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aria-hidden="true"></span> </span> </a></div></div></div></div></div></div></div></header><div id="grve-page-title" class="grve-page-title grve-with-title grve-custom-size grve-bg-primary-1" data-height="10" style="min-height:160px;"><div class="grve-wrapper clearfix" style="height:10vh; min-height:160px;"><div class="grve-content grve-align-left-center" data-animation="none"><div class="grve-container"><div class="grve-title-content-wrapper grve-bg-none grve-align-left grve-content-large"><h1 class="grve-title grve-with-line grve-text-light"><span>Conference Operational Procedures</span></h1></div></div></div></div></div><div id="grve-page-breadcrumbs" class="grve-breadcrumbs clearfix grve-align-left"><div class="grve-breadcrumbs-wrapper"><div class="grve-container"><nav><span><span><a href="https://sscs.ieee.org/">Home</a></span> › <span><a href="https://sscs.ieee.org/conferences/">Conferences</a></span> › <span class="breadcrumb_last" aria-current="page">Conference Operational Procedures</span></span></nav></div></div></div><div id="grve-content" class="clearfix "><div class="grve-content-wrapper"><div id="grve-main-content"><div class="grve-main-content-wrapper clearfix"><div id="page-2646" class="post-2646 page type-page status-publish hentry"><div class="grve-section grve-row-section grve-fullwidth-background grve-padding-bottom-1x grve-bg-none"><div class="grve-container"><div class="grve-row grve-bookmark grve-columns-gap-30"><div class="grve-column wpb_column grve-column-1" ><div class="grve-column-wrapper mw-870" ><h2 class="grve-element grve-title grve-align-left grve-h3" style=""><span>Conference Operational Procedures</span></h2><div class="grve-element grve-text"><ul><li>All SSCS society conferences follow the <a href="https://ta.ieee.org/plugins/system/samlcontent/gf.php?p=uggcf%3A%2F%2Fgn.vrrr.bet%2Fvzntrf%2Fsvyrf%2Ffrpher_svyrf%2Fzpr%2F&f=zrrgvatf_naq_pbasreraprf_bcf_znahny.cqs&y=%2Fvzntrf%2Fsvyrf%2Ffrpher_svyrf&u=https%3A%2F%2Fta.ieee.org%2Foperations%2Fgoverning-documents" target="_blank" rel="noopener">IEEE Meetings and Conference Operations Manual</a></li><li>All conferences follow the <a href="https://sscs.ieee.org/images/files/SSCS_Conference_Gift_Recognition_and_Meal_Expense_Policy.pdf" target="_blank" rel="noopener">Society Gift, Recognition and Meal Expense Policy</a></li><li>The Society requires conferences to have procedures covering all conference operations including:<ul><li>Conference Organizing Committee structure</li><li>Conference committee roles and responsibilities</li><li>Paper submission, review, selection process</li><li>Confidentiality agreement</li><li>Pre-publication rules</li><li>Plagiarism detection/prevention</li><li>Conference material archiving</li><li>Awards and recognition process</li><li>Committee membership rotation policy</li><li>General Chair and TPC Chair selection process</li><li>Meeting location and schedule</li><li>Complaint/issue resolution process</li><li>Tracking and reporting conference key historical statistics (submissions, attendance, acceptance rate)</li></ul></li></ul><p>Conference procedures are ideally published on the conference website or are made available upon request to the conference.</p><p>For additional information, choose one of the links in the menu.</p></div><h2 class="grve-element grve-title grve-align-left grve-h3" style=""><span>SSCS Conference Organization and Participation</span></h2><div class="grve-element grve-text"><p>The objective of the society is to deliver world class conference events showcasing the entire community’s innovation. To that end, the technical focus, format, and structure of the SSCS conferences must continually evolve to stay relevant. There must be a focus on recruiting leading-edge investigators from across the diverse community to participate in the conference organization and content development. All activities must be guided by the IEEE’s commitment to diversity and Inclusion.</p><p>IEEE Diversity and Inclusion Statement: IEEE is committed to advancing diversity in the technical profession, and to promoting an inclusive and equitable culture that welcomes, engages, and rewards all who contribute to the field, without regard to race, religion, gender, disability, age, national origin, sexual orientation, gender identity, or gender expression.</p><p>The Solid-State Circuits society is committed to advancing these principals of equal opportunity, diversity and inclusion throughout all aspects of meetings development, organization, and participation. This includes fully supporting the IEEE Women in Engineering (WIE) pledge and growing participation from the world-wide community regardless of socioeconomic status and/or the availability to travel.</p><p><strong><em>The following conference organization and participation guidelines are provided by SSCS:</em></strong></p><ul><li>Conference organizing teams must be selected from, and represent, the entire community.</li><li>Conference leadership positions must have term limits.</li><li>Each conference year at least 20% of the organizing team should be new recruit volunteers.</li><li>Conference invited speakers and panelists should reflect the diversity of the entire community.</li><li>It is recommended that search and selection of candidates/invited speakers is separated into two activities. Firstly, search the entire community for a list of qualified candidates. Then, review program content goals and make selections to fill positions from the candidate list.</li><li>The IEEE provides extensive resources to support and guide the work of the society and conferences [Links provided]</li></ul></div><h3 class="grve-element grve-title grve-align-left grve-h4" style=""><span>IEEE Resources</span></h3><div class="grve-element grve-text"><ul><li><a href="https://www.ieee.org/accessibility-statement.html" target="_blank" rel="noopener">IEEE Accessibility Statement</a></li><li><a href="https://www.ieee.org/about/corporate/governance/p7-8.html" target="_blank" rel="noopener">IEEE Code of Ethics</a></li><li><a href="https://ieeemce.org/planning-basics/general-guidelines/ieee-event-conduct-and-safety-statement-for-conferences/" target="_blank" rel="noopener">IEEE Event Conduct & Safety Statement for Conferences</a></li><li><a href="https://www.ieee.org/about/corporate/governance/p9-26.html" target="_blank" rel="noopener">IEEE Nondiscrimination Policy</a></li><li><a href="https://brand-experience.ieee.org/resources/virtual-ux-lab/" target="_blank" rel="noopener">IEEE Virtual User Experience Lab Accessibility Tools</a></li><li><a href="https://wie.ieee.org/" target="_blank" rel="noopener">IEEE Women in Engineering (WIE)</a></li><li><a href="https://wie.ieee.org/about/wie-pledge/" target="_blank" rel="noopener">WIE Pledge | IEEE WIE</a></li></ul></div><h3 class="grve-element grve-title grve-align-left grve-h4" style=""><span>Inclusive Language and Content</span></h3><div class="grve-element grve-text"><p>The society’s goal is to make information easily and widely accessible to the entire diverse global community.</p><p>SSCS fully supports initiatives to make information more engaging and accessible by using inclusive language to replace terminology that may be offensive or disrespectful to others. This extends to test images and media data used. For example, SSCS abides by the following guidelines, which were adopted during the November 2023 IEEE Publication Services and Products Board (PSPB) meeting:</p><p><em>IEEE’s diversity statement and supporting policies such as the IEEE Code of Ethics speak to IEEE’s commitment to promoting an inclusive and equitable culture that welcomes all. In alignment with this culture and with respect to the wishes of the subject of the image, Lena Forsén, IEEE will no longer accept submitted papers which include the ‘Lena image’.</em></p><p><strong>The following references provide examples of inclusive language initiatives:</strong></p><ul><li><a href="https://www.ieee.org/about/diversity-index.html" target="_blank" rel="noopener">IEEE – Diversity, Equity, & Inclusion</a></li><li><a href="https://www.acm.org/diversity-inclusion/words-matter" target="_blank" rel="noopener">ACM: Words Matter</a></li><li><a href="https://developers.google.com/style/inclusive-documentation" target="_blank" rel="noopener">Google: Writing Inclusive Documentation</a></li><li><a href="https://www.ibm.com/blog/" target="_blank" rel="noopener">IBM: Words Matter: Driving Thoughtful Change Toward Inclusive Language in Technology</a></li><li><a href="https://www.aswf.io/blog/inclusive-language/" target="_blank" rel="noopener">ASWF: Inclusive Language in Technology</a></li><li><a href="https://engineering.indeedblog.com/blog/2020/07/inclusion-in-code/" target="_blank" rel="noopener">Indeed Engineering: Making Our Code More Inclusive</a></li><li><a href="//www.nature.com/articles/s41565-018-0337-2" target="_blank" rel="noopener">Nature Nanotechnology: A note on the Lena image</a></li></ul></div></div></div></div></div><div class="grve-background-wrapper"></div></div></div></div></div></div></div><footer id="grve-footer" data-sticky-footer="no" class="grve-border grve-bookmark"><div id="grve-bottom-bar" class="grve-bookmark"><div class="grve-section grve-row-section grve-fullwidth-background grve-padding-top-3x grve-padding-bottom-3x grve-bg-none bg-red-gradient" id="join-sscs"><div class="grve-container"><div class="grve-row grve-bookmark grve-columns-gap-30"><div class="grve-column wpb_column grve-column-1 grve-align-center" ><div class="grve-column-wrapper mw-770" ><h2 class="grve-element grve-title grve-align-center grve-subtitle-text" style=""><span>Join IEEE Solid-State Circuits Society</span></h2><div class="grve-element grve-text"><p>As a member of the IEEE SSCS Society, you will receive communications about networking opportunities, conferences, meetings, special events, exclusive content, and so much more.</p></div><div class="grve-element grve-align-center ieee-btn"><a href="https://www.ieee.org/membership-catalog/productdetail/showProductDetailPage.html?product=MEMSSC037" title="Learn More" class="grve-btn grve-btn-medium grve-extra-round grve-bg-white grve-bg-hover-primary-2"><span>Learn More</span></a></div></div></div></div></div><div class="grve-background-wrapper"></div></div></div><div class="grve-footer-wrapper"><div class="grve-widget-area"><div class="grve-container grve-padding-top-2x grve-padding-bottom-1x "><div class="grve-row grve-columns-gap-30"><div class="wpb_column grve-column grve-column-1-2 grve-tablet-column-1-2"><div class="grve-column-wrapper"><div id="media_image-2" class="grve-widget widget widget_media_image"><a href="/"><img width="476" height="128" src="https://sscs.ieee.org/wp-content/uploads/ieee-sscs-sm-ko-logo2x.png" class="image wp-image-1260 attachment-full size-full" alt="IEEE Solid-State Circuits Society logo" style="max-width: 100%; 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