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class="page-title ">Preserve Your Research</h1> </section> <ol class="breadcrumbs"> <li> <a href="/">Home</a> </li> <li> <a href="https://library.ucdavis.edu/research-write/">Research & Write</a> </li> <li> Preserve Your Research </li> </ol> <div class="l-container "> <div class="l-content"> <h2 class='heading--underline' >Archives and Institutional Assets Program</h2> <div class="l-basic--flipped"> <div class='l-content'> <p>The Archives and Institutional Assets Program (AIAP), based in the Archives and Special Collections department, works with UC Davis faculty, staff, and researchers to curate and preserve their legacies, ensuring that their most important and influential works remain accessible over the long term.</p> <ul class="list--arrow"><li><strong>Preserves university records </strong>of enduring historical and research value</li><li><strong>Stewards UC Davis researcher assets</strong>, especially working papers, lab notebooks, correspondence, manuscripts, committee documents, blogs, visual materials, and media</li><li><strong>Provides seamless integration of print and born digital/digitized assets</strong> to enhance discovery and illustrate impact</li><li><strong>Provides access your assets to interested researchers</strong> through Archives and Special Collections, where they are made available as manuscript collections</li></ul> <p>AIAP will work with faculty, researchers, and staff鈥攊ncluding emeriti and retired academic staff鈥攖o identify content in any format that best fits the profile for transfer to the archives. Collectively, this material provides a rich resource of university history in addition to documenting and highlighting the careers of individuals.</p> <p>The AIAP collaborates across the library with <a href="https://library.ucdavis.edu/data-analysis-and-management/" data-type="page" data-id="3729">Research Data Services</a> on Data Management inquiries, <a href="https://datalab.ucdavis.edu/">DataLab</a> on questions related to data science and visualization, the <a href="https://library.ucdavis.edu/scholarly-communications-program/" data-type="URL">Scholarly Communications Program</a> and others.</p> <h2 class='heading--underline' >What Do We Collect?</h2> <p>Archives and Institutional Assets Program collects content created by UC Davis constituents in the course of research, teaching, patient care, and community/university/professional service. </p> <p><strong>All of the following types of content (physical and digital formats) are potential candidates for transfer to the archive:</strong></p> <div class="l-2col"> <div class='l-first'> <div class="colored-section colored-section--light-blue" > <div class='o-box u-space-mb' > <div class="panel panel--icon panel--icon-custom o-box"> <h2 class="panel__title"> <ucdlib-icon icon="ucd-public:fa-file-pen" class="panel__custom-icon tahoe"></ucdlib-icon>Faculty, Researchers and Staff </h2> <section> <ul class="list--arrow"><li><strong>Correspondence</strong>, including paper and electronic mail</li><li><strong>Grant proposals</strong> and reports</li><li><strong>Lab notebooks</strong>, field notes, and other research notes</li><li><strong>Research datasets</strong>, transcripts, or related (see also <a href="https://library.ucdavis.edu/data-analysis-and-management/" data-type="page" data-id="3729">Data Analysis and Management</a>)</li><li><strong>Drafts of significant publications</strong></li><li><strong>Speeches </strong>and<strong> lectures</strong></li><li><strong>Significant items used in teaching</strong>, such as visual aids or important slide sets</li><li><strong>Course syllabi</strong></li><li><strong>Administrative records</strong> of department chairs</li><li><strong>Records of committees</strong> for which the faculty member chaired or played a major role</li><li><strong>Policy documents</strong></li><li><strong>Significant records</strong> of local, state, national, or international service or activity</li><li><strong>Images </strong>(photographs, slides, negatives, digital files)</li><li><strong>Moving image </strong>or<strong> audio recordings </strong>and other media (usually non-commercial)</li><li><strong>Websites </strong>or<strong> blogs</strong> that the faculty member administers</li><li>Other <strong>biographical materials</strong>, including scrapbooks</li></ul> <p>Content must be devoid of sensitive information that would prevent the item form being accessed on legal or ethical grounds.</p> <figure class="wp-block-image size-full"><img fetchpriority="high" decoding="async" width="587" height="436" alt="1918 black and white image of Viticulture and Enology Professor William Cruess crouching next to an oak barrel, pouring wine, while students look on." data-src="https://library.ucdavis.edu/wp-content/uploads/2022/07/uap-02475-edited-1.jpg" class="wp-image-9789 lazyload" src="data:image/gif;base64,R0lGODlhAQABAAAAACH5BAEKAAEALAAAAAABAAEAAAICTAEAOw==" /><noscript><img fetchpriority="high" decoding="async" width="587" height="436" src="https://library.ucdavis.edu/wp-content/uploads/2022/07/uap-02475-edited-1.jpg" alt="1918 black and white image of Viticulture and Enology Professor William Cruess crouching next to an oak barrel, pouring wine, while students look on." class="wp-image-9789"/></noscript><figcaption> </figcaption></figure> </section> </div> </div> </div> </div> <div class='l-second'> <div class="colored-section colored-section--light-blue" > <div class='o-box u-space-mb' > <div class="panel panel--icon panel--icon-custom o-box"> <h2 class="panel__title"> <ucdlib-icon icon="ucd-public:fa-file-pen" class="panel__custom-icon tahoe"></ucdlib-icon>Graduate, Professional and Post-doctoral聽Students </h2> <section> <p>The UC Davis Library keeps a print or digital copy of every UC Davis thesis and dissertation for purposes of preservation and on-site library access (while honoring any access restrictions imposed by the author). AIAP is also interested in:</p> <ul class="list--arrow"><li>Key research materials</li><li>Supplemental materials</li><li>Supporting evidence</li></ul> <figure class="wp-block-image size-medium"><img decoding="async" width="1000" height="668" alt="" data-srcset="https://library.ucdavis.edu/wp-content/uploads/2022/07/20150721_watersystem_3407-1000x668.jpeg 1000w, https://library.ucdavis.edu/wp-content/uploads/2022/07/20150721_watersystem_3407-2000x1335.jpeg 2000w, https://library.ucdavis.edu/wp-content/uploads/2022/07/20150721_watersystem_3407-768x513.jpeg 768w, https://library.ucdavis.edu/wp-content/uploads/2022/07/20150721_watersystem_3407-1536x1025.jpeg 1536w, https://library.ucdavis.edu/wp-content/uploads/2022/07/20150721_watersystem_3407-2048x1367.jpeg 2048w" data-src="https://library.ucdavis.edu/wp-content/uploads/2022/07/20150721_watersystem_3407-1000x668.jpeg" data-sizes="(max-width: 1000px) 100vw, 1000px" class="wp-image-9780 lazyload" src="data:image/gif;base64,R0lGODlhAQABAAAAACH5BAEKAAEALAAAAAABAAEAAAICTAEAOw==" /><noscript><img decoding="async" width="1000" height="668" src="https://library.ucdavis.edu/wp-content/uploads/2022/07/20150721_watersystem_3407-1000x668.jpeg" alt="" class="wp-image-9780" srcset="https://library.ucdavis.edu/wp-content/uploads/2022/07/20150721_watersystem_3407-1000x668.jpeg 1000w, https://library.ucdavis.edu/wp-content/uploads/2022/07/20150721_watersystem_3407-2000x1335.jpeg 2000w, https://library.ucdavis.edu/wp-content/uploads/2022/07/20150721_watersystem_3407-768x513.jpeg 768w, https://library.ucdavis.edu/wp-content/uploads/2022/07/20150721_watersystem_3407-1536x1025.jpeg 1536w, https://library.ucdavis.edu/wp-content/uploads/2022/07/20150721_watersystem_3407-2048x1367.jpeg 2048w" sizes="(max-width: 1000px) 100vw, 1000px" /></noscript></figure> </section> </div> </div> </div> <div class="colored-section colored-section--light-yellow" > <div class='o-box u-space-mb' > <div class="panel panel--icon panel--icon-custom o-box"> <h2 class="panel__title"> <ucdlib-icon icon="ucd-public:fa-ban" class="panel__custom-icon secondary"></ucdlib-icon>Materials Generally Not Collected </h2> <section> <ul class="list--arrow"><li>Patient files</li><li>Student records</li><li>Reprints</li><li>Duplicative or redundant materials</li><li>Artifacts, objects, plaques</li><li>Books, journals and other published materials (please contact Collection Strategies)</li></ul> </section> </div> </div> </div> </div> </div> <h2 class='heading--underline' >Preserving University Department and Unit Records</h2> <p>We welcome historical archives and records from the administrative offices, campus organizations, and student groups that document the university鈥檚 history, development, decision-making process, and campus culture. </p> <div class="l-2col"> <div class='l-first'> <div class="colored-section colored-section--light-blue" > <div class='o-box u-space-mb' > <div class="panel panel--icon panel--icon-custom o-box"> <h2 class="panel__title"> <ucdlib-icon icon="ucd-public:fa-file-pen" class="panel__custom-icon tahoe"></ucdlib-icon>Records Commonly Transferred </h2> <section> <ul class="list--arrow"><li><strong>Communications</strong>. Letters, memos, notes and e-mail messages</li><li><strong>Admin Records</strong>. Policy documents, reports, planning documents, committee/task force reports, minutes, legal documents, accreditation and self-study files, organizational charts, grant files, architectural records, maps, rosters, and surveys</li><li><strong>Office Files.</strong> Project files, subject files and biographical material</li><li><strong>Fiscal Records</strong>. Budgets, financial statements and marketing reports</li><li><strong>Publications</strong>. Announcements, brochures, directories, handbooks, histories, newsletters, posters, press releases, programs and serials</li><li><strong>Media, etc</strong>. Sound and video recordings, photographs, scrapbooks, awards and university artifacts</li></ul> </section> </div> </div> </div> </div> <div class='l-second'> <div class="colored-section colored-section--light-yellow" > <div class='o-box u-space-mb' > <div class="panel panel--icon panel--icon-custom o-box"> <h2 class="panel__title"> <ucdlib-icon icon="ucd-public:fa-ban" class="panel__custom-icon secondary"></ucdlib-icon>Records Not Transferred聽 </h2> <section> <ul class="list--arrow"><li>Personnel files, including tenure review files</li><li>Student records, e.g. grade sheets</li><li>Medical or health insurance records</li><li>Applications (job, scholarship, etc.)</li><li>Purchase orders, invoices, receipts, etc.</li><li>Blank forms/duplicate copies</li><li>Non-records or operational records with no enduring value</li></ul> </section> </div> </div> </div> </div> </div> </div> <div class='l-sidebar-first'> <ucd-theme-subnav class=" panel o-box" nav-title="Research & Write" title-href="https://library.ucdavis.edu/research-write/"> <a href="https://library.ucdavis.edu/getting-started/" >Getting Started</a> <a href="https://library.ucdavis.edu/schedule-a-research-consultation/" >Schedule a Research Consultation</a> <a href="https://library.ucdavis.edu/sources-and-tools/" >Research Sources & Search Tools</a> <a href="https://library.ucdavis.edu/citations/" >Citations</a> <a href="https://library.ucdavis.edu/data-analysis-and-management/" >Data Analysis & Management</a> <ul link-text="Publish" href="https://library.ucdavis.edu/publish/"> <li><a href="https://library.ucdavis.edu/publish/open-access/" >Open Access</a></li> <li><a href="https://library.ucdavis.edu/author-copyright/" >Author Rights & Copyright</a></li> </ul> <a href="https://library.ucdavis.edu/research-write/preserve-your-research/" >Preserve Your Research</a> <a href="https://library.ucdavis.edu/student-research-prizes/" >Student Research Prizes</a> </ucd-theme-subnav> <div class='o-box u-space-mb' > <h2 class='heading--highlight' >Research Preservation Contacts</h2> <h3 class='heading--h6' >Archives and Institutional Assets Program (AIAP)</h3> <p>Contact Kevin Miller, Head of Archives and Special Collections, for questions related to AIAP.</p> <a class="icon-ucdlib" href="mailto:kcmiller@ucdavis.edu" > <ucdlib-icon icon="ucd-public:fa-envelope"></ucdlib-icon> <div>kcmiller@ucdavis.edu</div> </a > <a class="icon-ucdlib" href="tel: 530-752-2114" > <ucdlib-icon icon="ucd-public:fa-phone"></ucdlib-icon> <div>530-752-2114</div> </a > <div class="u-space-px--small u-space-py--small"></div> <h3 class='heading--h6' >Data Preservation </h3> <p>Contact our Researcher Services data librarians for questions related to data preservation, including <a href="https://library.ucdavis.edu/data-analysis-and-management/publish-share-and-preserve-your-data/">data repositories such as Dryad</a>.</p> <a class="icon-ucdlib" href="mailto:researcherservices@ucdavis.edu" > <ucdlib-icon 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