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id="block-system-main" class="block block-system"> <div class="content"> <div id="node-206" class="node node-page slider-secondary clearfix" about="/administer-award" typeof="sioc:Item foaf:Document"> <span property="dc:title" content="Administer an Award" class="rdf-meta element-hidden"></span><span property="sioc:num_replies" content="0" datatype="xsd:integer" class="rdf-meta element-hidden"></span> <div class="content"> <div class="field field-name-field-body field-type-text-long field-label-hidden"><div class="field-items"><div class="field-item even"><p>Once an award is finalized, administration of the funding (post award) is handled by the Controller鈥檚 Office and department Research Administrator (RSAs or Post-Award Staff). Post award administration requires tracking and reporting for all the sponsored research funding and milestones.聽</p> <div class="collapse-item"> <div aria-expanded="false" class="header-text" role="button" style="background-color:#052049; color: #FFFFFF;" tabindex="0"> <p style="font-size:16px;" title="">Award Verification</p> </div> <div aria-hidden="true" class="content-text" role="region" tabindex="-1"> <p>Award verification is UCSF's procedure to support Principal Investigators (PIs) in meeting the requirements of the聽<a href="https://controller.ucsf.edu/policy/contracts-grants-accounting-award-verification-coming-april-2021/uniform-guidance" target="_blank">Uniform Guidance聽</a>for federal awards.</p> <p>Award verification activities are conducted and documented using the <a href="https://controller.ucsf.edu/services/award-verification" target="_blank">Award Verification Tool</a>. The Award Principal Investigator must verify at least quarterly that payroll and other expenses for each of their sponsored awards (including privately funded sponsored awards) are allowable, allocable and reasonable.</p> </div> </div> <div class="collapse-item"> <div aria-expanded="false" class="header-text" role="button" style="background-color:#058488; color: #FFFFFF;" tabindex="0"> <p style="font-size:16px;"><a id="progress" name="progress"></a>Progress Reports</p> </div> <div aria-hidden="true" class="content-text" role="region" tabindex="-1"> <p>Progress reports are sponsor required reports providing specific information about the activities and accomplishments of a PI during a budget/project period of a grant. Depending on the sponsor, progress reports may include only narrative information or only financial information, or both, and may be required at varying intervals (e.g., annually, bi-annually, etc.).</p> <ul style="margin-left: 40px;"> <li><a href="/sites/g/files/tkssra1766/f/wysiwyg/NIH_Summary_KeyPersonnel.pdf" target="_blank">Summary of NIH Policy regarding Senior/Key Personnel and Key Investigator</a></li> <li><a href="https://guides.ucsf.edu/nihpolicy/report" target="_blank">UCSF Library Guides and Resources</a></li> <li><a href="https://www.library.ucsf.edu/ask-an-expert/learning-tech-contact/" target="_blank">Ask an Expert (UCSF Library)</a></li> </ul> <p><strong>For NIH Research Performance Progress Reports (RPPR)s:</strong></p> <p>During RPPR preparation, PI will need to address the following compliance question if there are subawards on the project:聽</p> <p><em>For all subrecipients with relevant data/documentation that supports the research outcomes described in the progress report/RPPR, did the PI access that data/documentation to confirm that the performance outcomes reported are accurate and complete?</em></p> <p>The question may be answered either:</p> <ul> <li><em>Yes, the PI accessed data/documents,</em></li> <li><em>No relevant data/documents聽to access.</em></li> </ul> <p>If left unanswered, an error will prevent routing for approvals. Please direct any concerns/questions with accessing data/documentation聽to the <a href="https://secureresearch.ucsf.edu/">Research Security Program webpage</a>. If concerns are specifically related to foreign government laws, regulations, or policies, please contact to <a href="/cdn-cgi/l/email-protection#fab3a8a9b5ba8f99899cd49f9e8f"><span class="__cf_email__" data-cfemail="5a130809151a2f39293c743f3e2f">[email protected]</span></a>.</p> <p>The prime recipient has an essential obligation to oversee the work of subrecipients (both foreign and domestic) and as part of that oversight they need access to data/documentation that supports the performance outcomes, reported by subrecipients, to confirm that they are accurate, complete and properly reflect programmatic goals, as stated in the RPPR (NIH GPS <a href="https://grants.nih.gov/grants/policy/nihgps/HTML5/section_2/2.3.7_policies_affecting_applications.htm#Program">2.3.7.6</a>). If requested by NIH or auditors, recipients are expected to provide access to such data (NIH GPS <a href="https://grants.nih.gov/grants/policy/nihgps/HTML5/section_8/8.4.2_record_retention_and_access.htm">8.4.2</a>).</p> <p>By checking the PI Assurances in eProposal, PIs attest that the information submitted within the application is true, complete and accurate to the best of the PI鈥檚 knowledge (NIH GPS <a href="https://grants.nih.gov/grants/policy/nihgps/HTML5/section_2/2.3.7_policies_affecting_applications.htm#Program">2.3.7.6</a>).</p> <p>聽</p> <h3><a href="/find-my-support" target="_blank">Notify OSR</a></h3> <p>The Proposals and Grants team provide support for progress reports from all sponsor types except government and for-profit contracts.</p> <div class="wysiwyg_threecols layout--33-33-33"> <div class="wysiwyg_threecols--first bg--undefined bg--transparent"> <p><strong>At least 30 calendar days</strong>聽prior to deadline for standard grants.</p> </div> <div class="wysiwyg_threecols--second bg--undefined bg--transparent"> <p><strong>At least 60 calendar days</strong> prior to deadline for large grants such as proposals with subcontracts.</p> </div> <div class="wysiwyg_threecols--third bg--undefined bg--transparent"> <p><b>Four</b><strong> (4) to six (6)聽months</strong> prior to deadline for Program Project Grants (PPG), complex Center, institutional training grants and U grants.</p> </div> </div> <p>聽</p> </div> </div> <div class="collapse-item"> <div aria-expanded="false" class="header-text" role="button" style="background-color:#007CBE; color: #FFFFFF;" tabindex="0"> <p style="font-size:16px;">Award Modifications/Amendments (Prior Approvals)</p> </div> <div aria-hidden="true" class="content-text" role="region" tabindex="-1"> <p><a href="/award-modifications" target="_blank"><strong>Administrative Modifications</strong></a>聽are changes to an existing award that do not affect the approved budget total or the approved performance period of the award and are聽updated in the聽<a href="https://controller.ucsf.edu/how-to-guides/contracts-grants-accounting/research-administration-system" target="_blank">Research Administration System (RAS)</a>. Typically, prior approval from the Sponsor is required before the Administrative Modification can occur.聽聽</p> <p>Examples include:聽</p> <ul style="margin-left: 40px;"> <li>Carryforward</li> <li>Change in Key Personnel</li> <li>Change in the Status of Award PD/PI and/or Administering Department</li> <li>No Cost Extension</li> <li>Re-budget</li> <li>Place聽or Lift聽of Restrictions</li> </ul> <p><a class="btn--small btn--blue" href="/award-modifications" target="_blank">Learn more</a></p> </div> </div> <hr /> <div class="wysiwyg_twocols layout--50-50"> <div class="wysiwyg_twocols--first bg--interactive-purple"> <h5>UCSF Resources</h5> <ul> <li><a href="https://guides.ucsf.edu/nihpolicy/report" target="_blank">UCSF Library Guides re: NIH Public Access Policy Compliance</a></li> <li><a href="https://controller.ucsf.edu/services/contracts-grants-accounting" target="_blank">Contracts & Grants Accounting</a></li> <li><a href="https://controller.ucsf.edu/how-to-guides/contracts-grants-accounting/outgoing-subawards-process-monitoring" target="_blank">Outgoing Subawards Process and Monitoring (Controller's Office)</a></li> <li><a href="https://controller.ucsf.edu/services/contracts-grants-accounting" target="_blank">Research Administration System </a><a href="https://controller.ucsf.edu/how-to-guides/contracts-grants-accounting/research-administration-system" target="_blank">(RAS)</a></li> <li><a href="https://controller.ucsf.edu/services/gift-foundation-accounting" target="_blank">Gifts and Endowments</a></li> <li><a href="https://ucsfonline.sharepoint.com/:x:/s/OSRStaff2-DepartmentChairMSOandDelegation/EXub0-ChlZJIp2twpFEVmEYBI4XVQs1kHe99BkKg6Ob5IA?e=TfW10S">Current list of RMS Teams, Department Chairs, MSOs and Delegated Authorities</a>聽(UCSF Login Required)</li> </ul> </div> <div class="wysiwyg_twocols--second bg--interactive-dark-grey"> <h5>Sponsor Resources</h5> <ul> <li><a href="https://grants.nih.gov/grants/forms/NIH-Disclosures-Table.pdf" target="_blank">NIH Dislcosure Table</a></li> <li><a href="https://public.era.nih.gov/commons/public/quickqueries/progressReportByIpf.era" target="_blank">NIH Query: Determine Progress Report Due Dates</a>聽(UCSF IPF #: 577508)</li> <li>NIH聽- Grants Policy Statement (<a href="https://grants.nih.gov/grants/policy/nihgps/HTML5/section_8/8.6_closeout.htm" target="_blank">Part II, Section 8.6 Closeout</a></li> <li><a href="http://youtu.be/gnXbBLWzrio" target="_blank">NIH Tutorial on Grant Closeout in eRA Commons</a></li> <li>National Science Foundation - Award and Administration Guide聽(<a href="http://www.nsf.gov/pubs/policydocs/pappguide/nsf15001/aag_2.jsp" target="_blank">Chapter II.D.5. Grant Closeout</a>)</li> </ul> </div> </div> </div></div></div> <div class="paragraphs-items paragraphs-items-field-paragraph-sections paragraphs-items-field-paragraph-sections-full paragraphs-items-full"> <div class="field field-name-field-paragraph-sections field-type-paragraphs field-label-hidden"><div class="field-items"><div class="field-item even"><div class="entity entity-paragraphs-item paragraphs-item-textarea"> <div class="content"> <div class="field field-name-field-pg-textarea-text field-type-text-long field-label-hidden"><div class="field-items"><div class="field-item even"><div class="wysiwyg_twocols layout--50-50"> <div class="wysiwyg_twocols--first bg--transparent"> <p><a href="/set-sub-awards" target="_blank">Previous Step - Issue Subawards/Subcontracts</a></p> </div> <div class="wysiwyg_twocols--second bg--transparent"> <p style="text-align: right;"><a href="/closeout" target="_blank">Next Step - Closeout Award</a></p> </div> </div> <p>聽</p> </div></div></div> </div> </div> </div></div></div></div> </div> </div> </div> </div> </div> </div> </div> <div id="sidebar" class="column"> <div class="sidebar"> <div class="section"> <div class="region region-sidebar"> <div id="block-fieldblock-node-page-default-field-blockref-sidebar" class="block block-fieldblock"> <div class="content"> <div class="field field-name-field-blockref-sidebar field-type-blockreference field-label-hidden"><div class="field-items"><div class="field-item even"><div id="block-block-56" class="block block-block"> <h3>Responsibilities</h3> <div class="content"> <h5>Principal Investigator</h5> <ul> <li>Adhere to聽<a href="https://controller.ucsf.edu/policy/contracts-grants-accounting-award-verification/uniform-guidance" target="_blank">Uniform Guidance</a></li> <li>Science in聽Progress Reports</li> <li>Alert to needed Prior Approvals</li> <li>Verify award spending</li> <li>Initiate modifications</li> </ul> <hr /> <h5>OSR Staff</h5> <ul> <li>Progress Report admin sections</li> <li>Progress Report budget assistance</li> <li>Process award modifications</li> </ul> <hr /> <h5>Department Staff</h5> <ul> <li>Assist with Progress Reports</li> <li>Alert to needed Prior Approvals</li> </ul> <hr /> <h5>Detailed Responsibilities聽</h5> <p><a href="/rms-service-partnership-agreement-spa">RMS Service Partnership Agreement (SPA)</a></p> <hr /> </div> </div></div><div class="field-item odd"><div id="block-block-11" class="block block-block"> <h3>Contact Us</h3> <div class="content"> <h5 style="color: #FFFFFF;"><em><u><a href="/find-my-support" target="_blank">Find Your OSR Support</a></u></em></h5> </div> </div></div><div class="field-item even"><div id="block-block-116" class="block block-block"> <div class="content"> <p><a class="btn--small btn--white--underline" href="https://ucsf.co1.qualtrics.com/jfe/form/SV_8HOu4QbWPyMy0zI" target="_blank">Provide Website Feedback</a></p> <p>聽</p> </div> </div></div></div></div> </div> </div> </div> </div> </div> </div> </div></div> <div id="footer"> <div class="section"> <div class="footer-bottom"> <nav aria-label="Footer Navigation" class="footer--navigation"> <ul> <li><a href="/cdn-cgi/l/email-protection#08677b7a61666e67487d6b7b6e266d6c7d">Contact Us</a></li> <li><a href="https://www.ucsf.edu/accessibility-resources">Accessibility</a></li> <li><a href="https://www.ucsf.edu/website-privacy-policy">Privacy Policy</a></li> <li><a href="https://websites.ucsf.edu/website-terms-use">Terms of Use </a></li> <li><a href="https://websites.ucsf.edu/azlist">A-Z Website List</a></li> </ul> </nav> <div class="footer--copyright"> <p>© 2024 The Regents of the University of California</p> </div> </div> </div> </div> </div> </div> <script data-cfasync="false" src="/cdn-cgi/scripts/5c5dd728/cloudflare-static/email-decode.min.js"></script><script type="text/javascript"> /*<![CDATA[*/ (function() { var sz = document.createElement('script'); sz.type = 'text/javascript'; sz.async = true; sz.src = '//siteimproveanalytics.com/js/siteanalyze_8343.js'; var s = document.getElementsByTagName('script')[0]; s.parentNode.insertBefore(sz, s); })(); /*]]>*/ </script> </body> </html>