Storing live data | Research | Imperial College London

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href="/research-and-innovation/support-for-staff/scholarly-communication/open-access/post-2021-ref/">REF 2029 open access policy</a> <ul class="multilevel-linkul-1"> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/open-access/faq/">Frequently asked questions</a></li> </ul> </li> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/open-access/spiral/">Depositing in Spiral</a> <ul class="multilevel-linkul-1"> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/open-access/spiral/deposit-on-acceptance/">Deposit on acceptance</a></li> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/open-access/spiral/deposit-after-publication/">Deposit after publication</a> <ul class="multilevel-linkul-2"> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/open-access/spiral/deposit-after-publication/deposit-a-paper-from-europe-pubmed-central/">Deposit a paper from Europe PubMed Central</a></li> </ul> </li> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/open-access/spiral/permissions/">Permission to deposit</a></li> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/open-access/spiral/versions/">Publication versions</a></li> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/open-access/spiral/licences-and-policies/">Licences and policies</a></li> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/open-access/faq/">Frequently asked questions</a></li> </ul> </li> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/open-access/depositing-in-pubmed-central/">Depositing in PubMed Central and Europe PMC</a></li> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/open-access/applying-for-funding/">Applying for funding</a> <ul class="multilevel-linkul-1"> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/open-access/applying-for-funding/what-happens-to-my-application/">What happens to my application?</a></li> </ul> </li> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/open-access/applying-for-funding/publisher-memberships/" target="_self">Publisher agreements and discounts</a></li> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/open-access/theses/">Preparing your thesis </a> <ul class="multilevel-linkul-1"> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/open-access/theses/reproducing-published-works/">Reproducing published extracts, images, figures, etc</a></li> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/open-access/theses/reproducing-your-own-published-work/">Reproducing your own published work</a></li> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/open-access/theses/requesting-an-embargo/">Requesting an embargo</a></li> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/open-access/theses/creating-your-pdfa/">Creating your PDF/A</a></li> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/open-access/theses/selecting-a-creative-commons-licence/">Selecting a Creative Commons licence</a></li> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/open-access/theses/publishing-material-from-your-thesis/">Publishing material from your thesis</a></li> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/open-access/theses/advice-for-supervisors/">Advice for supervisors</a></li> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/open-access/theses/masters-dissertations/">Master's dissertations</a></li> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/open-access/faq/">Frequently asked questions</a></li> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/open-access/theses/ukri-funded-students/">UKRI funded students</a></li> </ul> </li> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/open-access/faq/">Frequently asked questions</a> <ul class="multilevel-linkul-1"> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/open-access/faq/ref-2021-open-access-policy/">REF 2029 open access policy</a></li> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/open-access/faq/what-is-open-access/">What is open access?</a></li> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/open-access/faq/depositing-your-work-in-spiral/">Depositing your work in Spiral</a></li> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/open-access/faq/using-symplectic/">Using Symplectic</a></li> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/open-access/faq/imperial-profiles/">Imperial Profiles</a></li> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/open-access/faq/applying-for-oa-fees-article-processing-charges/">Applying for OA fees (article processing charges)</a></li> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/open-access/faq/preparing-your-phd-thesis-for-submission-to-spiral/">Preparing your research degree thesis for submission to Spiral</a></li> </ul> </li> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/open-access/glossary/">Glossary of open access terms</a></li> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/open-access/symplectic-spiral-relationship/">What is the relationship between Symplectic and Spiral</a></li> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/open-access/book-a-one-to-one-or-training-session/">Book a one to one or training session</a></li> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/open-access/our-team/">Our team</a></li> </ul> </li><li><a href="/research-and-innovation/support-for-staff/scholarly-communication/publishing-with-spiral/">Publishing with Spiral</a> <ul class="multilevel-linkul-0"> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/publishing-with-spiral/intro-to-spiral/">Introduction to Spiral</a></li> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/publishing-with-spiral/how-to-prepare-your-report/">How to prepare your report</a></li> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/publishing-with-spiral/get-a-doi/">Receiving a DOI for your report</a></li> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/publishing-with-spiral/discovering-impact/">Discovering impact</a></li> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/open-access/spiral/deposit-after-publication/">Depositing a published paper in Spiral</a></li> </ul> </li><li><a href="/research-and-innovation/support-for-staff/scholarly-communication/symplectic/">Symplectic</a> <ul class="multilevel-linkul-0"> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/open-access/spiral/">Add outputs to Symplectic and Spiral</a></li> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/symplectic/link-research-outputs-to-other-entities/">Link research outputs to other entities</a></li> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/symplectic/update-your-pwp/">Update your PWP</a></li> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/symplectic/add-publications-to-researchfish/">Add publications to Researchfish</a></li> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/symplectic/user-guides-and-faculty-contacts/">User guides and faculty contacts</a></li> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/symplectic/frequently-asked-questions/">Frequently asked questions</a></li> </ul> </li><li><a href="/research-and-innovation/support-for-staff/scholarly-communication/orcid/">ORCID</a> <ul class="multilevel-linkul-0"> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/orcid/symplectic-to-orcid-for-all-users/">Synchronising Symplectic to ORCID: all users</a></li> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/orcid/symplectic-to-orcid-for-affected-users/">Synchronising Symplectic to ORCID: affected users</a></li> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/orcid/symplectic-and-orcid-permissions/">Setting Symplectic and ORCID permissions</a></li> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/orcid/maximise-your-visibility-with-orcid/">Maximise your visibility with ORCID</a></li> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/orcid/faq/">ORCID frequently asked questions</a></li> </ul> </li><li><a href="/research-and-innovation/support-for-staff/scholarly-communication/bibliometrics/">Bibliometrics</a> <ul class="multilevel-linkul-0"> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/bibliometrics/basics-of-metrics/">Basics of metrics</a></li> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/bibliometrics/responsible-use-of-metrics/">Responsible use of metrics</a></li> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/bibliometrics/available-bibliometrics-tools/">Available bibliometrics tools</a></li> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/bibliometrics/initiatives-and-resources-on-responsible-metrics/">Initiatives and resources on responsible metrics</a></li> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/bibliometrics/narrative-cvs/">Narrative CVs</a></li> <li><a href="/research-and-innovation/support-for-staff/scholarly-communication/bibliometrics/book-a-one-to-one/">Book a one to one</a></li> </ul> </li><li><a href="/research-and-innovation/support-for-staff/scholarly-communication/training-and-events/">Training and events</a></li>  </ul> </nav> </div> </div> </div> </div> </header> <main id="page"> <div class="show-no-js"> <div class="container"> <p class="step-1">In this section</p> <nav class="nav-fallback"> <ul class="nav-fallback__parent"> <li> <a class="lwi" href="/research-and-innovation/support-for-staff/scholarly-communication/"> Scholarly Communication </a> </li> </ul> </nav> </div> </div> <div class="container content-template" id="content"> <nav class="page-area-heading"> <a href="/research-and-innovation/support-for-staff/scholarly-communication/">Scholarly Communication</a> </nav> <div class="page-heading lg-8 sm-12"> <div class="breadcrumbs"> <ul> <li><a href="/">Imperial Home</a></li> <li><a href="/research-and-innovation/">Research</a></li><li><a href="/research-and-innovation/support-for-staff/">Support for staff</a></li><li><a href="/research-and-innovation/support-for-staff/scholarly-communication/">Scholarly Communication</a></li><li><a href="/research-and-innovation/support-for-staff/scholarly-communication/research-data-management/">Research data management</a></li><li><a href="/research-and-innovation/support-for-staff/scholarly-communication/research-data-management/data-storage-and-security/">Data storage and security</a></li><li><a href="/research-and-innovation/support-for-staff/scholarly-communication/research-data-management/data-storage-and-security/box/">Storing live data</a></li> </ul> </div> <h1>Storing live data</h1> </div> <div class="row row--space-between flow-opposite top" id=""> <aside class="col lg-3 md-4 sm-12"> </aside> <div class="col lg-8 sm-12" role="main" id="primary-content">  <div class="module flow-m"> <div class="row wysiwyg"> <p><span data-contrast="none" xml:lang="EN-GB" lang="EN-GB" class="TextRun SCXW89939715 BCX0"><span class="NormalTextRun SCXW89939715 BCX0">Storing live data effectively and securely is an important part of the research data lifecycle. Imperial expects researchers to store and </span><span class="NormalTextRun SCXW89939715 BCX0">maintain</span><span class="NormalTextRun SCXW89939715 BCX0"> research data appropriately in relation to its sensitivity and value. Therefore, it is important to decide how you will do this in the </span><span class="NormalTextRun SCXW89939715 BCX0">early stages</span><span class="NormalTextRun SCXW89939715 BCX0"> of any research project. On this webpage you will find information about facilities provided by Imperial to help researchers with their data storage needs.</span></span><span class="EOP SCXW89939715 BCX0" data-ccp-props="{"134233117":true,"134233118":true,"201341983":0,"335557856":16777215,"335559739":160,"335559740":240}"> </span></p> </div> <div class="heading"> <h2 class="title fake-h3 not-sr-only"> College storage options </h2> </div> <div class="a11y-accordion-tabs wysiwyg"> <div class="accordion-tabs js-tabs" data-tabs-allowed="false" data-start-collapsed="true"> <ul role="tablist" class="tabs-tab-list"> <li role="presentation"> <a href="#tabpanel_1555518" role="tab" id="tab_1555518" aria-controls="tabpanel_1555518" aria-selected="true" class="tabs-trigger js-tabs-trigger"> High Performance Computing Service (HPC) </a> </li><li role="presentation"> <a href="#tabpanel_623710" role="tab" id="tab_623710" aria-controls="tabpanel_623710" aria-selected="true" class="tabs-trigger js-tabs-trigger"> Research Data Store (RDS) </a> </li><li role="presentation"> <a href="#tabpanel_1555519" role="tab" id="tab_1555519" aria-controls="tabpanel_1555519" aria-selected="true" class="tabs-trigger js-tabs-trigger"> Trusted Research Environment (TRE) </a> </li> </ul> <section id='tabpanel_1555518' role='tabpanel' aria-labelledby='tab_1555518' class='tabs-panel js-tabs-panel' tabindex='0'> <div class='accordion-trigger js-accordion-trigger' aria-controls='tabpanel_1555518' tabindex='0'> High Performance Computing Service (HPC) <svg role='img' aria-hidden='true' focusable='false' class='icon icon--m'><use xlink:href='/assets/website/images/svg/icons.svg#chevron-down'></use></svg> </div> <div class='content' aria-hidden='false'> <p>The <a href="https://www.imperial.ac.uk/admin-services/ict/self-service/research-support/rcs/service-offering/hpc/">High Performance Computing service</a> provided by Imperial College is available for all College researchers. The standard service is free at the point of use.</p> <p>Post-docs, PhD and research postgraduate students should contact their group leader or supervisor who will be able to register you</p> </div> </section><section id='tabpanel_623710' role='tabpanel' aria-labelledby='tab_623710' class='tabs-panel js-tabs-panel' tabindex='0'> <div class='accordion-trigger js-accordion-trigger' aria-controls='tabpanel_623710' tabindex='0'> Research Data Store (RDS) <svg role='img' aria-hidden='true' focusable='false' class='icon icon--m'><use xlink:href='/assets/website/images/svg/icons.svg#chevron-down'></use></svg> </div> <div class='content' aria-hidden='false'> <p><span data-contrast="none">The Research Data Store (RDS) is a central service for storing and collaborating on large volumes of research data.</span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":0,"335557856":16777215,"335559739":160,"335559740":240}"> </span></p> <p><span data-contrast="none">All research projects with a unique entry in the college's grant management system are entitled to 2TB of RDS allocation free of charge. If you need more space or you do not have an entry in the grants management system, there will be a cost.</span></p> <p><span data-contrast="none">Postdoctoral students and postgraduate research students can apply for access to the RDS. Access to the RDS groups work similarly to HPC access groups. A user can be added on selfservice to an RDS project and they will then have access to that project.</span></p> <p><span data-contrast="none"> For more information on the RDS and pricing visit the </span><a href="https://www.imperial.ac.uk/admin-services/ict/self-service/research-support/rcs/service-offering/rds/"><span data-contrast="none">Research Data Store</span></a><span data-contrast="none"> webpage.</span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":0,"335557856":16777215,"335559738":0,"335559739":0,"335559740":240}"> </span></p> <p><strong><span data-contrast="none">The RDS cannot be used to store personally identifiable data. </span></strong><span data-contrast="none">For advice on how to store and manage access to personal or sensitive data contact </span><a href="https://www.imperial.ac.uk/admin-services/ict/self-service/be-secure/contact-ict-security/"><span data-contrast="none">ICT Security</span></a><span data-contrast="none">.</span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":0,"335557856":16777215,"335559738":0,"335559739":0,"335559740":240}"> </span></p> </div> </section><section id='tabpanel_1555519' role='tabpanel' aria-labelledby='tab_1555519' class='tabs-panel js-tabs-panel' tabindex='0'> <div class='accordion-trigger js-accordion-trigger' aria-controls='tabpanel_1555519' tabindex='0'> Trusted Research Environment (TRE) <svg role='img' aria-hidden='true' focusable='false' class='icon icon--m'><use xlink:href='/assets/website/images/svg/icons.svg#chevron-down'></use></svg> </div> <div class='content' aria-hidden='false'> <p>Postdoctoral students and postgraduate research students can apply for access to the <a href="https://www.imperial.ac.uk/admin-services/ict/self-service/research-support/rcs/service-offering/trusted-research-environment/">TRE</a>. In all cases, students will need an academic supervisor for their project, usually a PI or senior academic. The supervisor will apply for access on behalf of their student. The application will be reviewed before access to the TRE is granted.</p> </div> </section> </div> </div> <div class="row wysiwyg"> <p>Details of other storage options for research materials is available on this web page: <a href="https://www.imperial.ac.uk/admin-services/ict/self-service/connect-communicate/saving-my-files/">Saving My Files</a></p> </div><div class="row wysiwyg"> <h2>Storing sensitive research data</h2> <p>Guidance on storing sensitive data is available on these web pages, <a title="Keep your files and data safe" href="https://www.imperial.ac.uk/admin-services/ict/self-service/be-secure/keep-your-files-and-data-safe/">Keep your files and data safe</a> and <a href="/research-and-innovation/support-for-staff/scholarly-communication/research-data-management/data-storage-and-security/storing-sensitive-and-personal-data/">Managing sensitive data</a>.</p> <p>Where collaboration on sensitive research data is expected to take place with external partners, research staff and students should <a title="contact ICT for further guidance" href="https://www.imperial.ac.uk/admin-services/ict/contact-ict-service-desk/">contact ICT for further guidance</a>.</p> </div><div class="row wysiwyg"> <h2>External storage options </h2> <p><span data-contrast="none" xml:lang="EN-GB" lang="EN-GB" class="TextRun SCXW196296634 BCX0"><span class="NormalTextRun SCXW196296634 BCX0">Where possible, we recommend using Imperial </span><span class="NormalTextRun SCXW196296634 BCX0">maintained</span><span class="NormalTextRun SCXW196296634 BCX0"> services to store your research data, however there may be occasions where this is not </span><span class="NormalTextRun SCXW196296634 BCX0">practical,</span><span class="NormalTextRun SCXW196296634 BCX0"> and it is necessary to use external media devices or storage facilities to collect and/or store research data. Whilst portable storage devices and commercial cloud storage are often convenient and easy to </span><span class="NormalTextRun SCXW196296634 BCX0">use,</span><span class="NormalTextRun SCXW196296634 BCX0"> they can also increase the risk of data loss and unwarranted data exposure. There are </span><span class="NormalTextRun AdvancedProofingIssueV2Themed SCXW196296634 BCX0">a number of</span><span class="NormalTextRun SCXW196296634 BCX0"> factors to consider when thinking about using these options.</span></span><span class="EOP SCXW196296634 BCX0" data-ccp-props="{"134233117":true,"134233118":true,"201341983":0,"335557856":16777215,"335559739":160,"335559740":240}"> </span></p> </div> <div class="heading"> <h2 class="title fake-h3 not-sr-only"> External storage </h2> </div> <div class="a11y-accordion-tabs wysiwyg"> <div class="accordion-tabs js-tabs" data-tabs-allowed="false" data-start-collapsed="true"> <ul role="tablist" class="tabs-tab-list"> <li role="presentation"> <a href="#tabpanel_623716" role="tab" id="tab_623716" aria-controls="tabpanel_623716" aria-selected="true" class="tabs-trigger js-tabs-trigger"> Portable storage devices </a> </li><li role="presentation"> <a href="#tabpanel_623717" role="tab" id="tab_623717" aria-controls="tabpanel_623717" aria-selected="true" class="tabs-trigger js-tabs-trigger"> Commercial cloud storage </a> </li> </ul> <section id='tabpanel_623716' role='tabpanel' aria-labelledby='tab_623716' class='tabs-panel js-tabs-panel' tabindex='0'> <div class='accordion-trigger js-accordion-trigger' aria-controls='tabpanel_623716' tabindex='0'> Portable storage devices <svg role='img' aria-hidden='true' focusable='false' class='icon icon--m'><use xlink:href='/assets/website/images/svg/icons.svg#chevron-down'></use></svg> </div> <div class='content' aria-hidden='false'> <p>Many researchers keep copies of their research data on personal laptops, external hard drives, USB sticks and other portable storage devices. These can provide a useful way of transporting or backing up data but should not be relied upon as a primary method of storage. This is because:</p> <ul> <li>data stored on USBs or hard drives can easily become corrupted;</li> <li>personal laptops or hard drives are at risk of being lost or stolen;</li> <li>portable storage devices can break or become faulty with use.</li> </ul> <p><span data-contrast="none">We would therefore recommend that you only use portable storage as a secondary storage option in conjunction with Imperial storage provision and that regular checks are carried out to ensure that any data held on personal devices are still accessible. </span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":0,"335557856":16777215,"335559739":160,"335559740":240}"> </span></p> <p><strong><span data-contrast="none">Securely encrypt any sensitive or confidential data that is being kept on a personal device.</span></strong><span data-contrast="none"> For information about </span><a href="https://www.imperial.ac.uk/admin-services/ict/self-service/be-secure/encrypt-and-protect-your-data/"><span data-contrast="none">encrypting personal devices</span></a><span data-contrast="none"> please see the Imperial ICT webpage.</span></p> </div> </section><section id='tabpanel_623717' role='tabpanel' aria-labelledby='tab_623717' class='tabs-panel js-tabs-panel' tabindex='0'> <div class='accordion-trigger js-accordion-trigger' aria-controls='tabpanel_623717' tabindex='0'> Commercial cloud storage <svg role='img' aria-hidden='true' focusable='false' class='icon icon--m'><use xlink:href='/assets/website/images/svg/icons.svg#chevron-down'></use></svg> </div> <div class='content' aria-hidden='false'> <p>There are a number of commercial cloud storage services available including Google Drive, Dropbox, iCloud and others. Many provide a certain amount of free space before charging for extra storage. Whilst these services can seem convenient there are a number of factors to consider before using them.</p> <ul> <li>There is no guarantee that a commercial service will not be withdrawn or terminated. For instance, your account may be closed without notice if the company feels their service has been misused or if they encounter financial difficulties.</li> <li>It may not be apparent where your data is being stored. Some research data, particularly personal or patient data, must be stored within the EU and this cannot be guaranteed with commercial cloud storage options. <strong>Therefore commercial cloud storage is not suitable for patient data or other personally identifiable information</strong>.</li> <li>Backups may occur infrequently; different companies have different policies regarding how often they back up data. Depending on the provider it may also be impossible to retrieve earlier versions of a document.</li> <li>It is not always clear who can view and access the data. For example, under certain commercial cloud storage companies’ terms of service employees may have the right to access or even use your data. This should be a concern for all researchers, but is particularly important to bear in mind when dealing with personal, sensitive, or commercially valuable data.</li> </ul> <p><strong>We strongly recommend using Imperial maintained services rather than commercial cloud providers for the storage of research data. Commercial cloud storage should not be used to store sensitive or confidential data. </strong>For advice on how to store and manage access to personal or sensitive data contact <a href="/admin-services/ict/self-service/be-secure/contact-ict-security/">ICT Security</a>.</p> </div> </section> </div> </div> <div class="row wysiwyg"> <h2>The 3-2-1 rule </h2> <p><span data-contrast="none">Data stored on One Drive for Business and the Research Data Store (RDS) are regularly backed up but having an additional backup copy of important data offsite (e.g. stored on an external hard drive) protects your data from extraordinary events like natural disasters. A good rule of thumb is to follow is the 3-2-1 principle:</span><span data-ccp-props="{"201341983":0,"335557856":16777215,"335559739":0,"335559740":240}"> </span></p> <ul> <li>ensure you have at least 3 copies of anything important. </li> <li>stored on at least 2 different media  </li> <li>with at least 1 copy in a different location </li> </ul> <p><span data-contrast="none">You should also regularly test to ensure you can restore your backup without errors.</span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":0,"335557856":16777215,"335559739":160,"335559740":240}"> </span></p> <p><span data-contrast="none">Copies of data containing sensitive data should be kept a minimum, ideally just the master copy and a single backup. Backups should only be performed on storage media capable of holding that type of sensitive data, and the data should be encrypted once the backup is completed. </span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":0,"335557856":16777215,"335559739":160,"335559740":240}"> </span></p> <h2><strong><span data-contrast="none">Additional resources</span></strong><span data-contrast="none">:</span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":0,"335557856":16777215,"335559739":160,"335559740":240}"> </span></h2> <ul> <li><span data-contrast="none">UK Data Service: </span><a href="https://ukdataservice.ac.uk/learning-hub/research-data-management/store-your-data/backup/"><span data-contrast="none">Store your data - backup</span></a><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":0,"335557856":16777215,"335559739":160,"335559740":240}"> </span></li> <li><span data-contrast="none">CESSDA Data Management Expert Guide: </span><a href="https://dmeg.cessda.eu/Data-Management-Expert-Guide/4.-Store/Backup"><span data-contrast="none">Store/Backup</span></a><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":0,"335557856":16777215,"335559739":160,"335559740":240}"> </span> <span data-contrast="none"></span></li> </ul> <p><span data-contrast="none">For information on how to sync and backup with One Drive for Business visit </span><a href="https://support.microsoft.com/en-us/office/back-up-your-folders-with-onedrive-d61a7930-a6fb-4b95-b28a-6552e77c3057"><span data-contrast="none">Microsoft Support</span></a><span data-contrast="none"> </span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":0,"335557856":16777215,"335559739":160,"335559740":240}"> </span></p> <p> </p> </div> </div> <section class="supplementary-content row"> <div class="supplementary-content__sizer col"></div> </section>  </div> </div> </div> </main> <footer class="footer" role="contentinfo"> <section 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