Requirements for improving the management of federal programs and projects

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This memo provides guidance for how to improve program and project management practices within the federal government.</p> <p>In part, this memo provides further policy guidance to help agencies fully implement the PMIAA. The law and policy guidance collectively establish a framework and the requirements for improving the management of federal programs and projects.</p> <p>PMIAA complements implementation of the <a href="https://www.performance.gov/pma/">President’s Management Agenda</a>.</p> <h2 id="why-is-it-important">Why is it important?</h2> <p>The U.S. federal government manages some of the largest services in the world, from administering retirement benefits to investing in the nation’s infrastructure to tackling climate change, among other services.</p> <p>Federal program and project managers ensure the government delivers these services to the public efficiently and effectively—making it important that they follow best practices in program and project management.</p> <h2 id="whats-in-the-law">What’s in the law?</h2> <p>PMIAA requires the <a href="https://www.cio.gov/handbook/it-laws/cfo-act/?clickEvt">24 federal agencies that are required to have a Chief Financial Officer</a> to designate a Program Management Improvement Officer. This officer must implement agency program management policies and develop a strategy for enhancing the role of program managers within the agency.</p> <article class="dg-ring" aria-labelledby="ba8584d9abc183c3961547053f1fbc99"> <h2 id="ba8584d9abc183c3961547053f1fbc99" class="dg-ring__title">Public law No: 114-264</h2> <p>Program Management Improvement Accountability Act (PMIAA) requires the Office of Personnel Management to issue regulations that:</p> <ul> <li> <p>Identify key skills and competencies needed for an agency program and project manager</p> </li> <li> <p>Establish a new job series or update and improve an existing job series for program and project management within an agency</p> </li> <li> <p>Establish a new career path for program and project managers</p> <p><a href="https://www.congress.gov/bill/114th-congress/senate-bill/1550/text">Explore the Program Management Improvement Accountability Act (PMIAA)</a></p> </li> </ul> </article> <h2 id="what-does-it-mean-to-improve-the-management-of-federal-programs-and-projects">What does it mean to improve the management of federal programs and projects?</h2> <p>OMB’s policy guidance in M-18-19 requires agencies to use three key strategies as part of a 5-year strategic plan for implementing the PMIAA.</p> <h3 id="strategy-1-coordinated-governance">Strategy 1. Coordinated governance</h3> <p>The first strategy leverages a coordinated approach and governance structure that clarifies key roles and responsibilities for senior leader engagement in strengthening program and project management, and establishes program management principles and standards that can be applied broadly.</p> <p>This approach requires management competencies and standards across various levels of the organization — from the Chief Operating Officer (COO) at the top, to the portfolios and programs in the middle, down to the projects at the bottom of the organization.</p> <div class="image"> <img src="https://s3.amazonaws.com/digitalgov/pmiaa-figure-1-organizational-pyramid-management-competencies-standards.jpg"alt="A blue pyramid chart with four levels. From top to bottom, they are chief operating officer (COO), and organization portfolios, programs, and projects. To the right, the COO level lists needed competencies and management skills, and the three org levels give examples of standards and best practices."/><p>Figure 1. Organizational View of Management Competencies and Standards.</p></div> <h3 id="strategy-2-regular-engagement-and-reviews-with-omb-and-agencies">Strategy 2. Regular engagement and reviews with OMB and agencies</h3> <p>The second strategy holds managers accountable for results through annual program portfolio reviews. It calls for reviews to assess performance and identify opportunities for improvement as well as point out barriers to achieving program outcomes. They are to be conducted in coordination with the agency internal review processes supporting the analyses generated for the agency’s annual strategic review meeting with OMB.</p> <p>This strategy also says OMB will coordinate reviews of programs identified by the <a href="https://www.gao.gov/">U.S. Government Accountability Office</a> as most-at-risk for fraud, waste, abuse, and mismanagement, or most-in-need of transformation to address economic, efficiency, or effectiveness challenges.</p> <h3 id="strategy-3-strengthening-program-management-capacity-to-build-a-capable-workforce">Strategy 3. Strengthening program management capacity to build a capable workforce</h3> <p>The third strategy uses a new or updated job series, or a job identifier, to better track the program and project management workforce and investment in building program management capacity and capability over time through increased training opportunities, career pathways, and mentorship opportunities.</p> <p>These strategies focus on clarifying key roles and responsibilities for program management, identifying principles-based standards, holding managers accountable for results, and building a capable program management workforce.</p> <article class="dg-ring" aria-labelledby="4517df469b9f18090e2bac93b8cd273b"> <h2 id="4517df469b9f18090e2bac93b8cd273b" class="dg-ring__title">OMB Memo M-18-19</h2> <p>In part, this memo provides further policy guidance to help agencies fully implement the PMIAA.</p> <p><a href="https://www.whitehouse.gov/wp-content/uploads/2018/06/M-18-19.pdf">Explore OMB Memo M-18-19: Improving the Management of Federal Programs and Projects through Implementing the PMIAA (PDF, 1.8 MB, 30 pages)</a></p> </article> <article class="dg-note " > <h4 class="dg-note__heading"> <svg class="dg-note__icon usa-icon dg-icon dg-icon--large" aria-hidden="true" focusable="false" > <use xlink:href="/uswds/img/sprite.svg#notifications"></use> </svg> Note </h4> <p>Digital.gov provides information and resources for federal agencies related to web and digital policies. However, we cannot interpret the statutes or specific requirements.</p> <p>Contact OMB’s Office of Performance and Personnel Management at <a href="mailto:performance@omb.eop.gov">performance@omb.eop.gov</a> with any questions about interpretations of the law and guidance.</p> </article> </div> <script src="https://touchpoints.app.cloud.gov/touchpoints/dc4265f6.js" async ></script> <section class="touchpoints-form-container"> <button id="touchpoints-modal-button" class="usa-button" type="button"> Was this page helpful? </button> </section> </div> <aside class="dg-sidebar usa-in-page-nav" data-title-heading-level="h4" data-root-margin="-350px 0px -350px 0px" aria-label="Related content" data-heading-elements="h2" > <div class="dg-related-items" data-related-items> <article class="dg-promos dg-related-communities"> <h3 class="dg-promos__heading">Join a Community</h3> <ul class="dg-promos__list"><li class="promo dg-promos__list-item"> <a 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