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class="column"> <div class="inside"> <a id="main-content"></a> <div class="tabs"></div> <div class="region region-content"> <div id="block-system-main" class="block block-system"> <div class="content"> <div id="node-2396" class="node node-page slider-secondary clearfix" about="/types-of-aid/grants/childcare-reimbursement-program" typeof="sioc:Item foaf:Document"> <span property="dc:title" content="Childcare Reimbursement Program for Graduate Student Employees" class="rdf-meta element-hidden"></span><span property="sioc:num_replies" content="0" datatype="xsd:integer" class="rdf-meta element-hidden"></span> <div class="content"> <div class="field field-name-field-body field-type-text-long field-label-hidden"><div class="field-items"><div class="field-item even"><p>Effective Winter 2023, each Academic Student Employee (ASE) and/or Graduate Student Researcher (GSR) with one or more eligible appointment shall receive up to $1,350 per quarter for expenses incurred during the ASE鈥檚 or GSR鈥檚 appointment period during the academic year and a maximum reimbursement of $1,350 for all of Summer Session. On October 1, 2023, the reimbursement amounts will increase to $1,375 per quarter (or fiscal quarter). On October 1, 2024, the reimbursement amounts will increase to $1,400 per quarter (or fiscal quarter).</p> <p>See eligibility and application details below. Detailed eligibility information is available on the Graduate Division website at <a href="https://graduate.ucsf.edu/childcare" target="_blank">graduate.ucsf.edu/childcare</a>.</p> <div class="steps"> <div class="step"> <h2 class="text-h4-style text-top-padding">Eligibility Criteria</h2> <ol class="text-left-margin"> <li>Be a registered PhD student</li> <li>Have qualified dependent: child in custody, age 12 or under on July 1</li> <li><strong>One</strong> of the following must be true: <ol class="text-left-margin"> <li>Have at least a 25% ASE Appointment for the quarter in which eligibility is sought.</li> <li>Have a GSR appointment or a combined GSR and ASE appointment of 25% for more for the quarter in which eligibility is sought</li> <li>Be a full-time PhD student registered at UCSF in a graduate academic program.</li> </ol> </li> </ol> </div> <div class="step"> <h2 class="text-h4-style text-top-padding">Application Process</h2> <p><strong>One-time Documentation:</strong></p> <p>All students (represented and non-represented) are required to submit one-time proof of dependency for each dependent. Students can submit a copy of U.S. Passport for dependent or copy of birth certificate for dependent. These should be securely uploaded to <a href="https://netpartner.ucsf.edu/" target="_blank">the financial aid portal</a>.</p> <p><strong>Quarterly Documentation:</strong></p> <p>In addition to the one time documentation, students must also submit the following <strong>quarterly</strong>:</p> <div class="boxed info"> <ul class="fa-ul" style="margin-left: 1.7em; margin-bottom: 0px;"> <li><span class="fa-li"><span class="fas fa-info-circle text-info">聽</span></span>Please note that there are two separate forms for represented and non-represented students. <strong>Students should only complete one form.</strong><br /> 聽</li> </ul> </div> <ul class="accordion-list"> <li class="open"> <div>ASE/GSR represented by the UAW</div> <div> <p>In an email to <a href="/cdn-cgi/l/email-protection#c0a6a9aea1a9a480b5a3b3a6eea5a4b5"><span class="__cf_email__" data-cfemail="482e212629212c083d2b3b2e662d2c3d">[email protected]</span></a>, please include the following for each term you are requesting a reimbursement for:</p> <ol class="text-left-margin"> <li>Completed <a href="https://graduate.ucsf.edu/sites/g/files/tkssra286/f/wysiwyg/childcare/uben-254.pdf" target="_blank">ASE/GSR form</a></li> <li>A receipt or invoice that shows proof of payment for reimbursement</li> </ol> </div> </li> <li class="open"> <div>Non-represented PhD Students</div> <div> <p>In an email to <a href="/cdn-cgi/l/email-protection#04626d6a656d6044716777622a616071"><span class="__cf_email__" data-cfemail="23454a4d424a4763564050450d464756">[email protected]</span></a>, please include the following for each term you are requesting a reimbursement for:</p> <ol class="text-left-margin"> <li>Completed <a href="https://graduate.ucsf.edu/sites/g/files/tkssra286/f/wysiwyg/childcare/ChildCareGrant-Non-Represented.pdf" target="_blank">Non-Represented PhD student form</a></li> <li>A receipt or invoice that shows proof of payment for reimbursement</li> </ol> </div> </li> </ul> </div> <div class="step"> <h2 class="text-h4-style text-top-padding">Deadlines</h2> <ul> <li>GSRs must submit no later than 30 days after the end of the term.</li> <li>ASEs should submit no later than 30 days after the end of the term but no later than the last day of the following term.</li> </ul> <p>You may reference <a href="https://registrar.ucsf.edu/academic-calendar" target="_blank">the academic calendar</a> for term dates.</p> </div> <div class="step"> <h2 class="text-h4-style text-top-padding">Disbursement</h2> <p>Once all forms and verifying documentation has been received, students will be issued payments via direct deposit within 7-10 business days.</p> </div> </div> </div></div></div> </div> </div> </div> </div> </div> </div> </div> <div id="sidebar" class="column"> <div class="sidebar_top"> <div class="region region-sidebar-top"> <div id="block-menu-block-2" class="block block-menu-block"> <h3><a href="/types-of-aid" class="active-trail">Types of Aid</a></h3> <div class="content"> <div 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