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class="hamburger"><div data-testid="hamburger-menu" class="sc-4eee2e23-2 eGiCir"><div class="sc-4eee2e23-0 imLxRk"></div><div class="sc-4eee2e23-1 fIULpq"></div></div></li></ul></div><ul class="sc-2bf7f973-9 eDvjwE"><div class="sc-56cc6aab-0 sc-2bf7f973-8 kDIgvA kQZVnG"></div><div class="sc-f3b61e0c-0 sc-2bf7f973-7 igxXYZ hlygel"><li class="skip"><a class="sc-6a1ada7f-0 sc-6a1ada7f-1 dRhHFo button-link" data-testid="login-header" href="/login"><span class="sc-53bf32cf-0 icxhhc">Log In</span></a><a class="sc-6a1ada7f-0 sc-6a1ada7f-1 gVMqWq button-tertiary" data-testid="login-header" href="/login"><span class="sc-53bf32cf-0 icxhhc">Log In</span></a></li><li class="skip"><div class="sc-56cc6aab-0 ckRhTP"><a class="sc-6a1ada7f-0 sc-6a1ada7f-1 hbYLAn ifmoGz button-primary" data-testid="primary-button" href="/signup"><span class="sc-53bf32cf-0 icxhhc">Get started</span></a></div></li></div></ul></nav></header><section data-testid="section" class="sc-a906411e-1 sc-30b1f306-0 fOifYI"><div class="sc-a906411e-0 furEmA"><div data-testid="single-column-hero" class="sc-f3b61e0c-0 kBkljv"><div data-testid="single-column-hero-content" class="sc-f3b61e0c-0 cNUVCc"><div data-testid="single-column-hero-content-wrapper" class="sc-f3b61e0c-0 jRbYDT"><div data-testid="single-column-hero-badge" class="sc-6d6c4bb5-0 hJPYJb">2024 Research</div><h1 data-testid="single-column-hero-title" class="sc-e79fd7c4-0 bkJhSR">The State of Meetings</h1><div class="sc-f3b61e0c-0 gXLFSW"><div data-testid="single-column-hero-body" class="sc-56cc6aab-0 sc-ee307003-0 kDUECd bSLuZA"><p class="sc-56cc6aab-0 sc-74c3e272-0 kzPapb zWojt">Most of us feel like more meetings would actually help us — as long as they’re productive. In this year’s report, Calendly takes a close look at how workers feel about meetings, and shares recommendations for making meetings better.</p></div></div></div><div data-testid="single-column-hero-reference-wrapper" class="sc-f3b61e0c-0 gCBNyk"><div data-testid="video-player-wistia" class="sc-f3b61e0c-0 iXqMHI"><div data-testid="component-video-player" class="sc-f3b61e0c-0 sc-e0e4d69e-0 kZEWeg zPGnl"></div><div class="sc-f3b61e0c-0 sc-e0e4d69e-1 gHvQxF bFeBPk"><div class="sc-56cc6aab-0 YEmiL"><div class="sc-f3b61e0c-0 gXLFSW"><div data-testid="wistia-embed" class="sc-31b2db6-0 dOHjdn wistia_responsive_wrapper"><div class="wistia_embed wistia_async_2rxkwbzaqh videoFoam=true" style="position:absolute;height:100%;width:100%"></div><div class="sc-31b2db6-1 hLceuE"></div></div></div></div></div></div></div></div></div></div></section><article class="sc-f3b61e0c-0 dBWzmF"><aside class="sc-f3b61e0c-0 cavTDo"><div class="sc-f3b61e0c-0 eSEEPC"><div class="sc-f3b61e0c-0 bGAHhl"><div class="sc-f3b61e0c-0 sc-df3aff2b-6 igxXYZ cupei"><div class="sc-f3b61e0c-0 sc-df3aff2b-3 igxXYZ dgmLPb"><div class="sc-f3b61e0c-0 bDUIOK"><div class="sc-f3b61e0c-0 sc-df3aff2b-2 cNCprg kzWgDG"><div class="sc-f3b61e0c-0 sc-df3aff2b-0 bwgyTl fDmNNk"><svg xmlns="http://www.w3.org/2000/svg" width="40" height="40" fill="none" viewBox="0 0 40 40"><path fill="#0B3558" d="M26.768 11.692H13.232V28.11l5.592-5.367L20 21.619l1.177 1.124 5.591 5.367V11.692ZM26.927 10c.202 0 .396.04.581.119.291.114.523.295.694.542.172.247.258.52.258.82v17.038c0 .3-.086.573-.258.82a1.49 1.49 0 0 1-.694.542c-.167.07-.361.106-.581.106-.423 0-.789-.141-1.098-.423L20 23.959l-5.83 5.605c-.317.29-.682.436-1.097.436-.202 0-.396-.04-.581-.119a1.49 1.49 0 0 1-.694-.542 1.403 1.403 0 0 1-.258-.82V11.482c0-.3.086-.573.258-.82a1.49 1.49 0 0 1 .694-.542c.185-.08.379-.119.581-.119h13.854Z"></path></svg></div><div class="sc-f3b61e0c-0 sc-df3aff2b-1 igxXYZ eUKsGc"><span class="sc-ed1f50a8-0 kuFRtt">Table of contents</span></div></div><div class="sc-f3b61e0c-0 fKSPxF"><div class="sc-f3b61e0c-0 gNoZHF"><a tabindex="0" class="sc-df3aff2b-5 hgoCSm"><div class="sc-f3b61e0c-0 sc-df3aff2b-2 igxXYZ kzWgDG table-content-container"><div class="sc-f3b61e0c-0 sc-df3aff2b-0 bwgyTl fDmNNk"><span class="sc-df3aff2b-4 bVfDdL">01</span></div><div class="sc-f3b61e0c-0 sc-df3aff2b-1 igxXYZ eUKsGc"><span class="sc-ed1f50a8-0 exBpuP">Most people feel like more meetings could help</span></div></div></a><a tabindex="0" class="sc-df3aff2b-5 hgoCSm"><div class="sc-f3b61e0c-0 sc-df3aff2b-2 igxXYZ kzWgDG table-content-container"><div class="sc-f3b61e0c-0 sc-df3aff2b-0 bwgyTl fDmNNk"><span class="sc-df3aff2b-4 bVfDdL">02</span></div><div class="sc-f3b61e0c-0 sc-df3aff2b-1 igxXYZ eUKsGc"><span class="sc-ed1f50a8-0 exBpuP">How the meetings we attend impact our lives</span></div></div></a><a tabindex="0" class="sc-df3aff2b-5 hgoCSm"><div class="sc-f3b61e0c-0 sc-df3aff2b-2 igxXYZ kzWgDG table-content-container"><div class="sc-f3b61e0c-0 sc-df3aff2b-0 bwgyTl fDmNNk"><span class="sc-df3aff2b-4 bVfDdL">03</span></div><div class="sc-f3b61e0c-0 sc-df3aff2b-1 igxXYZ eUKsGc"><span class="sc-ed1f50a8-0 exBpuP">The impact of meetings on our productivity</span></div></div></a><a tabindex="0" class="sc-df3aff2b-5 hgoCSm"><div class="sc-f3b61e0c-0 sc-df3aff2b-2 igxXYZ kzWgDG table-content-container"><div class="sc-f3b61e0c-0 sc-df3aff2b-0 bwgyTl fDmNNk"><span class="sc-df3aff2b-4 bVfDdL">04</span></div><div class="sc-f3b61e0c-0 sc-df3aff2b-1 igxXYZ eUKsGc"><span class="sc-ed1f50a8-0 exBpuP">Effective time and calendar management</span></div></div></a><a tabindex="0" class="sc-df3aff2b-5 hgoCSm"><div class="sc-f3b61e0c-0 sc-df3aff2b-2 igxXYZ kzWgDG table-content-container"><div class="sc-f3b61e0c-0 sc-df3aff2b-0 bwgyTl fDmNNk"><span class="sc-df3aff2b-4 bVfDdL">05</span></div><div class="sc-f3b61e0c-0 sc-df3aff2b-1 igxXYZ eUKsGc"><span class="sc-ed1f50a8-0 exBpuP">Speaking of generational differences …</span></div></div></a><a tabindex="0" class="sc-df3aff2b-5 hgoCSm"><div class="sc-f3b61e0c-0 sc-df3aff2b-2 igxXYZ kzWgDG table-content-container"><div class="sc-f3b61e0c-0 sc-df3aff2b-0 bwgyTl fDmNNk"><span class="sc-df3aff2b-4 bVfDdL">06</span></div><div class="sc-f3b61e0c-0 sc-df3aff2b-1 igxXYZ eUKsGc"><span class="sc-ed1f50a8-0 exBpuP">Meeting etiquette depends on who and where you are</span></div></div></a><a tabindex="0" class="sc-df3aff2b-5 hgoCSm"><div class="sc-f3b61e0c-0 sc-df3aff2b-2 igxXYZ kzWgDG table-content-container"><div class="sc-f3b61e0c-0 sc-df3aff2b-0 bwgyTl fDmNNk"><span class="sc-df3aff2b-4 bVfDdL">07</span></div><div class="sc-f3b61e0c-0 sc-df3aff2b-1 igxXYZ eUKsGc"><span class="sc-ed1f50a8-0 exBpuP">How different teams and roles experience meetings</span></div></div></a><a tabindex="0" class="sc-df3aff2b-5 hgoCSm"><div class="sc-f3b61e0c-0 sc-df3aff2b-2 igxXYZ kzWgDG table-content-container"><div class="sc-f3b61e0c-0 sc-df3aff2b-0 bwgyTl fDmNNk"><span class="sc-df3aff2b-4 bVfDdL">08</span></div><div class="sc-f3b61e0c-0 sc-df3aff2b-1 igxXYZ eUKsGc"><span class="sc-ed1f50a8-0 exBpuP">Future focus: The role of AI in improving meetings</span></div></div></a><a tabindex="0" class="sc-df3aff2b-5 hgoCSm"><div class="sc-f3b61e0c-0 sc-df3aff2b-2 igxXYZ kzWgDG table-content-container"><div class="sc-f3b61e0c-0 sc-df3aff2b-0 bwgyTl fDmNNk"><span class="sc-df3aff2b-4 bVfDdL">09</span></div><div class="sc-f3b61e0c-0 sc-df3aff2b-1 igxXYZ eUKsGc"><span class="sc-ed1f50a8-0 exBpuP">How to make meetings better for everyone</span></div></div></a></div></div></div><div class="sc-f3b61e0c-0 sc-df3aff2b-2 gokEMB kzWgDG"><div class="sc-f3b61e0c-0 sc-df3aff2b-0 jmyCpS fDmNNk"><svg xmlns="http://www.w3.org/2000/svg" fill="none" viewBox="0 0 13 7" class="sc-4e1d5a08-0 sc-4e1d5a08-2 etZafe htgYPO"><path fill="currentColor" d="M5.843.256a.97.97 0 0 1 1.314 0l5.571 5.25a.84.84 0 0 1 0 1.238.97.97 0 0 1-1.313 0L6.5 2.112 1.585 6.744a.97.97 0 0 1-1.313 0 .84.84 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class="sc-c1a3866d-0 bFIdcC"><a tabindex="0" class="sc-56cc6aab-0 sc-a036b745-0 iASbag iZEjHn"><span class="sc-df3aff2b-4 bVfDdL">01</span><span class="sc-c1a3866d-6 dmnGQz">Most people feel like more meetings could help</span></a><a tabindex="0" class="sc-56cc6aab-0 sc-a036b745-0 iASbag iZEjHn"><span class="sc-df3aff2b-4 bVfDdL">02</span><span class="sc-c1a3866d-6 dmnGQz">How the meetings we attend impact our lives</span></a><a tabindex="0" class="sc-56cc6aab-0 sc-a036b745-0 iASbag iZEjHn"><span class="sc-df3aff2b-4 bVfDdL">03</span><span class="sc-c1a3866d-6 dmnGQz">The impact of meetings on our productivity</span></a><a tabindex="0" class="sc-56cc6aab-0 sc-a036b745-0 iASbag iZEjHn"><span class="sc-df3aff2b-4 bVfDdL">04</span><span class="sc-c1a3866d-6 dmnGQz">Effective time and calendar management</span></a><a tabindex="0" class="sc-56cc6aab-0 sc-a036b745-0 iASbag iZEjHn"><span class="sc-df3aff2b-4 bVfDdL">05</span><span class="sc-c1a3866d-6 dmnGQz">Speaking of generational differences …</span></a><a tabindex="0" class="sc-56cc6aab-0 sc-a036b745-0 iASbag iZEjHn"><span class="sc-df3aff2b-4 bVfDdL">06</span><span class="sc-c1a3866d-6 dmnGQz">Meeting etiquette depends on who and where you are</span></a><a tabindex="0" class="sc-56cc6aab-0 sc-a036b745-0 iASbag iZEjHn"><span class="sc-df3aff2b-4 bVfDdL">07</span><span class="sc-c1a3866d-6 dmnGQz">How different teams and roles experience meetings</span></a><a tabindex="0" class="sc-56cc6aab-0 sc-a036b745-0 iASbag iZEjHn"><span class="sc-df3aff2b-4 bVfDdL">08</span><span class="sc-c1a3866d-6 dmnGQz">Future focus: The role of AI in improving meetings</span></a><a tabindex="0" class="sc-56cc6aab-0 sc-a036b745-0 iASbag iZEjHn"><span class="sc-df3aff2b-4 bVfDdL">09</span><span class="sc-c1a3866d-6 dmnGQz">How to make meetings better for everyone</span></a></div><div class="sc-c1a3866d-1 dlnFTC"><div class="sc-f3b61e0c-0 jOQXVZ"><span class="sc-ed1f50a8-0 dHHSjg">Share:</span></div><div class="sc-f3b61e0c-0 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3.913H1V21h4.583V7.087Zm7.334 0H8.333V21h4.584v-7.304c0-4.087 5.5-4.435 5.5 0V21H23v-8.783C23 5.347 14.842 5.61 12.917 9V7.087Z"></path></g><defs><clipPath id="linkedin_svg__a"><path fill="#fff" d="M1 1h22v20H1z"></path></clipPath></defs></svg></a><a href="mailto:?body=https%3A//calendly.com/resources/guides/2024-state-of-meetings-report" target="_blank" class="sc-f3b61e0c-0 sc-e69fff7-0 gfsBHg ePhZYL"><svg xmlns="http://www.w3.org/2000/svg" width="24" height="18" fill="currentColor" viewBox="1.77 4.66 24.89 18.67"><path d="M25.418 4.667a1.556 1.556 0 0 0-.32 0H3.322a1.55 1.55 0 0 0-.412.062l11.239 11.192 11.27-11.254Z"></path><path d="M26.569 5.748 15.244 17.026a1.556 1.556 0 0 1-2.193 0L1.828 5.833a1.556 1.556 0 0 0-.055.39v15.555a1.555 1.555 0 0 0 1.556 1.555h21.777a1.556 1.556 0 0 0 1.556-1.555V6.222a1.557 1.557 0 0 0-.093-.474ZM4.394 21.778h-1.08v-1.112l5.654-5.608 1.096 1.096-5.67 5.624Zm20.697 0h-1.089l-5.67-5.623 1.097-1.097 5.654 5.608.008 1.112Z"></path></svg></a><button aria-label="Copy link" class="sc-f3b61e0c-0 sc-e69fff7-0 gfsBHg ePhZYL"><svg xmlns="http://www.w3.org/2000/svg" width="23" height="23" fill="none" stroke="currentColor" viewBox="11.01 11.02 23.98 23.96"><path stroke-linecap="round" stroke-linejoin="round" stroke-width="2.438" d="M20.833 24.083a5.416 5.416 0 0 0 8.169.585l3.25-3.25a5.416 5.416 0 0 0-7.66-7.659l-1.863 1.853"></path><path stroke-linecap="round" stroke-linejoin="round" stroke-width="2.438" d="M25.167 21.917a5.416 5.416 0 0 0-8.169-.585l-3.25 3.25a5.416 5.416 0 0 0 7.66 7.659l1.852-1.853"></path></svg></button></div></div></div></div><div class="sc-f3b61e0c-0 cipNYG"><div data-testid="section" class="sc-a906411e-1 sc-30b1f306-0 KrqjL"><div class="sc-a906411e-0 AQUPu"><div class="sc-56cc6aab-0 sc-5ee3fb1a-0 YEmiL dZkOJR"><p class="sc-56cc6aab-0 sc-74c3e272-0 kzPapb zWojt">For this year’s State of Meetings report, Calendly surveyed 1,200 business leaders across roles, departments, industries, generations, company sizes, and regions about scheduling, meetings, and productivity.</p><p class="sc-56cc6aab-0 sc-74c3e272-0 kzPapb zWojt">In 2024, we broadened our scope beyond last year’s “State of Scheduling” report to look at the broader meeting landscape: What types of meetings do people find most productive? How do meetings differ between remote and in-office workplaces? What cultural or generational differences dictate what kinds of meeting behaviors are appropriate?</p><p class="sc-56cc6aab-0 sc-74c3e272-0 kzPapb zWojt">The results reveal some mixed feelings: Perhaps most notably, <b class="sc-ed1f50a8-0 jhNRPt">81% of respondents claimed more meetings would help them in some way</b> — while some also reported that meetings reduce their productivity, or negatively impact their work-life balance. </p><p class="sc-56cc6aab-0 sc-74c3e272-0 kzPapb zWojt">Of course, not all meetings are created equal; there are good meetings and bad ones. <b class="sc-ed1f50a8-0 jhNRPt">Internal and external meetings are especially different animals.</b> The meetings people love to hate are more often poorly managed internal meetings, whereas external meetings like sales demos, interviews, customer calls, client appointments, and so on — Calendly’s focus, and often the focus of the professionals we surveyed — spell revenue for many businesses.</p><p class="sc-56cc6aab-0 sc-74c3e272-0 kzPapb zWojt">The data confirms what we at Calendly have long believed: <b class="sc-ed1f50a8-0 jhNRPt">Meetings themselves are not the problem, and when we’re thoughtful about how we approach them, they can be the most enjoyable part of our workday.</b> Toward that end, we’ve paired these findings with expert recommendations for conducting better meetings, so we can work toward a more engaging, productive, impactful future.</p><div><div data-testid="switchback" class="sc-f3b61e0c-0 sc-c0e84cef-0 cnPvyR iECCVu"><div data-testid="switchback-content" class="sc-f3b61e0c-0 jKkPjv"><div class="sc-f3b61e0c-0 sc-462fd266-0 bklDMF laoMgT image-wrapper"><div data-testid="switchback-reference-wrapper" class="sc-56cc6aab-0 cmjIMp"><div data-testid="image" title="Get the corresponding slide deck" class="sc-f3b61e0c-0 sc-2ef303bd-0 igDDbJ iKcAXi next-image-wrapper"><img data-testid="image" alt="Get the corresponding slide deck" loading="lazy" width="2400" height="1350" decoding="async" data-nimg="1" style="color:transparent;object-fit:contain" src="https://images.ctfassets.net/k0lk9kiuza3o/1E5c2WISlq38gR8yrUmxVb/fb06130b9b4a3d67fa98853961217b51/2024_State_of_Meetings_report__1_.png?q=85&fm=webp"/></div></div></div><div class="sc-f3b61e0c-0 sc-462fd266-1 gdYhV ioYxiu"><h2 data-testid="switchback-title" class="sc-e79fd7c4-0 iNYHhT">Get the corresponding slide deck</h2><div data-testid="switchback-body" class="sc-56cc6aab-0 sc-c0e84cef-1 sc-462fd266-2 eIhFEM cyMewf iNhJMY"><p class="sc-56cc6aab-0 sc-74c3e272-0 kzPapb zWojt">Feel free to pull these slides into your own presentations and reports — no email required, no strings attached.</p><div class="sc-f3b61e0c-0 sc-312d772-5 khZqPh fwhnaK button-container"><a class="sc-6a1ada7f-0 sc-6a1ada7f-1 hbYLAn button-primary" data-testid="primary-button" href="https://docs.google.com/presentation/d/1zQqhNEG4xpUwRky1ZQxgBRkWHs9Ltxeg-j8oqy7ZbjQ/edit?usp=sharing" rel="noreferrer noopener" target="_blank"><span class="sc-53bf32cf-0 icxhhc">Access Google Slides</span></a><a class="sc-6a1ada7f-0 sc-6a1ada7f-1 jwjDks button-secondary" data-testid="secondary-button" href="https://assets.ctfassets.net/k0lk9kiuza3o/YWnzhGAguIFoyn11CsR75/fb5efae3de8ae64b85fe9763b8cce33c/2024_som_report_deck.pptx" rel="noreferrer noopener" target="_blank"><span class="sc-53bf32cf-0 icxhhc">Access PowerPoint</span></a></div></div></div></div></div></div></div></div></div><div id="most-people-feel-like-more-meetings-could-help" data-testid="section" class="sc-a906411e-1 sc-30b1f306-0 gYCocO"><div class="sc-a906411e-0 AQUPu"><div class="sc-5dcb8b04-0 dgFooO"><div><span>01</span><svg><use fill="#006BFF" href="/media/icons/brand-shapes.svg#filled-12"></use></svg></div></div><h2 class="sc-e79fd7c4-0 guuLLh">Most people feel like more meetings could help</h2><div class="sc-56cc6aab-0 sc-5ee3fb1a-0 YEmiL dZkOJR"><p class="sc-56cc6aab-0 sc-74c3e272-0 kzPapb zWojt">When asked about the ways in which attending more meetings would help them in their jobs, only 9% of people said they’re in too many meetings for that to be possible.</p><div data-testid="banner" class="sc-56cc6aab-0 gDrxP"><div data-testid="banner-content" class="sc-f3b61e0c-0 fMiwvM"><div data-testid="banner-items-cards" class="sc-56cc6aab-0 sc-d5932801-0 jTDQYQ jnpVzs"><div data-testid="banner-item-0" class="sc-56cc6aab-0 sc-d5932801-1 zpaJI gbYCrI"><div data-testid="stat-card" class="sc-f3b61e0c-0 sc-fbb8b23d-1 iqHLPU jWVoEn"><div class="sc-f3b61e0c-0 fhtjEc"><p data-testid="stat-card-title" class="sc-13efd32-0 cStLnH">%</p><div class="sc-f3b61e0c-0 kSreun"><div data-testid="stat-card-body" class="sc-56cc6aab-0 sc-58eb9180-1 jZLUdt ksMWlX"><p class="sc-56cc6aab-0 sc-74c3e272-0 kzPapb zWojt">of respondents claimed adding more meetings would be beneficial to their work in some way.</p></div></div></div></div></div></div></div></div><div data-testid="component-source-card-wrapper" class="sc-f3b61e0c-0 igxXYZ"><div data-testid="source-card" class="sc-f3b61e0c-0 sc-b762ae3c-0 sc-7d78b1de-0 igxXYZ bNBFbF bloXhl"><h4 class="sc-e79fd7c4-0 kcHDev">How might more meetings help?</h4><div><canvas role="img" height="150" width="300"></canvas></div><div class="sc-f3b61e0c-0 sc-b762ae3c-1 igxXYZ gQtkOc"><span>The top three ways more meetings would help people in their jobs are engaging with management, connecting with colleagues, and increasing visibility into others’ projects and work.</span></div></div></div><p class="sc-56cc6aab-0 sc-74c3e272-0 kzPapb zWojt">The majority also agreed that meetings are critical to making progress on team projects — 68% cited that as the most important reason for the meetings they attend.</p><p class="sc-56cc6aab-0 sc-74c3e272-0 kzPapb zWojt">When asked which kinds of meetings are the most productive, the most common answers were when meeting time was used:</p><ul class="sc-312d772-1 hLNBbr"><li><p class="sc-56cc6aab-0 sc-74c3e272-0 kzPapb zWojt">For planning, goal or direction-setting</p></li><li><p class="sc-56cc6aab-0 sc-74c3e272-0 kzPapb zWojt">As a working session to problem solve or troubleshoot an issue</p></li><li><p class="sc-56cc6aab-0 sc-74c3e272-0 kzPapb zWojt">To make a decision</p></li></ul><p class="sc-56cc6aab-0 sc-74c3e272-0 kzPapb zWojt">… which was true for both internal and external meetings. </p><div data-testid="component-source-card-wrapper" class="sc-f3b61e0c-0 igxXYZ"><div data-testid="source-card" class="sc-f3b61e0c-0 sc-b762ae3c-0 sc-7d78b1de-0 igxXYZ bNBFbF bloXhl"><h4 class="sc-e79fd7c4-0 kcHDev">What’s true of the most productive meetings?</h4><div><canvas role="img" height="150" width="300"></canvas></div></div></div><p class="sc-56cc6aab-0 sc-74c3e272-0 kzPapb zWojt">Based on those findings alone, you might assume that as long as the meeting is being used to move work forward, agendas and follow-ups are just nice-to-haves.</p><p class="sc-56cc6aab-0 sc-74c3e272-0 kzPapb zWojt">Not so fast.</p><p class="sc-56cc6aab-0 sc-74c3e272-0 kzPapb zWojt">We also asked about what’s typically true of the <span class="sc-ed1f50a8-0 bppwOn">least</span> productive meetings, and these were the top three (once again, consistent between both internal and external meetings):</p><ol class="sc-312d772-2 haxALE"><li><p class="sc-56cc6aab-0 sc-74c3e272-0 kzPapb zWojt">No follow-up notes, summaries, or action items shared after the meeting</p></li><li><p class="sc-56cc6aab-0 sc-74c3e272-0 kzPapb zWojt">Meeting is missing critical attendees and important decisions are stalled as a result</p></li><li><p class="sc-56cc6aab-0 sc-74c3e272-0 kzPapb zWojt">No agenda or pre-reading materials provided ahead of time</p></li></ol><div data-testid="component-source-card-wrapper" class="sc-f3b61e0c-0 igxXYZ"><div data-testid="source-card" class="sc-f3b61e0c-0 sc-b762ae3c-0 sc-7d78b1de-0 igxXYZ bNBFbF bloXhl"><h4 class="sc-e79fd7c4-0 kcHDev">What’s true of the least productive meetings?</h4><div><canvas role="img" height="150" width="300"></canvas></div></div></div><p class="sc-56cc6aab-0 sc-74c3e272-0 kzPapb zWojt">People reported feeling more engaged in meetings where they had an active role — especially brainstorming meetings and smaller meetings. During larger gatherings, such as “All Hands” meetings or presentations where the purpose is information sharing, people are less likely to be engaged.</p><div data-testid="component-source-card-wrapper" class="sc-f3b61e0c-0 igxXYZ"><div data-testid="source-card" class="sc-f3b61e0c-0 sc-b762ae3c-0 sc-7d78b1de-0 igxXYZ bNBFbF bloXhl"><h4 class="sc-e79fd7c4-0 kcHDev">What’s your engagement level for different types of meetings?</h4><div><canvas role="img" height="150" width="300"></canvas></div><div class="sc-f3b61e0c-0 sc-b762ae3c-1 igxXYZ gQtkOc"><span>The number one thing you can do to encourage more active listening in your meetings? Ensure all attendees have an assigned role.</span></div></div></div><hr class="sc-312d772-3 gnbDDE"/><div class="sc-f3b61e0c-0 dNYmug"><div class="sc-f3b61e0c-0 ghcNvd"><div class="sc-f3b61e0c-0 sc-2ef303bd-0 igxXYZ iKcAXi next-image-wrapper"><img decoding="async" loading="lazy" src="https://images.ctfassets.net/k0lk9kiuza3o/2Pb3iHnLq4U0uMyfw3dbZS/7a8baa89ea5af6a8d852b23b746527c3/lightbulb-icon.svg" class="sc-a4cc5372-0 kgFNCd"/></div></div><h2 class="sc-e79fd7c4-0 cjDAGR">Takeaways and recommendations</h2></div><p class="sc-56cc6aab-0 sc-74c3e272-0 kzPapb zWojt">Since most people agree that meetings can be a good use of their time — provided they’re good meetings — the question isn’t “how can we have fewer meetings?” but rather, “How can we make sure our meetings are productive?” </p><p class="sc-56cc6aab-0 sc-74c3e272-0 kzPapb zWojt">So what’s true of good meetings?</p><ul class="sc-312d772-1 hLNBbr"><li><p class="sc-56cc6aab-0 sc-74c3e272-0 kzPapb zWojt">They provide opportunities to engage with peers and leaders</p></li><li><p class="sc-56cc6aab-0 sc-74c3e272-0 kzPapb zWojt">Attendees get a better sense of the work that’s happening</p></li><li><p class="sc-56cc6aab-0 sc-74c3e272-0 kzPapb zWojt">They drive work forward — meeting time is used for planning, goal setting, problem solving and/or decision making</p></li><li><p class="sc-56cc6aab-0 sc-74c3e272-0 kzPapb zWojt">Agendas and/or pre-reads are shared ahead of time, and follow-ups are shared afterward</p></li><li><p class="sc-56cc6aab-0 sc-74c3e272-0 kzPapb zWojt">Everyone who needs to be there is there (and people who don’t need to be there are not!)</p></li><li><p class="sc-56cc6aab-0 sc-74c3e272-0 kzPapb zWojt">Attendees feel like they have an active role, or reason for being there</p></li></ul><p class="sc-56cc6aab-0 sc-74c3e272-0 kzPapb zWojt">If you’re the one responsible for calling a meeting — especially a recurring meeting — one simple way you can improve everyone’s workday is to run through the above list. Is everything in it true of the meeting you’re running? If not, what needs to change?</p></div></div></div><div id="how-the-meetings-we-attend-impact-our-lives" data-testid="section" class="sc-a906411e-1 sc-30b1f306-0 fOifYI"><div class="sc-a906411e-0 AQUPu"><div class="sc-5dcb8b04-0 dgFooO"><div><span>02</span><svg><use fill="#BB32D5" href="/media/icons/brand-shapes.svg#filled-09"></use></svg></div></div><h2 class="sc-e79fd7c4-0 guuLLh">How the meetings we attend impact our lives</h2><div class="sc-56cc6aab-0 sc-5ee3fb1a-0 YEmiL dZkOJR"><p class="sc-56cc6aab-0 sc-74c3e272-0 kzPapb zWojt">Similar to last year, the majority of us are spending three or more hours per week in meetings:</p><div data-testid="component-source-card-wrapper" class="sc-f3b61e0c-0 igxXYZ"><div data-testid="source-card" class="sc-f3b61e0c-0 sc-b762ae3c-0 sc-7d78b1de-0 igxXYZ bNBFbF bloXhl"><h4 class="sc-e79fd7c4-0 kcHDev">How much time per week do you spend in work-related meetings?</h4><div><canvas role="img" height="150" width="300"></canvas></div></div></div><p class="sc-56cc6aab-0 sc-74c3e272-0 kzPapb zWojt">Most of us only have one or two meetings per day, although 46% have three or more meetings per day.</p><div data-testid="component-source-card-wrapper" class="sc-f3b61e0c-0 igxXYZ"><div data-testid="source-card" class="sc-f3b61e0c-0 sc-b762ae3c-0 sc-7d78b1de-0 igxXYZ bNBFbF bloXhl"><h4 class="sc-e79fd7c4-0 kcHDev">How many work-related meetings do you attend each day?</h4><div><canvas role="img" height="150" width="300"></canvas></div></div></div><p class="sc-56cc6aab-0 sc-74c3e272-0 kzPapb zWojt">These numbers go up for certain populations: </p><ul class="sc-312d772-1 hLNBbr"><li><p class="sc-56cc6aab-0 sc-74c3e272-0 kzPapb zWojt">Half of sales professionals are in five or more hours of meetings every day</p></li><li><p class="sc-56cc6aab-0 sc-74c3e272-0 kzPapb zWojt">The UK spends more time in meetings: 85% of UK workers spend three or more hours per week in meetings, compared to 78% of U.S. workers</p></li><li><p class="sc-56cc6aab-0 sc-74c3e272-0 kzPapb zWojt">59% of enterprise employees spend five or more hours per week in meetings (compared to only 32% of SMB employees)</p></li></ul><p class="sc-56cc6aab-0 sc-74c3e272-0 kzPapb zWojt">When we asked people how the number of meetings they attend each week impacts their work-life balance, we saw a fairly event split.</p><div data-testid="component-source-card-wrapper" class="sc-f3b61e0c-0 igxXYZ"><div data-testid="source-card" class="sc-f3b61e0c-0 sc-b762ae3c-0 sc-7d78b1de-0 igxXYZ bNBFbF bloXhl"><div><div class="sc-f3b61e0c-0 fZFLA"><canvas role="img" height="150" width="300"></canvas></div></div><div class="sc-f3b61e0c-0 sc-b762ae3c-1 igxXYZ gQtkOc"><span>“Meetings do not impact my work-life balance.”</span></div></div></div><p class="sc-56cc6aab-0 sc-74c3e272-0 kzPapb zWojt">And fortunately, most people feel that in addition to the meetings they’re attending, they still have enough time for other work and their personal lives.</p><div data-testid="component-source-card-wrapper" class="sc-f3b61e0c-0 igxXYZ"><div data-testid="source-card" class="sc-f3b61e0c-0 sc-b762ae3c-0 sc-7d78b1de-0 igxXYZ bNBFbF bloXhl"><div><div class="sc-f3b61e0c-0 fZFLA"><canvas role="img" height="150" width="300"></canvas></div></div><div class="sc-f3b61e0c-0 sc-b762ae3c-1 igxXYZ gQtkOc"><span>“I have sufficient time for my work and personal life despite meetings.”</span></div></div></div><hr class="sc-312d772-3 gnbDDE"/><div class="sc-f3b61e0c-0 dNYmug"><div class="sc-f3b61e0c-0 ghcNvd"><div class="sc-f3b61e0c-0 sc-2ef303bd-0 igxXYZ iKcAXi next-image-wrapper"><img decoding="async" loading="lazy" src="https://images.ctfassets.net/k0lk9kiuza3o/2Pb3iHnLq4U0uMyfw3dbZS/7a8baa89ea5af6a8d852b23b746527c3/lightbulb-icon.svg" class="sc-a4cc5372-0 kgFNCd"/></div></div><h2 class="sc-e79fd7c4-0 cjDAGR">Takeaways and recommendations</h2></div><p class="sc-56cc6aab-0 sc-74c3e272-0 kzPapb zWojt">No one’s work-life balance should be suffering due to the number of meetings they’re in. Until everyone agrees that the meetings they’re in are worth their time, we have to hold ourselves and our organizations accountable for establishing standards for productive meetings. Steal <span class="sc-ed1f50a8-0 sc-312d772-0 hdMjNJ guIwJk"><a class="sc-6a1ada7f-0 sc-6a1ada7f-1 cEgPT button-link" data-testid="link-color-button" href="/blog/how-to-run-a-team-meeting"><span class="sc-53bf32cf-0 icxhhc">these best practices</span></a></span> to make your organization’s meetings better for everyone!</p></div></div></div><div id="the-impact-of-meetings-on-our-productivity" data-testid="section" class="sc-a906411e-1 sc-30b1f306-0 jYQLpK"><div class="sc-a906411e-0 AQUPu"><div class="sc-5dcb8b04-0 dgFooO"><div><span>03</span><svg><use fill="#004EBA" href="/media/icons/brand-shapes.svg#filled-11"></use></svg></div></div><h2 class="sc-e79fd7c4-0 guuLLh">The impact of meetings on our productivity</h2><div class="sc-56cc6aab-0 sc-5ee3fb1a-0 YEmiL dZkOJR"><p class="sc-56cc6aab-0 sc-74c3e272-0 kzPapb zWojt">Factors like role and company size impact how people feel about whether meetings make them more or less productive. A salesperson whose numbers depend on external meetings, for example, is going to feel differently than an educator with limited prep time! </p><p class="sc-56cc6aab-0 sc-74c3e272-0 kzPapb zWojt">A slight majority agrees that the meetings they attend positively impact their productivity.</p><div data-testid="component-source-card-wrapper" class="sc-f3b61e0c-0 igxXYZ"><div data-testid="source-card" class="sc-f3b61e0c-0 sc-b762ae3c-0 sc-7d78b1de-0 igxXYZ bNBFbF bloXhl"><div><div class="sc-f3b61e0c-0 fZFLA"><canvas role="img" height="150" width="300"></canvas></div></div><div class="sc-f3b61e0c-0 sc-b762ae3c-1 igxXYZ gQtkOc"><span>55% of respondents reported their productivity is enhanced due to the meetings they’re in; 45% feel the time they spend in meetings each week reduces their overall productivity.</span></div></div></div><p class="sc-56cc6aab-0 sc-74c3e272-0 kzPapb zWojt">Perhaps in an effort to offset their need for more non-meeting time to get work done — or as a way to deal with bad meetings, or meetings where they’re not needed — lots of people are multitasking during meetings, especially virtual ones.</p><div data-testid="banner" class="sc-56cc6aab-0 gDrxP"><div data-testid="banner-content" class="sc-f3b61e0c-0 fMiwvM"><div data-testid="banner-items-cards" class="sc-56cc6aab-0 sc-d5932801-0 jTDQYQ jnpVzs"><div data-testid="banner-item-0" class="sc-56cc6aab-0 sc-d5932801-1 zpaJI gbYCrI"><div data-testid="stat-card" class="sc-f3b61e0c-0 sc-fbb8b23d-1 iqHLPU jimGgl"><div class="sc-f3b61e0c-0 fhtjEc"><p data-testid="stat-card-title" class="sc-13efd32-0 geoqSJ">%</p><div class="sc-f3b61e0c-0 kSreun"><div data-testid="stat-card-body" class="sc-56cc6aab-0 sc-58eb9180-1 jZLUdt ksMWlX"><p class="sc-56cc6aab-0 sc-74c3e272-0 kzPapb zWojt">of workers report multitasking often (34%) or always (18%) during virtual meetings with 2+ attendees.</p></div></div></div></div></div></div></div></div><div data-testid="component-source-card-wrapper" class="sc-f3b61e0c-0 igxXYZ"><div data-testid="source-card" class="sc-f3b61e0c-0 sc-b762ae3c-0 sc-7d78b1de-0 igxXYZ bNBFbF bloXhl"><h4 class="sc-e79fd7c4-0 kcHDev">How often do you multitask in virtual meetings with 2+ attendees?</h4><div><canvas role="img" height="150" width="300"></canvas></div><div class="sc-f3b61e0c-0 sc-b762ae3c-1 igxXYZ gQtkOc"><span>Hats off to the 2% who would never dream of multitasking during a meeting.</span></div></div></div><p class="sc-56cc6aab-0 sc-74c3e272-0 kzPapb zWojt">It’s more difficult to hide multitasking during in-person meetings, so only 35% of respondents multitask “very often” to “always” in those. <br/><br/>Younger workers are especially likely to multitask.</p><div data-testid="banner" class="sc-56cc6aab-0 gDrxP"><div data-testid="banner-content" class="sc-f3b61e0c-0 fMiwvM"><div data-testid="banner-items-cards" class="sc-56cc6aab-0 sc-d5932801-0 jTDQYQ jnpVzs"><div data-testid="banner-item-0" class="sc-56cc6aab-0 sc-d5932801-1 zpaJI gbYCrI"><div data-testid="stat-card" class="sc-f3b61e0c-0 sc-fbb8b23d-1 iqHLPU jimGgl"><div class="sc-f3b61e0c-0 fhtjEc"><p data-testid="stat-card-title" class="sc-13efd32-0 geoqSJ">%</p><div class="sc-f3b61e0c-0 kSreun"><div data-testid="stat-card-body" class="sc-56cc6aab-0 sc-58eb9180-1 jZLUdt ksMWlX"><p class="sc-56cc6aab-0 sc-74c3e272-0 kzPapb zWojt">of Gen Z workers are “always” or “very often” multitasking during virtual meetings, compared to 34% of Baby Boomers. During in-person meetings, 76% of Gen Z workers feel it’s acceptable to be on their phone for work-related tasks, compared to 55% of Boomers.</p></div></div></div></div></div></div></div></div><hr class="sc-312d772-3 gnbDDE"/><div class="sc-f3b61e0c-0 dNYmug"><div class="sc-f3b61e0c-0 ghcNvd"><div class="sc-f3b61e0c-0 sc-2ef303bd-0 igxXYZ iKcAXi next-image-wrapper"><img decoding="async" loading="lazy" src="https://images.ctfassets.net/k0lk9kiuza3o/2Pb3iHnLq4U0uMyfw3dbZS/7a8baa89ea5af6a8d852b23b746527c3/lightbulb-icon.svg" class="sc-a4cc5372-0 kgFNCd"/></div></div><h2 class="sc-e79fd7c4-0 cjDAGR">Takeaways and recommendations</h2></div><p class="sc-56cc6aab-0 sc-74c3e272-0 kzPapb zWojt">Everyone deserves to feel like meetings make them more productive, not less. When you notice attendees multitasking during a meeting, that’s your signal to take a step back and ask yourself how to make future versions of that meeting more productive for everyone. What’s happening (or not happening) during the meeting that makes people feel like their attention is better spent elsewhere? Can you run a survey to get feedback from attendees on what they find most and least useful about the meeting? Do you need to ensure more people have an assigned role? When you address the root causes of bad meetings, you’ll be a hero to everyone else who’s been suffering through them!</p></div></div></div><div id="effective-time-and-calendar-management" data-testid="section" class="sc-a906411e-1 sc-30b1f306-0 gYCocO"><div class="sc-a906411e-0 AQUPu"><div class="sc-5dcb8b04-0 dgFooO"><div><span>04</span><svg><use fill="#006BFF" href="/media/icons/brand-shapes.svg#filled-02"></use></svg></div></div><h2 class="sc-e79fd7c4-0 guuLLh">Effective time and calendar management</h2><div class="sc-56cc6aab-0 sc-5ee3fb1a-0 YEmiL dZkOJR"><p class="sc-56cc6aab-0 sc-74c3e272-0 kzPapb zWojt">The amount of time people spend on scheduling is a growing pain point.</p><div data-testid="banner" class="sc-56cc6aab-0 gDrxP"><div data-testid="banner-content" class="sc-f3b61e0c-0 fMiwvM"><div data-testid="banner-items-cards" class="sc-56cc6aab-0 sc-d5932801-0 jTDQYQ jnpVzs"><div data-testid="banner-item-0" class="sc-56cc6aab-0 sc-d5932801-1 zpaJI gbYCrI"><div data-testid="stat-card" class="sc-f3b61e0c-0 sc-fbb8b23d-1 iqHLPU jWVoEn"><div class="sc-f3b61e0c-0 fhtjEc"><p data-testid="stat-card-title" class="sc-13efd32-0 cStLnH">%</p><div class="sc-f3b61e0c-0 kSreun"><div data-testid="stat-card-body" class="sc-56cc6aab-0 sc-58eb9180-1 jZLUdt ksMWlX"><p class="sc-56cc6aab-0 sc-74c3e272-0 kzPapb zWojt">of respondents are spending at least three hours a week just scheduling meetings — up from 36% last year.</p></div></div></div></div></div></div></div></div><div data-testid="component-source-card-wrapper" class="sc-f3b61e0c-0 igxXYZ"><div data-testid="source-card" class="sc-f3b61e0c-0 sc-b762ae3c-0 sc-7d78b1de-0 igxXYZ bNBFbF bloXhl"><h4 class="sc-e79fd7c4-0 kcHDev">How much time per week do you spend scheduling work-related meetings?</h4><div><canvas role="img" height="150" width="300"></canvas></div><div class="sc-f3b61e0c-0 sc-b762ae3c-1 igxXYZ gQtkOc"><span>6+ hours per week scheduling?! Oh, no. We implore you. Take a look at Calendly. Please.</span></div></div></div><p class="sc-56cc6aab-0 sc-74c3e272-0 kzPapb zWojt">The numbers look better for workers in enterprise organizations, who are perhaps likely to have access to more sophisticated tooling (just 35% report spending 3+ hours per week scheduling meetings), and for Baby Boomers, who may have more senior roles that do not require as much active scheduling. (Only 24% spend 3+ hours per week scheduling).<br/><br/>Younger people, however, are more likely to set boundaries with their calendars and work than their Gen X and Baby Boomer counterparts.</p><div data-testid="banner" class="sc-56cc6aab-0 gDrxP"><div data-testid="banner-content" class="sc-f3b61e0c-0 fMiwvM"><div data-testid="banner-items-cards" class="sc-56cc6aab-0 sc-d5932801-0 jTDQYQ jnpVzs"><div data-testid="banner-item-0" class="sc-56cc6aab-0 sc-d5932801-1 zpaJI gbYCrI"><div data-testid="stat-card" class="sc-f3b61e0c-0 sc-fbb8b23d-1 iqHLPU jWVoEn"><div class="sc-f3b61e0c-0 fhtjEc"><p data-testid="stat-card-title" class="sc-13efd32-0 cStLnH">%</p><div class="sc-f3b61e0c-0 kSreun"><div data-testid="stat-card-body" class="sc-56cc6aab-0 sc-58eb9180-1 jZLUdt ksMWlX"><p class="sc-56cc6aab-0 sc-74c3e272-0 kzPapb zWojt">of Gen Z respondents establish regular boundaries with their calendars, compared to 53% of Millennials, 48% of Gen-Xers, and 48% of Baby Boomers.</p></div></div></div></div></div></div></div></div><div data-testid="component-source-card-wrapper" class="sc-f3b61e0c-0 igxXYZ"><div data-testid="source-card" class="sc-f3b61e0c-0 sc-b762ae3c-0 sc-7d78b1de-0 igxXYZ bNBFbF bloXhl"><h4 class="sc-e79fd7c4-0 kcHDev">Do you actively establish any guardrails or boundaries around your calendar or block time to protect specific periods for focused work or personal activities?</h4><div><canvas role="img" height="150" width="300"></canvas></div><div class="sc-f3b61e0c-0 sc-b762ae3c-1 igxXYZ gQtkOc"><span>Almost every Gen Z person we surveyed (98%!) at least occasionally creates boundaries on their calendar, compared to only 80% of Boomers.</span></div></div></div><hr class="sc-312d772-3 gnbDDE"/><div class="sc-f3b61e0c-0 dNYmug"><div class="sc-f3b61e0c-0 ghcNvd"><div class="sc-f3b61e0c-0 sc-2ef303bd-0 igxXYZ iKcAXi next-image-wrapper"><img decoding="async" loading="lazy" src="https://images.ctfassets.net/k0lk9kiuza3o/2Pb3iHnLq4U0uMyfw3dbZS/7a8baa89ea5af6a8d852b23b746527c3/lightbulb-icon.svg" class="sc-a4cc5372-0 kgFNCd"/></div></div><h2 class="sc-e79fd7c4-0 cjDAGR">Takeaways and recommendations</h2></div><p class="sc-56cc6aab-0 sc-74c3e272-0 kzPapb zWojt">Gen Z has it right! Boundaries are a good thing — they ensure you have time to get the actual work done. If your remote workforce is spread across several time zones, consider establishing “core meeting hours” to ensure you’re respecting everyone’s schedules. Ensure individuals feel comfortable and supported blocking out focus time for deep work. Most scheduling tools even have boundary-setting features baked in — encourage your team to take advantage of their tech stacks to set their working hours, shorten default duration times for meetings, add buffer time between meetings, and so on.</p></div></div></div><div id="speaking-of-generational-differences-" data-testid="section" class="sc-a906411e-1 sc-30b1f306-0 fOifYI"><div class="sc-a906411e-0 AQUPu"><div class="sc-5dcb8b04-0 dgFooO"><div><span>05</span><svg><use fill="#BB32D5" href="/media/icons/brand-shapes.svg#filled-03"></use></svg></div></div><h2 class="sc-e79fd7c4-0 guuLLh">Speaking of generational differences …</h2><div class="sc-56cc6aab-0 sc-5ee3fb1a-0 YEmiL dZkOJR"><p class="sc-56cc6aab-0 sc-74c3e272-0 kzPapb zWojt">Some of the most interesting findings, in our opinion, had to do with how different age groups experience meetings.</p><div class="sc-f3b61e0c-0 dNYmug"><div data-testid="shaped-icon" class="sc-56cc6aab-0 sc-8d27b4f2-0 gLsVPh kEDkxb"><svg><use fill="#BB32D5" href="/media/icons/brand-shapes.svg#filled-3d-12"></use></svg></div><h2 class="sc-e79fd7c4-0 cjDAGR">Older workers are the least likely to believe that attending more meetings could help them in some way</h2></div><p class="sc-56cc6aab-0 sc-74c3e272-0 kzPapb zWojt">While the majority still see value in benefits like increasing their visibility into others’ work, moving projects along, and connecting with colleagues, 37% of Boomers feel that they are already in enough or too many meetings for additional meetings to benefit them, compared to 16% of Millennials.</p><div class="sc-f3b61e0c-0 dNYmug"><div data-testid="shaped-icon" class="sc-56cc6aab-0 sc-8d27b4f2-0 gLsVPh kEDkxb"><svg><use fill="#BB32D5" href="/media/icons/brand-shapes.svg#filled-3d-09"></use></svg></div><h2 class="sc-e79fd7c4-0 cjDAGR">Younger workers are more likely to report that the meetings they attend enhance their productivity</h2></div><p class="sc-56cc6aab-0 sc-74c3e272-0 kzPapb zWojt">70% of Gen Z workers and 60% of Millennial workers said the number of meetings they’re in enhance their productivity, compared to only 44% of Gen X workers and 37% of Baby Boomer workers.</p><div class="sc-f3b61e0c-0 dNYmug"><div data-testid="shaped-icon" class="sc-56cc6aab-0 sc-8d27b4f2-0 gLsVPh kEDkxb"><svg><use fill="#BB32D5" href="/media/icons/brand-shapes.svg#filled-3d-11"></use></svg></div><h2 class="sc-e79fd7c4-0 cjDAGR">The older you are, the more likely you are to handwrite your meeting notes</h2></div><p class="sc-56cc6aab-0 sc-74c3e272-0 kzPapb zWojt">63% of Boomers report taking notes by hand, compared to 54% of Gen Z and Millennials and 59% of Gen X. Millennials are most likely to use AI or automated transcription tools for notetaking (32%), followed by Gen Z (28%), Gen X (22%), and Baby Boomers (18%). 70% of Gen Z respondents said they type their notes; only 35% of Boomers do.</p><div class="sc-f3b61e0c-0 dNYmug"><div data-testid="shaped-icon" class="sc-56cc6aab-0 sc-8d27b4f2-0 gLsVPh kEDkxb"><svg><use fill="#BB32D5" href="/media/icons/brand-shapes.svg#filled-3d-03"></use></svg></div><h2 class="sc-e79fd7c4-0 cjDAGR">Younger workers are particularly enthusiastic about using AI for productivity</h2></div><p class="sc-56cc6aab-0 sc-74c3e272-0 kzPapb zWojt">When we asked what benefits of using AI for productivity they're most excited about, 64% of Gen Z and 59% of Millennials called out smart scheduling assistance (compared to 43% of Gen X and 40% of Boomers). Boomers were most likely to report being unsure or unexcited by using AI for productivity (24%), compared to 3% of Gen Z, 5% of Millennials, and 13% of Gen X.</p><div class="sc-f3b61e0c-0 dNYmug"><div data-testid="shaped-icon" class="sc-56cc6aab-0 sc-8d27b4f2-0 gLsVPh kEDkxb"><svg><use fill="#BB32D5" href="/media/icons/brand-shapes.svg#filled-3d-14"></use></svg></div><h2 class="sc-e79fd7c4-0 cjDAGR">Boomers are the most focused on keeping the agenda on track</h2></div><p class="sc-56cc6aab-0 sc-74c3e272-0 kzPapb zWojt">When asked when it’s appropriate to intervene during meetings, 65% of Boomers reported feeling it's appropriate to intervene “when the agenda is running off course or the current discussion is ‘over time’” (compared to 44% of Gen Z and Millennials, and 55% of Gen X).</p><hr class="sc-312d772-3 gnbDDE"/><div class="sc-f3b61e0c-0 dNYmug"><div class="sc-f3b61e0c-0 ghcNvd"><div class="sc-f3b61e0c-0 sc-2ef303bd-0 igxXYZ iKcAXi next-image-wrapper"><img decoding="async" loading="lazy" src="https://images.ctfassets.net/k0lk9kiuza3o/2Pb3iHnLq4U0uMyfw3dbZS/7a8baa89ea5af6a8d852b23b746527c3/lightbulb-icon.svg" class="sc-a4cc5372-0 kgFNCd"/></div></div><h2 class="sc-e79fd7c4-0 cjDAGR">Takeaways and recommendations</h2></div><p class="sc-56cc6aab-0 sc-74c3e272-0 kzPapb zWojt">The future is digital — and pro-meeting.</p><p class="sc-56cc6aab-0 sc-74c3e272-0 kzPapb zWojt">All ages in the workforce need to be aware of generational differences, both accommodating others’ preferences and challenging themselves to try new ways of doing things.</p></div></div></div><div id="meeting-etiquette-depends-on-who-and-where-you-are" data-testid="section" class="sc-a906411e-1 sc-30b1f306-0 KrqjL"><div class="sc-a906411e-0 AQUPu"><div class="sc-5dcb8b04-0 dgFooO"><div><span>06</span><svg><use fill="#004EBA" href="/media/icons/brand-shapes.svg#filled-16"></use></svg></div></div><h2 class="sc-e79fd7c4-0 guuLLh">Meeting etiquette depends on who and where you are</h2><div class="sc-56cc6aab-0 sc-5ee3fb1a-0 YEmiL dZkOJR"><p class="sc-56cc6aab-0 sc-74c3e272-0 kzPapb zWojt">Another area we were fascinated to learn about: which behaviors different groups of people find acceptable or unacceptable during meetings.</p><div data-testid="component-source-card-wrapper" class="sc-f3b61e0c-0 igxXYZ"><div data-testid="source-card" class="sc-f3b61e0c-0 sc-b762ae3c-0 sc-7d78b1de-0 igxXYZ bNBFbF bloXhl"><h4 class="sc-e79fd7c4-0 kcHDev">What’s OK vs. not OK to do during virtual work meetings?</h4><div><canvas role="img" height="150" width="300"></canvas></div><div class="sc-f3b61e0c-0 sc-b762ae3c-1 igxXYZ gQtkOc"><span>Eating on camera, using phones for personal use, and taking a walk are the three least acceptable behaviors during virtual meetings; using phones for work, multitasking, and eating off camera are the three most acceptable behaviors.</span></div></div></div><div data-testid="component-source-card-wrapper" class="sc-f3b61e0c-0 igxXYZ"><div data-testid="source-card" class="sc-f3b61e0c-0 sc-b762ae3c-0 sc-7d78b1de-0 igxXYZ bNBFbF bloXhl"><h4 class="sc-e79fd7c4-0 kcHDev">What’s OK vs. not OK to do during in-person meetings?</h4><div><canvas role="img" height="150" width="300"></canvas></div><div class="sc-f3b61e0c-0 sc-b762ae3c-1 igxXYZ gQtkOc"><span>Personal phone use, side conversations, and eating are the three least acceptable in-person meeting behaviors. The three most acceptable behaviors are leaving the room to take a call, work-related phone use, and multitasking.</span></div></div></div><div class="sc-f3b61e0c-0 dNYmug"><div data-testid="shaped-icon" class="sc-56cc6aab-0 sc-8d27b4f2-0 gLsVPh kEDkxb"><svg><use fill="#004796" href="/media/icons/brand-shapes.svg#filled-3d-12"></use></svg></div><h2 class="sc-e79fd7c4-0 cjDAGR">U.S. workers skew slightly more accepting of various meeting behaviors than their U.K. counterparts</h2></div><p class="sc-56cc6aab-0 sc-74c3e272-0 kzPapb zWojt">72% in the U.S. feel it’s OK to eat off camera, for example, compared to 64% in the U.K. And in person, 68% of U.S. workers are OK with using a phone for work compared to 60% of U.K. workers. 76% of U.S. respondents said it’s fine to leave the room to take an urgent call; that was only OK by 70% of U.K. respondents.</p><div class="sc-f3b61e0c-0 dNYmug"><div data-testid="shaped-icon" class="sc-56cc6aab-0 sc-8d27b4f2-0 gLsVPh kEDkxb"><svg><use fill="#004796" href="/media/icons/brand-shapes.svg#filled-3d-09"></use></svg></div><h2 class="sc-e79fd7c4-0 cjDAGR">Remote workers are more comfortable declining meetings</h2></div><p class="sc-56cc6aab-0 sc-74c3e272-0 kzPapb zWojt">75% of workers in fully remote roles feel it’s appropriate to decline a meeting if it’s scheduled over another meeting — higher than people in fully onsite roles (63%) and people in hybrid roles (69%).</p><div class="sc-f3b61e0c-0 dNYmug"><div data-testid="shaped-icon" class="sc-56cc6aab-0 sc-8d27b4f2-0 gLsVPh kEDkxb"><svg><use fill="#004796" href="/media/icons/brand-shapes.svg#filled-3d-11"></use></svg></div><h2 class="sc-e79fd7c4-0 cjDAGR">Education professionals are choosier about meeting times</h2></div><p class="sc-56cc6aab-0 sc-74c3e272-0 kzPapb zWojt">68% feel it’s not OK to schedule during the lunch hour; 67% feel it’s not OK to schedule before 8 a.m.; and 72% feel it’s not OK to schedule after 5 p.m. Compare that to 53%, 55%, and 56% of tech workers, respectively.</p><div class="sc-f3b61e0c-0 dNYmug"><div data-testid="shaped-icon" class="sc-56cc6aab-0 sc-8d27b4f2-0 gLsVPh kEDkxb"><svg><use fill="#004796" href="/media/icons/brand-shapes.svg#filled-3d-03"></use></svg></div><h2 class="sc-e79fd7c4-0 cjDAGR">Baby Boomers are less likely to approve of “al fresco” meetings</h2></div><p class="sc-56cc6aab-0 sc-74c3e272-0 kzPapb zWojt">56% of Baby Boomers find sitting outdoors or away from the workstation during virtual meetings unacceptable, compared to 44% of Gen Z, 41% of Millennials, and 47% of Gen X workers.</p><hr class="sc-312d772-3 gnbDDE"/><div class="sc-f3b61e0c-0 dNYmug"><div class="sc-f3b61e0c-0 ghcNvd"><div class="sc-f3b61e0c-0 sc-2ef303bd-0 igxXYZ iKcAXi next-image-wrapper"><img decoding="async" loading="lazy" src="https://images.ctfassets.net/k0lk9kiuza3o/2Pb3iHnLq4U0uMyfw3dbZS/7a8baa89ea5af6a8d852b23b746527c3/lightbulb-icon.svg" class="sc-a4cc5372-0 kgFNCd"/></div></div><h2 class="sc-e79fd7c4-0 cjDAGR">Takeaways and recommendations</h2></div><p class="sc-56cc6aab-0 sc-74c3e272-0 kzPapb zWojt">The meeting behaviors people find acceptable or unacceptable are highly cultural and variable across organizations — the norm in a remote tech company is not going to be consistent with the norm in a small family business across the ocean. Consider your workplace’s culture, and the culture of those you meet with externally.</p></div></div></div><div id="how-different-teams-and-roles-experience-meetings" data-testid="section" class="sc-a906411e-1 sc-30b1f306-0 gYCocO"><div class="sc-a906411e-0 AQUPu"><div class="sc-5dcb8b04-0 dgFooO"><div><span>07</span><svg><use fill="#006BFF" href="/media/icons/brand-shapes.svg#filled-10"></use></svg></div></div><h2 class="sc-e79fd7c4-0 guuLLh">How different teams and roles experience meetings</h2><div class="sc-56cc6aab-0 sc-5ee3fb1a-0 YEmiL dZkOJR"><p class="sc-56cc6aab-0 sc-74c3e272-0 kzPapb zWojt">Different professionals meet for different reasons — recruiters schedule lots of interviews; SDRs schedule lots of demos; CSMs schedule lots of customer calls. And those are just the external meetings!</p><p class="sc-56cc6aab-0 sc-74c3e272-0 kzPapb zWojt">We cut all the data you see in this report by the departments we surveyed (of course, there are many others — this is just a snapshot!) to get a feel for how distinct roles experience meetings.</p><h3 class="sc-e79fd7c4-0 kXWUuu">Sales</h3><div data-testid="banner" class="sc-56cc6aab-0 gDrxP"><div data-testid="banner-content" class="sc-f3b61e0c-0 fMiwvM"><div data-testid="banner-items-cards" class="sc-56cc6aab-0 sc-d5932801-0 jTDQYQ jnpVzs"><div data-testid="banner-item-0" class="sc-56cc6aab-0 sc-d5932801-1 zpaJI gbYCrI"><div data-testid="stat-card" class="sc-f3b61e0c-0 sc-fbb8b23d-1 iqHLPU jWVoEn"><div class="sc-f3b61e0c-0 fhtjEc"><p data-testid="stat-card-title" class="sc-13efd32-0 cStLnH">%</p><div class="sc-f3b61e0c-0 kSreun"><div data-testid="stat-card-body" class="sc-56cc6aab-0 sc-58eb9180-1 jZLUdt ksMWlX"><p class="sc-56cc6aab-0 sc-74c3e272-0 kzPapb zWojt">Sales professionals have the most meetings of every role we surveyed — half of them spend five or more hours in meetings every day.</p></div></div></div></div></div><div data-testid="banner-item-1" class="sc-56cc6aab-0 sc-d5932801-1 zpaJI hTZrWg"><div data-testid="stat-card" class="sc-f3b61e0c-0 sc-fbb8b23d-1 iqHLPU jWVoEn"><div class="sc-f3b61e0c-0 fhtjEc"><p data-testid="stat-card-title" class="sc-13efd32-0 cStLnH">%</p><div class="sc-f3b61e0c-0 kSreun"><div data-testid="stat-card-body" class="sc-56cc6aab-0 sc-58eb9180-1 jZLUdt ksMWlX"><p class="sc-56cc6aab-0 sc-74c3e272-0 kzPapb zWojt">The majority of salespeople admit they sometimes work longer hours due to the number of meetings they attend. (Makes sense for commission-based roles — whatever it takes to close those deals!)</p></div></div></div></div></div><div data-testid="banner-item-2" class="sc-56cc6aab-0 sc-d5932801-1 zpaJI bgwqvs"><div data-testid="stat-card" class="sc-f3b61e0c-0 sc-fbb8b23d-1 iqHLPU jWVoEn"><div class="sc-f3b61e0c-0 fhtjEc"><p data-testid="stat-card-title" class="sc-13efd32-0 cStLnH">%</p><div class="sc-f3b61e0c-0 kSreun"><div data-testid="stat-card-body" class="sc-56cc6aab-0 sc-58eb9180-1 jZLUdt ksMWlX"><p class="sc-56cc6aab-0 sc-74c3e272-0 kzPapb zWojt">Sales have the highest percentage of meetings with people outside their organization. 41% of Sales pros report that at least 41% of their meetings are with external-only attendees.</p></div></div></div></div></div></div></div></div><h3 class="sc-e79fd7c4-0 kXWUuu"><br/>Customer support and success (CX)</h3><div data-testid="banner" class="sc-56cc6aab-0 gDrxP"><div data-testid="banner-content" class="sc-f3b61e0c-0 fMiwvM"><div data-testid="banner-items-cards" class="sc-56cc6aab-0 sc-d5932801-0 jTDQYQ jnpVzs"><div data-testid="banner-item-0" class="sc-56cc6aab-0 sc-d5932801-1 zpaJI gbYCrI"><div data-testid="stat-card" class="sc-f3b61e0c-0 sc-fbb8b23d-1 iqHLPU fSudTn"><div class="sc-f3b61e0c-0 fhtjEc"><p data-testid="stat-card-title" class="sc-13efd32-0 kLgQnT">%</p><div class="sc-f3b61e0c-0 kSreun"><div data-testid="stat-card-body" class="sc-56cc6aab-0 sc-58eb9180-1 jZLUdt ksMWlX"><p class="sc-56cc6aab-0 sc-74c3e272-0 kzPapb zWojt">CX professionals have the lowest boundaries around their calendar time of all of the roles we surveyed, with 50% admitting they never or only occasionally create boundaries to safeguard specific time.</p></div></div></div></div></div><div data-testid="banner-item-1" class="sc-56cc6aab-0 sc-d5932801-1 zpaJI hTZrWg"><div data-testid="stat-card" class="sc-f3b61e0c-0 sc-fbb8b23d-1 iqHLPU fSudTn"><div class="sc-f3b61e0c-0 fhtjEc"><p data-testid="stat-card-title" class="sc-13efd32-0 kLgQnT">%</p><div class="sc-f3b61e0c-0 kSreun"><div data-testid="stat-card-body" class="sc-56cc6aab-0 sc-58eb9180-1 jZLUdt ksMWlX"><p class="sc-56cc6aab-0 sc-74c3e272-0 kzPapb zWojt">Out of all the roles we surveyed, CX spends the least amount of time scheduling meetings: 68% of CX professionals spend less than 2 hours per week on scheduling (compared to, for example, 50% of sales pros who fall into that category).</p></div></div></div></div></div><div data-testid="banner-item-2" class="sc-56cc6aab-0 sc-d5932801-1 zpaJI bgwqvs"><div data-testid="stat-card" class="sc-f3b61e0c-0 sc-fbb8b23d-1 iqHLPU fSudTn"><div class="sc-f3b61e0c-0 fhtjEc"><p data-testid="stat-card-title" class="sc-13efd32-0 kLgQnT">%</p><div class="sc-f3b61e0c-0 kSreun"><div data-testid="stat-card-body" class="sc-56cc6aab-0 sc-58eb9180-1 jZLUdt ksMWlX"><p class="sc-56cc6aab-0 sc-74c3e272-0 kzPapb zWojt">of CX professionals report that at least 41% of their meetings are with internal-only attendees. CX has the highest proportion of meetings with people inside their organization. (HR is a close second, with 73% in that same group.)</p></div></div></div></div></div></div></div></div><h3 class="sc-e79fd7c4-0 kXWUuu"><br/>Human resources</h3><div data-testid="banner" class="sc-56cc6aab-0 gDrxP"><div data-testid="banner-content" class="sc-f3b61e0c-0 fMiwvM"><div data-testid="banner-items-cards" class="sc-56cc6aab-0 sc-d5932801-0 jTDQYQ jnpVzs"><div data-testid="banner-item-0" class="sc-56cc6aab-0 sc-d5932801-1 zpaJI gbYCrI"><div data-testid="stat-card" class="sc-f3b61e0c-0 sc-fbb8b23d-1 iqHLPU jimGgl"><div class="sc-f3b61e0c-0 fhtjEc"><p data-testid="stat-card-title" class="sc-13efd32-0 geoqSJ">%</p><div class="sc-f3b61e0c-0 kSreun"><div data-testid="stat-card-body" class="sc-56cc6aab-0 sc-58eb9180-1 jZLUdt ksMWlX"><p class="sc-56cc6aab-0 sc-74c3e272-0 kzPapb zWojt">of HR professionals believe that the meetings they attend impact their work-life balance.</p></div></div></div></div></div><div data-testid="banner-item-1" class="sc-56cc6aab-0 sc-d5932801-1 zpaJI hTZrWg"><div data-testid="stat-card" class="sc-f3b61e0c-0 sc-fbb8b23d-1 iqHLPU jimGgl"><div class="sc-f3b61e0c-0 fhtjEc"><p data-testid="stat-card-title" class="sc-13efd32-0 geoqSJ">%</p><div class="sc-f3b61e0c-0 kSreun"><div data-testid="stat-card-body" class="sc-56cc6aab-0 sc-58eb9180-1 jZLUdt ksMWlX"><p class="sc-56cc6aab-0 sc-74c3e272-0 kzPapb zWojt">HR professionals reported the highest productivity enhancement for team projects: 71% feel the number of meetings they attend positively impacts their ability to move team projects forward.</p></div></div></div></div></div></div></div></div><h3 class="sc-e79fd7c4-0 kXWUuu"><br/>Marketing</h3><div data-testid="banner" class="sc-56cc6aab-0 gDrxP"><div data-testid="banner-content" class="sc-f3b61e0c-0 fMiwvM"><div data-testid="banner-items-cards" class="sc-56cc6aab-0 sc-d5932801-0 jTDQYQ jnpVzs"><div data-testid="banner-item-0" class="sc-56cc6aab-0 sc-d5932801-1 zpaJI gbYCrI"><div data-testid="stat-card" class="sc-f3b61e0c-0 sc-fbb8b23d-1 iqHLPU jWVoEn"><div class="sc-f3b61e0c-0 fhtjEc"><p data-testid="stat-card-title" class="sc-13efd32-0 cStLnH">%</p><div class="sc-f3b61e0c-0 kSreun"><div data-testid="stat-card-body" class="sc-56cc6aab-0 sc-58eb9180-1 jZLUdt ksMWlX"><p class="sc-56cc6aab-0 sc-74c3e272-0 kzPapb zWojt">Marketers were the likeliest to report that the meetings they attend help them move their individual projects forward — 69% of them believe that to be the case.</p></div></div></div></div></div><div data-testid="banner-item-1" class="sc-56cc6aab-0 sc-d5932801-1 zpaJI hTZrWg"><div data-testid="stat-card" class="sc-f3b61e0c-0 sc-fbb8b23d-1 iqHLPU jWVoEn"><div class="sc-f3b61e0c-0 fhtjEc"><p data-testid="stat-card-title" class="sc-13efd32-0 cStLnH">%</p><div class="sc-f3b61e0c-0 kSreun"><div data-testid="stat-card-body" class="sc-56cc6aab-0 sc-58eb9180-1 jZLUdt ksMWlX"><p class="sc-56cc6aab-0 sc-74c3e272-0 kzPapb zWojt">Marketers are the most likely to intervene during meetings “when someone asks a very unrelated question” — 41% feel that’s appropriate, compared to 32% of Sales or HR professionals.</p></div></div></div></div></div></div></div></div></div></div></div><div id="future-focus-the-role-of-ai-in-improving-meetings" data-testid="section" class="sc-a906411e-1 sc-30b1f306-0 fOifYI"><div class="sc-a906411e-0 AQUPu"><div class="sc-5dcb8b04-0 dgFooO"><div><span>08</span><svg><use fill="#BB32D5" href="/media/icons/brand-shapes.svg#filled-14"></use></svg></div></div><h2 class="sc-e79fd7c4-0 guuLLh">Future focus: The role of AI in improving meetings</h2><div class="sc-56cc6aab-0 sc-5ee3fb1a-0 YEmiL dZkOJR"><p class="sc-56cc6aab-0 sc-74c3e272-0 kzPapb zWojt">People are more excited about AI’s potential to make scheduling easier than they were just one year ago.</p><div class="sc-f3b61e0c-0 sc-2ef303bd-0 igxXYZ iKcAXi next-image-wrapper"><img alt="[SoM] 2023 vs 2024 - Top 3 benefits" loading="lazy" width="1882" height="832" decoding="async" data-nimg="1" style="color:transparent;object-fit:contain" src="https://images.ctfassets.net/k0lk9kiuza3o/5lt5bAztxEHHhc73WTUXNc/afb04cf44edf5ea053b08c83bef966d2/SoM_Landing_page_graphic.png?q=85&fm=webp"/></div><div data-testid="component-source-card-wrapper" class="sc-f3b61e0c-0 igxXYZ"><div data-testid="source-card" class="sc-f3b61e0c-0 sc-b762ae3c-0 sc-7d78b1de-0 igxXYZ bNBFbF bloXhl"><h4 class="sc-e79fd7c4-0 kcHDev">What benefits of using AI for productivity are you most excited about?</h4><div><canvas role="img" height="150" width="300"></canvas></div></div></div><p class="sc-56cc6aab-0 sc-74c3e272-0 kzPapb zWojt">People are also hungrier for AI’s potential to give them time back. Like last year, the top three areas respondents would invest AI-driven time savings include strategic planning, creative projects, and professional development. Unlike last year, close to half of all respondents indicated interest in this stuff — compared to only about 17% in 2023. That’s a big leap in a short time!</p><div data-testid="component-source-card-wrapper" class="sc-f3b61e0c-0 igxXYZ"><div data-testid="source-card" class="sc-f3b61e0c-0 sc-b762ae3c-0 sc-7d78b1de-0 igxXYZ bNBFbF bloXhl"><h4 class="sc-e79fd7c4-0 kcHDev">If AI could significantly save you time at work, what would you choose to spend your freed-up time on instead?</h4><div><canvas role="img" height="150" width="300"></canvas></div></div></div><hr class="sc-312d772-3 gnbDDE"/><div class="sc-f3b61e0c-0 dNYmug"><div class="sc-f3b61e0c-0 ghcNvd"><div class="sc-f3b61e0c-0 sc-2ef303bd-0 igxXYZ iKcAXi next-image-wrapper"><img decoding="async" loading="lazy" src="https://images.ctfassets.net/k0lk9kiuza3o/2Pb3iHnLq4U0uMyfw3dbZS/7a8baa89ea5af6a8d852b23b746527c3/lightbulb-icon.svg" class="sc-a4cc5372-0 kgFNCd"/></div></div><h2 class="sc-e79fd7c4-0 cjDAGR">Takeaways and recommendations</h2></div><p class="sc-56cc6aab-0 sc-74c3e272-0 kzPapb zWojt">AI isn’t just a buzzword anymore. We’re still in the midst of an AI boom, but now — with data showing, for example, increasing interest year over year in smart scheduling solutions — we know AI-powered solutions are more than a passing fad. They’re only going to grow in volume, in capabilities, and in value, as employees find their favorite ways to work AI into their workdays.</p></div></div></div><div id="how-to-make-meetings-better-for-everyone" data-testid="section" class="sc-a906411e-1 sc-30b1f306-0 jYQLpK"><div class="sc-a906411e-0 AQUPu"><div class="sc-5dcb8b04-0 dgFooO"><div><span>09</span><svg><use fill="#004EBA" href="/media/icons/brand-shapes.svg#filled-12"></use></svg></div></div><h2 class="sc-e79fd7c4-0 guuLLh">How to make meetings better for everyone</h2><div class="sc-56cc6aab-0 sc-5ee3fb1a-0 YEmiL dZkOJR"><p class="sc-56cc6aab-0 sc-74c3e272-0 kzPapb zWojt">Whether we're building relationships or making decisions that drive results, meetings are an opportunity to work toward the goals and outcomes that motivate us at work. You can take steps before, during, and after each meeting to ensure you’re making the most of that opportunity:</p><h3 class="sc-e79fd7c4-0 kXWUuu">Before the meeting:</h3><ul class="sc-312d772-1 hLNBbr"><li><p class="sc-56cc6aab-0 sc-74c3e272-0 kzPapb zWojt">Ask yourself what the objective of your meeting is, and whether it’s truly necessary to meet, or if your goal can be accomplished some other way (e.g., a Loom, an email, a direct message). Every meeting should have a clear goal that its attendees are uniquely positioned to help achieve.</p></li><li><p class="sc-56cc6aab-0 sc-74c3e272-0 kzPapb zWojt"><span class="sc-ed1f50a8-0 sc-312d772-0 hdMjNJ guIwJk"><a class="sc-6a1ada7f-0 sc-6a1ada7f-1 cEgPT button-link" data-testid="link-color-button" href="/blog/find-a-meeting-time"><span class="sc-53bf32cf-0 icxhhc">Find a time that’s convenient for your attendees</span></a></span>.</p></li><li><p class="sc-56cc6aab-0 sc-74c3e272-0 kzPapb zWojt">Share an agenda and any pre-reads, so everyone knows what the goal of the meeting is and how they’ll be expected to contribute. Define owners for each agenda item and give speakers advance notice (with reminders) so they can prepare. Set time boundaries for the topic so speakers know how much time will be dedicated to each topic.</p></li><li><p class="sc-56cc6aab-0 sc-74c3e272-0 kzPapb zWojt">Automate your meeting reminders and ask pre-meeting questions with Calendly <span class="sc-ed1f50a8-0 sc-312d772-0 hdMjNJ guIwJk"><a class="sc-6a1ada7f-0 sc-6a1ada7f-1 cEgPT button-link" data-testid="link-color-button" href="/features/workflows"><span class="sc-53bf32cf-0 icxhhc">Workflows</span></a></span>, so you can reduce no-shows and save time on admin tasks.</p></li></ul><h3 class="sc-e79fd7c4-0 kXWUuu">During the meeting:</h3><ul class="sc-312d772-1 hLNBbr"><li><p class="sc-56cc6aab-0 sc-74c3e272-0 kzPapb zWojt">Set the tone — for a virtual meeting, consider playing some music or putting an “icebreaker” question on the screen for people to interact with in the chat.</p></li><li><p class="sc-56cc6aab-0 sc-74c3e272-0 kzPapb zWojt">Keep an eye on the vibes. Are people multitasking or are they engaged? Do you see head nods? Don’t be afraid to get feedback and adjust on the fly — if you’ve been presenting for a while, pause and check in: “Is this helpful?” “What questions do you have?” Or ask the group to engage in the chat with a question or reactions. </p></li><li><p class="sc-56cc6aab-0 sc-74c3e272-0 kzPapb zWojt">Stick to the agenda — when a topic is running over its allotted time, determine how to wrap up that conversation elsewhere so you can get to everything.</p></li><li><p class="sc-56cc6aab-0 sc-74c3e272-0 kzPapb zWojt">Use AI recording and transcription tools to take notes, provide summaries and action items, and remove transactional tasks so team members can contribute to the discussion. These are especially helpful tools in remote work environments where attendees are distributed across time zones and moving quickly.</p></li></ul><h3 class="sc-e79fd7c4-0 kXWUuu">After the meeting:</h3><ul class="sc-312d772-1 hLNBbr"><li><p class="sc-56cc6aab-0 sc-74c3e272-0 kzPapb zWojt">Reference any recordings and summaries to ensure you captured all next steps. </p></li><li><p class="sc-56cc6aab-0 sc-74c3e272-0 kzPapb zWojt">Follow through on the action items you documented during the meeting — not only will you be moving work forward, you’ll be assuring your attendees that the meeting was a good use of their time!</p></li><li><p class="sc-56cc6aab-0 sc-74c3e272-0 kzPapb zWojt">Automate follow-up messages, including thank-yous for attending. </p></li><li><p class="sc-56cc6aab-0 sc-74c3e272-0 kzPapb zWojt">Ask for feedback, then act on it. Run a quick survey or reach out to a few experienced people to share constructive feedback. If you receive feedback the meeting isn’t working, dig into the why. Share the feedback and proposed solutions with the group and ask for thoughts on how to make the meeting even better. And then (most importantly) follow through!</p></li></ul><p class="sc-56cc6aab-0 sc-74c3e272-0 kzPapb zWojt">By being intentional in your preparation, execution, and follow-through, you can drive better outcomes and create more productive relationships both within and outside of your organization.</p><div><div data-testid="conversion-panel" class="sc-f3b61e0c-0 dlVXqE"><div class="sc-f3b61e0c-0 EdWVf"><h2 data-testid="conversion-panel-title" class="sc-e79fd7c4-0 sc-d4676c0c-2 hYhqrd bnUBZK">Get started with Calendly for free</h2><div data-testid="conversion-panel-body" class="sc-56cc6aab-0 sc-218971b3-1 sc-d4676c0c-0 bOwQQP iOaPSz evTebN"><p class="sc-56cc6aab-0 sc-74c3e272-0 kzPapb zWojt">Ready to make meetings better for you, your team, and everyone you meet with?</p><div class="sc-f3b61e0c-0 sc-312d772-5 khZqPh fwhnaK button-container"><a class="sc-6a1ada7f-0 sc-6a1ada7f-1 ecMYkc button-primary" data-testid="primary-button" href="/signup"><span class="sc-53bf32cf-0 icxhhc">Sign up for free</span></a></div></div></div><div class="sc-f3b61e0c-0 sc-d4676c0c-1 iuSLIJ lmqIXo"><p class="sc-56cc6aab-0 sc-74c3e272-0 kzPapb zWojt">Ready to make meetings better for you, your team, and everyone you meet with?</p><div class="sc-f3b61e0c-0 sc-312d772-5 khZqPh fwhnaK button-container"><a class="sc-6a1ada7f-0 sc-6a1ada7f-1 ecMYkc button-primary" data-testid="primary-button" href="/signup"><span class="sc-53bf32cf-0 icxhhc">Sign up for free</span></a></div></div></div></div><h3 id="Appendix" class="sc-e79fd7c4-0 gekOvb">Appendix</h3><h3 class="sc-e79fd7c4-0 bxnGbn">Methodology and definitions</h3><p class="sc-56cc6aab-0 sc-74c3e272-0 kzPapb zWojt">Calendly’s State of Meetings Report was conducted by an independent research firm, Brand Over Matter, who fielded a survey from June 25 to July 25, 2024. The firm collected responses from 1,244 workers across the United States and United Kingdom within a variety of industries, roles, and sized companies. Participants were asked to self-identify job roles and titles, industries, company size, and working location.</p><div data-testid="component-slidebox" class="sc-56cc6aab-0 jPThRd"><div class="sc-f3b61e0c-0 sc-48ea6b84-0 jnOgzv cvEbVz"><h2 data-testid="slidebox-title" class="sc-e79fd7c4-0 dbBUMp">Demographic data</h2></div><div class="sc-56cc6aab-0 sc-bf80d477-3 kDIgvA ildHcb"><div class="sc-56cc6aab-0 sc-48ea6b84-2 jVpxaB ejYldR"><div data-testid="slide-tabs" class="sc-f3b61e0c-0 dOzCPq"><div class="sc-f3b61e0c-0 sc-b7ae26b6-0 jGzLcC kDrUjO"><div role="combobox" aria-haspopup="listbox" aria-expanded="false" class="sc-56cc6aab-0 sc-230bef3b-0 bEFyuT"><div tabindex="0" class="sc-f3b61e0c-0 sc-230bef3b-4 sc-230bef3b-5 fXWQwK ldfXIn ehrxxp"><button class="sc-6a1ada7f-0 sc-6a1ada7f-1 dyncfQ sc-230bef3b-2 bwASOA button-link" data-testid="link-color-button" aria-haspopup="listbox" aria-expanded="false" aria-label="Generation" tabindex="-1"><span class="sc-53bf32cf-0 icxhhc"><div class="sc-f3b61e0c-0 ktBlZN">Generation<div class="sc-56cc6aab-0 sc-230bef3b-3 djRCeq bETkBO"><svg xmlns="http://www.w3.org/2000/svg" fill="none" viewBox="0 0 13 7" color="#006BFF" class="sc-4e1d5a08-0 sc-4e1d5a08-2 etZafe htgYPO"><path fill="currentColor" d="M5.843.256a.97.97 0 0 1 1.314 0l5.571 5.25a.84.84 0 0 1 0 1.238.97.97 0 0 1-1.313 0L6.5 2.112 1.585 6.744a.97.97 0 0 1-1.313 0 .84.84 0 0 1 0-1.238L5.843.256Z" clip-rule="evenodd" fill-rule="evenodd"></path></svg></div></div></span></button></div><div class="sc-3e52c185-3 sc-230bef3b-1 dlIpiG kxQgeG dropdown-list" role="listbox" aria-label="Available options"><a tabindex="0" class="sc-56cc6aab-0 sc-a036b745-0 emztyc iKvSAY"><p>Generation</p></a><a tabindex="0" class="sc-56cc6aab-0 sc-a036b745-0 emztyc iKvSAY"><p>Location</p></a><a tabindex="0" class="sc-56cc6aab-0 sc-a036b745-0 emztyc iKvSAY"><p>Job setting</p></a><a tabindex="0" class="sc-56cc6aab-0 sc-a036b745-0 emztyc iKvSAY"><p>Company size</p></a><a tabindex="0" class="sc-56cc6aab-0 sc-a036b745-0 emztyc iKvSAY"><p>Department</p></a><a tabindex="0" class="sc-56cc6aab-0 sc-a036b745-0 emztyc iKvSAY"><p>Industry</p></a><a tabindex="0" class="sc-56cc6aab-0 sc-a036b745-0 emztyc iKvSAY"><p>Seniority level</p></a></div></div></div><div class="sc-f3b61e0c-0 dZvxPt"><button disabled="" aria-label="Scroll to the left" title="Scroll to the left" class="sc-6598e705-0 fXXgIF"><svg xmlns="http://www.w3.org/2000/svg" width="20" height="20" fill="none" stroke="currentColor" viewBox="0 0 20 20" class="sc-3d51d52c-0 sc-3d51d52c-1 laCcIe gRmCXk"><path d="M4.167 10h11.666M10 4.167 15.833 10 10 15.833" stroke-linecap="round" stroke-linejoin="round" stroke-width="1.25"></path></svg></button></div><div role="tablist" class="sc-f3b61e0c-0 sc-bf80d477-0 cDIQkc jzbysN"><div class="sc-bf80d477-1 fwsxRd"><button role="tab" data-testid="slide-tab-0" aria-label="Generation-tab-:R3n9najsvacq:" aria-selected="true" aria-controls="tabpanel-generation-:R3n9najsvacq:" class="sc-bf80d477-2 gILspR"><p data-testid="slide-tab-title" class="sc-13efd32-0 jAtkuS">Generation</p></button><button role="tab" data-testid="slide-tab-1" aria-label="Location-tab-:R3n9najsvacq:" aria-selected="false" aria-controls="tabpanel-location-:R3n9najsvacq:" class="sc-bf80d477-2 hdrhAP"><p data-testid="slide-tab-title" class="sc-13efd32-0 eRoZSX">Location</p></button><button role="tab" data-testid="slide-tab-2" aria-label="Job setting-tab-:R3n9najsvacq:" aria-selected="false" aria-controls="tabpanel-job-setting-:R3n9najsvacq:" class="sc-bf80d477-2 hdrhAP"><p data-testid="slide-tab-title" class="sc-13efd32-0 eRoZSX">Job setting</p></button><button role="tab" data-testid="slide-tab-3" aria-label="Company size-tab-:R3n9najsvacq:" aria-selected="false" aria-controls="tabpanel-company-size-:R3n9najsvacq:" class="sc-bf80d477-2 hdrhAP"><p data-testid="slide-tab-title" class="sc-13efd32-0 eRoZSX">Company size</p></button><button role="tab" data-testid="slide-tab-4" aria-label="Department-tab-:R3n9najsvacq:" aria-selected="false" aria-controls="tabpanel-department-:R3n9najsvacq:" class="sc-bf80d477-2 hdrhAP"><p data-testid="slide-tab-title" class="sc-13efd32-0 eRoZSX">Department</p></button><button role="tab" data-testid="slide-tab-5" aria-label="Industry-tab-:R3n9najsvacq:" aria-selected="false" aria-controls="tabpanel-industry-:R3n9najsvacq:" class="sc-bf80d477-2 hdrhAP"><p data-testid="slide-tab-title" class="sc-13efd32-0 eRoZSX">Industry</p></button><button role="tab" data-testid="slide-tab-6" aria-label="Seniority level-tab-:R3n9najsvacq:" aria-selected="false" aria-controls="tabpanel-seniority-level-:R3n9najsvacq:" class="sc-bf80d477-2 hdrhAP"><p data-testid="slide-tab-title" class="sc-13efd32-0 eRoZSX">Seniority level</p></button></div></div><div class="sc-f3b61e0c-0 dZvxPt"><button disabled="" aria-label="Scroll to the right" title="Scroll to the right" class="sc-6598e705-0 fXXgIF"><svg xmlns="http://www.w3.org/2000/svg" width="20" height="20" fill="none" stroke="currentColor" viewBox="0 0 20 20" class="sc-3d51d52c-0 laCcIe"><path d="M4.167 10h11.666M10 4.167 15.833 10 10 15.833" stroke-linecap="round" stroke-linejoin="round" stroke-width="1.25"></path></svg></button></div></div></div><div class="sc-f3b61e0c-0 sc-48ea6b84-1 fGcQXt iuASeA"><div data-testid="slidebox-card" class="sc-56cc6aab-0 sc-a97f5157-7 eNLbzE iymzGP"><div id="tabpanel-generation-:R3n9najsvacq:" role="tabpanel" aria-labelledby="tab-0-:R3n9najsvacq:" data-testid="slidebox-tab-card" class="sc-f3b61e0c-0 sc-a97f5157-3 bzURtf"><div class="sc-f3b61e0c-0 sc-a97f5157-2 bvMrzh iMPHdV"><div data-testid="slidebox-tab-image" class="sc-f3b61e0c-0 ikQhfu"><div class="sc-56cc6aab-0 hYpueh"><div data-testid="source-card" class="sc-f3b61e0c-0 sc-b762ae3c-0 sc-7d78b1de-0 igxXYZ bNBFbF bloXhl"><h4 class="sc-e79fd7c4-0 kcHDev">Generation</h4><div><div class="sc-f3b61e0c-0 fZFLA"><canvas role="img" height="150" width="300"></canvas></div></div></div></div></div><div data-testid="slidebox-tab-content" class="sc-f3b61e0c-0 sc-a97f5157-1 dGRpzX dnMpph"></div></div></div></div><div data-testid="slidebox-card" class="sc-56cc6aab-0 sc-a97f5157-7 eNLbzE hGWHhz"><div id="tabpanel-location-:R3n9najsvacq:" role="tabpanel" aria-labelledby="tab-1-:R3n9najsvacq:" data-testid="slidebox-tab-card" class="sc-f3b61e0c-0 sc-a97f5157-3 bzURtf"><div class="sc-f3b61e0c-0 sc-a97f5157-2 bvMrzh iMPHdV"><div data-testid="slidebox-tab-image" class="sc-f3b61e0c-0 ikQhfu"><div class="sc-56cc6aab-0 hYpueh"><div data-testid="source-card" class="sc-f3b61e0c-0 sc-b762ae3c-0 sc-7d78b1de-0 igxXYZ bNBFbF bloXhl"><h4 class="sc-e79fd7c4-0 kcHDev">Location</h4><div><div class="sc-f3b61e0c-0 fZFLA"><canvas role="img" height="150" width="300"></canvas></div></div></div></div></div><div data-testid="slidebox-tab-content" class="sc-f3b61e0c-0 sc-a97f5157-1 dGRpzX dnMpph"></div></div></div></div><div data-testid="slidebox-card" class="sc-56cc6aab-0 sc-a97f5157-7 eNLbzE hGWHhz"><div id="tabpanel-job-setting-:R3n9najsvacq:" role="tabpanel" aria-labelledby="tab-2-:R3n9najsvacq:" data-testid="slidebox-tab-card" class="sc-f3b61e0c-0 sc-a97f5157-3 bzURtf"><div class="sc-f3b61e0c-0 sc-a97f5157-2 bvMrzh iMPHdV"><div data-testid="slidebox-tab-image" class="sc-f3b61e0c-0 ikQhfu"><div class="sc-56cc6aab-0 hYpueh"><div data-testid="source-card" class="sc-f3b61e0c-0 sc-b762ae3c-0 sc-7d78b1de-0 igxXYZ bNBFbF bloXhl"><h4 class="sc-e79fd7c4-0 kcHDev">Job setting</h4><div><div class="sc-f3b61e0c-0 fZFLA"><canvas role="img" height="150" width="300"></canvas></div></div></div></div></div><div data-testid="slidebox-tab-content" class="sc-f3b61e0c-0 sc-a97f5157-1 dGRpzX dnMpph"></div></div></div></div><div data-testid="slidebox-card" class="sc-56cc6aab-0 sc-a97f5157-7 eNLbzE hGWHhz"><div id="tabpanel-company-size-:R3n9najsvacq:" role="tabpanel" aria-labelledby="tab-3-:R3n9najsvacq:" data-testid="slidebox-tab-card" class="sc-f3b61e0c-0 sc-a97f5157-3 bzURtf"><div class="sc-f3b61e0c-0 sc-a97f5157-2 bvMrzh iMPHdV"><div data-testid="slidebox-tab-image" class="sc-f3b61e0c-0 ikQhfu"><div class="sc-56cc6aab-0 hYpueh"><div data-testid="source-card" class="sc-f3b61e0c-0 sc-b762ae3c-0 sc-7d78b1de-0 igxXYZ bNBFbF bloXhl"><h4 class="sc-e79fd7c4-0 kcHDev">Company size</h4><div><div class="sc-f3b61e0c-0 fZFLA"><canvas role="img" height="150" width="300"></canvas></div></div></div></div></div><div data-testid="slidebox-tab-content" class="sc-f3b61e0c-0 sc-a97f5157-1 dGRpzX dnMpph"></div></div></div></div><div data-testid="slidebox-card" class="sc-56cc6aab-0 sc-a97f5157-7 eNLbzE hGWHhz"><div id="tabpanel-department-:R3n9najsvacq:" role="tabpanel" aria-labelledby="tab-4-:R3n9najsvacq:" data-testid="slidebox-tab-card" class="sc-f3b61e0c-0 sc-a97f5157-3 bzURtf"><div class="sc-f3b61e0c-0 sc-a97f5157-2 bvMrzh iMPHdV"><div data-testid="slidebox-tab-image" class="sc-f3b61e0c-0 ikQhfu"><div class="sc-56cc6aab-0 hYpueh"><div data-testid="source-card" class="sc-f3b61e0c-0 sc-b762ae3c-0 sc-7d78b1de-0 igxXYZ bNBFbF bloXhl"><h4 class="sc-e79fd7c4-0 kcHDev">Department</h4><div><div class="sc-f3b61e0c-0 fZFLA"><canvas role="img" height="150" width="300"></canvas></div></div></div></div></div><div data-testid="slidebox-tab-content" class="sc-f3b61e0c-0 sc-a97f5157-1 dGRpzX dnMpph"></div></div></div></div><div data-testid="slidebox-card" class="sc-56cc6aab-0 sc-a97f5157-7 eNLbzE hGWHhz"><div id="tabpanel-industry-:R3n9najsvacq:" role="tabpanel" aria-labelledby="tab-5-:R3n9najsvacq:" data-testid="slidebox-tab-card" class="sc-f3b61e0c-0 sc-a97f5157-3 bzURtf"><div class="sc-f3b61e0c-0 sc-a97f5157-2 bvMrzh iMPHdV"><div data-testid="slidebox-tab-image" class="sc-f3b61e0c-0 ikQhfu"><div class="sc-56cc6aab-0 hYpueh"><div data-testid="source-card" class="sc-f3b61e0c-0 sc-b762ae3c-0 sc-7d78b1de-0 igxXYZ bNBFbF bloXhl"><h4 class="sc-e79fd7c4-0 kcHDev">Industry</h4><div><div class="sc-f3b61e0c-0 fZFLA"><canvas role="img" height="150" width="300"></canvas></div></div></div></div></div><div data-testid="slidebox-tab-content" class="sc-f3b61e0c-0 sc-a97f5157-1 dGRpzX dnMpph"></div></div></div></div><div data-testid="slidebox-card" class="sc-56cc6aab-0 sc-a97f5157-7 eNLbzE hGWHhz"><div id="tabpanel-seniority-level-:R3n9najsvacq:" role="tabpanel" aria-labelledby="tab-6-:R3n9najsvacq:" data-testid="slidebox-tab-card" class="sc-f3b61e0c-0 sc-a97f5157-3 bzURtf"><div class="sc-f3b61e0c-0 sc-a97f5157-2 bvMrzh iMPHdV"><div data-testid="slidebox-tab-image" class="sc-f3b61e0c-0 ikQhfu"><div class="sc-56cc6aab-0 hYpueh"><div data-testid="source-card" class="sc-f3b61e0c-0 sc-b762ae3c-0 sc-7d78b1de-0 igxXYZ bNBFbF bloXhl"><h4 class="sc-e79fd7c4-0 kcHDev">Seniority level</h4><div><div class="sc-f3b61e0c-0 fZFLA"><canvas role="img" height="150" width="300"></canvas></div></div></div></div></div><div data-testid="slidebox-tab-content" class="sc-f3b61e0c-0 sc-a97f5157-1 dGRpzX dnMpph"></div></div></div></div></div></div></div><p class="sc-56cc6aab-0 sc-74c3e272-0 kzPapb zWojt">For media questions or inquiries, please contact <span class="sc-ed1f50a8-0 sc-312d772-0 hdMjNJ guIwJk"><a class="sc-6a1ada7f-0 sc-6a1ada7f-1 cEgPT button-link" data-testid="link-color-button" href="mailto:media@calendly.com" rel="noreferrer noopener" target="_blank"><span class="sc-53bf32cf-0 icxhhc">media@calendly.com</span></a></span>.</p><p class="sc-56cc6aab-0 sc-74c3e272-0 kzPapb zWojt">Download the slides: <span class="sc-ed1f50a8-0 sc-312d772-0 hdMjNJ guIwJk"><a class="sc-6a1ada7f-0 sc-6a1ada7f-1 cEgPT button-link" data-testid="link-color-button" href="https://docs.google.com/presentation/d/1zQqhNEG4xpUwRky1ZQxgBRkWHs9Ltxeg-j8oqy7ZbjQ/edit?usp=sharing" rel="noreferrer noopener" target="_blank"><span class="sc-53bf32cf-0 icxhhc">Google Slides</span></a></span> or <span class="sc-ed1f50a8-0 sc-312d772-0 hdMjNJ guIwJk"><a class="sc-6a1ada7f-0 sc-6a1ada7f-1 cEgPT button-link" 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href="/resources/guides/state-of-scheduling-report"><div data-testid="image-card-image" class="sc-56cc6aab-0 sc-81e54ba3-0 hEPiFd dggSAt"><div class="sc-f3b61e0c-0 sc-2ef303bd-0 dkuUBf iqtBzJ cover-image next-image-wrapper"><img alt="[State of Scheduling 2023] Report Hero" loading="lazy" width="0" height="0" decoding="async" data-nimg="1" style="color:transparent;object-fit:cover" src="https://images.ctfassets.net/k0lk9kiuza3o/6vf8hOVqtytIsdotDZoHKc/daa68c9eb2699a6331e8200437aeb35e/state-of-scheduling-hero.png?q=85&fm=webp"/></div></div><div class="sc-f3b61e0c-0 uPfMX"><div class="sc-f3b61e0c-0 cgFzyW"><div data-testid="image-card-category" class="sc-6d6c4bb5-0 jqsYE">Guide</div></div><div class="sc-f3b61e0c-0 kliYPq"><p data-testid="image-card-title" class="sc-13efd32-0 kDjMWZ">The State of Scheduling</p><div data-testid="image-card-description" class="sc-56cc6aab-0 sc-81e54ba3-2 gejrJb egkyFj"><p class="sc-56cc6aab-0 sc-74c3e272-0 kzPapb zWojt">Workers are champing at the bit to use AI, yet the great majority haven’t touched it yet.</p></div></div><div data-testid="image-card-button" class="sc-f3b61e0c-0 cdCYaM"><button class="sc-6a1ada7f-0 sc-6a1ada7f-1 hMxwui button-link" data-testid="link-dark-button"><span class="sc-53bf32cf-0 icxhhc">Read the report</span><span class="sc-f3b61e0c-0 bSkdMY icon-wrapper"><span class="sc-29d5370d-0 ZlxgB"></span></span></button></div></div></a></div><div class="sc-f3b61e0c-0 sc-babdd2ca-0 igxXYZ leOyjc"><a data-testid="image-card" class="sc-f3b61e0c-0 sc-81e54ba3-1 igxXYZ fXVtUO button__hover" tabindex="-1" href="/blog/ai-is-coming"><div data-testid="image-card-image" class="sc-56cc6aab-0 sc-81e54ba3-0 hEPiFd dggSAt"><div class="sc-f3b61e0c-0 sc-2ef303bd-0 dkuUBf iqtBzJ cover-image next-image-wrapper"><img alt="[Blog Hero] How AI is transforming what we think about productivity" loading="lazy" width="0" height="0" decoding="async" data-nimg="1" style="color:transparent;object-fit:cover" src="https://images.ctfassets.net/k0lk9kiuza3o/zAL6zsIN4XS6NtlRK5P1r/bbe5ab668f153e0424b2dbe82c4b1ce9/AIBlog_-_Hero.png?q=85&fm=webp"/></div></div><div class="sc-f3b61e0c-0 uPfMX"><div class="sc-f3b61e0c-0 cgFzyW"><div data-testid="image-card-category" class="sc-6d6c4bb5-0 jqsYE">Company News</div><p data-testid="image-card-reding-time" class="sc-13efd32-0 kscVEp">Read Time: 5 minutes</p></div><div class="sc-f3b61e0c-0 kliYPq"><p data-testid="image-card-title" class="sc-13efd32-0 kDjMWZ">How AI is transforming what we think about productivity</p><div data-testid="image-card-description" class="sc-56cc6aab-0 sc-81e54ba3-2 gejrJb egkyFj"><p class="sc-56cc6aab-0 sc-74c3e272-0 kzPapb zWojt">By optimizing the meeting lifecycle, AI will maximize the effectiveness of every meeting.</p></div></div><div data-testid="image-card-button" class="sc-f3b61e0c-0 cdCYaM"><button class="sc-6a1ada7f-0 sc-6a1ada7f-1 hMxwui button-link" data-testid="link-dark-button"><span class="sc-53bf32cf-0 icxhhc">Read now</span><span class="sc-f3b61e0c-0 bSkdMY icon-wrapper"><span class="sc-29d5370d-0 ZlxgB"></span></span></button></div></div></a></div><div class="sc-f3b61e0c-0 sc-babdd2ca-0 igxXYZ IsYUE"><a data-testid="image-card" class="sc-f3b61e0c-0 sc-81e54ba3-1 igxXYZ fXVtUO button__hover" tabindex="-1" href="/blog/getting-started-guide"><div data-testid="image-card-image" class="sc-56cc6aab-0 sc-81e54ba3-0 hEPiFd dggSAt"><div class="sc-f3b61e0c-0 sc-2ef303bd-0 dkuUBf iqtBzJ cover-image next-image-wrapper"><img alt="Getting started with Calendly v2 hero" loading="lazy" width="0" height="0" decoding="async" data-nimg="1" style="color:transparent;object-fit:cover" src="https://images.ctfassets.net/k0lk9kiuza3o/2ggNRccWxXr3jHWoqmJOUU/3705020e846057d972d54a818fc9a2f0/GettingStarted_Hero_16-9_sized.png?q=85&fm=webp"/></div></div><div class="sc-f3b61e0c-0 uPfMX"><div class="sc-f3b61e0c-0 cgFzyW"><div data-testid="image-card-category" class="sc-6d6c4bb5-0 jqsYE">Product</div><p data-testid="image-card-reding-time" class="sc-13efd32-0 kscVEp">Read Time: 6 minutes</p></div><div class="sc-f3b61e0c-0 kliYPq"><p data-testid="image-card-title" class="sc-13efd32-0 kDjMWZ">How does Calendly work? (Everything you need to know to start scheduling)</p><div data-testid="image-card-description" class="sc-56cc6aab-0 sc-81e54ba3-2 gejrJb egkyFj"><p class="sc-56cc6aab-0 sc-74c3e272-0 kzPapb zWojt">Learn how Calendly makes scheduling simple in just a few steps.</p></div></div><div data-testid="image-card-button" class="sc-f3b61e0c-0 cdCYaM"><button class="sc-6a1ada7f-0 sc-6a1ada7f-1 hMxwui button-link" data-testid="link-dark-button"><span class="sc-53bf32cf-0 icxhhc">Read now</span><span class="sc-f3b61e0c-0 bSkdMY icon-wrapper"><span class="sc-29d5370d-0 ZlxgB"></span></span></button></div></div></a></div></div></div></div></div></section><section id="[SoM2024]StateofMeetings-ConversionPanel" data-testid="section" class="sc-a906411e-1 sc-30b1f306-0 cpeLYh czhfHg"><div class="sc-a906411e-0 ANYXQ"><div data-testid="conversion-panel" class="sc-f3b61e0c-0 gymHHL"><div class="sc-f3b61e0c-0 EdWVf"><h2 data-testid="conversion-panel-title" class="sc-e79fd7c4-0 sc-d4676c0c-2 hdaeAU bnUBZK">Do 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Oh, no. We implore you. Take a look at Calendly. Please.\"}}},\"content\":[]},{\"nodeType\":\"paragraph\",\"data\":{},\"content\":[{\"nodeType\":\"text\",\"value\":\"The numbers look better for workers in enterprise organizations, who are perhaps likely to have access to more sophisticated tooling (just 35% report spending 3+ hours per week scheduling meetings), and for Baby Boomers, who may have more senior roles that do not require as much active scheduling. (Only 24% spend 3+ hours per week scheduling).\\n\\nYounger people, however, are more likely to set boundaries with their calendars and work than their Gen X and Baby Boomer counterparts.\",\"marks\":[],\"data\":{}}]},{\"nodeType\":\"embedded-entry-block\",\"data\":{\"target\":{\"metadata\":{\"tags\":[],\"concepts\":[]},\"sys\":{\"space\":{\"sys\":{\"type\":\"Link\",\"linkType\":\"Space\",\"id\":\"k0lk9kiuza3o\"}},\"id\":\"7mOgZSeRqWqMaspX9ntHBg\",\"type\":\"Entry\",\"createdAt\":\"2024-10-16T12:46:24.199Z\",\"updatedAt\":\"2024-10-16T12:46:24.199Z\",\"environment\":{\"sys\":{\"id\":\"master\",\"type\":\"Link\",\"linkType\":\"Environment\"}},\"publishedVersion\":6,\"revision\":1,\"contentType\":{\"sys\":{\"type\":\"Link\",\"linkType\":\"ContentType\",\"id\":\"componentBanner\"}},\"locale\":\"en-US\"},\"fields\":{\"internalName\":\"[SoM 2024] Stats - 67% of Gen Z respondents establish regular boundaries with their calendars, compared to 53% of Millennials, 48% of Gen-Xers, and 48% of Baby Boomers.\",\"type\":\"default\",\"position\":\"center\",\"isFeatured\":false,\"reduceBottomPadding\":false,\"whiteText\":false,\"headingWidth\":\"normal\",\"headingSize\":\"h2\",\"desktopColumnCount\":1,\"tabletColumnCount\":\"1\",\"cards\":[{\"metadata\":{\"tags\":[],\"concepts\":[]},\"sys\":{\"space\":{\"sys\":{\"type\":\"Link\",\"linkType\":\"Space\",\"id\":\"k0lk9kiuza3o\"}},\"id\":\"5Se8ZfgBLvnOKWxYwx8vh2\",\"type\":\"Entry\",\"createdAt\":\"2024-10-16T12:46:23.002Z\",\"updatedAt\":\"2024-10-16T12:46:23.002Z\",\"environment\":{\"sys\":{\"id\":\"master\",\"type\":\"Link\",\"linkType\":\"Environment\"}},\"publishedVersion\":8,\"revision\":1,\"contentType\":{\"sys\":{\"type\":\"Link\",\"linkType\":\"ContentType\",\"id\":\"componentStatCard\"}},\"locale\":\"en-US\"},\"fields\":{\"internalName\":\"[SoM 2024] Stats - 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Boundaries are a good thing — they ensure you have time to get the actual work done. If your remote workforce is spread across several time zones, consider establishing “core meeting hours” to ensure you’re respecting everyone’s schedules. Ensure individuals feel comfortable and supported blocking out focus time for deep work. Most scheduling tools even have boundary-setting features baked in — encourage your team to take advantage of their tech stacks to set their working hours, shorten default duration times for meetings, add buffer time between meetings, and so on.\",\"marks\":[],\"data\":{}}]}]}}},{\"metadata\":{\"tags\":[],\"concepts\":[]},\"sys\":{\"space\":{\"sys\":{\"type\":\"Link\",\"linkType\":\"Space\",\"id\":\"k0lk9kiuza3o\"}},\"id\":\"5cPxt584ZGP1TD6X2TCmqD\",\"type\":\"Entry\",\"createdAt\":\"2024-10-16T12:46:22.795Z\",\"updatedAt\":\"2024-10-16T12:46:22.795Z\",\"environment\":{\"sys\":{\"id\":\"master\",\"type\":\"Link\",\"linkType\":\"Environment\"}},\"publishedVersion\":29,\"revision\":1,\"contentType\":{\"sys\":{\"type\":\"Link\",\"linkType\":\"ContentType\",\"id\":\"entityTocItem\"}},\"locale\":\"en-US\"},\"fields\":{\"internalName\":\"[SoM 2024] State of Meetings - ToC - 5 - Speaking of generational differences …\",\"iconId\":\"03\",\"iconColor\":\"Pink 700\",\"backgroundColor\":\"Pink 200\",\"heading\":\"Speaking of generational differences …\",\"body\":{\"nodeType\":\"document\",\"data\":{},\"content\":[{\"nodeType\":\"paragraph\",\"data\":{},\"content\":[{\"nodeType\":\"text\",\"value\":\"Some of the most interesting findings, in our opinion, had to do with how different age groups experience meetings.\",\"marks\":[],\"data\":{}}]},{\"nodeType\":\"embedded-entry-block\",\"data\":{\"target\":{\"metadata\":{\"tags\":[],\"concepts\":[]},\"sys\":{\"space\":{\"sys\":{\"type\":\"Link\",\"linkType\":\"Space\",\"id\":\"k0lk9kiuza3o\"}},\"id\":\"3WWlCWC3GOw3yAwUSaUWcE\",\"type\":\"Entry\",\"createdAt\":\"2024-10-16T12:46:21.541Z\",\"updatedAt\":\"2024-10-16T12:46:21.541Z\",\"environment\":{\"sys\":{\"id\":\"master\",\"type\":\"Link\",\"linkType\":\"Environment\"}},\"publishedVersion\":8,\"revision\":1,\"contentType\":{\"sys\":{\"type\":\"Link\",\"linkType\":\"ContentType\",\"id\":\"componentShapedIconWithText\"}},\"locale\":\"en-US\"},\"fields\":{\"identifierName\":\"[SoM 2024] Shaped Icon - Older workers are the least likely to believe that attending more meetings could help them in some way\",\"variant\":\"filled-3d\",\"iconId\":\"12\",\"color\":\"Pink 700\",\"size\":\"medium\",\"title\":\"Older workers are the least likely to believe that attending more meetings could help them in some way\"}}},\"content\":[]},{\"nodeType\":\"paragraph\",\"data\":{},\"content\":[{\"nodeType\":\"text\",\"value\":\"While the majority still see value in benefits like increasing their visibility into others’ work, moving projects along, and connecting with colleagues, 37% of Boomers feel that they are already in enough or too many meetings for additional meetings to benefit them, compared to 16% of Millennials.\",\"marks\":[],\"data\":{}}]},{\"nodeType\":\"embedded-entry-block\",\"data\":{\"target\":{\"metadata\":{\"tags\":[],\"concepts\":[]},\"sys\":{\"space\":{\"sys\":{\"type\":\"Link\",\"linkType\":\"Space\",\"id\":\"k0lk9kiuza3o\"}},\"id\":\"4qHuXJX52j15OmbzLem5GX\",\"type\":\"Entry\",\"createdAt\":\"2024-10-16T12:46:22.282Z\",\"updatedAt\":\"2024-10-16T12:46:22.282Z\",\"environment\":{\"sys\":{\"id\":\"master\",\"type\":\"Link\",\"linkType\":\"Environment\"}},\"publishedVersion\":7,\"revision\":1,\"contentType\":{\"sys\":{\"type\":\"Link\",\"linkType\":\"ContentType\",\"id\":\"componentShapedIconWithText\"}},\"locale\":\"en-US\"},\"fields\":{\"identifierName\":\"[SoM 2024] Shaped Icon - 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Millennials are most likely to use AI or automated transcription tools for notetaking (32%), followed by Gen Z (28%), Gen X (22%), and Baby Boomers (18%). 70% of Gen Z respondents said they type their notes; only 35% of Boomers do.\",\"marks\":[],\"data\":{}}]},{\"nodeType\":\"embedded-entry-block\",\"data\":{\"target\":{\"metadata\":{\"tags\":[],\"concepts\":[]},\"sys\":{\"space\":{\"sys\":{\"type\":\"Link\",\"linkType\":\"Space\",\"id\":\"k0lk9kiuza3o\"}},\"id\":\"NpDUP7GuraQ3eHKxYOMYd\",\"type\":\"Entry\",\"createdAt\":\"2024-10-16T12:46:24.366Z\",\"updatedAt\":\"2024-10-16T12:46:24.366Z\",\"environment\":{\"sys\":{\"id\":\"master\",\"type\":\"Link\",\"linkType\":\"Environment\"}},\"publishedVersion\":7,\"revision\":1,\"contentType\":{\"sys\":{\"type\":\"Link\",\"linkType\":\"ContentType\",\"id\":\"componentShapedIconWithText\"}},\"locale\":\"en-US\"},\"fields\":{\"identifierName\":\"[SoM 2024] Shaped Icon - Younger workers are particularly enthusiastic about using AI for productivity\",\"variant\":\"filled-3d\",\"iconId\":\"03\",\"color\":\"Pink 700\",\"size\":\"medium\",\"title\":\"Younger workers are particularly enthusiastic about using AI for productivity\"}}},\"content\":[]},{\"nodeType\":\"paragraph\",\"data\":{},\"content\":[{\"nodeType\":\"text\",\"value\":\"When we asked what benefits of using AI for productivity they're most excited about, 64% of Gen Z and 59% of Millennials called out smart scheduling assistance (compared to 43% of Gen X and 40% of Boomers). 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Set time boundaries for the topic so speakers know how much time will be dedicated to each topic.\",\"marks\":[],\"data\":{}}]}]},{\"nodeType\":\"list-item\",\"data\":{},\"content\":[{\"nodeType\":\"paragraph\",\"data\":{},\"content\":[{\"nodeType\":\"text\",\"value\":\"Automate your meeting reminders and ask pre-meeting questions with Calendly \",\"marks\":[],\"data\":{}},{\"nodeType\":\"hyperlink\",\"data\":{\"uri\":\"https://calendly.com/features/workflows\"},\"content\":[{\"nodeType\":\"text\",\"value\":\"Workflows\",\"marks\":[],\"data\":{}}]},{\"nodeType\":\"text\",\"value\":\", so you can reduce no-shows and save time on admin tasks.\",\"marks\":[],\"data\":{}}]}]}]},{\"nodeType\":\"heading-3\",\"data\":{},\"content\":[{\"nodeType\":\"text\",\"value\":\"During the meeting:\",\"marks\":[],\"data\":{}}]},{\"nodeType\":\"unordered-list\",\"data\":{},\"content\":[{\"nodeType\":\"list-item\",\"data\":{},\"content\":[{\"nodeType\":\"paragraph\",\"data\":{},\"content\":[{\"nodeType\":\"text\",\"value\":\"Set the tone — for a virtual meeting, consider playing some music or putting an “icebreaker” question on the screen for people to interact with in the chat.\",\"marks\":[],\"data\":{}}]}]},{\"nodeType\":\"list-item\",\"data\":{},\"content\":[{\"nodeType\":\"paragraph\",\"data\":{},\"content\":[{\"nodeType\":\"text\",\"value\":\"Keep an eye on the vibes. Are people multitasking or are they engaged? Do you see head nods? Don’t be afraid to get feedback and adjust on the fly — if you’ve been presenting for a while, pause and check in: “Is this helpful?” “What questions do you have?” Or ask the group to engage in the chat with a question or reactions. \",\"marks\":[],\"data\":{}}]}]},{\"nodeType\":\"list-item\",\"data\":{},\"content\":[{\"nodeType\":\"paragraph\",\"data\":{},\"content\":[{\"nodeType\":\"text\",\"value\":\"Stick to the agenda — when a topic is running over its allotted time, determine how to wrap up that conversation elsewhere so you can get to everything.\",\"marks\":[],\"data\":{}}]}]},{\"nodeType\":\"list-item\",\"data\":{},\"content\":[{\"nodeType\":\"paragraph\",\"data\":{},\"content\":[{\"nodeType\":\"text\",\"value\":\"Use AI recording and transcription tools to take notes, provide summaries and action items, and remove transactional tasks so team members can contribute to the discussion. These are especially helpful tools in remote work environments where attendees are distributed across time zones and moving quickly.\",\"marks\":[],\"data\":{}}]}]}]},{\"nodeType\":\"heading-3\",\"data\":{},\"content\":[{\"nodeType\":\"text\",\"value\":\"After the meeting:\",\"marks\":[],\"data\":{}}]},{\"nodeType\":\"unordered-list\",\"data\":{},\"content\":[{\"nodeType\":\"list-item\",\"data\":{},\"content\":[{\"nodeType\":\"paragraph\",\"data\":{},\"content\":[{\"nodeType\":\"text\",\"value\":\"Reference any recordings and summaries to ensure you captured all next steps. \",\"marks\":[],\"data\":{}}]}]},{\"nodeType\":\"list-item\",\"data\":{},\"content\":[{\"nodeType\":\"paragraph\",\"data\":{},\"content\":[{\"nodeType\":\"text\",\"value\":\"Follow through on the action items you documented during the meeting — not only will you be moving work forward, you’ll be assuring your attendees that the meeting was a good use of their time!\",\"marks\":[],\"data\":{}}]}]},{\"nodeType\":\"list-item\",\"data\":{},\"content\":[{\"nodeType\":\"paragraph\",\"data\":{},\"content\":[{\"nodeType\":\"text\",\"value\":\"Automate follow-up messages, including thank-yous for attending. \",\"marks\":[],\"data\":{}}]}]},{\"nodeType\":\"list-item\",\"data\":{},\"content\":[{\"nodeType\":\"paragraph\",\"data\":{},\"content\":[{\"nodeType\":\"text\",\"value\":\"Ask for feedback, then act on it. Run a quick survey or reach out to a few experienced people to share constructive feedback. If you receive feedback the meeting isn’t working, dig into the why. Share the feedback and proposed solutions with the group and ask for thoughts on how to make the meeting even better. 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To be among the first to know what we’re dreaming up here at Calendly — more on that in a moment! — \",\"nodeType\":\"text\"},{\"data\":{\"uri\":\"https://calendly.com/landing/ai\"},\"content\":[{\"data\":{},\"marks\":[{\"type\":\"underline\"}],\"value\":\"join the waitlist\",\"nodeType\":\"text\"}],\"nodeType\":\"hyperlink\"},{\"data\":{},\"marks\":[],\"value\":\".\",\"nodeType\":\"text\"}],\"nodeType\":\"paragraph\"},{\"data\":{\"target\":{\"metadata\":{\"tags\":[],\"concepts\":[]},\"sys\":{\"space\":{\"sys\":{\"type\":\"Link\",\"linkType\":\"Space\",\"id\":\"k0lk9kiuza3o\"}},\"id\":\"17EcBnMdZAwFtdlFtIo5Ds\",\"type\":\"Entry\",\"createdAt\":\"2023-09-22T16:27:25.741Z\",\"updatedAt\":\"2023-09-28T14:57:19.733Z\",\"environment\":{\"sys\":{\"id\":\"master\",\"type\":\"Link\",\"linkType\":\"Environment\"}},\"publishedVersion\":5,\"revision\":2,\"contentType\":{\"sys\":{\"type\":\"Link\",\"linkType\":\"ContentType\",\"id\":\"componentButton\"}},\"locale\":\"en-US\"},\"fields\":{\"internalName\":\"[Blog button] Join the AI waitlist\",\"type\":\"primary\",\"buttonSize\":\"large\",\"label\":\"Sign up for the waitlist\",\"iconPlacement\":\"right\",\"link\":\"https://calendly.com/landing/ai\"}}},\"content\":[],\"nodeType\":\"embedded-entry-block\"},{\"data\":{},\"content\":[{\"data\":{},\"marks\":[],\"value\":\"More than productivity, more than automation\",\"nodeType\":\"text\"}],\"nodeType\":\"heading-2\"},{\"data\":{},\"content\":[{\"data\":{},\"marks\":[],\"value\":\"Right now, we do our best to stitch together our most frequently used platforms to help us automate as many actions as possible. \",\"nodeType\":\"text\"}],\"nodeType\":\"paragraph\"},{\"data\":{},\"content\":[{\"data\":{},\"marks\":[],\"value\":\"In an AI world, though, it hardly matters which platforms you choose. AI functions as a central nervous system, performing all those automations behind the scenes, aggregating data and insights and putting them in front of humans at the right place and time. The real game changer comes when AI is on autopilot, alerting its human partners when it’s time to engage. Rather than requiring endless integrations where data flows break down, transformative AI calls for people and technology to work hand-in-hand — the result being a better, more seamless experience for you \",\"nodeType\":\"text\"},{\"data\":{},\"marks\":[{\"type\":\"italic\"}],\"value\":\"and\",\"nodeType\":\"text\"},{\"data\":{},\"marks\":[],\"value\":\" your users.\",\"nodeType\":\"text\"}],\"nodeType\":\"paragraph\"},{\"data\":{},\"content\":[{\"data\":{},\"marks\":[],\"value\":\"I don’t say all this cavalierly — AI is a big shift that requires a significant mindset reset. When calculators were invented, mathematicians panicked. When tractors were invented, farmers revolted. Of course, it’s easy now to acknowledge how these advancements created opportunities, versus removing them. We can’t see it yet with AI, because we’re still in its early days. But I’m confident it’s going to be a similar story here. \",\"nodeType\":\"text\"}],\"nodeType\":\"paragraph\"},{\"data\":{},\"content\":[{\"data\":{},\"marks\":[],\"value\":\"AI isn’t going to replace humans, especially in scenarios where human interaction matters most (such as directly engaging with customers). 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Plus, your clients, prospects, and candidates will love the simple, professional scheduling experience. \",\"marks\":[],\"data\":{}}]},{\"nodeType\":\"paragraph\",\"data\":{},\"content\":[{\"nodeType\":\"text\",\"value\":\"But how does Calendly’s scheduling software work?\",\"marks\":[],\"data\":{}}]},{\"nodeType\":\"paragraph\",\"data\":{},\"content\":[{\"nodeType\":\"text\",\"value\":\"Here’s everything you need to know to get started with Calendly.\",\"marks\":[],\"data\":{}}]},{\"nodeType\":\"paragraph\",\"data\":{},\"content\":[{\"nodeType\":\"text\",\"value\":\"Already a Calendly user? Learn how to set up your Calendly account and booking page with the \",\"marks\":[],\"data\":{}},{\"nodeType\":\"hyperlink\",\"data\":{\"uri\":\"https://help.calendly.com/hc/en-us/sections/23988905480087-Getting-Started-Guide\"},\"content\":[{\"nodeType\":\"text\",\"value\":\"Getting Started Guide\",\"marks\":[{\"type\":\"underline\"}],\"data\":{}}]},{\"nodeType\":\"text\",\"value\":\" in our Help Center.\",\"marks\":[],\"data\":{}}]},{\"nodeType\":\"paragraph\",\"data\":{},\"content\":[{\"nodeType\":\"text\",\"value\":\"Don’t have a Calendly account? \",\"marks\":[],\"data\":{}},{\"nodeType\":\"hyperlink\",\"data\":{\"uri\":\"https://calendly.com/signup\"},\"content\":[{\"nodeType\":\"text\",\"value\":\"Sign up for free\",\"marks\":[{\"type\":\"underline\"}],\"data\":{}}]},{\"nodeType\":\"text\",\"value\":\"!\",\"marks\":[],\"data\":{}}]},{\"nodeType\":\"heading-2\",\"data\":{},\"content\":[{\"nodeType\":\"text\",\"value\":\"How does Calendly work?\",\"marks\":[],\"data\":{}}]},{\"nodeType\":\"paragraph\",\"data\":{},\"content\":[{\"nodeType\":\"text\",\"value\":\"Calendly creates a booking page people can use to schedule meetings with you.\",\"marks\":[],\"data\":{}}]},{\"nodeType\":\"paragraph\",\"data\":{},\"content\":[{\"nodeType\":\"text\",\"value\":\"You \",\"marks\":[],\"data\":{}},{\"nodeType\":\"hyperlink\",\"data\":{\"uri\":\"https://calendly.com/features/calendar-connections/\"},\"content\":[{\"nodeType\":\"text\",\"value\":\"connect your work and/or personal calendar(s) to Calendly\",\"marks\":[{\"type\":\"underline\"}],\"data\":{}}]},{\"nodeType\":\"text\",\"value\":\" and set your \",\"marks\":[],\"data\":{}},{\"nodeType\":\"hyperlink\",\"data\":{\"uri\":\"https://calendly.com/blog/getting-started-availability/\"},\"content\":[{\"nodeType\":\"text\",\"value\":\"available hours\",\"marks\":[{\"type\":\"underline\"}],\"data\":{}}]},{\"nodeType\":\"text\",\"value\":\". Calendly uses this info to show your available meeting times. (No one can see the details of your whole calendar — Calendly only shows the times you’re available.)\",\"marks\":[],\"data\":{}}]},{\"nodeType\":\"paragraph\",\"data\":{},\"content\":[{\"nodeType\":\"text\",\"value\":\"When you share your Calendly booking page, invitees — aka your clients, prospects, colleagues, or anyone else who wants to book a meeting with you — can quickly see when you're available. Available times will automatically be shown in invitees’ time zones, so nobody has to do mental math.\",\"marks\":[],\"data\":{}}]},{\"nodeType\":\"paragraph\",\"data\":{},\"content\":[{\"nodeType\":\"text\",\"value\":\"Invitees choose their preferred time and, in less than a minute, your meeting is scheduled! 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No admin work needed.\",\"marks\":[],\"data\":{}}]},{\"nodeType\":\"embedded-entry-block\",\"data\":{\"target\":{\"metadata\":{\"tags\":[],\"concepts\":[]},\"sys\":{\"space\":{\"sys\":{\"type\":\"Link\",\"linkType\":\"Space\",\"id\":\"k0lk9kiuza3o\"}},\"id\":\"4P1C9gaLeBndXofOP20q3W\",\"type\":\"Entry\",\"createdAt\":\"2024-07-15T16:34:33.282Z\",\"updatedAt\":\"2024-12-11T18:00:45.937Z\",\"environment\":{\"sys\":{\"id\":\"master\",\"type\":\"Link\",\"linkType\":\"Environment\"}},\"publishedVersion\":23,\"revision\":2,\"contentType\":{\"sys\":{\"type\":\"Link\",\"linkType\":\"ContentType\",\"id\":\"componentVideoPlayer\"}},\"locale\":\"en-US\"},\"fields\":{\"internalName\":\"[Blog video] GSG: Get to know Calendly\",\"twoColumns\":false,\"reverseVideo\":false,\"calloutTemplate\":\"Default\",\"headingSize\":\"h2\",\"wistiaSize\":\"normal\",\"wistiaVideoUrl\":\"https://calendly.wistia.com/medias/k0uab0q233\",\"videoTitle\":\"Get to know Calendly\",\"toggleVideoInfo\":false}}},\"content\":[]},{\"nodeType\":\"heading-2\",\"data\":{},\"content\":[{\"nodeType\":\"text\",\"value\":\"Is Calendly easy to set up?\",\"marks\":[],\"data\":{}}]},{\"nodeType\":\"paragraph\",\"data\":{},\"content\":[{\"nodeType\":\"text\",\"value\":\"Setting up Calendly is easy. 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Connect your calendar(s) to avoid double booking\",\"marks\":[],\"data\":{}}]},{\"nodeType\":\"paragraph\",\"data\":{},\"content\":[{\"nodeType\":\"text\",\"value\":\"Calendly \",\"marks\":[],\"data\":{}},{\"nodeType\":\"hyperlink\",\"data\":{\"uri\":\"https://calendly.com/features/calendar-connections/\"},\"content\":[{\"nodeType\":\"text\",\"value\":\"integrates with the calendars you use every day\",\"marks\":[{\"type\":\"underline\"}],\"data\":{}}]},{\"nodeType\":\"text\",\"value\":\", including Outlook, Google Calendar, and Exchange.\",\"marks\":[],\"data\":{}}]},{\"nodeType\":\"paragraph\",\"data\":{},\"content\":[{\"nodeType\":\"text\",\"value\":\"When you connect your calendar, Calendly looks at your complete schedule and only shows your open time slots on your booking page, so you don’t need to manually check for scheduling conflicts.\",\"marks\":[],\"data\":{}}]},{\"nodeType\":\"embedded-entry-block\",\"data\":{\"target\":{\"metadata\":{\"tags\":[],\"concepts\":[]},\"sys\":{\"space\":{\"sys\":{\"type\":\"Link\",\"linkType\":\"Space\",\"id\":\"k0lk9kiuza3o\"}},\"id\":\"Rp4A4CfemeabaFIpAPJ8T\",\"type\":\"Entry\",\"createdAt\":\"2024-07-15T16:36:45.113Z\",\"updatedAt\":\"2024-12-11T18:00:45.955Z\",\"environment\":{\"sys\":{\"id\":\"master\",\"type\":\"Link\",\"linkType\":\"Environment\"}},\"publishedVersion\":26,\"revision\":3,\"contentType\":{\"sys\":{\"type\":\"Link\",\"linkType\":\"ContentType\",\"id\":\"componentImage\"}},\"locale\":\"en-US\"},\"fields\":{\"internalName\":\"[Blog image] How does Calendly work - Calendar connections\",\"title\":\"Stylized screenshot of a calendar showing busy and free time slots, as well as a Calendly booking page to select a date and time for a Discovery Call meeting.\",\"image\":{\"metadata\":{\"tags\":[],\"concepts\":[]},\"sys\":{\"space\":{\"sys\":{\"type\":\"Link\",\"linkType\":\"Space\",\"id\":\"k0lk9kiuza3o\"}},\"id\":\"6hNROLVwRnuVWeee6mlicP\",\"type\":\"Asset\",\"createdAt\":\"2024-07-15T16:36:18.436Z\",\"updatedAt\":\"2024-07-15T16:36:18.436Z\",\"environment\":{\"sys\":{\"id\":\"master\",\"type\":\"Link\",\"linkType\":\"Environment\"}},\"publishedVersion\":4,\"revision\":1,\"locale\":\"en-US\"},\"fields\":{\"title\":\"[Blog image] How does Calendly work - Calendar connections\",\"description\":\"\",\"file\":{\"url\":\"//images.ctfassets.net/k0lk9kiuza3o/6hNROLVwRnuVWeee6mlicP/e9892f46d44fc7b164231b8e51fb5725/CalendarConnections.png\",\"details\":{\"size\":394397,\"image\":{\"width\":1654,\"height\":1307}},\"fileName\":\"CalendarConnections.png\",\"contentType\":\"image/png\"}}},\"description\":\"Connecting your calendar to Calendly means you never have to worry about double bookings.\",\"hideOnMobile\":false}}},\"content\":[]},{\"nodeType\":\"paragraph\",\"data\":{},\"content\":[{\"nodeType\":\"text\",\"value\":\"Connecting both work and personal calendars to your Calendly account means you’re never double-booked over professional meetings or personal obligations (or vacations!). Calendly's \",\"marks\":[],\"data\":{}},{\"nodeType\":\"hyperlink\",\"data\":{\"uri\":\"https://calendly.com/blog/calendly-free-scheduling-features/\"},\"content\":[{\"nodeType\":\"text\",\"value\":\"free plan\",\"marks\":[{\"type\":\"underline\"}],\"data\":{}}]},{\"nodeType\":\"text\",\"value\":\" lets you connect one calendar to your account. Users on all paid plans can connect up to six calendars.\",\"marks\":[],\"data\":{}}]},{\"nodeType\":\"paragraph\",\"data\":{},\"content\":[{\"nodeType\":\"text\",\"value\":\"\",\"marks\":[],\"data\":{}},{\"nodeType\":\"hyperlink\",\"data\":{\"uri\":\"https://help.calendly.com/hc/en-us/articles/115002939274\"},\"content\":[{\"nodeType\":\"text\",\"value\":\"For more details on connecting your calendar, check out this step-by-step tutorial\",\"marks\":[{\"type\":\"underline\"}],\"data\":{}}]},{\"nodeType\":\"text\",\"value\":\".\",\"marks\":[],\"data\":{}}]},{\"nodeType\":\"embedded-entry-block\",\"data\":{\"target\":{\"metadata\":{\"tags\":[],\"concepts\":[]},\"sys\":{\"space\":{\"sys\":{\"type\":\"Link\",\"linkType\":\"Space\",\"id\":\"k0lk9kiuza3o\"}},\"id\":\"7EMtNIJIhxQJjvXzdJzeJF\",\"type\":\"Entry\",\"createdAt\":\"2024-07-15T16:38:50.401Z\",\"updatedAt\":\"2024-12-09T21:33:13.906Z\",\"environment\":{\"sys\":{\"id\":\"master\",\"type\":\"Link\",\"linkType\":\"Environment\"}},\"publishedVersion\":9,\"revision\":2,\"contentType\":{\"sys\":{\"type\":\"Link\",\"linkType\":\"ContentType\",\"id\":\"layoutSection\"}},\"locale\":\"en-US\"},\"fields\":{\"internalName\":\"[Blog quote] TomasHaviar_HowDoesCalendlyWork_0724\",\"transitionBackgroundColor\":false,\"width\":\"normal\",\"calloutBackground\":\"Testimonial\",\"callout\":{\"metadata\":{\"tags\":[],\"concepts\":[]},\"sys\":{\"space\":{\"sys\":{\"type\":\"Link\",\"linkType\":\"Space\",\"id\":\"k0lk9kiuza3o\"}},\"id\":\"114ZJUGEPWUoQdd6aH3zbl\",\"type\":\"Entry\",\"createdAt\":\"2024-07-15T16:38:27.371Z\",\"updatedAt\":\"2024-12-11T18:00:46.003Z\",\"environment\":{\"sys\":{\"id\":\"master\",\"type\":\"Link\",\"linkType\":\"Environment\"}},\"publishedVersion\":22,\"revision\":2,\"contentType\":{\"sys\":{\"type\":\"Link\",\"linkType\":\"ContentType\",\"id\":\"componentTestimonial\"}},\"locale\":\"en-US\"},\"fields\":{\"internalName\":\"[Blog quote] TomasHaviar_HowDoesCalendlyWork_0724\",\"reversed\":false,\"body\":{\"data\":{},\"content\":[{\"data\":{},\"content\":[{\"data\":{},\"marks\":[],\"value\":\"It’s an easy way to schedule a meeting with anyone. Calendly integrates with your calendar and removes the excess communication about finding a time.\",\"nodeType\":\"text\"}],\"nodeType\":\"paragraph\"}],\"nodeType\":\"document\"},\"personReference\":{\"metadata\":{\"tags\":[],\"concepts\":[]},\"sys\":{\"space\":{\"sys\":{\"type\":\"Link\",\"linkType\":\"Space\",\"id\":\"k0lk9kiuza3o\"}},\"id\":\"1MKFY9hYfQOg2FKCNLzkaB\",\"type\":\"Entry\",\"createdAt\":\"2023-09-29T19:12:20.329Z\",\"updatedAt\":\"2024-12-11T18:00:46.036Z\",\"environment\":{\"sys\":{\"id\":\"master\",\"type\":\"Link\",\"linkType\":\"Environment\"}},\"publishedVersion\":29,\"revision\":4,\"contentType\":{\"sys\":{\"type\":\"Link\",\"linkType\":\"ContentType\",\"id\":\"entityPerson\"}},\"locale\":\"en-US\"},\"fields\":{\"internalName\":\"Tomas Haviar\",\"fullName\":\"Tomáš Haviar\",\"company\":\"Bynder\",\"position\":\"Recruiter\"}}}},\"topPaddingDesktop\":72,\"bottomPaddingDesktop\":72,\"topPaddingTablet\":48,\"bottomPaddingTablet\":48,\"topPaddingMobile\":48,\"bottomPaddingMobile\":48,\"hideSection\":false}}},\"content\":[]},{\"nodeType\":\"heading-3\",\"data\":{},\"content\":[{\"nodeType\":\"text\",\"value\":\"2. Customize your first Event Type\",\"marks\":[],\"data\":{}}]},{\"nodeType\":\"paragraph\",\"data\":{},\"content\":[{\"nodeType\":\"text\",\"value\":\"Think of Event Types as meeting templates that you'll use over and over again. Any external meeting that you host regularly is a good candidate for an Event Type. Your Event Type could be objective-based, like a sales discovery call or hiring manager interview, or it could be time-based, like a flexible 30-minute meeting.\",\"marks\":[],\"data\":{}}]},{\"nodeType\":\"paragraph\",\"data\":{},\"content\":[{\"nodeType\":\"text\",\"value\":\"When you first set up an Event Type, you’ll add basic meeting details like the event name, duration, and location, so you don't have to manually enter them for every new event. You can also set how many days into the future invitees can schedule, add buffer time before or after meetings, set the minimum notice required before an event, and more.\",\"marks\":[],\"data\":{}}]},{\"nodeType\":\"paragraph\",\"data\":{},\"content\":[{\"nodeType\":\"text\",\"value\":\"Calendly will automatically create your first Event Type for you, so all you need to do is customize it!\",\"marks\":[],\"data\":{}}]},{\"nodeType\":\"embedded-entry-block\",\"data\":{\"target\":{\"metadata\":{\"tags\":[],\"concepts\":[]},\"sys\":{\"space\":{\"sys\":{\"type\":\"Link\",\"linkType\":\"Space\",\"id\":\"k0lk9kiuza3o\"}},\"id\":\"4UGDoe7dVx9wia5LQGiegl\",\"type\":\"Entry\",\"createdAt\":\"2024-07-15T16:40:11.882Z\",\"updatedAt\":\"2024-12-11T18:00:46.115Z\",\"environment\":{\"sys\":{\"id\":\"master\",\"type\":\"Link\",\"linkType\":\"Environment\"}},\"publishedVersion\":22,\"revision\":2,\"contentType\":{\"sys\":{\"type\":\"Link\",\"linkType\":\"ContentType\",\"id\":\"componentVideoPlayer\"}},\"locale\":\"en-US\"},\"fields\":{\"internalName\":\"[Blog video] GSG: Create the perfect scheduling setup\",\"twoColumns\":false,\"reverseVideo\":false,\"calloutTemplate\":\"Default\",\"headingSize\":\"h2\",\"wistiaSize\":\"normal\",\"wistiaVideoUrl\":\"https://calendly.wistia.com/medias/hwr8paps9t\",\"videoTitle\":\"Create the perfect scheduling setup\",\"toggleVideoInfo\":false}}},\"content\":[]},{\"nodeType\":\"paragraph\",\"data\":{},\"content\":[{\"nodeType\":\"text\",\"value\":\"The most common Event Types are One-on-One Event Types for meeting with one other person. For \",\"marks\":[],\"data\":{}},{\"nodeType\":\"hyperlink\",\"data\":{\"uri\":\"https://calendly.com/blog/team-scheduling-options/\"},\"content\":[{\"nodeType\":\"text\",\"value\":\"multi-person or more complex scheduling\",\"marks\":[{\"type\":\"underline\"}],\"data\":{}}]},{\"nodeType\":\"text\",\"value\":\", you can also create Group, Round Robin, and Collective Event Types, available on all paid plans. \",\"marks\":[],\"data\":{}},{\"nodeType\":\"hyperlink\",\"data\":{\"uri\":\"https://help.calendly.com/hc/en-us/articles/23343514185623-Get-to-know-Calendly#01H8PG9T19N2DKQ5Y9MTHPKB4F\"},\"content\":[{\"nodeType\":\"text\",\"value\":\"Learn more about the different Event Types here\",\"marks\":[{\"type\":\"underline\"}],\"data\":{}}]},{\"nodeType\":\"text\",\"value\":\".\",\"marks\":[],\"data\":{}}]},{\"nodeType\":\"paragraph\",\"data\":{},\"content\":[{\"nodeType\":\"text\",\"value\":\"\",\"marks\":[],\"data\":{}},{\"nodeType\":\"hyperlink\",\"data\":{\"uri\":\"https://help.calendly.com/hc/en-us/articles/23343506477463-Create-the-perfect-scheduling-setup#01H8PG9T1A626ZZ4YY4CDGG0KK\"},\"content\":[{\"nodeType\":\"text\",\"value\":\"For a step-by-step guide to setting up your first Event Type, check out this Help Center article\",\"marks\":[{\"type\":\"underline\"}],\"data\":{}}]},{\"nodeType\":\"text\",\"value\":\".\",\"marks\":[],\"data\":{}}]},{\"nodeType\":\"heading-3\",\"data\":{},\"content\":[{\"nodeType\":\"text\",\"value\":\"3. Connect your video conferencing tool for easier virtual meetings\",\"marks\":[],\"data\":{}}]},{\"nodeType\":\"paragraph\",\"data\":{},\"content\":[{\"nodeType\":\"text\",\"value\":\"For virtual meetings, connect your video conferencing tool to Calendly, then set video conferencing as the location for your Event Type. Calendly will automatically generate video conferencing details when someone schedules with you, so you and your invitees don’t have to waste time trying to hunt down a meeting link.\",\"marks\":[],\"data\":{}}]},{\"nodeType\":\"paragraph\",\"data\":{},\"content\":[{\"nodeType\":\"text\",\"value\":\"Calendly integrates with \",\"marks\":[],\"data\":{}},{\"nodeType\":\"hyperlink\",\"data\":{\"uri\":\"https://calendly.com/integration/zoom/\"},\"content\":[{\"nodeType\":\"text\",\"value\":\"Zoom\",\"marks\":[{\"type\":\"underline\"}],\"data\":{}}]},{\"nodeType\":\"text\",\"value\":\", \",\"marks\":[],\"data\":{}},{\"nodeType\":\"hyperlink\",\"data\":{\"uri\":\"https://calendly.com/integration/google-meet/\"},\"content\":[{\"nodeType\":\"text\",\"value\":\"Google Meet\",\"marks\":[{\"type\":\"underline\"}],\"data\":{}}]},{\"nodeType\":\"text\",\"value\":\", \",\"marks\":[],\"data\":{}},{\"nodeType\":\"hyperlink\",\"data\":{\"uri\":\"https://calendly.com/integration/microsoft-teams/\"},\"content\":[{\"nodeType\":\"text\",\"value\":\"Microsoft Teams\",\"marks\":[{\"type\":\"underline\"}],\"data\":{}}]},{\"nodeType\":\"text\",\"value\":\", \",\"marks\":[],\"data\":{}},{\"nodeType\":\"hyperlink\",\"data\":{\"uri\":\"https://calendly.com/integration/gotomeeting/\"},\"content\":[{\"nodeType\":\"text\",\"value\":\"GoTo Meeting\",\"marks\":[{\"type\":\"underline\"}],\"data\":{}}]},{\"nodeType\":\"text\",\"value\":\", and \",\"marks\":[],\"data\":{}},{\"nodeType\":\"hyperlink\",\"data\":{\"uri\":\"https://calendly.com/integration/webex/\"},\"content\":[{\"nodeType\":\"text\",\"value\":\"Webex\",\"marks\":[{\"type\":\"underline\"}],\"data\":{}}]},{\"nodeType\":\"text\",\"value\":\".\",\"marks\":[],\"data\":{}}]},{\"nodeType\":\"paragraph\",\"data\":{},\"content\":[{\"nodeType\":\"text\",\"value\":\"\",\"marks\":[],\"data\":{}},{\"nodeType\":\"hyperlink\",\"data\":{\"uri\":\"https://help.calendly.com/hc/en-us/articles/23343506477463-Create-the-perfect-scheduling-setup#01H8PG9T19N2DKQ5Y9MTHPKB4F\"},\"content\":[{\"nodeType\":\"text\",\"value\":\"Learn more about Calendly’s video conferencing integrations\",\"marks\":[{\"type\":\"underline\"}],\"data\":{}}]},{\"nodeType\":\"text\",\"value\":\".\",\"marks\":[],\"data\":{}}]},{\"nodeType\":\"embedded-entry-block\",\"data\":{\"target\":{\"metadata\":{\"tags\":[],\"concepts\":[]},\"sys\":{\"space\":{\"sys\":{\"type\":\"Link\",\"linkType\":\"Space\",\"id\":\"k0lk9kiuza3o\"}},\"id\":\"7pgEi52QGqhe6rgFcf58Zr\",\"type\":\"Entry\",\"createdAt\":\"2024-07-15T16:42:19.917Z\",\"updatedAt\":\"2024-12-09T21:33:13.835Z\",\"environment\":{\"sys\":{\"id\":\"master\",\"type\":\"Link\",\"linkType\":\"Environment\"}},\"publishedVersion\":9,\"revision\":2,\"contentType\":{\"sys\":{\"type\":\"Link\",\"linkType\":\"ContentType\",\"id\":\"layoutSection\"}},\"locale\":\"en-US\"},\"fields\":{\"internalName\":\"[Blog quote] KateNachazel_HowDoesCalendlyWork_0724\",\"transitionBackgroundColor\":false,\"width\":\"normal\",\"calloutBackground\":\"Testimonial\",\"callout\":{\"metadata\":{\"tags\":[],\"concepts\":[]},\"sys\":{\"space\":{\"sys\":{\"type\":\"Link\",\"linkType\":\"Space\",\"id\":\"k0lk9kiuza3o\"}},\"id\":\"q5XlKyisc1vH7mHCCLtxk\",\"type\":\"Entry\",\"createdAt\":\"2024-07-15T16:41:36.016Z\",\"updatedAt\":\"2024-12-11T18:00:46.154Z\",\"environment\":{\"sys\":{\"id\":\"master\",\"type\":\"Link\",\"linkType\":\"Environment\"}},\"publishedVersion\":22,\"revision\":2,\"contentType\":{\"sys\":{\"type\":\"Link\",\"linkType\":\"ContentType\",\"id\":\"componentTestimonial\"}},\"locale\":\"en-US\"},\"fields\":{\"internalName\":\"[Blog quote] KateNachazel_HowDoesCalendlyWork_0724\",\"reversed\":false,\"body\":{\"data\":{},\"content\":[{\"data\":{},\"content\":[{\"data\":{},\"marks\":[],\"value\":\"Calendly auto-generates Zoom links and Outlook meetings without me having to think about it. I appreciate anything that makes my life simpler when I’m juggling many, many meetings and emails.\",\"nodeType\":\"text\"}],\"nodeType\":\"paragraph\"}],\"nodeType\":\"document\"},\"personReference\":{\"metadata\":{\"tags\":[],\"concepts\":[]},\"sys\":{\"space\":{\"sys\":{\"type\":\"Link\",\"linkType\":\"Space\",\"id\":\"k0lk9kiuza3o\"}},\"id\":\"xgiSke6utP7GyHa5gH5zM\",\"type\":\"Entry\",\"createdAt\":\"2023-12-14T16:50:16.973Z\",\"updatedAt\":\"2024-12-11T18:00:46.186Z\",\"environment\":{\"sys\":{\"id\":\"master\",\"type\":\"Link\",\"linkType\":\"Environment\"}},\"publishedVersion\":26,\"revision\":3,\"contentType\":{\"sys\":{\"type\":\"Link\",\"linkType\":\"ContentType\",\"id\":\"entityPerson\"}},\"locale\":\"en-US\"},\"fields\":{\"internalName\":\"Kate Nachazel\",\"fullName\":\"Kate Nachazel\",\"company\":\"Fireproof Performance\",\"position\":\"Business Coach\",\"headshot\":{\"metadata\":{\"tags\":[],\"concepts\":[]},\"sys\":{\"space\":{\"sys\":{\"type\":\"Link\",\"linkType\":\"Space\",\"id\":\"k0lk9kiuza3o\"}},\"id\":\"3Wcqw0aDSNewX8BLc5N5K3\",\"type\":\"Entry\",\"createdAt\":\"2023-12-14T16:50:16.995Z\",\"updatedAt\":\"2024-12-06T18:11:33.352Z\",\"environment\":{\"sys\":{\"id\":\"master\",\"type\":\"Link\",\"linkType\":\"Environment\"}},\"publishedVersion\":15,\"revision\":4,\"contentType\":{\"sys\":{\"type\":\"Link\",\"linkType\":\"ContentType\",\"id\":\"componentImage\"}},\"locale\":\"en-US\"},\"fields\":{\"internalName\":\"Kate Nachazel headshot\",\"image\":{\"metadata\":{\"tags\":[],\"concepts\":[]},\"sys\":{\"space\":{\"sys\":{\"type\":\"Link\",\"linkType\":\"Space\",\"id\":\"k0lk9kiuza3o\"}},\"id\":\"4tPqQNuV4OjJ19r9i2WsMx\",\"type\":\"Asset\",\"createdAt\":\"2023-12-14T16:50:15.795Z\",\"updatedAt\":\"2023-12-14T16:50:15.795Z\",\"environment\":{\"sys\":{\"id\":\"master\",\"type\":\"Link\",\"linkType\":\"Environment\"}},\"publishedVersion\":5,\"revision\":1,\"locale\":\"en-US\"},\"fields\":{\"title\":\"Kate Nachazel - Headshot\",\"description\":\"\",\"file\":{\"url\":\"//images.ctfassets.net/k0lk9kiuza3o/4tPqQNuV4OjJ19r9i2WsMx/3ba68285bbee0bc53670d36374d1b283/kate_n_-_fireproof.jpeg\",\"details\":{\"size\":97838,\"image\":{\"width\":800,\"height\":800}},\"fileName\":\"kate n - fireproof.jpeg\",\"contentType\":\"image/jpeg\"}}},\"hideOnMobile\":false}}}}}},\"topPaddingDesktop\":72,\"bottomPaddingDesktop\":72,\"topPaddingTablet\":48,\"bottomPaddingTablet\":48,\"topPaddingMobile\":48,\"bottomPaddingMobile\":48,\"hideSection\":false}}},\"content\":[]},{\"nodeType\":\"heading-3\",\"data\":{},\"content\":[{\"nodeType\":\"text\",\"value\":\"4. Share your Calendly booking page so people can schedule with you\",\"marks\":[],\"data\":{}}]},{\"nodeType\":\"paragraph\",\"data\":{},\"content\":[{\"nodeType\":\"text\",\"value\":\"Calendly offers several options for sharing your booking page with clients, prospects, and candidates, so you can avoid the endless back-and-forth emails.\",\"marks\":[],\"data\":{}}]},{\"nodeType\":\"paragraph\",\"data\":{},\"content\":[{\"nodeType\":\"text\",\"value\":\"The simplest way is by sharing your scheduling link (aka Calendly link or booking link). Your scheduling link is the URL that takes people to your booking page, where they can see your available meeting times and book a meeting with you.\",\"marks\":[],\"data\":{}}]},{\"nodeType\":\"paragraph\",\"data\":{},\"content\":[{\"nodeType\":\"text\",\"value\":\"Another popular option is \",\"marks\":[],\"data\":{}},{\"nodeType\":\"hyperlink\",\"data\":{\"uri\":\"https://calendly.com/blog/insert-availability-email\"},\"content\":[{\"nodeType\":\"text\",\"value\":\"adding clickable available dates and times to an email\",\"marks\":[{\"type\":\"underline\"}],\"data\":{}}]},{\"nodeType\":\"text\",\"value\":\". You can even \",\"marks\":[],\"data\":{}},{\"nodeType\":\"hyperlink\",\"data\":{\"uri\":\"https://help.calendly.com/hc/en-us/articles/4409838727703-Embedding-Calendly-on-your-site\"},\"content\":[{\"nodeType\":\"text\",\"value\":\"embed your Calendly booking page on your website\",\"marks\":[{\"type\":\"underline\"}],\"data\":{}}]},{\"nodeType\":\"text\",\"value\":\", so clients or prospects can instantly book a meeting with you as soon as they’re interested.\",\"marks\":[],\"data\":{}}]},{\"nodeType\":\"embedded-entry-block\",\"data\":{\"target\":{\"metadata\":{\"tags\":[],\"concepts\":[]},\"sys\":{\"space\":{\"sys\":{\"type\":\"Link\",\"linkType\":\"Space\",\"id\":\"k0lk9kiuza3o\"}},\"id\":\"678Ye7so4PsiGpy70DxQJ2\",\"type\":\"Entry\",\"createdAt\":\"2024-07-15T16:43:39.691Z\",\"updatedAt\":\"2024-12-13T17:46:16.283Z\",\"environment\":{\"sys\":{\"id\":\"master\",\"type\":\"Link\",\"linkType\":\"Environment\"}},\"publishedVersion\":28,\"revision\":4,\"contentType\":{\"sys\":{\"type\":\"Link\",\"linkType\":\"ContentType\",\"id\":\"componentImage\"}},\"locale\":\"en-US\"},\"fields\":{\"internalName\":\"[Blog image] How does Calendly work - Add time to email\",\"title\":\"Screenshot of the email composer in Gmail. 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