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name="dcterms.title" content="General Audit Requirements" /> <meta name="dcterms.creator" content="Hannah Pawson" /> <meta name="dcterms.description" content="Once you have accepted the award, there are several requirements that you need to be aware of including" /> <meta name="dcterms.date" content="2017-02-14T12:38+00:00" /> <meta name="dcterms.type" content="Text" /> <meta name="dcterms.format" content="text/html" /> <meta name="dcterms.identifier" content="https://www.research-operations.admin.cam.ac.uk/general-audit-requirements" /> <title>General Audit Requirements | Research Operations Office</title> <meta name="viewport" content="width=device-width, initial-scale=1.0"/> <link type="text/css" rel="stylesheet" href="https://www.research-operations.admin.cam.ac.uk/sites/www.research-operations.admin.cam.ac.uk/files/css/css_xE-rWrJf-fncB6ztZfd2huxqgxu4WO-qwma6Xer30m4.css" media="all" /> <link type="text/css" rel="stylesheet" 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Office </p> </div> </div> </div> </div> <div class="campl-row campl-page-header"> <div class="campl-wrap"> <div class="region region-horizontal-navigation"> <div id="block-menu-block-1" class="block block-menu-block"> <div> <div class="menu-block-wrapper menu-block-1 menu-name-main-menu parent-mlid-0 menu-level-1"> <div class="campl-wrap clearfix campl-local-navigation"><div class="campl-local-navigation-container"><ul class="campl-unstyled-list"><li class="first leaf menu-mlid-12892"><a href="https://www.research-operations.admin.cam.ac.uk/" title="">Home</a></li> <li class="expanded menu-mlid-65662"><a href="/finding-funding">Finding funding</a><ul class="campl-unstyled-list local-dropdown-menu"><li class="first collapsed menu-mlid-65662"><a href="/finding-funding">Finding funding overview</a></li> <li class="last expanded menu-mlid-571"><a href="/finding-funding/knowledge-transfer-partnerships">Knowledge Transfer Partnerships</a><ul class="campl-unstyled-list local-dropdown-menu"><li class="first collapsed menu-mlid-571"><a href="/finding-funding/knowledge-transfer-partnerships">Knowledge Transfer Partnerships overview</a></li> <li class="last leaf menu-mlid-65652"><a href="/finding-funding/apply">How to Apply</a></li> </ul></li> </ul></li> <li class="expanded menu-mlid-27802"><a href="/planning-your-research-0" class="menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished">Planning your research</a><ul class="campl-unstyled-list local-dropdown-menu"><li class="first collapsed menu-mlid-27802"><a href="/planning-your-research-0" class="menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished">Planning your research overview</a></li> <li class="leaf menu-mlid-26812"><a href="/planning-your-research-0/writing-proposal" class="menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished">Writing a proposal</a></li> <li class="expanded menu-mlid-407"><a href="/planning-your-research-0/setting-contracts">Setting up contracts</a><ul class="campl-unstyled-list local-dropdown-menu"><li class="first collapsed menu-mlid-407"><a href="/planning-your-research-0/setting-contracts">Setting up contracts overview</a></li> <li class="expanded menu-mlid-1673"><a href="/research-contracts/introduction-contracts">Introduction to Contracts</a><ul class="menu"><li class="first collapsed menu-mlid-1673"><a href="/research-contracts/introduction-contracts">Introduction to Contracts overview</a></li> <li class="leaf menu-mlid-2202"><a href="/research-contracts/introduction-contracts/what-research-contract">What is a Research Contract?</a></li> <li class="last expanded menu-mlid-1674"><a href="/research-contracts/introduction-contracts/why-research-contracts-are-important">Why Research Contracts are Important</a><ul class="menu"><li class="first collapsed menu-mlid-1674"><a href="/research-contracts/introduction-contracts/why-research-contracts-are-important">Why Research Contracts are Important overview</a></li> <li class="leaf menu-mlid-1806"><a href="/research-contracts/introduction-contracts/why-research-contracts-are-important/managing-risk">Managing Risk</a></li> <li class="leaf menu-mlid-1807"><a href="/research-contracts/introduction-contracts/why-research-contracts-are-important/co-ordinating">Co-ordinating</a></li> <li class="last leaf menu-mlid-2215"><a href="/research-contracts/introduction-contracts/why-research-contracts-are-important/negotiating-terms">Negotiating Terms</a></li> </ul></li> </ul></li> <li class="expanded menu-mlid-576"><a href="/research-contracts/types-contracts">Types of Contracts</a><ul class="menu"><li class="first collapsed menu-mlid-576"><a href="/research-contracts/types-contracts">Types of Contracts overview</a></li> <li class="leaf menu-mlid-1801"><a href="/research-contracts/types-contracts/standard-agreements">Standard Agreements</a></li> <li class="leaf menu-mlid-1802"><a href="/research-contracts/types-contracts/collaborator-agreements">Collaborator Agreements</a></li> <li class="leaf menu-mlid-1803"><a href="/research-contracts/types-contracts/bespoke-agreements">Bespoke Agreements</a></li> <li class="expanded menu-mlid-2216"><a href="/research-contracts/types-contracts/confidentiality-disclosure-agreement">Confidentiality Disclosure Agreement</a><ul class="menu"><li class="first collapsed menu-mlid-2216"><a href="/research-contracts/types-contracts/confidentiality-disclosure-agreement">Confidentiality Disclosure Agreement overview</a></li> <li class="last leaf menu-mlid-2200"><a href="/research-contracts/types-contracts/confidentiality-disclosure-agreement/request-cda-online">Request a CDA Online</a></li> </ul></li> <li class="expanded menu-mlid-2217"><a href="/research-contracts/types-contracts/materials-transfer-agreement">Materials Transfer Agreement</a><ul class="menu"><li class="first collapsed menu-mlid-2217"><a href="/research-contracts/types-contracts/materials-transfer-agreement">Materials Transfer Agreement overview</a></li> <li class="leaf menu-mlid-2199"><a href="/research-contracts/types-contracts/materials-transfer-agreement/request-incoming-mta-online">Request an Incoming MTA Online</a></li> <li class="last leaf menu-mlid-2201"><a href="/research-contracts/types-contracts/materials-transfer-agreement/request-outgoing-mta-online">Request an Outgoing MTA Online</a></li> </ul></li> <li class="leaf menu-mlid-1804"><a href="/research-contracts/types-contracts/contracts-handled-roo">Contracts Handled by ROO</a></li> <li class="leaf menu-mlid-1805"><a href="/research-contracts/types-contracts/contracts-not-handled-roo">Contracts not Handled by ROO</a></li> <li class="last leaf menu-mlid-27972"><a href="/research-contracts/types-contracts/material-transfer-agreement-mta">Material Transfer Agreement</a></li> </ul></li> <li class="expanded menu-mlid-575"><a href="/research-contracts/process">The Process</a><ul class="menu"><li class="first collapsed menu-mlid-575"><a href="/research-contracts/process">The Process overview</a></li> <li class="leaf menu-mlid-2190"><a href="/research-contracts/process/contract-vs-terms-and-conditions">Contract vs Terms and Conditions</a></li> <li class="leaf menu-mlid-2192"><a href="/research-contracts/process/what-we-need-you">What we Need from You</a></li> <li class="leaf menu-mlid-2193"><a href="/research-contracts/process/what-happens-next">What Happens Next?</a></li> <li class="leaf menu-mlid-2194"><a href="/research-contracts/process/what-are-main-areas-negotiation">What are the Main Areas of Negotiation?</a></li> <li class="last leaf menu-mlid-2195"><a href="/research-contracts/process/how-long-does-it-take">How Long Does It Take?</a></li> </ul></li> <li class="leaf menu-mlid-704"><a href="/research-contracts/contracts-team">Contracts Team</a></li> <li class="leaf menu-mlid-580"><a href="/research-contracts/glossary">Glossary</a></li> <li class="leaf menu-mlid-579"><a href="/research-contracts/faqs">Frequently Asked Questions</a></li> <li class="last leaf menu-mlid-577"><a href="/research-contracts/policies-research-contracts">Policies for Research Contracts</a></li> </ul></li> <li class="last expanded menu-mlid-65562"><a href="/managing-risk">Managing risk</a><ul class="campl-unstyled-list local-dropdown-menu"><li class="first collapsed menu-mlid-65562"><a href="/managing-risk">Managing risk overview</a></li> <li class="last expanded menu-mlid-6112"><a href="/managing-research-projects/due-diligence-new-research-relationships">Due diligence</a><ul class="menu"><li class="first collapsed menu-mlid-6112"><a href="/managing-research-projects/due-diligence-new-research-relationships">Due diligence overview</a></li> <li class="leaf menu-mlid-6122"><a href="/managing-research-projects/due-diligence-new-research-relationships/about-due-diligence">About due diligence</a></li> <li class="last leaf menu-mlid-6132"><a href="/managing-research-projects/due-diligence-new-research-relationships/due-diligence-process-step-step">The Due Diligence Process Step-by-Step</a></li> </ul></li> </ul></li> </ul></li> <li class="expanded menu-mlid-565"><a href="/costing-and-pricing-research-proposal">Costing and pricing a project</a><ul class="campl-unstyled-list local-dropdown-menu"><li class="first collapsed menu-mlid-565"><a href="/costing-and-pricing-research-proposal">Costing and pricing a project overview</a></li> <li class="leaf menu-mlid-27852"><a href="https://www.research-operations.admin.cam.ac.uk/costing-and-pricing-research-proposal#full_economic_costing" title="">Full economic costing</a></li> <li class="leaf menu-mlid-27862"><a href="https://www.research-operations.admin.cam.ac.uk/costing-and-pricing-research-proposal#example_of_full_economic_costing" title="">Example of a full economic costing</a></li> <li class="leaf menu-mlid-27872"><a href="https://www.research-operations.admin.cam.ac.uk/costing-and-pricing-research-proposal#price" title="">Price</a></li> <li class="leaf menu-mlid-27882"><a href="https://www.research-operations.admin.cam.ac.uk/costing-and-pricing-research-proposal#common_research_funder_rules" title="">Common research funder rules</a></li> <li class="expanded menu-mlid-1837"><a href="/costing-and-pricing-research-proposal/x5">X5 costing tool</a><ul class="campl-unstyled-list local-dropdown-menu"><li class="first collapsed menu-mlid-1837"><a href="/costing-and-pricing-research-proposal/x5">X5 costing tool overview</a></li> <li class="leaf menu-mlid-1800"><a href="/costing-and-pricing-research-proposal/x5/requesting-new-funders-schemes" class="menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished">Add new funder, scheme or institution</a></li> <li class="expanded menu-mlid-1799"><a href="/costing-and-pricing-research-proposal/x5/x5-common-values" title="">Categories (common values) in X5</a><ul class="menu"><li class="first collapsed menu-mlid-1799"><a href="/costing-and-pricing-research-proposal/x5/x5-common-values" title="">Categories (common values) in X5 overview</a></li> <li class="expanded menu-mlid-2187"><a href="/costing-and-pricing-research-proposal/x5/common-values/equipment-type" title="">Equipment type</a><ul class="menu"><li class="first last collapsed menu-mlid-2187"><a href="/costing-and-pricing-research-proposal/x5/common-values/equipment-type" title="">Equipment type overview</a></li> </ul></li> <li class="leaf menu-mlid-2188"><a href="/costing-and-pricing-research-proposal/x5/common-values/external-partner" title="">External partner</a></li> <li class="leaf menu-mlid-2184"><a href="/costing-and-pricing-research-proposal/x5/common-values/facilities">Facilities</a></li> <li class="leaf menu-mlid-2185"><a href="/costing-and-pricing-research-proposal/x5/common-values/funder">Funder</a></li> <li class="last leaf menu-mlid-2186"><a href="/costing-and-pricing-research-proposal/x5/common-values/salary-scale" title="">Salary scale</a></li> </ul></li> <li class="leaf menu-mlid-64572"><a href="/costing-and-pricing-research-proposal/x5/rate-files-x5" class="menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished">Rate files in X5</a></li> <li class="leaf menu-mlid-398"><a href="/costing-and-pricing-research-proposal/x5/responsibilities-project-proposals" title="Responsibilities for Project Proposals (PIs and HoDs)" class="menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished">Responsibilities of HoD and PI</a></li> <li class="last expanded menu-mlid-2177"><a href="/costing-and-pricing-research-proposal/x5/faq" title="">Frequently asked questions</a><ul class="menu"><li class="first collapsed menu-mlid-2177"><a href="/costing-and-pricing-research-proposal/x5/faq" title="">Frequently asked questions overview</a></li> <li class="last leaf menu-mlid-2178"><a href="/costing-and-pricing-research-proposal/x5/faq/search">Search</a></li> </ul></li> </ul></li> <li class="last leaf menu-mlid-64582"><a href="/costing-and-pricing-research-proposal/step-by-step-guide-to-costing">Step-by-step guide to costing</a></li> </ul></li> <li class="expanded menu-mlid-391"><a href="/submitgrantapp" title="The standard research grant application process">Submitting your grant application</a><ul class="campl-unstyled-list local-dropdown-menu"><li class="first collapsed menu-mlid-391"><a href="/submitgrantapp" title="The standard research grant application process">Submitting your grant application overview</a></li> <li class="leaf menu-mlid-26212"><a href="https://www.research-operations.admin.cam.ac.uk/submitting-your-grant-application-funder#applicationsdeadlinecalculator" title="">Applications Deadline Calculator</a></li> <li class="leaf menu-mlid-26192"><a href="https://www.research-operations.admin.cam.ac.uk/submitting-your-grant-application-funder#beforeyousubmit" title="">Before you submit your application</a></li> <li class="leaf menu-mlid-26222"><a href="https://www.research-operations.admin.cam.ac.uk/submitting-your-grant-application-funder#standardapplicationprocess" title="">Standard Application Process</a></li> <li class="leaf menu-mlid-26182"><a href="https://www.research-operations.admin.cam.ac.uk/submitting-your-grant-application-funder#smallapplicationprocess" class="menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished" title="">Small Application Process</a></li> <li class="leaf menu-mlid-26262"><a href="https://www.research-operations.admin.cam.ac.uk/submitting-your-grant-application-funder#lateapplications" title="">Late Applications </a></li> <li class="leaf menu-mlid-26242"><a href="https://www.research-operations.admin.cam.ac.uk/submitting-your-grant-application-funder#supportletters" title="">Support letters from ProVC Research</a></li> <li class="leaf menu-mlid-26252"><a href="https://www.research-operations.admin.cam.ac.uk/submitting-your-grant-application-funder#restrictedcalls" title="">Restricted calls for funding</a></li> <li class="leaf menu-mlid-26232"><a href="https://www.research-operations.admin.cam.ac.uk/submitting-your-grant-application-funder#whenfundersmakeadecision" title="">When funders make a decision</a></li> <li class="last expanded menu-mlid-589"><a href="/applying-funding/ec-application-process">EC Application Process</a><ul class="campl-unstyled-list local-dropdown-menu"><li class="first collapsed menu-mlid-589"><a href="/applying-funding/ec-application-process">EC Application Process overview</a></li> <li class="expanded menu-mlid-976"><a href="/applying-funding/ec-application-process/horizon-2020" class="menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished">Horizon Europe</a><ul class="menu"><li class="first collapsed menu-mlid-976"><a href="/applying-funding/ec-application-process/horizon-2020" class="menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished">Horizon Europe overview</a></li> <li class="expanded menu-mlid-43142"><a href="/applying-funding/ec-application-process/horizon-2020/pillar-1-european-research-council" class="menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished">Pillar 1 European Research Council</a><ul class="menu"><li class="first collapsed menu-mlid-43142"><a href="/applying-funding/ec-application-process/horizon-2020/pillar-1-european-research-council" class="menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished">Pillar 1 European Research Council overview</a></li> <li class="leaf menu-mlid-43192"><a href="/applying-funding/ec-application-process/horizon-2020/pillar-1-european-research-council/erc-starting" class="menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished">ERC Starting Grants</a></li> <li class="leaf menu-mlid-43202"><a href="/applying-funding/ec-application-process/horizon-2020/pillar-1-european-research-council/erc" class="menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished">ERC Consolidator Grants</a></li> <li class="leaf menu-mlid-44082"><a href="/applying-funding/ec-application-process/horizon-2020/pillar-1-european-research-council/erc-advanced" class="menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished">ERC Advanced Grant</a></li> <li class="last leaf menu-mlid-44222"><a href="/applying-funding/ec-application-process/horizon-2020/pillar-1-european-research-council/synergy" class="menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished">Synergy Grants</a></li> </ul></li> <li class="leaf menu-mlid-43152"><a href="/applying-funding/ec-application-process/horizon-2020/pillar-1-marie-sklodowska-curie-actions" class="menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished">Pillar 1 Marie Sklodowska-Curie Actions</a></li> <li class="leaf menu-mlid-43162"><a href="/applying-funding/ec-application-process/horizon-2020/pillar-2-thematic-clusters" class="menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished">Pillar 2 Thematic Clusters</a></li> <li class="leaf menu-mlid-43182"><a href="/applying-funding/ec-application-process/horizon-2020/pillar-3-innovative-europe" class="menu-node-unpublished menu-node-unpublished menu-node-unpublished">Pillar 3 Innovative Europe</a></li> <li class="leaf menu-mlid-43172"><a href="/applying-funding/ec-application-process/horizon-2020/latest-ec-news" class="menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished">Latest EC News</a></li> <li class="last expanded menu-mlid-44072"><a href="/applying-funding/ec-application-process/horizon-2020/general-guidance-and-requirements" class="menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished">General guidance and requirements</a><ul class="menu"><li class="first collapsed menu-mlid-44072"><a href="/applying-funding/ec-application-process/horizon-2020/general-guidance-and-requirements" class="menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished">General guidance and requirements overview</a></li> <li class="leaf menu-mlid-47742 menu-node-unpublished"><a href="/applying-funding/ec-application-process/horizon-2020/general-guidance-and-requirements/novelties" class="menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished">Novelties in Horizon Europe</a></li> <li class="leaf menu-mlid-64632"><a href="/applying-funding/ec-application-process/horizon-2020/general-guidance-and-requirements/two-factor" class="menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished">Two-factor Authentication (2FA) on the Funding Portal</a></li> <li class="leaf menu-mlid-47772"><a href="/applying-funding/ec-application-process/horizon-2020/general-guidance-and-requirements/ukri-funding" class="menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished">UKRI Funding Guarantee</a></li> <li class="last leaf menu-mlid-44282"><a href="/applying-funding/ec-application-process/horizon-2020/general-guidance-and-requirements/gender" class="menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished">Gender Equality Plan</a></li> </ul></li> </ul></li> <li class="last expanded menu-mlid-43112"><a href="/applying-funding/ec-application-process/horizon-2020-archive" class="menu-node-unpublished menu-node-unpublished menu-node-unpublished">Horizon 2020 Archive</a><ul class="menu"><li class="first collapsed menu-mlid-43112"><a href="/applying-funding/ec-application-process/horizon-2020-archive" class="menu-node-unpublished menu-node-unpublished menu-node-unpublished">Horizon 2020 Archive overview</a></li> <li class="expanded menu-mlid-1772"><a href="/applying-funding/ec-application-process/horizon-2020/factsheets-common-calls" class="menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished">Cribsheets for Common Calls</a><ul class="menu"><li class="first collapsed menu-mlid-1772"><a href="/applying-funding/ec-application-process/horizon-2020/factsheets-common-calls" class="menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished">Cribsheets for Common Calls overview</a></li> <li class="last leaf menu-mlid-19272"><a href="/applying-funding/ec-application-process/horizon-2020/factsheets-common-calls/cribsheet-archive" class="menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished">Cribsheet Archive</a></li> </ul></li> <li class="expanded menu-mlid-18312"><a href="/applying-funding/ec-application-process/horizon-2020/work-programme-and-calls" class="menu-node-unpublished menu-node-unpublished menu-node-unpublished">Work Programme and Calls</a><ul class="menu"><li class="first collapsed menu-mlid-18312"><a href="/applying-funding/ec-application-process/horizon-2020/work-programme-and-calls" class="menu-node-unpublished menu-node-unpublished menu-node-unpublished">Work Programme and Calls overview</a></li> <li class="leaf menu-mlid-2992"><a href="/applying-funding/ec-application-process/horizon-2020/work-programmes-and-calls" class="menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished">2016-2017</a></li> <li class="last leaf menu-mlid-18322"><a href="/applying-funding/ec-application-process/horizon-2020/work-programme-and-calls/2018-2020" class="menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished">2018-2020 Drafts</a></li> </ul></li> <li class="leaf menu-mlid-969"><a href="/applying-funding/ec-application-process/horizon-2020/university-procedure">University Procedure</a></li> <li class="leaf menu-mlid-616"><a href="/costing-your-ec-application-x5">Costing your EC Application on X5</a></li> <li class="leaf menu-mlid-617"><a href="/applying-funding/submitting-your-ec-application">Submitting your EC Application</a></li> <li class="leaf menu-mlid-970"><a href="/applying-funding/ec-application-process/horizon-2020/letters-intent-and-letters-commitment">Letters of Intent and Letter of Commitment</a></li> <li class="last leaf menu-mlid-971"><a href="/applying-funding/ec-application-process/horizon-2020/useful-information">Useful Information</a></li> </ul></li> </ul></li> </ul></li> <li class="expanded menu-mlid-65582"><a href="/using-worktribe">Using Worktribe</a><ul class="campl-unstyled-list local-dropdown-menu"><li class="first collapsed menu-mlid-65582"><a href="/using-worktribe">Using Worktribe overview</a></li> <li class="leaf menu-mlid-65572"><a href="/using-worktribe/preparing-funding-application-step-step">Preparing a funding application: step-by-step</a></li> <li class="expanded menu-mlid-65592"><a href="/using-worktribe/costing-and-pricing">Costing and pricing</a><ul class="campl-unstyled-list local-dropdown-menu"><li class="first collapsed menu-mlid-65592"><a href="/using-worktribe/costing-and-pricing">Costing and pricing overview</a></li> <li class="leaf menu-mlid-65602"><a href="/using-worktribe/costing-and-pricing/costing-and-pricing-guide-departments">Costing and pricing: guide for Departments</a></li> <li class="last leaf menu-mlid-65612"><a href="/using-worktribe/costing-and-pricing/costing-and-pricing-guide-pis">Costing and pricing: guide for PIs</a></li> </ul></li> <li class="last leaf menu-mlid-65672"><a href="/using-worktribe/small-and-late-applications">Small and late applications</a></li> </ul></li> <li class="expanded active-trail menu-mlid-1547"><a href="/managing-research-projects" class="active-trail campl-selected">Managing projects and awards</a><ul class="campl-unstyled-list local-dropdown-menu"><li class="first collapsed active-trail menu-mlid-1547"><a href="/managing-research-projects" class="active-trail">Managing projects and awards overview</a></li> <li class="leaf menu-mlid-595"><a href="/managing-research-projects/research-projects-start-end/winning-and-activating-award">Winning and activating an award</a></li> <li class="leaf menu-mlid-598"><a href="/managing-research-projects/extending-amending-or-renewing-existing-award">Extending, amending or renewing an existing award</a></li> <li class="expanded menu-mlid-597"><a href="/managing-research-projects/timesheets" class="menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished">Timesheets</a><ul class="campl-unstyled-list local-dropdown-menu"><li class="first collapsed menu-mlid-597"><a href="/managing-research-projects/timesheets" class="menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished">Timesheets overview</a></li> <li class="leaf menu-mlid-47792"><a href="/managing-research-projects/timesheets/timesheets-ukri-and-innovate-uk" class="menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished">Timesheets for UKRI and Innovate UK</a></li> <li class="last leaf menu-mlid-1838 menu-node-unpublished"><a href="/managing-research-projects/managing-sponsored-research-projects/timesheets/faqs" class="menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished">Frequently Asked Questions</a></li> </ul></li> <li class="expanded menu-mlid-600"><a href="/managing-research-projects/final-reporting">Final reporting</a><ul class="campl-unstyled-list local-dropdown-menu"><li class="first collapsed menu-mlid-600"><a href="/managing-research-projects/final-reporting">Final reporting overview</a></li> <li class="last expanded menu-mlid-40182"><a href="/covid-19/ukri-coa-award" class="menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished">UKRI CoA Award</a><ul class="menu"><li class="first last collapsed menu-mlid-40182"><a href="/covid-19/ukri-coa-award" class="menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished">UKRI CoA Award overview</a></li> </ul></li> </ul></li> <li class="leaf menu-mlid-599"><a href="/managing-research-projects/research-projects-start-end/closing-award" title="">Closing an award</a></li> <li class="expanded menu-mlid-27822"><a href="/managing-research-projects/managing-project-finances" class="menu-node-unpublished menu-node-unpublished">Managing project finances</a><ul class="campl-unstyled-list local-dropdown-menu"><li class="first collapsed menu-mlid-27822"><a href="/managing-research-projects/managing-project-finances" class="menu-node-unpublished menu-node-unpublished">Managing project finances overview</a></li> <li class="expanded menu-mlid-596"><a href="/managing-research-projects/research-projects-start-end/spending-and-monitoring-funds">Keeping track of grant spending</a><ul class="menu"><li class="first collapsed menu-mlid-596"><a href="/managing-research-projects/research-projects-start-end/spending-and-monitoring-funds">Keeping track of grant spending overview</a></li> <li class="last leaf menu-mlid-705"><a href="/managing-research-projects-0/incurring-monitoring-expenditure/allowable-costs" class="menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished">Allowable Costs</a></li> </ul></li> <li class="leaf menu-mlid-601"><a href="/managing-research-projects/research-projects-start-end/invoicing-and-overdue-payments" title="">Invoicing and overdue payments</a></li> <li class="last leaf menu-mlid-604"><a href="/managing-research-projects/banking-information" class="menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished" title="">Banking information</a></li> </ul></li> <li class="leaf menu-mlid-20042"><a href="/managing-research-projects/research-dashboard" class="menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished">Research Dashboard</a></li> <li class="leaf menu-mlid-1925"><a href="/managing-research-projects/research-projects-start-end/final-reporting/research-outcomes-and" class="menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished">Research outcomes and Researchfish</a></li> <li class="expanded menu-mlid-593"><a href="/managing-research-projects/managing-ec-funding">Managing EC Funding</a><ul class="campl-unstyled-list local-dropdown-menu"><li class="first collapsed menu-mlid-593"><a href="/managing-research-projects/managing-ec-funding">Managing EC Funding overview</a></li> <li class="leaf menu-mlid-968"><a href="/managing-research-projects/managing-ec-funding/horizon-2020/participant-portal-grant-preparation">Participant Portal & Grant Preparation Process</a></li> <li class="leaf menu-mlid-1835"><a href="/managing-research-projects/managing-ec-funding/horizon-2020/project-has-been-awarded-what-do" class="menu-node-unpublished">Project has been Awarded – What to do</a></li> <li class="leaf menu-mlid-6182"><a href="/managing-research-projects/managing-ec-funding/horizon-2020/managing-marie-sklodowska-curie-project" class="menu-node-unpublished menu-node-unpublished">Marie Sklodowska-Curie</a></li> <li class="leaf menu-mlid-64622"><a href="/managing-research-projects/managing-ec-funding/horizon-2020/supplementary-guidance-horizon-2020" class="menu-node-unpublished menu-node-unpublished menu-node-unpublished">Supplementary guidance on Horizon 2020 Marie Skłodowska-Curie Actions (MSCA) program</a></li> <li class="leaf menu-mlid-2181"><a href="/managing-research-projects/managing-ec-funding/horizon-2020/staff-costs-and-timesheets" class="menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished">Staff Costs and Timesheets</a></li> <li class="leaf menu-mlid-2182"><a href="/managing-research-projects/managing-ec-funding/horizon-2020/activating-award">Activating an Award</a></li> <li class="leaf menu-mlid-2180"><a href="/managing-research-projects/managing-ec-funding/horizon-2020/reporting" class="menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished">Reporting</a></li> <li class="last leaf menu-mlid-2183"><a href="/managing-research-projects/managing-ec-funding/horizon-2020/depreciation-ec-grants">Depreciation on EC Grants</a></li> </ul></li> <li class="expanded active-trail menu-mlid-2214"><a href="/managing-research-projects/audit-overview" class="active-trail">Audits</a><ul class="campl-unstyled-list local-dropdown-menu"><li class="first collapsed active-trail menu-mlid-2214"><a href="/managing-research-projects/audit-overview" class="active-trail">Audits overview</a></li> <li class="expanded menu-mlid-13102"><a href="/types-audit-and-their-triggers" class="menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished">Types of Audit and their triggers</a><ul class="menu"><li class="first collapsed menu-mlid-13102"><a href="/types-audit-and-their-triggers" class="menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished">Types of Audit and their triggers overview</a></li> <li class="leaf menu-mlid-13112"><a href="/types-audit-and-their-triggers/financial-audit" class="menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished">Financial Audit</a></li> <li class="last leaf menu-mlid-13122"><a href="/types-audit-and-their-triggers/technical-audit" class="menu-node-unpublished menu-node-unpublished menu-node-unpublished">Technical Audit</a></li> </ul></li> <li class="leaf active-trail active menu-mlid-13062 campl-current-page"><a href="/general-audit-requirements" class="menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished active-trail active">General Audit Requirements</a></li> <li class="leaf menu-mlid-13072"><a href="/financial-audit-ec-projects" class="menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished">Financial Audit of EC Projects</a></li> <li class="leaf menu-mlid-13082"><a href="/single-audit-us-federal-grants-including-nih-0" class="menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished">Single Audit (for US Federal Grants Including NIH)</a></li> <li class="leaf menu-mlid-12952"><a href="/managing-research-projects/audit-overview/rcuk-wellcome-trust-fap-audit" class="menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished">RCUK FAP Audit</a></li> <li class="last leaf menu-mlid-19282"><a href="/financial-audit-innovate-uk-grants-0" class="menu-node-unpublished">Financial Audit of Innovate UK grants</a></li> </ul></li> <li class="expanded menu-mlid-602"><a href="/managing-research-projects/transferring-award">Transferring an award</a><ul class="campl-unstyled-list local-dropdown-menu"><li class="first collapsed menu-mlid-602"><a href="/managing-research-projects/transferring-award">Transferring an award overview</a></li> <li class="leaf menu-mlid-1928"><a href="/managing-research-projects/transferring-award/transferring-award-out-university">Transferring an Award Out of the University</a></li> <li class="last leaf menu-mlid-1926"><a href="/managing-research-projects/transferring-award/transferring-award-university">Transferring an Award Into the University</a></li> </ul></li> <li class="leaf menu-mlid-633"><a href="/managing-research-projects/policies-managing-research-projects" title="">Policies</a></li> <li class="last leaf menu-mlid-605"><a href="/managing-research-projects/faqs">Frequently Asked Questions</a></li> </ul></li> <li class="expanded menu-mlid-27762"><a href="/sharing-and-promoting-your-research" class="menu-node-unpublished menu-node-unpublished">Sharing and promoting your research</a><ul class="campl-unstyled-list local-dropdown-menu"><li class="first collapsed menu-mlid-27762"><a href="/sharing-and-promoting-your-research" class="menu-node-unpublished menu-node-unpublished">Sharing and promoting your research overview</a></li> <li class="leaf menu-mlid-27832"><a href="/sharing-and-promoting-your-research/ensuring-your-research-has-impact" class="menu-node-unpublished">Ensuring your research has impact</a></li> <li class="last leaf menu-mlid-27842"><a href="/sharing-and-promoting-your-research/finding-commercial-partners-and-opportunities" class="menu-node-unpublished">Finding commercial partners and opportunities</a></li> </ul></li> <li class="expanded menu-mlid-561"><a href="/policies">Policies A-Z</a><ul class="campl-unstyled-list local-dropdown-menu"><li class="first last collapsed menu-mlid-561"><a href="/policies">Policies A-Z overview</a></li> </ul></li> <li class="last expanded menu-mlid-562"><a href="/about-us">About</a><ul class="campl-unstyled-list local-dropdown-menu"><li class="first collapsed menu-mlid-562"><a href="/about-us">About overview</a></li> <li class="leaf menu-mlid-607"><a href="/about-us/contact-us">Contact us</a></li> <li class="expanded menu-mlid-1069"><a href="/about-us/bulletin">Bulletin</a><ul class="campl-unstyled-list local-dropdown-menu"><li class="first collapsed menu-mlid-1069"><a href="/about-us/bulletin">Bulletin overview</a></li> <li class="leaf menu-mlid-2208"><a href="/about-us/bulletin/list">Bulletin List</a></li> <li class="last leaf menu-mlid-2207"><a href="/about-us/bulletin/search">Bulletin Search</a></li> </ul></li> <li class="leaf menu-mlid-2209"><a href="/about-us/events">Events</a></li> <li class="expanded menu-mlid-1842"><a href="/about-us/rgug" title="RGUG meetings and downloads">RGUG</a><ul class="campl-unstyled-list local-dropdown-menu"><li class="first collapsed menu-mlid-1842"><a href="/about-us/rgug" title="RGUG meetings and downloads">RGUG overview</a></li> <li class="last leaf menu-mlid-2211"><a href="/about-us/rgug/archive" title="">RGUG Archive</a></li> </ul></li> <li class="leaf menu-mlid-613"><a href="/about-us/vacancies">Vacancies</a></li> <li class="last leaf menu-mlid-608"><a href="/about-us/how-find-us">How to Find us</a></li> </ul></li> </ul></div></div></div> </div> </div> </div> </div> </div> <div class="campl-row campl-page-header"> <div class="campl-wrap clearfix campl-page-sub-title campl-recessed-sub-title"> <div class="campl-column3 campl-spacing-column">   </div> <div class="campl-column9"> <div class="campl-content-container clearfix contextual-links-region"> <h1 class="campl-sub-title">General Audit Requirements </h1> </div> </div> </div> </div> <div class="campl-row campl-content campl-recessed-content"> <div class="campl-wrap clearfix"> <div class="campl-column3"> <div class="campl-tertiary-navigation"> <div class="region region-left-navigation"> <div id="block-menu-block-2" class="block block-menu-block"> <div> <div class="menu-block-wrapper menu-block-2 menu-name-main-menu parent-mlid-0 menu-level-1"> <div class="campl-tertiary-navigation-structure"><ul class="campl-unstyled-list campl-vertical-breadcrumb"><li><a href="/">Research Operations Office<span class="campl-vertical-breadcrumb-indicator"></span></a></li><li class="first expanded active-trail menu-mlid-1547"><a href="/managing-research-projects" class="active-trail active-trail">Managing projects and awards<span class="campl-vertical-breadcrumb-indicator"></span></a></li></ul><ul class="campl-unstyled-list campl-vertical-breadcrumb-navigation"><li class="first expanded active-trail menu-mlid-2214"><a href="/managing-research-projects/audit-overview" class="active-trail active-trail">Audits</a><ul class="campl-unstyled-list campl-vertical-breadcrumb-children"><li class="first expanded menu-mlid-13102"><a href="/types-audit-and-their-triggers" class="menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished">Types of Audit and their triggers</a></li> <li class="leaf active-trail active menu-mlid-13062 campl-selected"><a href="/general-audit-requirements" class="menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished active-trail active-trail active">General Audit Requirements</a></li> <li class="leaf menu-mlid-13072"><a href="/financial-audit-ec-projects" class="menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished">Financial Audit of EC Projects</a></li> <li class="leaf menu-mlid-13082"><a href="/single-audit-us-federal-grants-including-nih-0" class="menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished">Single Audit (for US Federal Grants Including NIH)</a></li> <li class="leaf menu-mlid-12952"><a href="/managing-research-projects/audit-overview/rcuk-wellcome-trust-fap-audit" class="menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished">RCUK FAP Audit</a></li> <li class="last leaf menu-mlid-19282"><a href="/financial-audit-innovate-uk-grants-0" class="menu-node-unpublished">Financial Audit of Innovate UK grants</a></li> </ul></li> <li class="leaf menu-mlid-595"><a href="/managing-research-projects/research-projects-start-end/winning-and-activating-award">Winning and activating an award</a></li> <li class="leaf menu-mlid-598"><a href="/managing-research-projects/extending-amending-or-renewing-existing-award">Extending, amending or renewing an existing award</a></li> <li class="expanded menu-mlid-597"><a href="/managing-research-projects/timesheets" class="menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished">Timesheets</a></li> <li class="expanded menu-mlid-600"><a href="/managing-research-projects/final-reporting">Final reporting</a></li> <li class="leaf menu-mlid-599"><a href="/managing-research-projects/research-projects-start-end/closing-award" title="">Closing an award</a></li> <li class="expanded menu-mlid-27822"><a href="/managing-research-projects/managing-project-finances" class="menu-node-unpublished menu-node-unpublished">Managing project finances</a></li> <li class="leaf menu-mlid-20042"><a href="/managing-research-projects/research-dashboard" class="menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished">Research Dashboard</a></li> <li class="leaf menu-mlid-1925"><a href="/managing-research-projects/research-projects-start-end/final-reporting/research-outcomes-and" class="menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished menu-node-unpublished">Research outcomes and Researchfish</a></li> <li class="expanded menu-mlid-593"><a href="/managing-research-projects/managing-ec-funding">Managing EC Funding</a></li> <li class="expanded menu-mlid-602"><a href="/managing-research-projects/transferring-award">Transferring an award</a></li> <li class="leaf menu-mlid-633"><a href="/managing-research-projects/policies-managing-research-projects" title="">Policies</a></li> <li class="last leaf menu-mlid-605"><a href="/managing-research-projects/faqs">Frequently Asked Questions</a></li> </ul></div></div> </div> </div> </div> </div> </div> <div class="campl-column9 campl-main-content" id="page-content"> <div class=""> <div class="region region-content"> <div id="block-system-main" class="block block-system"> <div> <div id="node-5512" class="node node-accordion clearfix"> <div class="content campl-content-container"> <div class="field field-name-body field-type-text-with-summary field-label-hidden"><div class="field-items"><div class="field-item even"><p>Once you have accepted the award, there are several requirements that you need to be aware of including</p> </div></div></div><div class="field field-name-field-page-item field-type-field-collection field-label-hidden"><div class="field-items"><div class="field-item even"><div class="view view-accordion-field-collection-view view-id-accordion_field_collection_view view-display-id-block_1 view-dom-id-9eb9b79ba1bd78631a318918269711b6"> <div class="view-content"> <div class="views-row views-row-1 views-row-odd views-row-first"> <div class="views-field views-field-field-item-title views-accordion-header"> <div class="field-content">Checking the Terms and Conditions of the Contract / Agreement</div> </div> <div class="views-field views-field-field-item-body"> <div class="field-content"><p>On receipt of your contract / agreement it is important that you always check the audit and reporting requirements, as some funders have a strict timeframe within which the Audit report must be submitted. Also some funders will impose financial penalties if an audit report is not submitted on time, so it is important that you ensure that you work with your Departmental Administrator and <a href="https://www.research-operations.admin.cam.ac.uk/about-us/contact-us">Research Support Advisor </a>to ensure that the deadline is met.</p> <p>An external accountancy firm is used to audit expenditure on the University’s awards and the Research Operations Office can arrange for an audit to be carried out when required. The auditors will visit your department to verify expenditure records. Once completed, an audit report is produced and sent to the relevant sponsor.</p> </div> </div> </div> <div class="views-row views-row-2 views-row-even"> <div class="views-field views-field-field-item-title views-accordion-header"> <div class="field-content">Posting Expenditure</div> </div> <div class="views-field views-field-field-item-body"> <div class="field-content"><p>Ensure expenditure is in line with the terms and conditions of funding and reviewed frequentely. As a general rule consideration should be given as to whether the cost:</p> <ul> <li> <p>was included in the original Justification of Resources/Proposal</p> </li> <li> <p>was subsequently awarded</p> </li> <li> <p>is of direct benefit to the research and proper use of public funds</p> </li> <li> <p>is economic, necessary and solely attributable to the project</p> </li> <li> <p>is not deemed to be in any way excessive or reckless</p> </li> </ul> <p><strong>Also ensure that</strong></p> <ul> <li> <p>all the expenditures are posted to the grant before GL close date</p> </li> <li> <p>costs are captured to the correct expenditure category</p> </li> <li> <p>the expenditure comment is clear and contain sufficient detail in CUFS to be understood</p> </li> </ul> <p> <img width="392" height="188" 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" /></p> <ul> <li> <p>costs incurred for the same purpose in like circumstances are treated consistently</p> </li> <li> <p>a readily identifiable casual / benefit exist between costs and the project</p> </li> </ul> <p>And</p> <ul> <li> <p>Do not charge budgeted or forecast figures</p> </li> <li> <p>Do not vire without prior approval</p> </li> </ul> <p>For classifying items as an asset (equipment) please pay attention to the thresholds mentioned in <a href="https://www.finance.admin.cam.ac.uk/sites/www.finance.admin.cam.ac.uk/files/fixed_assets_1.pdf">financial procedures on Fixed Assets</a>, according to this:</p> <ul> <li>Assets costing between £5,000 and £30,000 should be tracked as an asset and included in the University’s Fixed Asset Register; such items are written off ( ‘expensed’) in the year of purchase, so they don’t need to be depreciated.</li> <li>All equipment costing £30,000 or more is capitalised and depreciated over four years.</li> </ul> </div> </div> </div> <div class="views-row views-row-3 views-row-odd"> <div class="views-field views-field-field-item-title views-accordion-header"> <div class="field-content">Post Award Charges</div> </div> <div class="views-field views-field-field-item-body"> <div class="field-content"><p>Post-term charges refer to costs incurred after the termination date of a project/award. Under some circumstances, some costs may be incurred after the end date, and should be carefully documented. The adjustment and reconciliation of post-term charges must be completed in a timely manner after award end to ensure submission deadlines to sponsors are met. Any charges posted after the termination date will need to be reviewed and justified for allowability if they are included with the final financial report or final invoice. Examples of common post-term charges include: payroll expenses and telephone costs.</p> </div> </div> </div> <div class="views-row views-row-4 views-row-even"> <div class="views-field views-field-field-item-title views-accordion-header"> <div class="field-content">Travel Claim</div> </div> <div class="views-field views-field-field-item-body"> <div class="field-content"><ul> <li> <p>Ensure travel is necessary and relates to the project and that financial procedures are followed</p> </li> <li> <p>Be aware of the University guidance on <a href="http://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-5b-expenses-benefits/travel-university-employees">Travel</a> and <a href="http://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-5b-expenses-benefits/subsistence-expenses">Subsistence</a>, in particular the additional requirement for business class travel and using taxis</p> </li> <li> <p>Be aware of funder specific requirements on travel, for example for US federally funded grants, US flagship carrier or those in open skies agreement need to be used</p> </li> </ul> </div> </div> </div> <div class="views-row views-row-5 views-row-odd"> <div class="views-field views-field-field-item-title views-accordion-header"> <div class="field-content">Timesheets</div> </div> <div class="views-field views-field-field-item-body"> <div class="field-content"><p>Many funders require a record of time spent on the grant i.e. timesheet to be completed by everyone on the grant, including those employed 100%. Please note that</p> <ul> <li> <p>the timesheet’s function is to provide evidence of the reality of the costs – i.e. the ‘actual hours’ worked on the project</p> </li> <li> <p>timesheets also have to show the <u>actua</u>l (i.e. real) <u>total</u> productive hours worked and that timesheets should also record unproductive time such as annual leave</p> </li> <li> <p>[productive] working time is the total number of hours and excludes holidays, personal time, sick leave, or other allowances</p> </li> <li> <p>all hours claimed must be able to be verified in a reliable manner</p> </li> <li> <p>timesheets need to be completed and authorised in a timely manner (monthly)</p> </li> <li> <p>timesheets must be reconcilable with the absences for holidays, illness, travels or others</p> </li> <li> <p>time taken for work-related travel must be supported by appropriate evidence, e.g. conference documentation, project meeting notes etc.</p> </li> </ul> </div> </div> </div> <div class="views-row views-row-6 views-row-even"> <div class="views-field views-field-field-item-title views-accordion-header"> <div class="field-content">Tips to Make Sure Your Audit Goes Smoothly</div> </div> <div class="views-field views-field-field-item-body"> <div class="field-content"><ul> <li> <p>keep all timesheets and all receipts up to date and in a logical order, ready to present if required</p> </li> <li> <p>if you are asked to provide copies of sample invoices please provide the auditor with copies of these, clearly labelled</p> </li> <li> <p>once your costs have been incurred and you have the supporting documentation, please try to charge your costs to the grant as soon as possible, to avoid the auditor asking why an item was charged late e.g. purchased in 2014 but not added to the grant until 2016. This may mean an adjustment to the reporting which can be time consuming</p> </li> <li> <p>review your expenditure regularly and in articualr prior to the end of the financial period to check that everything is in the correct category, in line with the T&Cs of the grant and the University financial procedures, and that nothing has been charged in error. If you find something that is ineligible (e.g. VAT included on an EC FP7 grant), remove this beforehand to avoid the auditor picking it up and asking for it to be removed</p> </li> <li>check that the item being charged to the grant is directly related to the grant in question</li> </ul> <ul> <li>and finally be friendly and hospitable</li> </ul> <p>Good practice example: <a style="color: rgb(138, 0, 188); font-family: verdana, arial, sans-serif; font-size: 12px; border-bottom-color: rgb(221, 191, 220); border-bottom-width: 1px; border-bottom-style: dotted; text-decoration-line: none;" href="https://www.research-operations.admin.cam.ac.uk/system/files/audit_preparation-1.docx">Audit Prep Crib sheet - Department of Materials Science </a></p> </div> </div> </div> <div class="views-row views-row-7 views-row-odd"> <div class="views-field views-field-field-item-title views-accordion-header"> <div class="field-content">Procurement</div> </div> <div class="views-field views-field-field-item-body"> <div class="field-content"><p>For all purchases ensure that the required <a href="https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-4-procurement-procedures/purchasing-cycle-3">purchasing procedures for different levels of spend</a> is followed. </p> </div> </div> </div> <div class="views-row views-row-8 views-row-even views-row-last"> <div class="views-field views-field-field-item-title views-accordion-header"> <div class="field-content">Eligibility of Directly Incurred costs </div> </div> <div class="views-field views-field-field-item-body"> <div class="field-content"><p>Only cost with clear audit trail, that can be directly and measurably attributed to the project can be charged to DI (e.g. estimates is not acceptable for lab consumables, or use of equipment).</p> <p>All expense claims must be supported by adequate evidence (original copies of receipts, invoices or bills). Bank statements are not considered as adequate supporting evidence. </p> <p>Ensure that all staff are made aware and ensure controls are in place to review all expenditure on a regular basis and any ineligible costs removed.</p> </div> </div> </div> </div> </div></div></div></div> </div> </div> </div> </div> </div> </div> </div> </div> </div> <div class="campl-row campl-local-footer"> <div class="campl-wrap clearfix"> <div class="campl-column3 campl-footer-navigation"> <div class="region region-footer-1"> <div id="block-block-7" class="block block-block campl-content-container campl-navigation-list"> <h3>Contact the Research Operations Office</h3> <div class="content"> <p style="margin: 0cm 0cm 0.0001pt; line-height: 15.6pt;"><span style="color:#ffffff;">Please fill in</span> <a href="https://forms.office.com/pages/responsepage.aspx?id=RQSlSfq9eUut41R7TzmG6abS8rLaFudCjqDNV3qJpYRUOFdCNk9ESUxYWEJURUZDN1VET1NSR1RCOSQlQCN0PWcu"><span style="color:#1abc9c;">the contact form</span></a> <span style="color:#ffffff;">and someone will answer your query within 2 working days. 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