shields Avenue</span></span></span></span></span><br> <span><span><span><span><span>Davis, CA 95616<br> <a 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