IARA: Home

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Click to Expand</span> </a> <ul class="nested vertical menu submenu is-accordion-submenu"> <li> <a href="/iara/services-for-government/workshops-and-training/webinar-countylocal-records-countylocal-general-gen-retention-schedule3">Webinar: County/Local Records - County/Local General (GEN) Retention Schedule</a> </li><li> <a href="/iara/services-for-government/workshops-and-training/webinar-countylocal-records-township-trustee-tt-retention-schedule">Webinar: County/Local Records - Township Trustee (TT) Retention Schedule</a> </li> </ul></li><li> <a href="/iara/services-for-government/laws-rules-and-policies">Laws, Rules & Policies</a> </li><li> <a href="/iara/services-for-government/preservation-and-disaster-resources">Preservation & Disaster Resources</a> </li><li> <a href="/iara/services-for-government/county-commission-of-public-records">County Commission of Public Records</a> </li> </ul></li> <div class="section-header">Learn More</div> <li id="info-nav-iwanto"> <span class="fas fa-user"></span> <a href="#">I Want To <span class="show-for-sr"> - Click to Expand</span> </a> <ul><li><a href="/iara/services-for-public/search-archives-holdings" rel="https://www.in.gov/iara/3197.htm">Search the State Archives Collections</a></li><li><a href="/iara/divisions/state-archives" title="Indiana State Archives: Welcome Information">Visit or Arrange a Tour of the State Archives</a></li><li><a href="/iara/services-for-public/state-forms-online-catalog" rel="https://www.in.gov/iara/2362.htm">Find a State Form</a></li><li><a href="/iara/divisions/records-management/records-retention-schedules" rel="https://www.in.gov/iara/3266.htm">Learn How Long My Agency Must Keep Records</a></li><li><a href="/iara/services-for-government/agency-records-coordinators" rel="https://www.in.gov/iara/2737.htm">Find the Records or Forms Coordinator For My Agency</a></li><li><a href="/iara/divisions/imaging-and-microfilm-services" rel="https://www.in.gov/iara/2341.htm">Microfilm or Image My Agency's Records</a></li><li><a href="/iara/divisions/state-records-center" rel="https://www.in.gov/iara/2340.htm">Send My Agency's Records to the Records Center</a></li><li><a href="/iara/services-for-government/transferring-records-to-state-archives" rel="https://www.in.gov/iara/2799.htm">Send My Agency's Records to the State Archives</a></li><li><a href="/iara/services-for-government/preservation-and-disaster-resources" rel="https://www.in.gov/iara/2780.htm">Prevent or Report a Public Records Emergency</a></li></ul> </li> <li id="info-nav-onlineservices"><span class="fas fa-globe"></span> <a href="#">Online Services <span class="show-for-sr"> - Click to Expand</span> </a> <ul><li><a href="/iara/services-for-public/state-forms-online-catalog" rel="https://www.in.gov/iara/2362.htm">Forms.IN.gov</a></li><li><a href="/iara/services-for-public/records-retention-schedules/record-series-search-help" rel="https://www.in.gov/iara/2769.htm">Records Retention Schedule Search</a></li><li><a href="/iara/services-for-public/search-archives-holdings" rel="https://www.in.gov/iara/3197.htm">Research Indiana Catalog</a></li><li><a href="/iara/services-for-government/preservation-and-disaster-resources" rel="https://www.in.gov/iara/2780.htm">Records Disaster Assistance</a></li><li><a href="./?a=311686" rel="https://www.in.gov/iara/2378.htm">IARA Policies</a></li><li><a href="https://www.in.gov/core/online_services.html" rel="http://www.in.gov/services.htm" title="IN.gov online services">More IN.gov Online Services</a></li><li><a href="https://www.in.gov/accounts/" rel="http://www.in.gov/subscriber_center.htm" title="IN.gov subscriber center">IN.gov Subscriber Center</a></li></ul> </li> <li id="agency-faq-drop" style="display:none;"><span class="fas fa-question"></span> <a href="#">Top FAQs <span class="show-for-sr"> - Click to Expand</span> </a> <ul class="menu vertical nested" id="faqs-dropdown"></ul> </li> </ul> </div> </div> </nav> <div class="columns medium-12 large-9"> <main> <article aria-label="IN.gov Content"> <section class="DIY-banner" id="content_container_703848"> <table style="width: 100% !important; height: 100% !important; background: transparent !important; border: 0px !important; margin-top: 7% !important; padding: 0px !important;"><tbody style="background: transparent !important; border: 0px !important;"><tr style="background: transparent !important; border: 0px !important;"><td style="background: transparent !important; border: 0px !important; padding: 0px !important;" valign="bottom"><strong><h1 style="color: white !important; font-size: 2.6em !important;">Explore the Indiana State Archives</h1></strong><p style="color: white !important; margin-bottom: 20px !important; font-size: 0.97em !important;">The Indiana State Archives collects, preserves, and makes available historical and evidential material relating to the state of Indiana. These records date from the territorial period to the present.</p><strong><a class="button" style="margin-bottom: 3px !important; margin-top: 0px !important; margin-left: 5px !important; margin-right: 5px !important;" href="/iara/services-for-public/search-archives-holdings">Archives Collections</a> <a class="button" style="margin-bottom: 3px !important; margin-top: 0px !important; margin-left: 5px !important; margin-right: 5px !important;" href="/iara/divisions/state-archives/collections/from-the-vault-blog" title="From the Vault (State Archives Blog)"><em style="margin-right: 2px;">From the Vault</em> Blog</a></strong></td></tr></tbody></table> </section> <section class="banner-variant" id="quicklinks_702055"> <table style="padding: 0px !important; margin: 0px !important; border-width: 0px !important; background: transparent !important; border-radius: 10px !important;"><tbody style="background: transparent !important; border-width: 0px !important;"><tr style="padding: 0px !important; margin: 0px !important; border-width: 0px !important; background: transparent !important; "><td style="width: 90px !important; background: transparent !important; padding: 0px 5px 0px 0px !important; margin: 0px !important; border-width: 0px !important; " nowrap="true"><div style="font-size: 0.80em !important; margin-top:2px !important; vertical-align: top !important; "><img src="/iara/images/lightningbolt.png " alt="Dark blue stylized lightning bolt. " style="margin-right: 5px !important; " width="19 " height="19 " /><strong>QuickLinks:</strong></div></td><td style="padding: 0px 2px 0px 15px !important; margin: 0px !important; border-width: 0px !important; background: transparent !important; width: min-content !important; "><p style="margin-left: 5px !important; margin-top: 1px !important; margin-bottom: 2px !important; "><strong><a class="button button-variant button-variant:hover " style="border-rounded: true; font-size: 0.80em !important; height: 25px !important; vertical-align: middle !important; padding-top: 5px !important; padding-bottom: 10px !important; margin-top: 0 px !important; margin-bottom: 0px !important; padding-left: 6px !important; padding-right: 6px !important; margin-left: 4px !important; " href="./?a=311930 " title="IARA News ">IARA News</a><a class="button button-variant button-variant:hover " style="border-rounded: true; font-size: 0.80em !important; height: 25px !important; vertical-align: middle !important; padding-top: 5px !important; padding-bottom: 10px !important; margin-top: 0 px !important; margin-bottom: 0px !important; padding-left: 6px !important; padding-right: 6px !important; margin-left: 4px !important; " href="/iara/transcripts " title="Closed School Records ">Closed School Records</a><a class="button button-variant button-variant:hover " style="border-rounded: true; font-size: 0.80em !important; height: 25px !important; vertical-align: middle !important; padding-top: 5px !important; padding-bottom: 10px !important; margin-top: 0 px !important; margin-bottom: 0px !important; padding-left: 6px !important; padding-right: 6px !important; margin-left: 4px !important; " href="http://forms.IN.gov " title="State Forms Catalog ">State Forms Catalog</a><a class="button button-variant button-variant:hover " style="border-rounded: true; font-size: 0.80em !important; height: 25px !important; vertical-align: middle !important; padding-top: 5px !important; padding-bottom: 10px !important; margin-top: 0 px !important; margin-bottom: 0px !important; padding-left: 6px !important; padding-right: 6px !important; margin-left: 4px !important; " href="/iara/divisions/records-management/state-records-management/state-retention-schedules " title="State Agency Retention Schedules ">State Retention Schedules</a><a class="button button-variant button-variant:hover " style="border-rounded: true; font-size: 0.80em !important; height: 25px !important; vertical-align: middle !important; padding-top: 5px !important; padding-bottom: 10px !important; margin-top: 0 px !important; margin-bottom: 0px !important; padding-left: 6px !important; padding-right: 6px !important; margin-left: 4px !important; " href="/iara/divisions/records-management/countylocal-records-management/countylocal-retention-schedules " title="County/Local Retention Schedules ">County/Local Retention Schedules</a><a class="button button-variant button-variant:hover " style="border-rounded: true; font-size: 0.80em !important; height: 25px !important; vertical-align: middle !important; padding-top: 5px !important; padding-bottom: 10px !important; margin-top: 0 px !important; margin-bottom: 0px !important; padding-left: 6px !important; padding-right: 6px !important; margin-left: 4px !important; " href="/iara/services-for-public/records-retention-schedules " title="Record Series Search ">Record Series Search</a></strong></p></td></tr></tbody></table> </section> <section class="tabs-container normal-width" data-ctype="tabs" style="background-color: primary;"> <div class="row expanded"> <div class="columns medium-12"> <section class="bluetest" id="homepage_tabs_702057"> <table style="width: 100% !important; height: 100% !important; background: transparent !important; border: 0px !important; padding: 0px !important; margin-top: 0px !important; margin-bottom: 0px !important;"><tbody style="background: transparent !important; border: 0px !important; padding: 0px !important; margin-top: 0px !important; margin-bottom: 0px !important;"><tr style="background: transparent !important; border: 0px !important; padding: 0px !important;"><td style="background: transparent !important; border: 0px !important; padding: 0px !important; text-align: center;"><strong><h2 style="font-size: 2.0em !important; margin-top: 0px !important; margin-bottom: 5px !important;">Resources for Records Managers</h2></strong></td></tr></tbody></table> </section> </div> </div> <div class="row expanded collapse"> <div class="columns medium-12"> <ul class="tabs " data-responsive-accordion-tabs="tabs small-accordion medium-tabs" id="tabs-702057" data-deep-link="true"> <li class="tabs-title is-active" style="order:1"> <a href="#tab-702057-1-Publications"><span class="fa-solid fa-book-open-reader"></span>&ensp;Publications</a> </li> <li class="tabs-title " style="order:2"> <a href="#tab-702057-2-Training"><span class="fa-solid fa-person-chalkboard"></span>&ensp;Training</a> </li> <li class="tabs-title " style="order:3"> <a href="#tab-702057-3-Electronic_Records_Program"><span class="fa-solid fa-computer-speaker"></span>&ensp;Electronic Records Program</a> </li> <li class="tabs-title " style="order:4"> <a href="#tab-702057-4-State_Records_Center"><span class="fa-solid fa-cart-flatbed-boxes"></span>&ensp;State Records Center</a> </li> <li class="tabs-title " style="order:5"> <a href="#tab-702057-5-State_Imaging___Microfilm_Lab"><span class="fa-solid fa-photo-film"></span>&ensp;State Imaging & Microfilm Lab</a> </li> <li class="tabs-title " style="order:6"> <a href="#tab-702057-6-Records_Retention"><span class="fa-solid fa-boxes-packing"></span>&ensp;Records Retention</a> </li> <li class="tabs-title " style="order:7"> <a href="#tab-702057-7-Records_Disposition"><span class="fa-solid fa-shredder"></span>&ensp;Records Disposition</a> </li> </ul><div class="tabs-content " data-tabs-content="tabs-702057" id="tabs-702057-content"> <div class="tabs-panel is-active" style="order:1" id="tab-702057-1-Publications"> <p style="text-align: left;">IARA offers a constantly-expanding collection of handbooks, guides, brochures, posters, bulletins, and other material to help state agencies and county/local offices with managing their records and using our services.</p><p><strong>State Records Management </strong></p><ul><li><a href="/iara/files/handbook-staterecordsmanager.pdf" title="State Records Manager Handbook">State Records Manager Handbook</a></li></ul><p><strong>County/Local Records Management </strong></p><ul><li><a href="/iara/files/handbook-countylocalrecordscustodian.pdf" title="County/Local Records Custodian Handbook">County/Local Records Custodian Handbook</a></li></ul><p style="margin-top: 30px !important;"><em><strong>All</strong></em><strong> Records Management</strong></p><ul><li style="margin-bottom: 20px !important"><a href="/iara/files/2024_IARA_Electronic_Records_Guidelines_V4.pdf" title="IARA Electronic Records Guidelines">IARA Electronic Records Guidelines</a></li><li style="margin-bottom: 20px !important"><a href="/iara/files/critical-records-guidance-2023-10.pdf" title="Critical Records Guidance">Critical Records Guidance</a></li><li style="margin-bottom: 20px !important"><a href="/iara/files/responsiblerecordsdestruction.pdf" title="Responsible Records Destruction for State Agencies and County/Local Offices">Responsible Records Destruction for State Agencies and County/Local Offices</a></li><li style="margin-bottom: 20px !important"><a href="/iara/files/vendorqualifications.pdf" title="Vendor Qualifications for Converting Public Records">Vendor Qualifications for Converting Public Records</a></li></ul> </div> <div class="tabs-panel " style="order:2" id="tab-702057-2-Training"> <p><img src="/iara/images/RMChat-screenshot.jpg" alt="Screenshot of a State Records Managers MS Teams meeting window, showing IARA's State and Local records liaisons on camera, as well as the agenda for the meeting." style="float: right !important; margin-left: 20px !important; margin-top: 0px !important; margin-bottom: 80px !important; border-style: solid !important; border-width: 0px 1px 1px 1px; !important;" width="299" height="168" /></p><p style="text-align: left; margin-top: 20px !important;">IARA's Records and Information Management team assists Indiana government employees by providing self-paced tutorials, live and recorded webinars, and specialized in-person training on a variety of records management topics and issues, as well as monthly bulletins and group chats for records managers. The following are new for 2023/2024!</p><hr color="white" /><h3 style="margin-top: 30px;"><strong>Recordings</strong></h3><h4 style="margin-top: 25px; font-size: 1.4em !important;"><strong>Electronic Records</strong></h4><ul><li><a href="/iara/services-for-government/workshops-and-training/webinar-email-spring-cleaning-workshop">Webinar: Email Spring Cleaning Workshop</a></li><li><a href="https://www.in.gov/iara/services-for-government/workshops-and-training/webinar-countylocal-records-critical-records-program" title="Webinar: Critical Records Program">Webinar: Critical Records Program</a></li><li><a href="/iara/services-for-government/workshops-and-training/webinar-countylocal-records-electronic-records-and-countylocal-government-offices-what-you-need-to-know!">Webinar: Electronic Records & County/Local Government Offices: What You Need to Know!</a> <strong>(April 2024)</strong></li><li><a href="/iara/services-for-government/workshops-and-training/webinar-responsible-records-destruction-for-state-agencies">Webinar: Responsible Records Destruction for State Government Agencies</a> <strong>(April 2024)</strong></li></ul><h4 style="margin-top: 25px; font-size: 1.4em !important;"><strong>State Records</strong></h4><ul><li><a href="/iara/services-for-government/workshops-and-training/webinar-email-spring-cleaning-workshop">Webinar: Email Spring Cleaning Workshop</a></li><li><a href="https://www.in.gov/iara/services-for-government/workshops-and-training/webinar-countylocal-records-critical-records-program" title="Webinar: Critical Records Program">Webinar: Critical Records Program</a></li><li><a href="/iara/services-for-government/workshops-and-training/webinar-responsible-records-destruction-for-state-agencies">Webinar: Responsible Records Destruction for State Government Agencies</a> <strong>(April 2024)</strong></li><li><strong><a href="/iara/services-for-government/workshops-and-training/eligiblefordestruction" title="Game: Is It Eligible for Destruction?">Interactive Game: Is It Eligible for Destruction?</a> <span style="color: red !important;">(May/June 2024!)</span></strong>: a Choose Your Own Records Management Adventure created for MPH Data Day 2024!</li></ul><h4 style="margin-top: 25px; font-size: 1.4em !important;"><strong>County Records</strong></h4><ul><li><a href="/iara/services-for-government/workshops-and-training/online-tutorial-countylocal-government-records-using-the-notice-of-destruction,-state-form-44905" title="How to use the Notice of Destruction">Webinar: Using the Notice of Destruction </a></li><li><a href="/iara/services-for-government/workshops-and-training/webinar-countylocal-records-using-the-pr-1-forms" title="How to Use the PR-1 Forms">Webinar: Using the PR-1 Forms </a></li><li><a href="/iara/services-for-government/workshops-and-training/webinar-countylocal-records-what-is-the-county-commission-of-public-records" title="What is the County Commission of Public Records?">Webinar: County Commissions of Public Records </a></li><li><a href="/iara/services-for-government/workshops-and-training/webinar-countylocal-records-countylocal-general-gen-retention-schedule" title="Webinar: County/Local General (GEN) Retention Schedule">Webinar: County/Local General (GEN) Retention Schedule </a></li><li><a href="/iara/services-for-government/workshops-and-training/webinar-countylocal-records-non-judicial-county-clerk-cl-retention-schedule" title="Webinar: County Clerks Non-Judicial Retention Schedule (CL)">Webinar: County Clerks (CL) Retention Schedule</a></li><li><a href="/iara/services-for-government/workshops-and-training/webinar-countylocal-records-educational-institutions-ed-retention-schedule" title="All About the New and Improved Education Institutions Retention Schedule">Webinar: Educational Institutions (ED) Retention Schedule </a></li><li><a href="/iara/services-for-government/workshops-and-training/webinar-countylocal-records-public-safety-agencies-psa-retention-schedule" title="Webinar: County/Local Public Safety Agencies (PSA) Retention Schedule">Webinar: Public Safety Agencies (PSA) Retention Schedule</a></li><li><a href="/iara/services-for-government/workshops-and-training/webinar-countylocal-records-county-recorder-re-retention-schedule" title="Webinar: County Recorders (RE) Retention Schedule">Webinar: County Recorders (RE) Retention Schedule</a></li><li><a href="/iara/services-for-government/workshops-and-training/webinar-countylocal-records-countylocal-surveyors-su-retention-schedule" title="Webinar: County/Local Surveyors (SU) Retention Schedule">Webinar: County/Local Surveyors (SU) Retention Schedule </a></li><li><a href="https://www.in.gov/iara/services-for-government/workshops-and-training/webinar-countylocal-records-critical-records-program" title="Webinar: Critical Records Program">Webinar: Critical Records Program</a></li><li><a href="/iara/services-for-government/workshops-and-training/webinar-countylocal-records-electronic-records-and-countylocal-government-offices-what-you-need-to-know!">Webinar: Electronic Records & County/Local Government Offices: What You Need to Know! </a> <strong>(April 2024)</strong></li></ul><div class="margin-bottom-0" style="vertical-align: bottom; text-align: center; margin-top:50px;"><strong><a class="button" style="border-rounded: true; font-size: 0.90em !important; height: 35px !important; vertical-align: middle !important; padding-top: 10px !important; padding-bottom: 15px !important; margin-top: 0 px !important; margin-bottom: 0px !important; padding-left: 10px !important; padding-right: 10px !important; margin-left: 5px !important; margin-right: 30px !important;" href="/iara/services-for-government/workshops-and-training" title="Workshops and Training">All Videos and Online Tutorials</a> <a class="button" style="border-rounded: true; font-size: 0.90em !important; height: 35px !important; vertical-align: middle !important; padding-top: 10px !important; padding-bottom: 15px !important; margin-top: 0 px !important; margin-bottom: 0px !important; padding-left: 10px !important; padding-right: 10px !important; margin-left: 5px !important; margin-right: 30px !important;" href="/iara/news-and-events" title="IARA News and Events">Upcoming Events</a></strong></div> </div> <div class="tabs-panel " style="order:3" id="tab-702057-3-Electronic_Records_Program"> <p><img src="/iara/images/electronic-records-program-home.jpg" alt="Photo of an open laptop with paper folders in multiple colors emerging from the screen" title="Electronic Records - Laptop Files" style="float: left; margin-right:20px; margin-bottom: 20px;" width="307" height="205" />IARA's Electronic Records Program assists state and local government employees with the special challenges of organizing, digitizing, maintaining, destroying, and applying records retention requirements to electronic records.</p><p>This includes <a href="/iara/files/2024_IARA_Electronic_Records_Guidelines_V4.pdf" title="Electronic Records Guidelines">guidelines for all electronic records</a>, standards for <a href="/iara/files/policy2020-02-ElectronicRecordsTechnicalStandards-revised-2023-09.pdf" title="E-Records Technical Standards">digitized records</a> and <a href="/iara/files/recommended-capabilities-for-electronic-recordkeeping-systems-2023.pdf" title="Electronic Recordkeeping System Checklist">electronic records management systems</a>, policy on <a href="/iara/files/policy2020-01-ElectronicRecordsRetentionAndDisposition-revised-2023-09.pdf">destroying original records after digitization</a>, and all the help with <a href="/iara/files/IARA_Electronic_Mail_Disposition_Guidance.pdf" title="Email Quick-Reference">managing</a>, <a href="/iara/files/RetainingEmailRecordsFlowchart.pdf" title="Email Retention Flowchart">retaining</a>, and <a href="/iara/files/IARA_State_Email_Deletion_Guidance.pdf" title="Email Deletion Guidance">deleting</a> email that we can possibly <a href="/iara/services-for-government/workshops-and-training/webinar-email-spring-cleaning-workshop" title="Webinar: Email Spring Cleaning Workshop">provide</a>, because we <em>all</em> need all the help we can get with that.</p><div class="margin-bottom-0" style="text-align: center; margin-top: 25px;"><p><br /><strong><a class="button" href="/iara/divisions/records-management/electronic-records-program" title="Electronic Records Program" style="border-rounded: true; font-size: 0.90em !important; height: 35px !important; vertical-align: middle !important; padding-top: 10px !important; padding-bottom: 15px !important; margin-top: 0 px !important; margin-bottom: 0px !important; padding-left: 10px !important; padding-right: 10px !important; margin-left: 5px !important;">Electronic Records Program Homepage</a></strong></p></div> </div> <div class="tabs-panel " style="order:4" id="tab-702057-4-State_Records_Center"> <p><img src="/iara/images/FORKTR.JPG" alt="Photo of a fork truck and boxes at the Indiana State Records Center" style="float:right !important; margin-left:20px !important;" width="252" height="180" /></p><p>The Indiana State Records Center provides state government agencies with secure off-site storage for Inactive paper records: those records that have not yet reached their disposition date, and the agency still owns them, but they are no longer used frequently and do not need to be stored in the agency's office.<span style="font-size: inherit;">The records <em>must</em> be approved for Records Center transfer on the records retention schedule that covers them, before Records Center staff can accept transfer. </span></p><p>The Records Center also provides courtesy destruction services for records that <em>have</em> reached their disposition date and are scheduled for destruction, and will destroy or transfer records to the State Archives when they are stored in the Records Center and have reached their disposition date.</p><p>Before that  happens, while your records are still living in storage out at the Records Center, their staff provides records request and delivery services, any time you need a file or even whole boxes returned to your office! Those services are only available to you, not to the public. Public record requests get fulfilled by the agency, never the Records Center.</p><p style="text-align: center;"><br /><strong><a class="button" style="border-rounded: true; font-size: 0.90em !important; height: 35px !important; vertical-align: middle !important; padding-top: 10px !important; padding-bottom: 15px !important; margin-top: 0 px !important; margin-bottom: 0px !important; padding-left: 10px !important; padding-right: 10px !important; margin-left: 5px !important;" href="/iara/divisions/state-records-center" title="Learn more about State Records Center Services!">State Records Center Services</a></strong></p> </div> <div class="tabs-panel " style="order:5" id="tab-702057-5-State_Imaging___Microfilm_Lab"> <p><img src="/iara/images/SECC-MicrofilmingMemories_Page_2.jpg" alt="Microfilming Memories" title="Microfilming Memories" width="338" height="437" style="margin: 1em auto; display: block;" /></p><p>The State Imaging and Microfilm Lab (SIML) is charged with providing cost-effective imaging and microfilming services to State government pursuant to standards adopted by the State of Indiana. SIML specializes in creating high quality microfilm using standards prescribed by 60 IAC 2 and the Indiana Rules of Court, Administrative Rule 6 for permanent preservation, following these standards to ensure that documents filmed today will be accessible up to 500 years from now.</p><p><img alt="Thumbnail image of slideshow/timeline feature: At the top, an image of boxes and microfilm reels with the text THE HISTORY OF MICROFILM followed by text rendered illegible due to the reduced size of the thumbnail. Below that image, a sliding left/right timeline with visible dates extending from 1796 to 1881." src="/iara/images/thumbnail-micro-timeline.png" style="margin-right: 10px !important;margin-bottom:50px !important; float: left !important;" width="441" height="249" /></p><p>They also provide reformatting services for IARA and for government agencies, specializing in converting organizational records to any medium, to increase their accessibility and improve their preservation. Services include paper and microfilm to digital, paper and digital to microfilm, and processing and duplication of already-existing agency microfilm.</p><p style="margin-top: 5px !important;">Be sure to check out their electronic exhibit on the History of Microfilm, a digital timeline following microfilm from parlor trick to gold standard in long-term records preservation!</p><p style="text-align: center;"><br /><strong><a class="button" style="border-rounded: true; font-size: 0.90em !important; height: 35px !important; vertical-align: middle !important; padding-top: 10px !important; padding-bottom: 15px !important; margin-top: 0 px !important; margin-bottom: 0px !important; padding-left: 10px !important; padding-right: 10px !important; margin-left: 5px !important;" href="/iara/divisions/imaging-and-microfilm-services#Digital Exhibit" title="Find out more about SIML!">SIML Homepage</a></strong></p> </div> <div class="tabs-panel " style="order:6" id="tab-702057-6-Records_Retention"> <p><img src="/iara/images/20171003_112656.jpg" alt="Photo of a hand holding a records retention schedule, in front of and above an open filing cabinet drawer" style="float: right !important; margin-left: 30px !important; margin-bottom: 30px !important;" width="300" height="168" /><strong>How long an agency must keep a record (retention) </strong>is laid out in a <strong><a href="/iara/divisions/records-management/records-retention-schedules" title="Overview on Records Retention Schedules">record series</a></strong> on the records retention schedule that applies to the agency or office. Each record series also contains information on where the records can be stored, the formats in which the record most frequently appears, and (of course) the type of information covered by that Record Series.</p><p><strong>State Agency retention schedules</strong> include the <a href="/iara/files/gr.pdf" title="General Retention Schedule for all State Agencies">General Retention Schedule for all State Agencies</a> and a number of <a href="/iara/divisions/records-management/state-records-management/state-retention-schedules" title="Agency-Specific Retention Schedules">agency and division-specific schedules</a> that varies by agency.</p><p><strong>County/Local retention schedules</strong> include the  <a href="/iara/files/county_general.pdf" title="County/Local General Retention Schedule">County/Local General Retention Schedule</a> and a number of <a href="/iara/divisions/records-management/countylocal-records-management/countylocal-retention-schedules" title="County/Local Retention Schedules">office-specific schedules</a> that are specific to each <em>type</em> of county/local office, rather than any individual government entity.</p> </div> <div class="tabs-panel " style="order:7" id="tab-702057-7-Records_Disposition"> <p><img src="/iara/images/away-1020201_1920.jpg" title="Records Management Brochures" style="float: right !important; margin-left: 20px !important;" alt="CGI graphic of two humanoid figures holding hands at a crossroads, unsure which of three green road signs to follow." width="261" height="261" /></p><p><strong>What happens at the end of a records scheduled retention period (disposition)</strong>, is <em>usually </em>one of two things:</p><ul><li><a href="/iara/services-for-government/destroying-records" title="Destroying Records">it gets destroyed</a> (by the agency or local office, or by the State Records Center for records stored there)<br /> <br />OR</li><li style="margin-top: 20px !important;"><a href="/iara/services-for-government/transferring-records-to-state-archives" title="Transferring Records to the State Archives">it gets transferred to the State Archives</a> (also by the agency/office or by the Records Center), to become part of the State's permanent research collection of records with historical value. Unlike the Records Center, the State Archives collects electronic records as well as paper, so disposition instructions to transfer records to the Archives don't change if the agency switches to maintaining them in electronic format, only the <a href="/iara/files/IARA-Brief-Records-Transmittal-Guide-05202021.pdf" title="How to Transfer E-Records to the State Archives">method of transfer.</a></li></ul><p><strong>Other possible dispositions for County/Local records</strong> include maintaining permanent records right there in the office, or transferring records to a local historical society or archive. Full details on that, as well as other disposition instructions, can be found in the <a href="/iara/files/handbook-countylocalrecordscustodian.pdf" title="County/Local Records Custodian Handbook">County/Local Records Custodian Handbook</a>.</p><p>Likewise, full details on records destruction and transfer for state agencies can be found in the <a href="/iara/files/handbook-staterecordsmanager.pdf" title="State Agency Records Manager Handbook">State Agency Records Manager Handbook</a>.</p> </div> </div> </div> </section> <section class="accordion-container normal-width light-bg" data-ctype="accordion" style="background-color: white;"> <div class="socialm" id="social_media_702074"> <div style="background-color: #003a63 !important; margin-bottom: 0px !important; margin-top: 0px !important; !important; padding-top: 0px !important;"><table style="width: 100% !important; height: 100% !important; background: transparent !important; border: 0px !important; padding: 0px !important; margin-top: 0px !important; margin-bottom: 0px !important;"><tbody style="background: transparent !important; border: 0px !important; padding: 0px !important; margin-top: 0px !important; margin-bottom: 0px !important;"><tr style="background: transparent !important; border: 0px !important; padding: 0px !important; margin-top: 0px !important; margin-bottom: 0px !important;"><td style="background: transparent !important; border: 0px !important; padding: 0px !important; text-align: center; padding: 0px !important; margin-top: 0px !important; margin-bottom: 0px !important;"><strong><h2 style="color: white !important; font-size: 2.0em !important; margin-top: 10px !important; margin-bottom: 10px !important;">IARA Social Media</h2></strong></td></tr></tbody></table></div><div style="padding: 15px !important; border-radius: 15px !important; background-color: white !important; margin-top: 0px !important; margin-bottom: 20px !important;"><p>The Indiana Archives and Records Administration participates in social networking sites in order to share events, announcements, photos, and stories from the Indiana State Archives. Our goal is to share Indiana history and information with as many individuals as possible.</p><p>By clicking the icons below, you will be taken to a web service that is not owned by the State of Indiana and has different privacy and security policies. The State of Indiana is not responsible for, and does not endorse, guarantee, or monitor content, availability, viewpoints, products, or services that are offered or expressed on non IN.gov portal websites.</p><p style="text-align: center !important"><a href="https://www.facebook.com/INStateArchives "><img alt="IARA Facebook Account " src="/iara/images/Facebook-Icon-500px1.jpg " style="margin-right: 10px !important;" width="100px " height="100px" /></a> <a href="https://www.instagram.com/indianaarchives "><img alt="IARA Instagram Account<br /> " src="/iara/images/Instagram.jpg " style="margin-right: 10px !important; " width="100px " height="100px "></a><a href="https://www.youtube.com/channel/UCJ87Dm52jj3xWpwRXngLw3g "><img alt="State Archives YouTube Account " src="/iara/images/youtube-1-512.png " style="margin-right: 10px !important;" width="100px " height="100px " /></a><a href="https://www.linkedin.com/company/indiana-archives-and-records-administration<br /> "><img alt="IARA LinkedIn Account " src="/iara/images/LinkedIn-512.png " style="margin-right: 10px !important;" width="100px " height="100px " /></a> <a href="https://www.reddit.com/user/indianastatearchives "><img alt="IARA Reddit Account " src="/iara/images/social-reddit-square2-512.png " width="100px " height="100px " /></a></p></div> </div> <ul class="accordion " data-accordion data-deep-link="true" data-deep-link-smudge="true" data-deep-link-smudge-delay="200" data-deep-link-smudge-offset="50" data-allow-all-closed="true" data-multi-expand="true" style="display:flex; flex-direction:column;" >  <li style="order:1" class="accordion-item orderFirst" data-accordion-item> <a href="#Social_Media_Policy" class="accordion-title"> Social Media Policy </a> <div class="accordion-content" data-tab-content id="Social_Media_Policy"> <h3>Moderation and Comments Policy For All IARA Social Media Accounts</h3><p>IARA’s social media platforms are a family-friendly outlet to promote our agency’s activities, events, and programs.</p><p>We encourage questions and comments on content. We moderate IARA-sponsored social media profiles and pages but are not responsible for content generated by users. We accept comments but are not obligated to respond to comments.</p><p>We will moderate comments that include the following:</p><ul><li>Obscene, profane, rude or vulgar language or images</li><li>Personal attacks or offensive terms that target specific individuals or groups</li><li>Threats or defamatory statements</li><li>Violent, hateful or racist language</li><li>Advocacy for any illegal activity</li><li>Personal information, including but not limited to addresses and telephone numbers</li><li>Web links to any site other than the IARA website</li><li>Advertisements or solicitations of any kind</li><li>Infringement on copyrights or trademarks</li></ul><p>Comments will not be deleted and banning users is largely prohibited. Both actions violate a citizen’s first amendment rights. However, the comments will be moderated. In unique and extreme circumstances, the executive director can authorize the banning or blocking of a user. These matters must be dealt with on a case-by-case basis and approved by the executive director and the public access counselor.</p><h3>Report Issues to IARA</h3><p>To advise the Indiana Archives and Records Administration staff on issues regarding the above policy, please email <a href="mailto:arc@iara.in.gov">arc@iara.in.gov</a> or call 317-232-3380, 8 a.m. to 4:30 p.m., Monday through Friday.</p> </div> </li> </ul> </section><style>.icon-buckets .columns { flex: 0 50%; }</style> <style> .blogbanner { padding-top: 0px !important; padding-right: 0px !important; padding-bottom: 0px !important; padding-left: 0px !important; background-position: center !important; background-repeat: no-repeat !important; background-size: cover !important; position: relative !important; margin-bottom: 20px !important; } .DIY-banner { background-image: url(/iara/images/IARA-Stacks2.png) !important; background-position: center !important; background-repeat: no-repeat !important; background-size: cover 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