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class='mega-menu-item mega-menu-item-type-post_type mega-menu-item-object-page mega-align-bottom-left mega-menu-flyout mega-has-icon mega-icon-left mega-hide-text mega-hide-on-mobile mega-menu-item-24265' id='mega-menu-item-24265'><a class="dashicons-heart mega-menu-link" href="https://spanport.ucla.edu/give-back/" tabindex="0" aria-label="Give Back"></a></li></ul></nav> <div class="search-wrap"> <div class="menu-search-area"> <form role="search" method="get" class="search-form" action="https://spanport.ucla.edu/"> <label class="hidden">Search</label> <input type="search" class="search" placeholder="Search…" value="" name="s" title="Search for:" autocomplete="off" /> <button type="submit" class="search-btn" aria-label="Submit Search"><span class="fas fa-search"></span></button> </form> </div> </div> </nav> </div> </header> </div> <div class="breadcrumbs"><div class="content"><span><span><a href="https://www.spanport.ucla.edu/">Home</a></span> » <span><a href="https://www.spanport.ucla.edu/resources/">Resources</a></span> » <span><a href="https://www.spanport.ucla.edu/resources/administrative/">Administrative</a></span> » <span class="breadcrumb_last" aria-current="page">Forms</span></span></div></div> <div class="content main"> <div class="col" id="main-content" role="main"> <h1 class="page-title">Forms</h1> <div> </div> <div class="page-list"> <h2>Forms for Departmental Use</h2> <div><p>For questions or clarification, please contact department coordinator Laura Cesareo <a href="lcesareo@humnet.ucla.edu">lcesareo@humnet.ucla.edu</a></p> </div> <h5 class="accordion topic js-expandmore" data-hideshow-prefix-class="animated"> <span class="fas fa-plus"></span> Faculty Conference Travel Form </h5> <div class="response accordion"> <div class="accordion-content"> <p class="x_MsoNormal"><b>Faculty Conference Travel Form</b></p> <p class="x_MsoNormal">Eligible faculty can apply for Conference Travel Funding from the Department for ONE trip per year.</p> <p class="x_MsoNormal">Effective Fall 2023, the Department will provide conference travel support as follows:</p> <p class="x_MsoListParagraphCxSpFirst">– Domestic Travel: $1200</p> <p class="x_MsoListParagraphCxSpLast">– International Travel: $1500</p> <p class="x_MsoNormal">After funding has been approved by the Chair, receipts and supporting documentation should be submitted to the Department Coordinator and Fund Manager <b>within two weeks after travel completion.</b></p> <p class="x_MsoNormal">The following titles will be eligible for this support:</p> <p class="x_MsoListParagraphCxSpFirst">– Ladder Faculty, with full or split appointments</p> <p class="x_MsoListParagraphCxSpMiddle">– Adjunct Faculty*</p> <p class="x_MsoListParagraphCxSpLast">– Continuing Lecturers</p> <p class="x_MsoNormal">*<a href="https://www.spanport.ucla.edu/graduate/the-phd/funding/faculty-fellows-program/" target="_blank" rel="noopener noreferrer" data-auth="NotApplicable" data-safelink="true" data-linkindex="1">Faculty Fellows</a> are not eligible to apply for these funds and may use funding for travel included in their offer letters.</p> <p style="text-align: center;"><a href="https://www.spanport.ucla.edu/wp-content/uploads/2023/08/SpanPort-Faculty-Conference-Travel-Form-2023.pdf" target="_blank" rel="noopener">Faculty Conference Travel Form</a></p> </div> </div> <h5 class="accordion topic js-expandmore" data-hideshow-prefix-class="animated"> <span class="fas fa-plus"></span> Joan M. Arias Graduate Student International Conference Travel Fund Form </h5> <div class="response accordion"> <div class="accordion-content"> <p>The department will award <b>three travel grants of up to $1,750</b> each to help defray the costs of traveling to an international conference to present a paper preferably related to the dissertation topic. Graduate students at the second stage of the program (Ph.D. level) have priority. In exceptional cases, applications for travel conference support for students at the M.A. level will be considered.</p> <p style="text-align: center;"><a href="https://www.spanport.ucla.edu/wp-content/uploads/2023/11/23-24-SPGradConferenceTravelForm-1.pdf" target="_blank" rel="noopener">Joan M. Arias Travel Fund Application Form</a></p> </div> </div> <h5 class="accordion topic js-expandmore" data-hideshow-prefix-class="animated"> <span class="fas fa-plus"></span> Graduate Student Conference Travel Form </h5> <div class="response accordion"> <div class="accordion-content"> <p>Graduate Students: Use for requesting departmental funds for travel expenses while on UC business.</p> <p>Effective Fall 2023, the Department will provide conference travel support up to a maximum of $1200.</p> <p style="text-align: center;"><a href="https://www.spanport.ucla.edu/wp-content/uploads/2023/11/23-24-SPGradConferenceTravelForm-1.pdf" target="_blank" rel="noopener">Graduate Student Travel Fund Form</a></p> <p> </p> </div> </div> <h5 class="accordion topic js-expandmore" data-hideshow-prefix-class="animated"> <span class="fas fa-plus"></span> Entertainment Reimbursement Form </h5> <div class="response accordion"> <div class="accordion-content"> <p>Use this form when requesting reimbursement for meals with guest speakers. Form is also used when requesting reimbursement for supplies or food purchased for an event.</p> <p style="text-align: center;"><a class="btn" href="https://www.spanport.ucla.edu/wp-content/uploads/2022/09/Entertainment-Reimbursement-Form.pdf">Entertainment Reimbursement Form</a></p> </div> </div> <h5 class="accordion topic js-expandmore" data-hideshow-prefix-class="animated"> <span class="fas fa-plus"></span> Honorarium Request Form </h5> <div class="response accordion"> <div class="accordion-content"> <p>Use this form to request an honorarium payment for non-UC employees.</p> <p style="text-align: center;"><a class="btn" href="https://spanport.ucla.edu/wp-content/uploads/2023/08/Honorarium-Request-Form-Updated08092023.pdf">Honorarium Request Form</a></p> </div> </div> <h5 class="accordion topic js-expandmore" data-hideshow-prefix-class="animated"> <span class="fas fa-plus"></span> Travel Expense Reimbursement Form </h5> <div class="response accordion"> <div class="accordion-content"> <p>Use this form when submitting receipts for reimbursement after your trip has taken place.</p> <p style="text-align: center;"><a href="https://www.spanport.ucla.edu/wp-content/uploads/2024/03/Travel-Expense-Reimbursement-Form-1.pdf">Travel Expense Reimbursement Form</a></p> </div> </div> <h5 class="accordion topic js-expandmore" data-hideshow-prefix-class="animated"> <span class="fas fa-plus"></span> General Expense Reimbursement Form </h5> <div class="response accordion"> <div class="accordion-content"> <p>Use this form for reimbursements that are not related to entertainment or travel.</p> <p style="text-align: center;"><a href="https://www.spanport.ucla.edu/resources/administrative/forms/attachment/general-expense-reimbursement-form-1/" rel="attachment wp-att-28211">General Expense Reimbursement Form</a></p> </div> </div> </div> </div> <div class="col side"> <div class="content"> <nav class="page-nav" role="navigation" aria-label="Section Navigation"> <h3>Administrative</h3> 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