Open Science Policy Checklist for Research Performing Organisations

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Contact the OpenAIRE support team. </div> <div class="uk-margin-top"><div class="el-link uk-button uk-button-text">Helpdesk</div></div> </div> </div> </a> </div> </div></div></div></li> <li class="item-1875 uk-parent"><a role="button">Open Science In Europe</a> <div class="uk-drop uk-navbar-dropdown" mode="click" pos="bottom-center" stretch="x" boundary=".tm-header .uk-navbar"><div class="uk-margin-remove-vertical uk-container uk-container-xsmall"><div class="uk-grid uk-flex-center" uk-grid> <div class="uk-width-1-2@m"> <div class="uk-h5 uk-heading-divider uk-font-primary uk-width-medium"> The context </div> <div class="uk-width-medium" uk-scrollspy="target: [uk-scrollspy-class];"> <ul class="uk-margin-remove-bottom uk-nav uk-nav-secondary"> <li class="el-item "> <a class="el-link" href="/open-science-europe-overview"> <div> Overview <div class="uk-nav-subtitle">Learn on major EC and global policies</div> </div> </a></li> <li class="el-item "> <a class="el-link" 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</a></li> <li class="el-item "> <a class="el-link" href="/become-a-member"> Join </a></li> </ul> </div> </div> <div class="uk-width-1-2@s uk-width-1-4@m"> <h1 class="uk-h5 uk-heading-divider uk-font-primary uk-text-secondary"> Open Positions </h1> <div id="menu-item-1877#0" class="uk-margin"> <ul class="uk-margin-remove-bottom uk-nav uk-nav-secondary"> <li class="el-item "> <a class="el-link" href="/development-and-operation-director"> <div> Development and Operation Director <div class="uk-nav-subtitle">Athens or Pisa</div> </div> </a></li> <li class="el-item "> <a class="el-link" href="/development-and-operation-director-2"> <div> Technical Manager <div class="uk-nav-subtitle">Athens or Pisa</div> </div> </a></li> <li class="el-item "> <a class="el-link" href="/java-developer-job-opening-2024"> <div> Java developer <div class="uk-nav-subtitle">Athens</div> </div> </a></li> <li class="el-item "> <a class="el-link" href="/data-engineer-2024"> <div> Data Engineer <div class="uk-nav-subtitle">Athens</div> </div> </a></li> </ul> </div> <div class="uk-margin"> <a class="el-content uk-button uk-button-text" href="/job-opportunities"> See All </a> </div> </div></div></div></div></li></ul> <a class="uk-navbar-toggle" id="module-tm-3" href="#search-tm-3-modal" uk-search-icon uk-toggle></a> <div id="search-tm-3-modal" class="uk-modal-full" uk-modal="container: true"> <div class="uk-modal-dialog uk-flex uk-flex-center uk-flex-middle" uk-height-viewport> <button class="uk-modal-close-full uk-close-large" type="button" uk-close uk-toggle="cls: uk-modal-close-full uk-close-large uk-modal-close-default; mode: media; media: @s"></button> <div class="uk-search uk-search-large"> <form id="search-tm-3" action="/openaire" method="get" role="search" class="uk-search js-finder-searchform uk-search-large"><input name="q" class="js-finder-search-query uk-search-input uk-text-center" placeholder="Search" required aria-label="Search" type="search" autofocus></form> </div> </div> </div> </div> <div class="uk-navbar-right"> <div class="uk-navbar-item" id="module-712"> <ul id="custom_login_user_menu" class="uk-navbar-nav"><li class="uk-parent"><a href="/?morequest=oauthredirect&app_name=other" style="padding-left: 20px; padding-right: 5px;">Sign In</a></li></ul> </div> </div> </nav> </div> </div> </div> </header> <main id="tm-main" > <div id="system-message-container" aria-live="polite"></div> <style class="uk-margin-remove-adjacent">#page\#0 .el-title{padding-bottom:10px; text-transform:uppercase!important; font-weight:600!important}</style> <div class="image-front-topbar uk-section-default uk-section-overlap uk-section" uk-scrollspy="target: [uk-scrollspy-class]; cls: uk-animation-slide-bottom-medium; delay: 200;"> <div class="uk-container"> <div class="uk-grid tm-grid-expand uk-child-width-1-1 uk-grid-margin"> <div class="uk-width-1-1"> <h1 class="uk-h5 uk-text-primary uk-margin-small uk-margin-remove-bottom" uk-scrollspy-class> Toolkit for policy makers on Open Science and Open Access </h1> <h4 class="uk-h1 uk-text-secondary uk-margin-small uk-text-left@s uk-text-center" uk-scrollspy-class> Open Science Policy Checklist </h4> <h2 class="uk-h4 uk-text-emphasis uk-margin-remove-top uk-text-left@s uk-text-center" uk-scrollspy-class> for Research Performing Organisations (RPOs) </h2> </div></div> </div> </div> <div class="uk-section-default uk-section-overlap uk-section uk-section-small" uk-scrollspy="target: [uk-scrollspy-class]; cls: uk-animation-fade; delay: false;"> <div class="uk-container"> <div class="uk-grid tm-grid-expand uk-margin-medium" uk-grid> <div class="uk-width-expand@m"> <h1 class="uk-h4" uk-scrollspy-class> Is your institution ready to adopt an Open Science Policy? </h1><div class="uk-panel uk-margin" uk-scrollspy-class><p style="text-align: justify;">OpenAIRE has designed the following <strong class="uk-alert-primary">checklist to enable Research Performing Organisations (RPOs) to assess their readiness in adopting an Open Science Policy</strong>. It covers main elements that should be taken into account in designing a policy that is aligned with the Horizon 2020 requirements on open access and the key developments at EU level related to Open Science.</p></div> <ul class="uk-list" uk-scrollspy-class> <li class="el-item"> <div class="uk-grid-small uk-child-width-expand uk-flex-nowrap uk-flex-middle" uk-grid> <div class="uk-width-auto"><span class="el-image uk-text-primary" uk-icon="icon: bookmark; width: 40; height: 40;"></span></div> <div> <div class="el-content uk-panel"><div class="uk-alert-primary" style="text-align: justify;">The survey comprises 14 statements. For each statement, there are three possible answers (A, B, C). Responses under A indicate higher readiness, therefore the higher the number of as recorded, the readier an institution is.</div></div> </div> </div> </li> </ul> <div class="uk-margin"> <div class="uk-grid uk-child-width-1-1 uk-child-width-1-1@m uk-grid-match" uk-grid> <div> <div class="el-item uk-card uk-card-default uk-card-small uk-card-body uk-margin-remove-first-child" uk-scrollspy-class> <h3 class="el-title uk-card-title uk-margin-top uk-margin-remove-bottom"> 1. Policy </h3> <div class="el-content uk-panel uk-margin-top"><ol style="list-style-type: upper-alpha;"> <li> My institution already has a policy on Open Science/ Open Access, endorsed by [Rector/other appropriate committee]</li> <li>My institution is in the process of developing an Open Science/ Open Policy and has already endorsed related declarations (<a title="Berlin Declaration" href="https://openaccess.mpg.de/Berlin-Declaration" target="_blank" rel="noopener">Berlin Declaration</a>, <a title="San Francisco Declaration on Research Assessment" href="https://sfdora.org/read/" target="_blank" rel="noopener">San Francisco Declaration</a>)</li> <li>My institution does not have an Open Science/ Open Access policy, nor has it endorsed related declarations</li> </ol></div> </div></div> <div> <div class="el-item uk-card uk-card-default uk-card-small uk-card-body uk-margin-remove-first-child" uk-scrollspy-class> <h3 class="el-title uk-card-title uk-margin-top uk-margin-remove-bottom"> 2. Roles and Responsibilities </h3> <div class="el-content uk-panel uk-margin-top"><ol style="list-style-type: upper-alpha;"> <li> The institutional policy specifies the roles, rights and responsibilities of each member/ unit/ department or other service within the institution with a role in the adoption and implementation of the policy</li> <li>There is a rather vague description of the roles and responsibilities of each party involved in the implementation of the policy</li> <li>There is no description of roles and responsibilities in the policy</li> </ol></div> </div></div> <div> <div class="el-item uk-card uk-card-default uk-card-small uk-card-body uk-margin-remove-first-child" uk-scrollspy-class> <h3 class="el-title uk-card-title uk-margin-top uk-margin-remove-bottom"> 3. Open Science Activities </h3> <div class="el-content uk-panel uk-margin-top"><ol style="list-style-type: upper-alpha;"> <li>My institution actively encourages the uptake of Open Science practices (beyond open access to publications and data) such as the involvement in<br />citizen science projects, the use of open peer review, the use of open educational resources etc., supports researchers through awareness raising<br />and information activities and tracks their uptake</li> <li>My institution encourages the uptake of Open Science practices (beyond open access to publications and data), such as the involvement in citizen science projects, the use of open peer review, the use of open educational resources etc., but does not have a mechanism to monitor their uptake</li> <li>The policy makes reference only to open access to publications and research data</li> </ol></div> </div></div> <div> <div class="el-item uk-card uk-card-default uk-card-small uk-card-body uk-margin-remove-first-child" uk-scrollspy-class> <h3 class="el-title uk-card-title uk-margin-top uk-margin-remove-bottom"> 4. Publications and Sharing </h3> <div class="el-content uk-panel uk-margin-top"><ol style="list-style-type: upper-alpha;"> <li> The policy is aligned with the Horizon2020 requirements in defining the terms of providing open access to publications (mandatory deposit, locus of deposit, time of deposit and embargo periods, licenses and copyright etc.)</li> <li>The policy defines the terms of providing open access to publications, but these are not aligned with the Horizon2020 requirements</li> <li>There is no mandatory provision at my institution regarding open access to publications</li> </ol></div> </div></div> <div> <div class="el-item uk-card uk-card-default uk-card-small uk-card-body uk-margin-remove-first-child" uk-scrollspy-class> <h3 class="el-title uk-card-title uk-margin-top uk-margin-remove-bottom"> 5. Open Data </h3> <div class="el-content uk-panel uk-margin-top"><ol style="list-style-type: upper-alpha;"> <li>My institution has specific provisions (aligned with the Horizon 2020 requirements) stipulating open data by default, establishing reasons for opting-out and laying down provisions for archiving, sharing, long-term preservation etc.</li> <li>My institution has provisions on open data, but these are not aligned with the Horizon 2020 requirements</li> <li>There are no mandatory provisions on opening and sharing data in my institution</li> </ol></div> </div></div> <div> <div class="el-item uk-card uk-card-default uk-card-small uk-card-body uk-margin-remove-first-child" uk-scrollspy-class> <h3 class="el-title uk-card-title uk-margin-top uk-margin-remove-bottom"> 6. Infrastructure </h3> <div class="el-content uk-panel uk-margin-top"><ol style="list-style-type: upper-alpha;"> <li>My institution has a repository for researchers to manage research outputs at different stages of the research cycle that meets trusted quality standards (CoreTrustSeal, OpenAIRE compatibility, meeting FAIR principles)</li> <li>My institution has a repository, but this does not yet meet trusted quality standards</li> <li>My institution provides ad hoc support to researchers in locating appropriate services of third parties </li> </ol></div> </div></div> <div> <div class="el-item uk-card uk-card-default uk-card-small uk-card-body uk-margin-remove-first-child" uk-scrollspy-class> <h3 class="el-title uk-card-title uk-margin-top uk-margin-remove-bottom"> 7. Rewards and Incentives </h3> <div class="el-content uk-panel uk-margin-top"><ol style="list-style-type: upper-alpha;"> <li> Open Science constitutes a formal criterion in research assessment and evaluation procedures</li> <li>My institution encourages the adoption of Open Science practices, yet these are not embedded as a formal criterion in research assessment and evaluation procedures</li> <li>There is no mechanism for incentivizing or rewarding researchers engaged in Open Science practices</li> </ol></div> </div></div> <div> <div class="el-item uk-card uk-card-default uk-card-small uk-card-body uk-margin-remove-first-child" uk-scrollspy-class> <h3 class="el-title uk-card-title uk-margin-top uk-margin-remove-bottom"> 8. Educational Programmes on data-intensive research </h3> <div class="el-content uk-panel uk-margin-top"><ol style="list-style-type: upper-alpha;"> <li> My institution provides courses on data management and data-intensive research, as part of the curriculum and leading to the award of specific titles</li> <li>My institution provides some training on data management and data-intensive research through ad hoc workshops and other trainings, yet these are not part of the curriculum and do not lead to the award of a specific title</li> <li>There are no such courses offered in the institution</li> </ol></div> </div></div> <div> <div class="el-item uk-card uk-card-default uk-card-small uk-card-body uk-margin-remove-first-child" uk-scrollspy-class> <h3 class="el-title uk-card-title uk-margin-top uk-margin-remove-bottom"> 9. Training </h3> <div class="el-content uk-panel uk-margin-top"><ol style="list-style-type: upper-alpha;"> <li> My institution (university library in cooperation with other departments/units or other appropriate services) organizes on a regular basis training courses of different open science topics, targeting researchers at different stages of their careers, library staff and other members of the institution and taking into consideration disciplinarydifferences</li> <li>My institution provides open science training courses, yet not a regular basis and of limited scope</li> <li>My institution does not provide any training courses on open science/ open access, yet provides guidance on training courses offered by OpenAIRE, FOSTER, RDA and other related projects and/or networks</li> </ol></div> </div></div> <div> <div class="el-item uk-card uk-card-default uk-card-small uk-card-body uk-margin-remove-first-child" uk-scrollspy-class> <h3 class="el-title uk-card-title uk-margin-top uk-margin-remove-bottom"> 10. Dissemination/ Awareness Raising </h3> <div class="el-content uk-panel uk-margin-top"><ol style="list-style-type: upper-alpha;"> <li>My institution has developed materials to familiarize its members with Open Science, operates an information point/ webpage dedicated to Open Science</li> <li>My institution provides limited information through its library service on general Open Science/ Open Access topics</li> <li>There is no central information point operating at my institution </li> </ol></div> </div></div> <div> <div class="el-item uk-card uk-card-default uk-card-small uk-card-body uk-margin-remove-first-child" uk-scrollspy-class> <h3 class="el-title uk-card-title uk-margin-top uk-margin-remove-bottom"> 11. Funding </h3> <div class="el-content uk-panel uk-margin-top"><ol style="list-style-type: upper-alpha;"> <li> My institution has a clear estimation of the costs related to Open Science research and activities (developing and maintaining the infrastructure, APC costs, licensing agreement costs, training and awareness raising activities, etc.) and has secured<br />appropriate funding</li> <li>My institution receives ad hoc funding to support Open Science research and activities</li> <li>There is no specific budget line for Open Science related activities</li> </ol></div> </div></div> <div> <div class="el-item uk-card uk-card-default uk-card-small uk-card-body uk-margin-remove-first-child" uk-scrollspy-class> <h3 class="el-title uk-card-title uk-margin-top uk-margin-remove-bottom"> 12. Monitoring and Compliance </h3> <div class="el-content uk-panel uk-margin-top"><ol style="list-style-type: upper-alpha;"> <li> My institution has a set up a mechanism for monitoring compliance of its members with the policy, including sanctions in the case of no compliance</li> <li>My institution has a monitoring mechanism to accompany the policy, yet there are no actions foreseen in the case of no compliance</li> <li>There is no monitoring mechanism foreseen in the institutional Open Science/ Open Access policy</li> </ol></div> </div></div> <div> <div class="el-item uk-card uk-card-default uk-card-small uk-card-body uk-margin-remove-first-child" uk-scrollspy-class> <h3 class="el-title uk-card-title uk-margin-top uk-margin-remove-bottom"> 13. Revision and Updates </h3> <div class="el-content uk-panel uk-margin-top"><ol style="list-style-type: upper-alpha;"> <li> My institution already has a specific time plan for updating its policy (specifying the time and the people, departments/units or other service involved)</li> <li>My institution is in the process of developing such plan</li> <li>There is no provision in the policy for its review</li> </ol></div> </div></div> <div> <div class="el-item uk-card uk-card-default uk-card-small uk-card-body uk-margin-remove-first-child" uk-scrollspy-class> <h3 class="el-title uk-card-title uk-margin-top uk-margin-remove-bottom"> 14. Machine-readability of Policy </h3> <div class="el-content uk-panel uk-margin-top"><ol style="list-style-type: upper-alpha;"> <li> The policy is provided in a machine-readable format and can be accessed via API</li> <li>The institution will shortly provide the policy in a machine-readable format</li> <li>The policy is not provided in a machine-readable format</li> </ol></div> </div></div> </div> </div> <div class="uk-margin" uk-scrollspy-class> <a class="el-content uk-button uk-button-default uk-button-small uk-flex-inline uk-flex-center uk-flex-middle" title="Download docx version" href="https://zenodo.org/record/2578044/files/CHECKLIST_RPOs.docx?download=1" target="_blank"> <span class="uk-margin-small-right" uk-icon="download"></span> Download </a> </div> <div class="uk-panel uk-margin" uk-scrollspy-class><a title="Open Science Policy Checklist for Research Performing Organisations (RPOs)" href="https://doi.org/10.5281/zenodo.2578044" target="_blank" rel="noopener"><img src="https://zenodo.org/badge/DOI/10.5281/zenodo.2578044.svg" alt="DOI" /></a></div><div class="uk-panel uk-margin" uk-scrollspy-class><a title="Creative Commons Attribution 4.0 International License" href="http://creativecommons.org/licenses/by/4.0/" target="_blank" rel="license noopener"><img style="border-width: 0px;" src="https://i.creativecommons.org/l/by/4.0/88x31.png" alt="Creative Commons Licence" /></a><br />This work is licensed under a <a title="Creative Commons Attribution 4.0 International License" href="http://creativecommons.org/licenses/by/4.0/" target="_blank" rel="license noopener">Creative Commons Attribution 4.0 International License</a>.</div> </div> <div class="uk-width-medium@m"> <div class="uk-card uk-card-body uk-card-primary sidemenu uk-width-medium" uk-scrollspy-class> <ul class="uk-nav uk-nav-default"> <li class="item-2058 uk-nav-header">Resources</li> <li class="item-2524"><a href="/os-primers">Open Science Primers</a></li> <li class="item-1917"><a href="/guides">Guides</a></li> <li class="item-1916"><a href="/factsheets">Factsheets</a></li> <li class="item-2556"><a href="/case-studies">Case studies</a></li> <li class="item-2059 uk-nav-header">Helpdesk</li> <li class="item-1880"><a href="/faqs">FAQs</a></li> <li class="item-1881"><a href="/helpdesk">Ask a Question</a></li> <li class="item-1945 uk-nav-header">Training</li> <li class="item-1888"><a href="/support/webinars">Webinars</a></li> <li class="item-1909"><a href="/workshops">Workshops</a></li> <li class="item-2908"><a href="/cop-training">Community of Practice</a></li> <li class="item-4442"><a href="/community-calls">Community Calls</a></li> <li class="item-5073"><a href="/open-science-corner">Open Science Corner</a></li> <li class="item-5074"><a href="/podcasts">Podcasts</a></li></ul> </div> <div class="uk-card uk-card-secondary uk-card-body uk-margin-remove-first-child uk-margin" uk-scrollspy-class> <h3 class="el-title uk-h3 uk-heading-divider uk-margin-top uk-margin-remove-bottom"> Toolkit for policy makers </h3> <div class="el-content uk-panel uk-margin-top"><p><strong>OS Policy Checklist:</strong><br /><a href="/open-science-policy-checklist-for-research-funding-organisations" title="Open Science Policy Checklists for RFOs">for RFOs</a><br /><a href="/open-science-policy-checklist-for-research-performing-organisations" title="Open Science Policy Checklists for RPOs">for RPOs</a></p> <p><strong>Model Policy on OS:<br /></strong><a href="/model-policy-on-open-science-for-research-funding-organisations" title="Model Policy on Open Science for RFOs">for RFOs</a><br /><a href="/model-policy-on-open-science-for-research-performing-organisations" target="_blank" rel="noopener noreferrer" title="Model Policy on Open Science for RPOs">for RPOs</a></p> <p><strong>OS Policy Fact sheets:<br /></strong><a href="/factsheet-os-policies-for-rfo/view-document" target="_blank" rel="noopener noreferrer">for RFOs</a><br /><a href="/factsheet-os-policies-for-rfo/view-document" target="_blank" rel="noopener noreferrer">for RPOs</a></p></div> </div> </div></div> </div> </div> <div class="uk-section-muted uk-section"> <div class="uk-container"> <div class="uk-grid tm-grid-expand uk-grid-margin"> <div class="uk-width-2-3@m"> <div class="uk-panel uk-margin"> <h3 class="el-title"> Related books </h3> <div class="uk-margin-remove-last-child custom" ><ul class="uk-list uk-list-divider uk-list-small"> <li><a href="https://doi.org/10.17875/gup2012-442" target="_blank" rel="noopener">Implementing OA mandates in Europe</a>, Birgit Schmidt and Kuchma Iryna</li> <li><a href="http://resolver.sub.uni-goettingen.de/purl?isbn-978-3-943363-00-5" target="_blank" rel="noopener">Studies on subject-specific requirements for OA infrastructure</a>, Meier zu Verl, Christian; Horstmann, Wolfram (eds.)</li> <li><a href="https://doi.org/10.17875/gup2013-160" target="_blank" rel="noopener">Safe to be open. Study on the protection of research data and recommendationsfor access and usage.</a> Guibault, Lucie; Wiebe, Andreas (eds.)</li> <li><a href="https://doi.org/10.17875/gup2017-1061" target="_blank" rel="noopener">Open Data Protection. Study on legal barriers to open data sharing - Data Protection and PSI</a>, Wiebe, Andreas; Dietrich, Nils (eds.)</li> </ul></div> </div> </div></div> </div> </div> <div class="uk-section-default uk-section"> <div class="uk-grid-margin uk-container uk-container-small"><div class="uk-grid tm-grid-expand uk-grid-divider" uk-grid> <div class="uk-width-1-2@m"> <div class="uk-panel uk-margin-remove-first-child uk-margin uk-text-center" uk-scrollspy="target: [uk-scrollspy-class];"> <img src="/images/Icons/Icon%20Help_blue.svg" width="58" height="58" alt loading="lazy" uk-svg class="uk-text-emphasis el-image"> <h1 class="el-title uk-h1 uk-margin-top uk-margin-remove-bottom"> Still have questions? </h1> </div> </div> <div class="uk-grid-item-match uk-flex-middle uk-width-1-2@m"> <div class="uk-panel uk-width-1-1"> <div class="uk-panel uk-margin uk-text-center"><div class="uk-heading-primary"><span style="font-size: 18pt;">Contact us via our <a 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Open Science Policy Checklist for Research Performing Organisations