Part 514 - Sealed Bidding | Acquisition.GOV

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Bookmark" aria-label="Part 514 - Sealed Bidding" data-node="57786" data-title="Part 514 - Sealed Bidding" target="_self"><img src="/modules/custom/agov_favorites/images/30px/bookmark-add.png" width="30" alt="Part 514 - Sealed Bidding" /></a></li><li><a href="/get-bookmarks" id="favorites-open-bookmarks" title="Open bookmarks." aria-label="Open bookmarks." data-node="57786" data-title="Open bookmarks." target="_self"><img src="/modules/custom/agov_favorites/images/30px/bookmark-open.png" width="30" alt="Open bookmarks." /></a></li><li><a href="/node/57786/printable/print" id="print-page" title="Print Part 514 - Sealed Bidding page." aria-label="Print Part 514 - Sealed Bidding page." data-node="57786" data-title="Print Part 514 - Sealed Bidding page." target="_blank"><img src="/modules/custom/agov_favorites/images/30px/print.png" width="30" alt="Print Part 514 - Sealed Bidding page." /></a></li><li><a href="/node/57786/printable/pdf" id="download-pdf" title="Download Part 514 - Sealed Bidding page." aria-label="Download Part 514 - Sealed Bidding page." data-node="57786" data-title="Download Part 514 - Sealed Bidding page." target="_blank"><img src="/modules/custom/agov_favorites/images/30px/download.png" width="30" alt="Download Part 514 - Sealed Bidding page." /></a></li></ul> </div> </div> </div> </div> <div class="agov-status-messages"> <div data-drupal-messages-fallback class="hidden"></div> </div> <div class="grid-row "> </div> <div class="grid-row grid-gap"> <div class="usa-layout-docs__main desktop:grid-col-fill"> <div id="block-regulationpageblock" class="block block-agov-browse block-agov-regulation-page-block"> <div class="nextprev"><a href="/gsam/513.401" class="docprevious docprevround" title="Previous" aria-label="Previous">芦 Previous</a><a href="/gsam/subpart-514.2" class="docnext docnextround" title="Next" aria-label="Next">Next 禄</a></div> <div class="regulation-content"> Part 514 - Sealed Bidding<article role="article" aria-labelledby="ariaid-title1"><article class="nested0" aria-labelledby="ariaid-title1" id="GSAM_Part_514"> <h1 class="title GSAR" id="ariaid-title1"> <span class="ph autonumber">Part 514</span> - Sealed Bidding</h1> <div class="body"> <p class=" ListL1"> <a class="xref fm:TOC" href="#GSAM_Subpart_514_2" title="Subpart 514.2 - Solicitation of Bids" aria-label="Subpart 514.2 - Solicitation of Bids. Link 0">Subpart 514.2 - Solicitation of Bids</a> </p> <p class=" ListL2"> <a class="xref fm:TOC" href="#GSAM_514_201" title="514.201 Preparation of invitations for bids." aria-label="514.201 Preparation of invitations for bids.. Link 1">514.201 Preparation of invitations for bids.</a> </p> <p class=" ListL3"> <a class="xref fm:TOC" href="#GSAM_514_201_1" title="514.201-1 Uniform contract format." aria-label="514.201-1 Uniform contract format.. Link 2">514.201-1 Uniform contract format.</a> </p> <p class=" ListL3"> <a class="xref fm:TOC" href="#GSAM_514_201_2" title="514.201-2 Part I—The Schedule." aria-label="514.201-2 Part I鈥擳he Schedule.. Link 3">514.201-2 Part I—The Schedule.</a> </p> <p class=" ListL3"> <a class="xref fm:TOC" href="#GSAM_514_201_6" title="514.201-6 Solicitation provisions." aria-label="514.201-6 Solicitation provisions.. Link 4">514.201-6 Solicitation provisions.</a> </p> <p class=" ListL3"> <a class="xref fm:TOC" href="#GSAM_514_201_7" title="514.201-7 [Reserved]" aria-label="514.201-7 [Reserved]. Link 5">514.201-7 [Reserved]</a> </p> <p class=" ListL2"> <a class="xref fm:TOC" href="#GSAM_514_202" title="514.202 General rules for solicitation of bids." aria-label="514.202 General rules for solicitation of bids.. Link 6">514.202 General rules for solicitation of bids.</a> </p> <p class=" ListL3"> <a class="xref fm:TOC" href="#GSAM_514_202_4" title="514.202-4 Bid samples." aria-label="514.202-4 Bid samples.. Link 7">514.202-4 Bid samples.</a> </p> <p class=" ListL3"> <a class="xref fm:TOC" href="#GSAM_514_202_5" title="514.202-5 Descriptive literature." aria-label="514.202-5 Descriptive literature.. Link 8">514.202-5 Descriptive literature.</a> </p> <p class=" ListL2"> <a class="xref fm:TOC" href="#GSAM_514_211" title="514.211 Release of acquisition information." aria-label="514.211 Release of acquisition information.. Link 9">514.211 Release of acquisition information.</a> </p> <p class=" ListL2"> <a class="xref fm:TOC" href="#GSAM_514_270" title="514.270 Aggregate awards." aria-label="514.270 Aggregate awards.. Link 10">514.270 Aggregate awards.</a> </p> <p class=" ListL3"> <a class="xref fm:TOC" href="#GSAM_514_270_1" title="514.270-1 Definition." aria-label="514.270-1 Definition.. Link 11">514.270-1 Definition.</a> </p> <p class=" ListL3"> <a class="xref fm:TOC" href="#GSAM_514_270_2" title="514.270-2 Justification for use." aria-label="514.270-2 Justification for use.. Link 12">514.270-2 Justification for use.</a> </p> <p class=" ListL3"> <a class="xref fm:TOC" href="#GSAM_514_270_3" title="514.270-3 Evaluation factors for award." aria-label="514.270-3 Evaluation factors for award.. Link 13">514.270-3 Evaluation factors for award.</a> </p> <p class=" ListL3"> <a class="xref fm:TOC" href="#GSAM_514_270_4" title="514.270-4 Grouping line items for aggregate award." aria-label="514.270-4 Grouping line items for aggregate award.. Link 14">514.270-4 Grouping line items for aggregate award.</a> </p> <p class=" ListL3"> <a class="xref fm:TOC" href="#GSAM_514_270_5" title="514.270-5 Evaluation methodologies for aggregate awards." aria-label="514.270-5 Evaluation methodologies for aggregate awards.. Link 15">514.270-5 Evaluation methodologies for aggregate awards.</a> </p> <p class=" ListL3"> <a class="xref fm:TOC" href="#GSAM_514_270_6" title="514.270-6 Guidelines for using the weight factors method." aria-label="514.270-6 Guidelines for using the weight factors method.. Link 16">514.270-6 Guidelines for using the weight factors method.</a> </p> <p class=" ListL3"> <a class="xref fm:TOC" href="#GSAM_514_270_7" title="514.270-7 Guidelines for using the price list method." aria-label="514.270-7 Guidelines for using the price list method.. Link 17">514.270-7 Guidelines for using the price list method.</a> </p> <p class=" ListL1"> <a class="xref fm:TOC" href="#GSAM_Subpart_514_3" title="Subpart 514.3 - Submission of Bids" aria-label="Subpart 514.3 - Submission of Bids. Link 18">Subpart 514.3 - Submission of Bids</a> </p> <p class=" ListL2"> <a class="xref fm:TOC" href="#GSAM_514_302" title="514.302 Bid Submission." aria-label="514.302 Bid Submission.. Link 19">514.302 Bid Submission.</a> </p> <p class=" ListL2"> <a class="xref fm:TOC" href="#GSAM_514_303" title="514.303 Modification or withdrawal of bids." aria-label="514.303 Modification or withdrawal of bids.. Link 20">514.303 Modification or withdrawal of bids.</a> </p> <p class=" ListL2"> <a class="xref fm:TOC" href="#GSAM_514_304" title="514.304 Late bids, late modifications of bids, or late withdrawal of bids." aria-label="514.304 Late bids, late modifications of bids, or late withdrawal of bids.. Link 21">514.304 Late bids, late modifications of bids, or late withdrawal of bids.</a> </p> <p class=" ListL2"> <a class="xref fm:TOC" href="#GSAM_514_370" title="514.370 Copies of bids required." aria-label="514.370 Copies of bids required.. Link 22">514.370 Copies of bids required.</a> </p> <p class=" ListL1"> <a class="xref fm:TOC" href="#GSAM_Subpart_514_4" title="Subpart 514.4 - Opening of Bids and Award of Contract" aria-label="Subpart 514.4 - Opening of Bids and Award of Contract. Link 23">Subpart 514.4 - Opening of Bids and Award of Contract</a> </p> <p class=" ListL2"> <a class="xref fm:TOC" href="#GSAM_514_401" title="514.401 Receipt and safeguarding of bids." aria-label="514.401 Receipt and safeguarding of bids.. Link 24">514.401 Receipt and safeguarding of bids.</a> </p> <p class=" ListL2"> <a class="xref fm:TOC" href="#GSAM_514_402" title="514.402 Opening of bids." aria-label="514.402 Opening of bids.. Link 25">514.402 Opening of bids.</a> </p> <p class=" ListL3"> <a class="xref fm:TOC" href="#GSAM_514_402_1" title="514.402-1 Unclassified bids." aria-label="514.402-1 Unclassified bids.. Link 26">514.402-1 Unclassified bids.</a> </p> <p class=" ListL3"> <a class="xref fm:TOC" href="#GSAM_514_402_70" title="514.402-70 Preferred practices for conducting bid openings." aria-label="514.402-70 Preferred practices for conducting bid openings.. Link 27">514.402-70 Preferred practices for conducting bid openings.</a> </p> <p class=" ListL2"> <a class="xref fm:TOC" href="#GSAM_514_403" title="514.403 Recording of bids." aria-label="514.403 Recording of bids.. Link 28">514.403 Recording of bids.</a> </p> <p class=" ListL2"> <a class="xref fm:TOC" href="#GSAM_514_404" title="514.404 Rejection of bids." aria-label="514.404 Rejection of bids.. Link 29">514.404 Rejection of bids.</a> </p> <p class=" ListL3"> <a class="xref fm:TOC" href="#GSAM_514_404_1" title="514.404-1 Cancellation of invitations after opening." aria-label="514.404-1 Cancellation of invitations after opening.. Link 30">514.404-1 Cancellation of invitations after opening.</a> </p> <p class=" ListL3"> <a class="xref fm:TOC" href="#GSAM_514_404_2" title="514.404-2 Rejection of individual bids." aria-label="514.404-2 Rejection of individual bids.. Link 31">514.404-2 Rejection of individual bids.</a> </p> <p class=" ListL2"> <a class="xref fm:TOC" href="#GSAM_514_407" title="514.407 Mistakes in bids." aria-label="514.407 Mistakes in bids.. Link 32">514.407 Mistakes in bids.</a> </p> <p class=" ListL3"> <a class="xref fm:TOC" href="#GSAM_514_407_3" title="514.407-3 Other mistakes disclosed before award." aria-label="514.407-3 Other mistakes disclosed before award.. Link 33">514.407-3 Other mistakes disclosed before award.</a> </p> <p class=" ListL3"> <a class="xref fm:TOC" href="#GSAM_514_407_4" title="514.407-4 Mistakes after award." aria-label="514.407-4 Mistakes after award.. Link 34">514.407-4 Mistakes after award.</a> </p> <p class=" ListL2"> <a class="xref fm:TOC" href="#GSAM_514_408" title="514.408 Award." aria-label="514.408 Award.. Link 35">514.408 Award.</a> </p> <p class=" ListL3"> <a class="xref fm:TOC" href="#GSAM_514_408_6" title="514.408-6 Equal low bids." aria-label="514.408-6 Equal low bids.. Link 36">514.408-6 Equal low bids.</a> </p> <p class=" ListL3"> <a class="xref fm:TOC" href="#GSAM_514_408_70" title="514.408-70 Forms for recommending award(s)." aria-label="514.408-70 Forms for recommending award(s).. Link 37">514.408-70 Forms for recommending award(s).</a> </p> </div> <nav role="navigation" class="related-links"><div class="familylinks"><div class="parentlink"><strong>Parent topic:</strong> <a class="link GSAM_BlankTopic2 GSAM_Subchapter_CGSAM_BlankTopic2.htmlSubtopic" href="/node/57764" title="General Services Administration Acquisition Manual" aria-label="General Services Administration Acquisition Manual. Link 38">General Services Administration Acquisition Manual</a></div></div></nav><article class="topic nested1" aria-labelledby="ariaid-title2" id="GSAM_Subpart_514_2"> <h2 class="title GSAR Subpart" id="ariaid-title2"> <span class="ph autonumber">Subpart 514.2</span> - Solicitation of Bids</h2> <article class="topic concept GSAR" aria-labelledby="ariaid-title3" id="GSAM_514_201"> <h3 class="title GSAR" id="ariaid-title3"> <span class="ph autonumber">514.201</span> Preparation of invitations for bids.</h3> <article class="topic concept GSAR" aria-labelledby="GSAM_514_201_1__id183G9A050HT" id="GSAM_514_201_1"> <h4 class="title GSARGSAR" id="GSAM_514_201_1__id183G9A050HT"> <span class="ph autonumber">514.201-1</span> Uniform contract format.</h4> <div class="body conbody"> <p class="GSAR ">Include the following notice in each solicitation:</p> <p class="GSAR ">“The information collection requirements contained in this solicitation/contract, are either required by regulation or approved by the Office of Management and Budget pursuant to the Paperwork Reduction Act and assigned OMB Control No.3090-0163.”</p> </div> </article> <article class="topic concept GSAR" aria-labelledby="ariaid-title5" id="GSAM_514_201_2"> <h4 class="title GSAR" id="ariaid-title5"> <span class="ph autonumber">514.201-2</span> Part I—The Schedule.</h4> <div class="body conbody"> <p class="GSAR ListL1" id="GSAM_514_201_2__d238e17"> <span class="ph autonumber">(a)</span>  When using Standard Form 33, Solicitation, Offer and Award, include the following cautionary notice:</p> <p class="GSAR ListL1" id="GSAM_514_201_2__d238e26">“Notice to Bidders—Use Item 13 of the Standard Form 33, Solicitation, Offer and Award, to offer prompt payment discounts. The Prompt Payment clause of this solicitation sets forth payment terms. Do not insert any statement in Item 13 that requires payment sooner than the time stipulated in the Prompt Payment clause (See FAR 52.232-25, 52.232-26, or 52.232-27, as applicable). EXAMPLE: If you insert “NET 20” in Item 13, GSA will reject your bid as nonresponsive because the entry contradicts the 30 day payment terms specified in the Prompt Payment clause.”</p> <p class="GSAR ListL1" id="GSAM_514_201_2__d238e35"> <span class="ph autonumber">(b)</span>  When using other authorized forms (e.g., Standard Form 1447, Solicitation/Contract; Standard Form 1449, Solicitation/Contract/Order for Commercial Products and Commercial Services), include the notice in paragraph (a) of this section. Change the reference to the form number, form title, and item number accordingly.</p> </div> </article> <article class="topic concept nested3" aria-labelledby="GSAM_514_201_6__i2126935" id="GSAM_514_201_6"> <h4 class="title GSARGSAR" id="GSAM_514_201_6__i2126935"> <span class="ph autonumber">514.201-6</span> Solicitation provisions.</h4> <div class="body conbody"> <p class="GSAR " id="GSAM_514_201_6__knyqnL"> Insert the provision at <a class="xref fm:ParaNumOnly" href="/gsam/part-552#GSAM_552_214_70" title="552.214-70" aria-label="552.214-70. Link 39">552.214-70</a>, “All or None” Bids, in invitations for bids when reserving the right to evaluate and make an award on an all or none basis.</p> </div> </article> <article class="topic concept GSAR" aria-labelledby="ariaid-title7" id="GSAM_514_201_7"> <h4 class="title GSAR" id="ariaid-title7"> <span class="ph autonumber">514.201-7</span> [Reserved]</h4> </article> </article> <article class="topic concept GSAR" aria-labelledby="ariaid-title8" id="GSAM_514_202"> <h3 class="title GSAR" id="ariaid-title8"> <span class="ph autonumber">514.202</span> General rules for solicitation of bids.</h3> <article class="topic concept nested3" aria-labelledby="GSAM_514_202_4__i2127067" id="GSAM_514_202_4"> <h4 class="title GSARGSAR" id="GSAM_514_202_4__i2127067"> <span class="ph autonumber">514.202-4</span> Bid samples.</h4> <div class="body conbody"> <p class="p"></p><p class="GSARRunin RuninRestart ListL1" id="GSAM_514_202_4__d243e17"> <span class="ph autonumber">(a)</span> <em class="ph i">Requirements for samples in invitations for bids</em> <strong class="ph b">.</strong> </p> <p class="GSAR RuninChild ListL2" id="GSAM_514_202_4__d243e33"> <span class="ph autonumber">(1)</span>When bid samples are required, the contracting officer shall require bidders to submit samples produced by the manufacturer whose products will be supplied under the contract.</p> <p class="GSAR ListL2" id="GSAM_514_202_4__d243e42"> <span class="ph autonumber">(2)</span>The FAR limits use of bid samples to cases where the contracting officer cannot describe some characteristics of a product adequately in the specification or purchase description. This usually applies to subjective characteristics. The contracting officer may determine that there is a need to examine objective characteristics of bid samples to determine the responsiveness of a bid. The contracting officer should base the determination on past experience or other valid considerations. In the solicitation, separately list “Subjective Characteristics” and “Objective Characteristics.”</p> <p class="GSAR ListL2" id="GSAM_514_202_4__d243e51"> <span class="ph autonumber">(3)</span> Insert the provision at <a class="xref fm:ParaNumOnly" href="/gsam/part-552#GSAM_552_214_72" title="552.214-72" aria-label="552.214-72. Link 40">552.214-72</a>, Bid Sample Requirements, in invitations for bids if bid samples are required. This provision may be modified to fit the circumstances of a procurement.</p> <p class="p"></p><p class="GSARRunin RuninRestart ListL1" id="GSAM_514_202_4__d243e65"> <span class="ph autonumber">(b)</span> <em class="ph i">Handling bid samples</em>.</p> <p class="GSAR RuninChild ListL2" id="GSAM_514_202_4__d243e78"> <span class="ph autonumber">(1)</span>Samples from accepted bids must be retained for the period of contract performance. If there are no outstanding claims regarding the contract, the contracting officer may authorize disposal of the samples at the end of the contract term following the bidder’s instructions.</p> <p class="GSAR ListL2" id="GSAM_514_202_4__d243e87"> <span class="ph autonumber">(2)</span>If the contracting officer anticipates a claim regarding the contract, the contracting officer shall require that the bid samples be retained until the claim is resolved.</p> <p class="GSAR ListL2" id="GSAM_514_202_4__d243e96"> <span class="ph autonumber">(3)</span>The contracting officer shall require that samples from unsuccessful bids be retained until award. After award, these samples may be disposed of following the bidder’s instructions.</p> </div> </article> <article class="topic concept GSAR" aria-labelledby="ariaid-title10" id="GSAM_514_202_5"> <h4 class="title GSAR" id="ariaid-title10"> <span class="ph autonumber">514.202-5</span> Descriptive literature.</h4> <div class="body conbody"> <p class="GSAR "> <em class="ph i">Requirements for Invitations for bids</em>. When using brand name or equal purchase descriptions, the provision at FAR 52.211-6 satisfies the requirement for descriptive literature.</p> </div> </article> </article> <article class="topic concept GSAM" aria-labelledby="ariaid-title11" id="GSAM_514_211"> <h3 class="title topictitle3" id="ariaid-title11"> <span class="ph autonumber">514.211</span> Release of acquisition information.</h3> <div class="body conbody"> <p class="GSAM ">Before award, the contracting officer and all other members of the acquisition team must limit access to information concerning the Government cost estimate to Government personnel whose official duties require knowledge of the estimate and to <em class="ph i">non-Government</em> personnel with a need to know and who have signed a non-disclosure agreement (contracting officers may tailor the non-disclosure agreement at <a class="xref fm:Figure" href="/gsam/part-515#GSAM_515_305_71" title="Figure  1" aria-label="Figure聽 1. Link 41">Figure  1</a> for these purposes). After award, the contracting officer may reveal the total amount of the Government estimate upon request. The contracting officer is not authorized to release the basis for calculating the estimate at any time.</p> </div> </article> <article class="topic concept GSAR" aria-labelledby="ariaid-title12" id="GSAM_514_270"> <h3 class="title GSAR" id="ariaid-title12"> <span class="ph autonumber">514.270</span> Aggregate awards.</h3> <article class="topic concept GSAR" aria-labelledby="ariaid-title13" id="GSAM_514_270_1"> <h4 class="title GSAR" id="ariaid-title13"> <span class="ph autonumber">514.270-1</span> Definition.</h4> <div class="body conbody"> <p class="GSAR ">“Aggregate award” means an arrangement whereby two or more separately priced line items are combined for award to that bidder whose bid will result in the lowest overall cost to the Government for the line items as a group. The individual price for each item does not have to be the lowest bid received. (See also the definition of a “line item” in FAR <a class="xref fm:paranumonly" href="https://www.acquisition.gov/far/part-2#FAR_2_101" target="_blank" title="2.101" aria-label="2.101. Link 42">2.101</a> .)</p> </div> </article> <article class="topic concept GSAR" aria-labelledby="ariaid-title14" id="GSAM_514_270_2"> <h4 class="title GSAR" id="ariaid-title14"> <span class="ph autonumber">514.270-2</span> Justification for use.</h4> <div class="body conbody"> <p class="GSAR ListL1" id="GSAM_514_270_2__d248e17"> <span class="ph autonumber">(a)</span>  GSA usually solicits prices and reserves the right to make award for individual line items. In some cases it serves GSA’s best interest to combine two or more line items for an aggregate award. Such cases include when:</p> <p class="GSAR ListL2" id="GSAM_514_270_2__d248e27"> <span class="ph autonumber">(1)</span>  Users desire uniformity of design, style, and finish, (<em class="ph i">e.g.</em>,suites of household furniture).</p> <p class="GSAR ListL2" id="GSAM_514_270_2__d248e39"> <span class="ph autonumber">(2)</span>  The articles will be assembled and used as a unit, and different manufacturers’ components may not be interchangeable.</p> <p class="GSAR ListL2" id="GSAM_514_270_2__d248e48"> <span class="ph autonumber">(3)</span>  Users have high demand for certain articles, but demand for related articles is insufficient to attract competitive bids (<em class="ph i">e.g.</em>.,various sizes of socket wrenches).</p> <p class="GSAR ListL2" id="GSAM_514_270_2__d248e60"> <span class="ph autonumber">(4)</span>  Awarding the low-demand articles in conjunction with the high-demand articles may encourage competition.</p> <p class="GSAR ListL2" id="GSAM_514_270_2__d248e69"> <span class="ph autonumber">(5)</span>  One location (delivery point) has a large requirement, and another location has a requirement too small to individually attract competitive bids.</p> <p class="GSAR ListL2" id="GSAM_514_270_2__d248e79"> <span class="ph autonumber">(6)</span>  Awarding and administering numerous small contracts for similar articles or services is impractical.</p> <p class="GSAR ListL1" id="GSAM_514_270_2__d248e90"> <span class="ph autonumber">(b)</span>  Before deciding to combine items for aggregate award, the contracting officer should consider the following factors:</p> <p class="GSAR ListL2" id="GSAM_514_270_2__d248e100"> <span class="ph autonumber">(1)</span>  The capability of bidders to furnish the types and quantities of supplies or services in the aggregate.</p> <p class="GSAR ListL2" id="GSAM_514_270_2__d248e109"> <span class="ph autonumber">(2)</span>  How grouping delivery points will affect bidders.</p> <p class="GSAR ListL2" id="GSAM_514_270_2__d248e118"> <span class="ph autonumber">(3)</span>  Which combinations will accurately project the lowest overall cost to the Government.</p> <p class="GSAR ListL1" id="GSAM_514_270_2__d248e129"> <span class="ph autonumber">(c)</span>  The contracting officer should not use an aggregate award if it will significantly restrict the number of eligible bidders.</p> </div> </article> <article class="topic concept GSAR" aria-labelledby="ariaid-title15" id="GSAM_514_270_3"> <h4 class="title GSAR" id="ariaid-title15"> <span class="ph autonumber">514.270-3</span> Evaluation factors for award.</h4> <div class="body conbody"> <p class="GSAR ">The solicitation should clearly state the basis for evaluating bids for aggregate award, require bidders to submit a price on each item within the group or a percentage to be added or subtracted from a list price, and advise bidders that failure to submit prices as required within a group makes a bid ineligible for award for that group.</p> </div> </article> <article class="topic concept GSAR" aria-labelledby="ariaid-title16" id="GSAM_514_270_4"> <h4 class="title GSAR" id="ariaid-title16"> <span class="ph autonumber">514.270-4</span> Grouping line items for aggregate award.</h4> <div class="body conbody"> <p class="GSAR ListL1" id="GSAM_514_270_4__d250e17"> <span class="ph autonumber">(a)</span> <em class="ph i">Supplies and services</em>. This subsection applies to acquisitions of supplies and services.</p> <p class="GSAR ListL1" id="GSAM_514_270_4__d250e29"> <span class="ph autonumber">(b)</span>  Effect on competition. Provide for full and open competition when grouping items for award. Grouping items for award may preclude a significant number of firms from bidding. This occurs if firms are unable to provide all the types or quantities of supplies or services, or make deliveries to the various delivery points included in the prospective aggregate group.</p> <p class="GSAR ListL1" id="GSAM_514_270_4__d250e38"> <span class="ph autonumber">(c)</span>  Grouping different articles. Include only related articles in an aggregate group. Related articles are those normally manufactured or produced by a majority of prospective bidders. Grouping unrelated articles often restricts competition unnecessarily.</p> <p class="GSAR ListL1" id="GSAM_514_270_4__d250e47"> <span class="ph autonumber">(d)</span>  Grouping geographic locations or delivery points. Consider the following guidelines before deciding to group different geographic locations or delivery points:</p> <p class="GSAR ListL2" id="GSAM_514_270_4__d250e57"> <span class="ph autonumber">(1)</span>  A delivery point may have sufficient requirements so that individual shipments involve economic production runs and carload or truckload quantities. In this case, list it as a separate line item.</p> <p class="GSAR ListL2" id="GSAM_514_270_4__d250e66"> <span class="ph autonumber">(2)</span>  The types of bidders (i.e.,small or large firms, manufacturers or distributors, etc.) who responded to previous solicitations can provide important information. For example, if previous bidders are distributors with franchises in certain territories, grouping different territories could tend to restrict competition.</p> <p class="GSAR ListL2" id="GSAM_514_270_4__d250e75"> <span class="ph autonumber">(3)</span>  Transportation costs can affect competition and pricing. They may constitute a significant portion of the total delivered cost. Obtain the advice and assistance of transportation specialists before grouping geographic locations or delivery points. Depending upon the supplies being acquired:</p> <p class="GSAR ListL3" id="GSAM_514_270_4__d250e85"> <span class="ph autonumber">(i)</span>  Grouping widespread geographic locations or delivery points may reduce competition or result in higher prices. It can cause the loss of “area pricing” advantages provided by a supplier with a single production point.</p> <p class="GSAR ListL3" id="GSAM_514_270_4__d250e94"> <span class="ph autonumber">(ii)</span>  Conversely, for many small commercial products(hand tools, locks), manufacturers may quote the same price for delivery anywhere in the U.S.</p> <p class="GSAR ListL3" id="GSAM_514_270_4__d250e103"> <span class="ph autonumber">(iii)</span>  Tariff boundaries can also affect how manufacturers price deliveries to different areas.</p> </div> </article> <article class="topic concept GSAR" aria-labelledby="ariaid-title17" id="GSAM_514_270_5"> <h4 class="title GSAR" id="ariaid-title17"> <span class="ph autonumber">514.270-5</span> Evaluation methodologies for aggregate awards.</h4> <div class="body conbody"> <p class="GSAR ListL1" id="GSAM_514_270_5__d251e17"> <span class="ph autonumber">(a)</span> <em class="ph i">Definite quantity contracts without options</em>. For definite quantity contracts without options, the evaluated bid price is the total bid price, as adjusted for any price-related factors identified in the solicitation. This reflects the actual cost to the Government and will identify the most advantageous bid.</p> <p class="GSAR ListL1" id="GSAM_514_270_5__d251e29"> <span class="ph autonumber">(b)</span> <em class="ph i">Indefinite quantity contracts, requirements contracts, and options</em>. Indefinite quantity and requirements contracts use estimated quantities. Options involve the probability of whether and when the options will be exercised. These situations may result in unbalanced bids (see FAR 15.404-1(g)), leading to inaccurate evaluation of the projected cost and award to other than the most advantageous bid. To avoid unbalanced bids, GSA has two preferred methods for evaluating bids for aggregate awards: weight factors and price list.</p> <p class="GSAR ListL2" id="GSAM_514_270_5__d251e42"> <span class="ph autonumber">(1)</span> <em class="ph i">Weight factors method</em>. Assign a weight to each item in a group. The weight is based on the portion of quantities that item represents. To evaluate bids, multiply each unit price by its weight factor, then total the results.</p> <p class="GSAR ListL2" id="GSAM_514_270_5__d251e54"> <span class="ph autonumber">(2)</span> <em class="ph i">Price list method</em>. Establish prices for bidders to use as a base for preparing their bids. Prepare a list that identifies a base price for each item in a group. Bidders bid a percentage factor to add to or subtract from the base price.</p> </div> </article> <article class="topic concept GSAR" aria-labelledby="ariaid-title18" id="GSAM_514_270_6"> <h4 class="title GSAR" id="ariaid-title18"> <span class="ph autonumber">514.270-6</span> Guidelines for using the weight factors method.</h4> <div class="body conbody"> <p class="GSAR ListL1" id="GSAM_514_270_6__d252e17"> <span class="ph autonumber">(a)</span>  Use the weight factors method when there are reliable estimates for the quantities needed in an acquisition. Reliable estimates of quantities form the foundation for:</p> <p class="GSAR ListL2" id="GSAM_514_270_6__d252e27"> <span class="ph autonumber">(1)</span>  Accurate evaluation of the projected cost of each bid.</p> <p class="GSAR ListL2" id="GSAM_514_270_6__d252e36"> <span class="ph autonumber">(2)</span>  An appropriate determination of which bid is most advantageous to the Government for the aggregate group.</p> <p class="GSAR ListL1" id="GSAM_514_270_6__d252e47"> <span class="ph autonumber">(b)</span>  Assign a weight factor to each item in a group. Develop the weight factor by calculating the portion of the total quantity in a defined group that each item represents.</p> <p class="GSAR ListL1" id="GSAM_514_270_6__d252e56"> <span class="ph autonumber">(c)</span>  To evaluate bid prices, first multiply the price bid for each item (unit price X quantity) by its weight factor. Then, add the subtotals together to project the cost for the aggregate group.</p> <p class="GSAR ListL1" id="GSAM_514_270_6__d252e65"> <span class="ph autonumber">(d)</span>  Estimated quantities may be reduced to smaller numbers by a common denominator. This may help facilitate the computations involved in evaluating bids.</p> <p class="GSAR ListL1" id="GSAM_514_270_6__d252e74"> <span class="ph autonumber">(e)</span>  Consider all price-related factors identified in the solicitation. Award to the responsive and responsible bidder with the lowest evaluated overall cost to the Government for the aggregate group. This represents the most advantageous bid.</p> </div> </article> <article class="topic concept GSAR" aria-labelledby="ariaid-title19" id="GSAM_514_270_7"> <h4 class="title GSAR" id="ariaid-title19"> <span class="ph autonumber">514.270-7</span> Guidelines for using the price list method.</h4> <div class="body conbody"> <p class="GSAR ListL1" id="GSAM_514_270_7__d253e17"> <span class="ph autonumber">(a)</span> <em class="ph i">General</em>. The price list method helps avoid unbalanced bidding when making aggregate awards, but lack accurate estimates of anticipated quantities. This method establishes base prices for bidders to use in preparing their bids.</p> <p class="GSAR ListL1" id="GSAM_514_270_7__d253e29"> <span class="ph autonumber">(b)</span> <em class="ph i">Solicitation requirements</em>. When using the price list method, in the solicitation:</p> <p class="GSAR ListL2" id="GSAM_514_270_7__d253e42"> <span class="ph autonumber">(1)</span>  Include the price list.</p> <p class="GSAR ListL2" id="GSAM_514_270_7__d253e51"> <span class="ph autonumber">(2)</span>  Include an estimate of requirements.</p> <p class="GSAR ListL2" id="GSAM_514_270_7__d253e60"> <span class="ph autonumber">(3)</span>  Require the bidder to express its price as “net” or as a percentage added to or subtracted from the list prices for each group. Require the bidder to quote only one percentage factor for each group. This means that the bidder provides one percentage factor that applies to every item in a group; not a separate percentage for each item. “Net” indicates the bidder chooses to submit the list prices as its bid.</p> <p class="GSAR ListL2" id="GSAM_514_270_7__d253e69"> <span class="ph autonumber">(4)</span>  Identify the percentage factor in (3) above as a price-related evaluation factor.</p> <p class="GSAR ListL1" id="GSAM_514_270_7__d253e80"> <span class="ph autonumber">(c)</span> <em class="ph i">Developing list prices</em>. Price lists may be developed using one or more of the following sources:</p> <p class="GSAR ListL2" id="GSAM_514_270_7__d253e93"> <span class="ph autonumber">(1)</span>  Industry published prices.</p> <p class="GSAR ListL2" id="GSAM_514_270_7__d253e102"> <span class="ph autonumber">(2)</span>  Industry surveys.</p> <p class="GSAR ListL2" id="GSAM_514_270_7__d253e111"> <span class="ph autonumber">(3)</span>  Government cost estimates based on knowledge of the supplies or services and previous contract prices.</p> <p class="GSAR ListL1" id="GSAM_514_270_7__d253e122"> <span class="ph autonumber">(d)</span> <em class="ph i">First time use for an product or service</em>. The first time the contracting officer uses list prices for a product or service, give prospective bidders an opportunity to review the proposed list. Also provide information on how GSA will use the list prices. This information may be provided in a draft solicitation.</p> <p class="GSAR ListL1" id="GSAM_514_270_7__d253e134"> <span class="ph autonumber">(e)</span> <em class="ph i">Balanced prices</em>. Ensure that the list prices for the grouped items bear a reasonable and balanced relationship to one another. Prices may be used from previous awards made using the weight factors method to develop price lists. Review those prices first to ensure they did not result from unbalanced bidding.</p> <p class="GSAR ListL1" id="GSAM_514_270_7__d253e147"> <span class="ph autonumber">(f)</span> <em class="ph i">Evaluation and award</em>. Consider all price-related factors identified in the solicitation. Award to the responsive and responsible bidder whose percentage factor produces the most favorable price to the Government. This represents the most advantageous bid.</p> <p class="GSAR ListL1" id="GSAM_514_270_7__d253e159"> <span class="ph autonumber">(g)</span> <em class="ph i">Example</em>. The following illustrates a bidding schedule arrangement for a group of items for aggregate award under the price list method:</p> <p class="GSAR ListL1" id="GSAM_514_270_7__d253e171"> <span class="ph autonumber">(h)</span> <em class="ph i">Special considerations for contracts for store stock items</em>. Show estimated quantities only if estimates of demand for each item within a group can be derived from Government records or verified contractor sales reports. Use only current estimates. If the Government’s needs cannot be estimated, the solicitation may include past orders. (See CG Decision, B-209037, 82-2 CPD para 323 (1982).)</p> <p class="GSAR ListL1" id="GSAM_514_270_7__d253e183"> <span class="ph autonumber">(i)</span> <em class="ph i">Special considerations for repair and alteration contracts</em>. In the solicitation:</p> <p class="GSAR ListL2" id="GSAM_514_270_7__d253e196"> <span class="ph autonumber">(1)</span>  List the estimated quantities for work to be performed during both normal working hours and outside of normal working hours.</p> <p class="GSAR ListL2" id="GSAM_514_270_7__d253e205"> <span class="ph autonumber">(2)</span>  State the percent of work anticipated to be performed during normal working hours.</p> <p class="GSAR ListL2" id="GSAM_514_270_7__d253e214"> <span class="ph autonumber">(3)</span>  List the unit prices for work to be performed during both normal working hours and outside of normal working hours.</p> <p class="GSAR ListL2" id="GSAM_514_270_7__d253e223"> <span class="ph autonumber">(4)</span>  Define “normal” in terms of hours and days of the week.</p> <p class="GSAR ListL2" id="GSAM_514_270_7__d253e232"> <span class="ph autonumber">(5)</span>  Advise bidders of the previous year’s total expenditures or portions of that total attributable to the listed items.</p> <p class="GSAR ListL2" id="GSAM_514_270_7__d253e242"> <span class="ph autonumber">(6)</span>  If providing quantity estimates, state that the estimates are for information only and do not constitute guarantees or commitments to order items under the contract.</p> <p class="GSAR ListL2" id="GSAM_514_270_7__d253e251"> <span class="ph autonumber">(7)</span>  Solicit two percentage factors for the line item unit prices listed: one for the unit prices for work performed during normal working hours and the second for the unit prices for work performed outside of normal working hours.</p> <p class="GSAR ListL2" id="GSAM_514_270_7__d253e260"> <span class="ph autonumber">(8)</span>  When the solicitation further groups unit prices by trade or business category, multiple percentages may be required.</p> <p class="GSAR ListL2" id="GSAM_514_270_7__d253e269"> <span class="ph autonumber">(9)</span>  For the evaluated bid price, add together (i) and (ii):</p> <p class="GSAR ListL3" id="GSAM_514_270_7__d253e279"> <span class="ph autonumber">(i)</span>  The percentage of work performed during normal work hours multiplied by the total estimate adjusted by the bidder’s percentage factor for that portion of the work, plus</p> <p class="GSAR ListL3" id="GSAM_514_270_7__d253e288"> <span class="ph autonumber">(ii)</span>  The percentage of work performed during other than normal working hours multiplied by the total estimate adjusted by the bidder’s percentage factor for that portion of the work.</p> <p class="GSAR ListL2" id="GSAM_514_270_7__d253e299"> <span class="ph autonumber">(10)</span>  Consider other price-related factors identified in the solicitation. Make award to the responsible and responsive bidder submitting the lowest overall evaluated bid price for the aggregate group. This represents the most advantageous bid.</p> <div class="agov-table-wrapper"><table class="table frame-all" aria-label="Presentation Table"><colgroup><col><col><col><col><col><col></colgroup><thead class="thead"> <tr> <th class="entry colsep-0 rowsep-1" id="GSAM_514_270_7__d256e192__entry__1" colspan="6" aria-label=" Drills, Twist, High Speed, under Federal Specification (no. and date)_ and Amendment (no. and date), Wiregauge sizes, straight shank, short length, Type C "> <p class="GSAR CBottom ">Drills, Twist, High Speed, under Federal Specification (no. and date)_ and Amendment (no. and date), Wiregauge sizes, straight shank, short length, Type C</p> </th> </tr> <tr> <th class="entry colsep-1 rowsep-0" id="GSAM_514_270_7__d256e192__entry__2" aria-label=" Item No. "> <p class="GSAR CBottom ">Item No.</p> </th> <th class="entry colsep-1 rowsep-0" id="GSAM_514_270_7__d256e192__entry__3" aria-label=" National Stock Number "> <p class="GSAR CBottom ">National Stock Number</p> </th> <th class="entry colsep-1 rowsep-0" id="GSAM_514_270_7__d256e192__entry__4" aria-label=" Drill Size "> <p class="GSAR CBottom ">Drill Size</p> </th> <th class="entry colsep-1 rowsep-0" id="GSAM_514_270_7__d256e192__entry__5" aria-label=" Est. Quantity "> <p class="GSAR CBottom ">Est. Quantity</p> </th> <th class="entry colsep-1 rowsep-0" id="GSAM_514_270_7__d256e192__entry__6" aria-label=" Unit "> <p class="GSAR CBottom ">Unit</p> </th> <th class="entry colsep-0 rowsep-0" id="GSAM_514_270_7__d256e192__entry__7" aria-label=" List Price "> <p class="GSAR CBottom ">List Price</p> </th> </tr> </thead><tbody class="tbody"> <tr> <td class="entry colsep-0 rowsep-1" headers="GSAM_514_270_7__d256e192__entry__1 GSAM_514_270_7__d256e192__entry__2 GSAM_514_270_7__d256e192__entry__3 GSAM_514_270_7__d256e192__entry__4 GSAM_514_270_7__d256e192__entry__5 GSAM_514_270_7__d256e192__entry__6 GSAM_514_270_7__d256e192__entry__7 " colspan="6"> <p class="GSAR ">Group1 (Items 1 through 5)</p> </td> </tr> <tr> <td class="entry colsep-1 rowsep-1" headers="GSAM_514_270_7__d256e192__entry__1 GSAM_514_270_7__d256e192__entry__2 "> <p class="GSAR Ctr ">1</p> </td> <td class="entry colsep-1 rowsep-1" headers="GSAM_514_270_7__d256e192__entry__1 GSAM_514_270_7__d256e192__entry__3 "> <p class="GSAR Ctr ">5133-00-189-9246</p> </td> <td class="entry colsep-1 rowsep-1" headers="GSAM_514_270_7__d256e192__entry__1 GSAM_514_270_7__d256e192__entry__4 "> <p class="GSAR Ctr ">1</p> </td> <td class="entry colsep-1 rowsep-1" headers="GSAM_514_270_7__d256e192__entry__1 GSAM_514_270_7__d256e192__entry__5 "> <p class="GSAR Ctr ">2,800</p> </td> <td class="entry colsep-1 rowsep-1" headers="GSAM_514_270_7__d256e192__entry__1 GSAM_514_270_7__d256e192__entry__6 "> <p class="GSAR Ctr ">Pkg</p> </td> <td class="entry colsep-0 rowsep-1" headers="GSAM_514_270_7__d256e192__entry__1 GSAM_514_270_7__d256e192__entry__7 "> <p class="GSAR Ctr ">$11.16</p> </td> </tr> <tr> <td class="entry colsep-1 rowsep-1" headers="GSAM_514_270_7__d256e192__entry__1 GSAM_514_270_7__d256e192__entry__2 "> <p class="GSAR Ctr ">2</p> </td> <td class="entry colsep-1 rowsep-1" headers="GSAM_514_270_7__d256e192__entry__1 GSAM_514_270_7__d256e192__entry__3 "> <p class="GSAR Ctr ">5133-00-189-9247</p> </td> <td class="entry colsep-1 rowsep-1" headers="GSAM_514_270_7__d256e192__entry__1 GSAM_514_270_7__d256e192__entry__4 "> <p class="GSAR Ctr ">2</p> </td> <td class="entry colsep-1 rowsep-1" headers="GSAM_514_270_7__d256e192__entry__1 GSAM_514_270_7__d256e192__entry__5 "> <p class="GSAR Ctr ">2,400</p> </td> <td class="entry colsep-1 rowsep-1" headers="GSAM_514_270_7__d256e192__entry__1 GSAM_514_270_7__d256e192__entry__6 "> <p class="GSAR Ctr ">Pkg</p> </td> <td class="entry colsep-0 rowsep-1" headers="GSAM_514_270_7__d256e192__entry__1 GSAM_514_270_7__d256e192__entry__7 "> <p class="GSAR Ctr ">$11.16</p> </td> </tr> <tr> <td class="entry colsep-1 rowsep-1" headers="GSAM_514_270_7__d256e192__entry__1 GSAM_514_270_7__d256e192__entry__2 "> <p class="GSAR Ctr ">3</p> </td> <td class="entry colsep-1 rowsep-1" headers="GSAM_514_270_7__d256e192__entry__1 GSAM_514_270_7__d256e192__entry__3 "> <p class="GSAR Ctr ">5133-00-189-9248</p> </td> <td class="entry colsep-1 rowsep-1" headers="GSAM_514_270_7__d256e192__entry__1 GSAM_514_270_7__d256e192__entry__4 "> <p class="GSAR Ctr ">3</p> </td> <td class="entry colsep-1 rowsep-1" headers="GSAM_514_270_7__d256e192__entry__1 GSAM_514_270_7__d256e192__entry__5 "> <p class="GSAR Ctr ">2,800</p> </td> <td class="entry colsep-1 rowsep-1" headers="GSAM_514_270_7__d256e192__entry__1 GSAM_514_270_7__d256e192__entry__6 "> <p class="GSAR Ctr ">Pkg</p> </td> <td class="entry colsep-0 rowsep-1" headers="GSAM_514_270_7__d256e192__entry__1 GSAM_514_270_7__d256e192__entry__7 "> <p class="GSAR Ctr ">$10.44</p> </td> </tr> <tr> <td class="entry colsep-1 rowsep-1" headers="GSAM_514_270_7__d256e192__entry__1 GSAM_514_270_7__d256e192__entry__2 "> <p class="GSAR Ctr ">4</p> </td> <td class="entry colsep-1 rowsep-1" headers="GSAM_514_270_7__d256e192__entry__1 GSAM_514_270_7__d256e192__entry__3 "> <p class="GSAR Ctr ">5133-00-189-9249</p> </td> <td class="entry colsep-1 rowsep-1" headers="GSAM_514_270_7__d256e192__entry__1 GSAM_514_270_7__d256e192__entry__4 "> <p class="GSAR Ctr ">4</p> </td> <td class="entry colsep-1 rowsep-1" headers="GSAM_514_270_7__d256e192__entry__1 GSAM_514_270_7__d256e192__entry__5 "> <p class="GSAR Ctr ">1,600</p> </td> <td class="entry colsep-1 rowsep-1" headers="GSAM_514_270_7__d256e192__entry__1 GSAM_514_270_7__d256e192__entry__6 "> <p class="GSAR Ctr ">Pkg</p> </td> <td class="entry colsep-0 rowsep-1" headers="GSAM_514_270_7__d256e192__entry__1 GSAM_514_270_7__d256e192__entry__7 "> <p class="GSAR Ctr ">$10.80</p> </td> </tr> <tr> <td class="entry colsep-1 rowsep-1" headers="GSAM_514_270_7__d256e192__entry__1 GSAM_514_270_7__d256e192__entry__2 "> <p class="GSAR Ctr ">5</p> </td> <td class="entry colsep-1 rowsep-1" headers="GSAM_514_270_7__d256e192__entry__1 GSAM_514_270_7__d256e192__entry__3 "> <p class="GSAR Ctr ">5133-00-189-9250</p> </td> <td class="entry colsep-1 rowsep-1" headers="GSAM_514_270_7__d256e192__entry__1 GSAM_514_270_7__d256e192__entry__4 "> <p class="GSAR Ctr ">5</p> </td> <td class="entry colsep-1 rowsep-1" headers="GSAM_514_270_7__d256e192__entry__1 GSAM_514_270_7__d256e192__entry__5 "> <p class="GSAR Ctr ">2,000</p> </td> <td class="entry colsep-1 rowsep-1" headers="GSAM_514_270_7__d256e192__entry__1 GSAM_514_270_7__d256e192__entry__6 "> <p class="GSAR Ctr ">Pkg</p> </td> <td class="entry colsep-0 rowsep-1" headers="GSAM_514_270_7__d256e192__entry__1 GSAM_514_270_7__d256e192__entry__7 "> <p class="GSAR Ctr ">$10.80</p> </td> </tr> <tr> <td class="entry colsep-0 rowsep-0" headers="GSAM_514_270_7__d256e192__entry__1 GSAM_514_270_7__d256e192__entry__2 GSAM_514_270_7__d256e192__entry__3 GSAM_514_270_7__d256e192__entry__4 GSAM_514_270_7__d256e192__entry__5 GSAM_514_270_7__d256e192__entry__6 GSAM_514_270_7__d256e192__entry__7 " colspan="6"> <p class="GSAR ">The bid on each item above is the list price shown minus/plus <u class="ph u"></u>percent. (Bidder, insert “net” or a single percentage amount in the blank space and cross out minus or plus, as appropriate.)</p> </td> </tr> </tbody></table></div> </div> </article> </article> </article> <article class="topic nested1" aria-labelledby="ariaid-title20" id="GSAM_Subpart_514_3"> <h2 class="title topictitle2 Subpart" id="ariaid-title20"> <span class="ph autonumber">Subpart 514.3</span> - Submission of Bids</h2> <article class="topic concept nested2" aria-labelledby="ariaid-title21" id="GSAM_514_302"> <h3 class="title topictitle3" id="ariaid-title21"> <span class="ph autonumber">514.302</span> Bid Submission.</h3> <div class="body conbody"> <p class="p">GSA contracting officers shall not consider telegraphic bids communicated by telephone.</p> </div> </article> <article class="topic concept nested2" aria-labelledby="ariaid-title22" id="GSAM_514_303"> <h3 class="title topictitle3" id="ariaid-title22"> <span class="ph autonumber">514.303</span> Modification or withdrawal of bids.</h3> <div class="body conbody"> <p class=" ListL1" id="GSAM_514_303__d256e17"> <span class="ph autonumber">(a)</span> A telegraphic modification or withdrawal of a bid by telephone under the circumstances in FAR 14.303(a) shall not be considered.</p> <p class=" ListL1" id="GSAM_514_303__d256e26"> <span class="ph autonumber">(b)</span> The receipt required by FAR 14.303(b) for withdrawal of a bid in person should read:</p> <p class="p">I am a bona fide agent for or representative of ___________________________ (<em class="ph i">Bidder’s name and address</em>). I am authorized to withdraw the bid on IFB No. ___________________scheduled for opening on_______________________, and acknowledge receipt of the unopened bid.</p> <p class="p NoIndent">____________________________________</p> <p class="p">Name and telephone no. </p> <p class="p">____________________</p> <p class="p">Date</p> </div> </article> <article class="topic concept nested2" aria-labelledby="ariaid-title23" id="GSAM_514_304"> <h3 class="title topictitle3" id="ariaid-title23"> <span class="ph autonumber">514.304</span> Late bids, late modifications of bids, or late withdrawal of bids.</h3> <div class="body conbody"> <p class="p">Upon receiving a late bid, the bid custodian records it on the duplicate copy of the list of bidders. The bid custodian then immediately notifies the responsible contracting officer of the bid. The contracting officer must arrange for pick-up or delivery of the bid.</p> </div> </article> <article class="topic concept nested2" aria-labelledby="ariaid-title24" id="GSAM_514_370"> <h3 class="title topictitle3" id="ariaid-title24"> <span class="ph autonumber">514.370</span> Copies of bids required.</h3> <div class="body conbody"> <p class="p">Require each bidder to submit an original and at least one copy of its bid. This requirement does not apply to bids transmitted and received through an electronic commerce method authorized by the solicitation.</p> </div> </article> </article> <article class="topic nested1" aria-labelledby="ariaid-title25" id="GSAM_Subpart_514_4"> <h2 class="title GSAR Subpart" id="ariaid-title25"> <span class="ph autonumber">Subpart 514.4</span> - Opening of Bids and Award of Contract</h2> <article class="topic concept GSAM" aria-labelledby="ariaid-title26" id="GSAM_514_401"> <h3 class="title topictitle3" id="ariaid-title26"> <span class="ph autonumber">514.401</span> Receipt and safeguarding of bids.</h3> <div class="body conbody"> <p class="GSAM ListL1" id="GSAM_514_401__d260e17"> <span class="ph autonumber">(a)</span>  The specific location for receipt and safeguarding of bids and modifications shall be identified in the solicitation. Handle bids as follows:</p> <p class="GSAM ListL2" id="GSAM_514_401__d260e27"> <span class="ph autonumber">(1)</span>  Authorized personnel mark the envelope (or other covering) of each package identified as a bid or modification with a time-stamp or the place, date, and time of receipt. They then deliver the bid by special handling to the bid custodian.</p> <p class="GSAM ListL2" id="GSAM_514_401__d260e36"> <span class="ph autonumber">(2)</span>  Deposit hand-carried bids into the designated locked bid box, safe, or secured, restricted-access electronic bid box. At least once daily and immediately preceding the time scheduled for bid opening, the bid custodian removes and time stamps the bids. If a bidder hands a bid to the bid custodian or other GSA employee, the custodian or employee time stamps the bid immediately.</p> <p class="GSAM ListL2" id="GSAM_514_401__d260e45"> <span class="ph autonumber">(3)</span>  When the solicitation authorizes telegraphic or facsimile bids and modifications, the bid custodian seals each in an envelope immediately upon receipt. The custodian labels the envelope with appropriate identification.</p> <p class="GSAM ListL2" id="GSAM_514_401__d260e54"> <span class="ph autonumber">(4)</span>  For each invitation, the bid custodian prepares a bidders’ list. The list shall includes the name and address of all responses, including any bid modifications, received before bid opening time. The list also indicates withdrawn bids.</p> <p class="GSAM ListL2" id="GSAM_514_401__d260e68"> <span class="ph autonumber">(5)</span>  The bid custodian records each bid and modification delivered before bid opening on the bidders’ list on the day of receipt. The custodian stores bids and modifications in a suitable secured cabinet.</p> <p class="GSAM ListL1" id="GSAM_514_401__d260e79"> <span class="ph autonumber">(b)</span>  At the scheduled bid opening time, the bid custodian delivers all bids received in response to the invitation, with the original and one copy of the bidders’ list, to the bid opening official or designee. The bid opening official or designee acknowledges receipt of the bids by signing the copy of the form and returning it to the bid custodian. The original list becomes part of the contract file.</p> <p class="GSAM ListL1" id="GSAM_514_401__d260e88"> <span class="ph autonumber">(c)</span>  When a regional Small Business Utilization Center (SBUC) is designated to receive bids, the regional SBUC Director may designate an individual(s) working at a Field Office as a bid custodian, provided all the following conditions are met:</p> <p class="GSAM ListL2" id="GSAM_514_401__d260e98"> <span class="ph autonumber">(1)</span>  The Field Office has adequate space and facilities.</p> <p class="GSAM ListL2" id="GSAM_514_401__d260e107"> <span class="ph autonumber">(2)</span>  The individual(s) designated as a bid custodian has been trained.</p> <p class="GSAM ListL2" id="GSAM_514_401__d260e116"> <span class="ph autonumber">(3)</span>  The Field Office has a Small Business Technical Advisor.</p> <p class="GSAM ListL2" id="GSAM_514_401__d260e125"> <span class="ph autonumber">(4)</span>  The bid custodian(s) must submit monthly reports to the regional SBUC Director. The regional SBUC Director forwards these reports to the Office of Small Business Utilization (E).</p> </div> </article> <article class="topic concept GSAM" aria-labelledby="ariaid-title27" id="GSAM_514_402"> <h3 class="title topictitle3" id="ariaid-title27"> <span class="ph autonumber">514.402</span> Opening of bids.</h3> <article class="topic concept nested3" aria-labelledby="ariaid-title28" id="GSAM_514_402_1"> <h4 class="title topictitle4" id="ariaid-title28"> <span class="ph autonumber">514.402-1</span> Unclassified bids.</h4> <div class="body conbody"> <p class="GSAM ListL1" id="GSAM_514_402_1__d262e17"> <span class="ph autonumber">(a)</span> <em class="ph i">Location of bid openings</em>. Public bid openings take place in the regional SBUC if the bid custodian is in the regional SBUC. If the bid opening occurs elsewhere, inform the regional SBUC. Give the regional SBUC the invitation number and the location of the bid opening.</p> <p class="p"></p><p class="GSAMRunin RuninRestart ListL1" id="GSAM_514_402_1__d262e29"> <span class="ph autonumber">(b)</span> <em class="ph i">Bid opening officer</em>.</p> <p class="GSAM RuninChild ListL2" id="GSAM_514_402_1__d262e42"> <span class="ph autonumber">(1)</span> The contracting officer may appoint a qualified employee of the contracting office as assistant bid opening officer as provided in FAR 14.402-1(b).</p> <p class="GSAM ListL2" id="GSAM_514_402_1__d262e51"> <span class="ph autonumber">(2)</span>  The distance between the regional SBUC and the contracting office may make it impracticable for the contracting officer to conduct bid opening. In this case, the contracting officer may request the HCA and the Associate Administrator for Small Business Utilization (E) in Central Office, or the SBUC Director in the Region, to authorize a qualified regional SBUC employee to open, read, and record bids.</p> <p class="GSAM ListL1" id="GSAM_514_402_1__d262e62"> <span class="ph autonumber">(c)</span>  Bid openings are open to business representatives, members of the press, and the general public.</p> </div> </article> <article class="topic concept nested3" aria-labelledby="ariaid-title29" id="GSAM_514_402_70"> <h4 class="title topictitle4" id="ariaid-title29"> <span class="ph autonumber">514.402-70</span> Preferred practices for conducting bid openings.</h4> <div class="body conbody"> <p class="GSAM ListL1" id="GSAM_514_402_70__d263e17"> <span class="ph autonumber">(a)</span>  To ensure that bid opening occurs at the exact time specified, verify the accuracy of the timepiece to be used.</p> <p class="GSAM ListL1" id="GSAM_514_402_70__d263e26"> <span class="ph autonumber">(b)</span>  For the information of bidders present, provide an audible announcement approximately one minute prior to bid opening.</p> <p class="GSAM ListL1" id="GSAM_514_402_70__d263e35"> <span class="ph autonumber">(c)</span>  Announce audibly when the exact time of opening arrives. In the announcement, identify the invitation(s) scheduled for opening.</p> <p class="GSAM ListL1" id="GSAM_514_402_70__d263e44"> <span class="ph autonumber">(d)</span>  For construction contracts that provide for bid alternates, announce the amount of funds available for the award before opening bids.</p> <p class="GSAM ListL1" id="GSAM_514_402_70__d263e53"> <span class="ph autonumber">(e)</span>  Open the bids in full view of the parties present.</p> <p class="GSAM ListL1" id="GSAM_514_402_70__d263e63"> <span class="ph autonumber">(f)</span>  When practicable and feasible, announce the following information from each bid: the bidder’s name, item and unit price bid, and other pertinent information, such as delivery and discount terms.</p> <p class="GSAM ListL1" id="GSAM_514_402_70__d263e72"> <span class="ph autonumber">(g)</span> For bids submitted in multiple copies, one copy remains in the bid opening room for public examination until the bid abstract is substituted. The contracting activity uses the original. For bids submitted in original only, see FAR 14.402-1(c). The contracting activity retains all supplemental financial forms or other information submitted with a bid. Do not provide supplemental information for public examination.</p> <p class="GSAM ListL1" id="GSAM_514_402_70__d263e81"> <span class="ph autonumber">(h)</span>  Forward any negotiable instruments submitted as bid guarantees to the appropriate Finance Office following procedures established by the Chief Financial Officer. After award, cancellation of the solicitation, or rejection of all bids, direct the appropriate Finance Office to refund the amount of the bid guarantee to unsuccessful bidders. The contracting officer may authorize return of a bid guarantee before award when requested by a bidder who is not in contention for the award. Retain other forms of bid guarantees (<em class="ph i">e.g.</em>., bid bonds, letters of credit, corporate and individual sureties, etc.) in the contract file.</p> <p class="GSAM ListL1" id="GSAM_514_402_70__d263e93"> <span class="ph autonumber">(i)</span>  Prepare a record of the opening for the contract file. Include the names of persons attending the bid opening and the firms or organizations they represent.</p> <p class="GSAM ListL1" id="GSAM_514_402_70__d263e102"> <span class="ph autonumber">(j)</span> Verify the entries on all copies of a bid. Resolve any suspected mistake(s) following the procedures in FAR 14.407.</p> <p class="GSAM ListL1" id="GSAM_514_402_70__d263e111"> <span class="ph autonumber">(k)</span>  Retain the envelopes in which bids and bid modifications are received until all awards are made. After award, retain those with notations concerning abnormal receipt or opening for identification in the solicitation file. The contracting officer may destroy the remainder.</p> </div> </article> </article> <article class="topic concept GSAM" aria-labelledby="ariaid-title30" id="GSAM_514_403"> <h3 class="title topictitle3" id="ariaid-title30"> <span class="ph autonumber">514.403</span> Recording of bids.</h3> <div class="body conbody"> <p class="GSAM ListL1" id="GSAM_514_403__d264e17"> <span class="ph autonumber">(a)</span>  As soon as practicable, make a copy of the abstract of bids and any amendments available for public examination at the location of the bid opening. Make the abstract available for public examination for at least 30 calendar days. Include late bids determined eligible for consideration on the bid abstract or, if necessary, in an amendment.</p> <p class="GSAM ListL1" id="GSAM_514_403__d264e26"> <span class="ph autonumber">(b)</span>  In abstracts for aggregate awards, record: unit prices, weight factors, totals for each aggregate group, and any other information required for bid evaluation.</p> <p class="GSAM ListL1" id="GSAM_514_403__d264e35"> <span class="ph autonumber">(c)</span>  For building services, contracting activities in PBS may use <a class="xref" href="https://www.gsa.gov/forms-library/abstract-offers" target="_blank" title="GSA Form 3471" aria-label="GSA聽Form聽3471. Link 43">GSA Form 3471</a>, Abstract of Offers, instead of the <a class="xref" href="https://www.gsa.gov/forms-library/abstract-offers-0" target="_blank" title="Standard Form 1409" aria-label="Standard聽Form聽1409. Link 44">Standard Form 1409</a>, Abstract of Offers.</p> </div> </article> <article class="topic concept GSAM" aria-labelledby="ariaid-title31" id="GSAM_514_404"> <h3 class="title topictitle3" id="ariaid-title31"> <span class="ph autonumber">514.404</span> Rejection of bids.</h3> <article class="topic concept nested3" aria-labelledby="ariaid-title32" id="GSAM_514_404_1"> <h4 class="title topictitle4" id="ariaid-title32"> <span class="ph autonumber">514.404-1</span> Cancellation of invitations after opening.</h4> <div class="body conbody"> <p class="GSAM ">The HCA, or designee, makes any determinations required by FAR 14.404-1.</p> </div> </article> <article class="topic concept nested3" aria-labelledby="ariaid-title33" id="GSAM_514_404_2"> <h4 class="title topictitle4" id="ariaid-title33"> <span class="ph autonumber">514.404-2</span> Rejection of individual bids.</h4> <div class="body conbody"> <p class="GSAM ListL1" id="GSAM_514_404_2__d267e17"> <span class="ph autonumber">(a)</span>  The contracting officer may use the “Remarks” Item on <a class="xref" href="https://www.gsa.gov/forms-library/recommendation-award" target="_blank" title="GSA Form 1535" aria-label="GSA聽Form聽1535. Link 45">GSA Form 1535</a>, Recommendation for Award(s), or other appropriate documentation to record findings with respect to rejected bids.</p> <p class="GSAM ListL1" id="GSAM_514_404_2__d267e26"> <span class="ph autonumber">(b)</span>  Document any bid rejected for nonresponsiveness, nonresponsibility, ineligibility, or because the bid after evaluation is no longer low. Examples of bids which may no longer be low after evaluation include aggregate bids, “all or none” bids, bids evaluated for freight costs, and bids evaluated using Buy American differentials.</p> <p class="GSAM ListL1" id="GSAM_514_404_2__d267e35"> <span class="ph autonumber">(c)</span>  For sensitive or controversial bid rejections, include all supporting documentation to justify awards. This includes copies of the bid to be rejected and the proposed awardee, statements from or records of conversations with the requisitioning activity, plant facilities and financial responsibility reports, and other relevant correspondence or reports (Certificates of Competency, copies of Congressional correspondence or other high level interest, etc.).</p> </div> </article> </article> <article class="topic concept GSAR" aria-labelledby="GSAM_514_407__i2130234" id="GSAM_514_407"> <h3 class="title GSARGSAR" id="GSAM_514_407__i2130234"> <span class="ph autonumber">514.407</span> Mistakes in bids.</h3> <article class="topic concept GSAR" aria-labelledby="ariaid-title35" id="GSAM_514_407_3"> <h4 class="title GSAR" id="ariaid-title35"> <span class="ph autonumber">514.407-3</span> Other mistakes disclosed before award.</h4> <div class="body conbody"> <p class="GSAR ">Delegation of authority by head of the agency. Under FAR 14.407-3(e), contracting directors (see <a class="xref fm:ParaNumOnly" href="/gsam/part-502#GSAM_502_101" title="502.101" aria-label="502.101. Link 46">502.101</a>) are authorized, without power of redelegation, to make:</p> <p class="GSAR ListL1" id="GSAM_514_407_3__d269e23"> <span class="ph autonumber">(a)</span> The determinations regarding corrections and withdrawals under FAR 14.407-3(a), (b), and (c); and</p> <p class="GSAR ListL1" id="GSAM_514_407_3__d269e32"> <span class="ph autonumber">(b)</span> The corollary determinations not to permit withdrawal or correction under FAR 14.407-3(d).</p> </div> </article> <article class="topic concept GSAR" aria-labelledby="GSAM_514_407_4__i2130297" id="GSAM_514_407_4"> <h4 class="title GSARGSAR" id="GSAM_514_407_4__i2130297"> <span class="ph autonumber">514.407-4</span> Mistakes after award.</h4> <div class="body conbody"> <p class="GSAR ">The contracting director and assigned counsel are required to review and approve the contracting officer’s determinations under FAR 14.407-4(b) and (c).</p> </div> </article> </article> <article class="topic concept GSAM" aria-labelledby="ariaid-title37" id="GSAM_514_408"> <h3 class="title topictitle3" id="ariaid-title37"> <span class="ph autonumber">514.408</span> Award.</h3> <article class="topic concept nested3" aria-labelledby="ariaid-title38" id="GSAM_514_408_6"> <h4 class="title topictitle4" id="ariaid-title38"> <span class="ph autonumber">514.408-6</span> Equal low bids.</h4> <div class="body conbody"> <p class="GSAM ">To determine the status of bidders in a tie-bid situation, use the bidders’ status as of the date the bids were signed.</p> </div> </article> <article class="topic concept nested3" aria-labelledby="ariaid-title39" id="GSAM_514_408_70"> <h4 class="title topictitle4" id="ariaid-title39"> <span class="ph autonumber">514.408-70</span> Forms for recommending award(s).</h4> <div class="body conbody"> <p class="GSAM ">Contracting activities may use GSA Form l535, Recommendation for Award(s), and GSA Form 1535-A, Recommendation for Award(s), Continuation Sheet, to document proposed awards. One or more awards may be set forth on each form. Contracting activities have the discretion to use other means of documentation that meet their needs for information to support an award recommendation.</p> </div> </article> </article> </article> </article> </article> </div> <div class="nextprev"><a href="/gsam/513.401" class="docprevious docprevround" title="Previous" aria-label="Previous">芦 Previous</a><a href="/gsam/subpart-514.2" class="docnext docnextround" title="Next" aria-label="Next">Next 禄</a></div> </div> <div id="block-favoriteslinksblock" class="block block-agov-favorites block-agov-favorites-links-block"> <div id="favorites-container"><div id="favorites-header"><h4 id="favorites-heading">Favorite</h4><h4 id="favorites-close-bookmarks">X</h4></div> <div id="favorites-menu-container"></div> </div> </div> <div id="block-messagemodalblock" class="block block-agov-favorites block-agov-message-modal-block"> <div class="messages-overlay"><div id="messages-container"><div id="messages-header"></div> <div 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