3 Ways to Reduce Time Spent on Recurring Tasks

<!DOCTYPE html><html lang="en"> <head><title>3 Ways to Reduce Time Spent on Recurring Tasks</title><meta charset="UTF-8"><meta name="viewport" content="width=device-width, initial-scale=1, viewport-fit=cover"><meta name="description" content="Find out how much time your team is spending on recurring tasks and learn how to improve your team’s efficiency."><meta property="og:title" content="3 Ways to Reduce Time Spent on Recurring Tasks"><meta property="og:description" content="3 Ways to Reduce Time Spent on Recurring Tasks"><meta property="og:image" content="/images/social/hubstaff.png"><meta property="og:image:secure_url" content="/images/social/hubstaff.png"><meta property="og:url" content="https://hubstaff.com/time-tracking/time-spent-on-recurring-tasks"><meta property="og:site_name" content="Hubstaff"><meta property="og:type" content="website"><meta property="og:locale" content="en_US"><meta name="twitter:card" content="summary_large_image"><meta name="twitter:site" 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href="/features/workforce-management-software"><span>Workforce management software</span></a><p class="hsds-header-nav-product-dropdown__main-feature-description">Help remote, hybrid, and in-office teams have their best day at work.</p></div></div><div class="hsds-header-nav-product-dropdown__feature-list-container"><div class="hsds-header-nav-product-dropdown__feature-list"><a class="hsds-header-nav-product-dropdown__feature" href="/employee-scheduling-software" data-automatic-tracking-text="Employee scheduling"><svg class="hsds-icon hsds-header-nav-product-dropdown__feature-icon" aria-hidden="true"><use xlink:href="/_astro/icons.DIELW6gp.svg#scheduling-l"></use></svg><div class="hsds-header-nav-product-dropdown__feature-content"><span class="hsds-header-nav-product-dropdown__feature-title">Employee scheduling</span><span class="hsds-header-nav-product-dropdown__feature-description">Easily manage schedules, shifts, and time off requests.</span></div></a><a class="hsds-header-nav-product-dropdown__feature" href="/attendance-tracking-software" data-automatic-tracking-text="Attendance tracking"><svg class="hsds-icon hsds-header-nav-product-dropdown__feature-icon" aria-hidden="true"><use xlink:href="/_astro/icons.DIELW6gp.svg#check-circle-alternative"></use></svg><div class="hsds-header-nav-product-dropdown__feature-content"><span class="hsds-header-nav-product-dropdown__feature-title">Attendance tracking</span><span class="hsds-header-nav-product-dropdown__feature-description">Intelligent attendance tracking software for every business.</span></div></a><a class="hsds-header-nav-product-dropdown__feature" href="/time-tracking-payroll-software" data-automatic-tracking-text="Online payroll & payments"><svg class="hsds-icon hsds-header-nav-product-dropdown__feature-icon" aria-hidden="true"><use xlink:href="/_astro/icons.DIELW6gp.svg#payroll-l"></use></svg><div class="hsds-header-nav-product-dropdown__feature-content"><span class="hsds-header-nav-product-dropdown__feature-title">Online payroll & payments</span><span class="hsds-header-nav-product-dropdown__feature-description">Pay teams faster, more easily, and accurately.</span></div></a><a class="hsds-header-nav-product-dropdown__feature" href="/overtime-tracker" data-automatic-tracking-text="Overtime tracker"><svg class="hsds-icon hsds-header-nav-product-dropdown__feature-icon" aria-hidden="true"><use xlink:href="/_astro/icons.DIELW6gp.svg#overtime-tracking"></use></svg><div class="hsds-header-nav-product-dropdown__feature-content"><span class="hsds-header-nav-product-dropdown__feature-title">Overtime tracker</span><span class="hsds-header-nav-product-dropdown__feature-description">Avoid burnout and ensure accurate payments.</span></div></a><a class="hsds-header-nav-product-dropdown__feature" href="/time-tracking-invoicing-software" data-automatic-tracking-text="Billing & invoicing"><svg class="hsds-icon hsds-header-nav-product-dropdown__feature-icon" aria-hidden="true"><use xlink:href="/_astro/icons.DIELW6gp.svg#invoicing"></use></svg><div class="hsds-header-nav-product-dropdown__feature-content"><span class="hsds-header-nav-product-dropdown__feature-title">Billing & invoicing</span><span class="hsds-header-nav-product-dropdown__feature-description">Create custom invoices and send them right from your dashboard.</span></div></a><a class="hsds-header-nav-product-dropdown__feature" href="/features/workforce-analytics-software" data-automatic-tracking-text="Workforce analytics software"><svg class="hsds-icon hsds-header-nav-product-dropdown__feature-icon" aria-hidden="true"><use xlink:href="/_astro/icons.DIELW6gp.svg#seo"></use></svg><div class="hsds-header-nav-product-dropdown__feature-content"><span class="hsds-header-nav-product-dropdown__feature-title">Workforce analytics software</span><span class="hsds-header-nav-product-dropdown__feature-description">Access to real-time workforce performance metrics that matter.</span></div></a></div><div class="hsds-header-nav-product-dropdown__features-cta"><a class="hsds-button js-hsds-cta-track hsds-button--medium hsds-button--ghost hsds-button--flush hsds-button--animate-icon-inline" data-name="See all features" href="/features"><span class="hsds-button__label">See all features</span><svg class="hsds-icon hsds-button__icon hsds-button__icon--inline" aria-hidden="true"><use xlink:href="/_astro/icons.DIELW6gp.svg#arrow-right"></use></svg></a></div></div></div><div class="hsds-header-nav-product-dropdown__main-features" style="display:none;" id="product-tabpanel-3" role="tabpanel" aria-labelledby="product-tab-3"><div class="hsds-header-nav-product-dropdown__main-feature-container"><div class="hsds-header-nav-product-dropdown__main-feature" data-automatic-tracking="true" data-automatic-tracking-text="Connect Hubstaff with your favorite tools"><a class="hsds-header-nav-product-dropdown__main-feature-title" href="/integrations"><span>Connect Hubstaff with your favorite tools</span></a><p class="hsds-header-nav-product-dropdown__main-feature-description">35+ integrations. Hubstaff syncs with the apps you’re already using.</p></div></div><div class="hsds-header-nav-product-dropdown__integrations-list"><a class="hsds-header-nav-product-dropdown__integration" href="/jira-time-tracking"><img class="hsds-header-nav-product-dropdown__integration-image" src="/images/logos/jira-mark.svg"><span class="hsds-header-nav-product-dropdown__integration-name">Jira</span></a><a class="hsds-header-nav-product-dropdown__integration" href="/slack-time-tracking"><img class="hsds-header-nav-product-dropdown__integration-image" src="/images/logos/slack-mark.svg"><span class="hsds-header-nav-product-dropdown__integration-name">Slack</span></a><a class="hsds-header-nav-product-dropdown__integration" href="/automatic-transferwise-payments"><img class="hsds-header-nav-product-dropdown__integration-image" src="/images/logos/wise-mark.svg"><span class="hsds-header-nav-product-dropdown__integration-name">Wise</span></a><a class="hsds-header-nav-product-dropdown__integration" href="/deel-time-tracking"><img class="hsds-header-nav-product-dropdown__integration-image" src="/images/logos/deel-mark.svg"><span class="hsds-header-nav-product-dropdown__integration-name">Deel</span></a><a class="hsds-header-nav-product-dropdown__integration" href="/asana-time-tracking"><img class="hsds-header-nav-product-dropdown__integration-image" src="/images/logos/asana-mark.svg"><span class="hsds-header-nav-product-dropdown__integration-name">Asana</span></a><a class="hsds-header-nav-product-dropdown__integration" href="/time-tracking/google-calendar-time-tracking"><img class="hsds-header-nav-product-dropdown__integration-image" src="/images/logos/google-calendar-mark.svg"><span class="hsds-header-nav-product-dropdown__integration-name">Google Calendar</span></a><a class="hsds-header-nav-product-dropdown__integration" href="/trello-time-tracking"><img class="hsds-header-nav-product-dropdown__integration-image" src="/images/logos/trello-mark.svg"><span class="hsds-header-nav-product-dropdown__integration-name">Trello</span></a><a class="hsds-header-nav-product-dropdown__integration" href="/github-time-tracking"><img class="hsds-header-nav-product-dropdown__integration-image" src="/images/logos/github-mark.svg"><span class="hsds-header-nav-product-dropdown__integration-name">Github</span></a><a class="hsds-header-nav-product-dropdown__integration" href="/clickup-time-tracking"><img class="hsds-header-nav-product-dropdown__integration-image" src="/images/logos/clickup-mark.svg"><span class="hsds-header-nav-product-dropdown__integration-name">ClickUp</span></a><a class="hsds-header-nav-product-dropdown__integration" href="/zendesk-time-tracking"><img class="hsds-header-nav-product-dropdown__integration-image" src="/images/logos/zendesk-mark.svg"><span class="hsds-header-nav-product-dropdown__integration-name">Zendesk</span></a><a class="hsds-header-nav-product-dropdown__integration" href="/quickbooks-time-tracking"><img class="hsds-header-nav-product-dropdown__integration-image" src="/images/logos/quickbooks-mark.svg"><span class="hsds-header-nav-product-dropdown__integration-name">Quickbooks</span></a><a class="hsds-header-nav-product-dropdown__integration" href="/monday-time-tracking"><img class="hsds-header-nav-product-dropdown__integration-image" src="/images/logos/monday-mark.svg"><span class="hsds-header-nav-product-dropdown__integration-name">Monday</span></a><a class="hsds-header-nav-product-dropdown__integration" href="/wrike-time-tracking"><img class="hsds-header-nav-product-dropdown__integration-image" src="/images/logos/wrike-mark.svg"><span class="hsds-header-nav-product-dropdown__integration-name">Wrike</span></a><a class="hsds-header-nav-product-dropdown__integration" href="/gusto-time-tracking"><img class="hsds-header-nav-product-dropdown__integration-image" src="/images/logos/gusto-mark.svg"><span class="hsds-header-nav-product-dropdown__integration-name">Gusto</span></a><a class="hsds-header-nav-product-dropdown__integration" href="/salesforce-time-tracking"><img class="hsds-header-nav-product-dropdown__integration-image" src="/images/logos/salesforce-mark.svg"><span class="hsds-header-nav-product-dropdown__integration-name">Salesforce</span></a></div></div></div><div class="hsds-header-nav-product-dropdown__right-column"><div class="hsds-header-nav-product-dropdown__right-column-inner"><span class="hsds-header-nav-product-dropdown__customer-stories-title">See it in action</span><img class="hsds-header-nav-product-dropdown__customer-stories-image" src="/images/screenshots/navbar-product-1.png"><p class="hsds-header-nav-product-dropdown__customer-stories-description">Maximize productivity with time tracking you can trust.</p><a class="hsds-button js-hsds-cta-track hsds-button--medium hsds-button--ghost hsds-button--flush hsds-button--animate-icon-inline hsds-header-nav-product-dropdown__customer-stories-cta" data-name="Get started" href="/signup"><span class="hsds-button__label">Get started</span><svg class="hsds-icon hsds-button__icon hsds-button__icon--inline" aria-hidden="true"><use xlink:href="/_astro/icons.DIELW6gp.svg#arrow-right"></use></svg></a></div></div></div></li><li class="hsds-header-nav__link"><button class="hsds-header-nav__menu-button" data-conditional-class="hsds-header-nav__menu-button--active" type="button" aria-controls="hsds-header-nav-solutions-dropdown" aria-expanded="false" aria-label="Toggle solutions dropdown"><span class="hsds-header-nav__menu-button-label">Solutions</span><svg class="hsds-icon" aria-hidden="true"><use xlink:href="/_astro/icons.DIELW6gp.svg#caret-down-l"></use></svg></button><div class="hsds-header-nav-solutions-dropdown" id="hsds-header-nav-solutions-dropdown" style="display:none;"><div class="hsds-header-nav-solutions-dropdown__left-column"><div class="hsds-header-nav-solutions-dropdown__left-column-inner"><div class="hsds-header-nav-solutions-dropdown__solutions-header"><span class="hsds-header-nav-solutions-dropdown__solutions-header-title">By industry</span></div><a class="hsds-header-nav-solutions-dropdown__solutions-element" href="/time-tracking-agencies"><span class="hsds-header-nav-solutions-dropdown__solutions-element-title">Agencies</span><span class="hsds-header-nav-solutions-dropdown__solutions-element-description">Manage campaigns, billable hours, client budgets, project budgets, and more.</span></a><a class="hsds-header-nav-solutions-dropdown__solutions-element" href="/time-tracking-software-development"><span class="hsds-header-nav-solutions-dropdown__solutions-element-title">Software development</span><span class="hsds-header-nav-solutions-dropdown__solutions-element-description">Reach milestones sooner with workload management and time tracking features.</span></a><a class="hsds-header-nav-solutions-dropdown__solutions-element" href="/time-tracking-consultants"><span class="hsds-header-nav-solutions-dropdown__solutions-element-title">Consulting</span><span class="hsds-header-nav-solutions-dropdown__solutions-element-description">Monitor project timelines, track billable hours, and streamline invoicing.</span></a><div class="hsds-header-nav-solutions-dropdown__solutions-cta"><a class="hsds-button js-hsds-cta-track hsds-button--medium hsds-button--ghost hsds-button--flush hsds-button--animate-icon-inline" data-name="See all industries" href="/solutions"><span class="hsds-button__label">See all industries</span><svg class="hsds-icon hsds-button__icon hsds-button__icon--inline" aria-hidden="true"><use xlink:href="/_astro/icons.DIELW6gp.svg#arrow-right"></use></svg></a></div></div></div><div class="hsds-header-nav-solutions-dropdown__center-column"><div class="hsds-header-nav-solutions-dropdown__center-column-inner"><div class="hsds-header-nav-solutions-dropdown__solutions-header"><span class="hsds-header-nav-solutions-dropdown__solutions-header-title">By workforce</span></div><a class="hsds-header-nav-solutions-dropdown__solutions-element" href="/remote-workforce-software"><span class="hsds-header-nav-solutions-dropdown__solutions-element-title">Fully remote</span><span class="hsds-header-nav-solutions-dropdown__solutions-element-description">Manage remote teams of any size, anywhere.</span></a><a class="hsds-header-nav-solutions-dropdown__solutions-element" href="/hybrid"><span class="hsds-header-nav-solutions-dropdown__solutions-element-title">Hybrid</span><span class="hsds-header-nav-solutions-dropdown__solutions-element-description">Streamline management for both in-office and remote teams.</span></a><a class="hsds-header-nav-solutions-dropdown__solutions-element" href="/field-tracking-software"><span class="hsds-header-nav-solutions-dropdown__solutions-element-title">Field</span><span class="hsds-header-nav-solutions-dropdown__solutions-element-description">Track time with geofencing and manage projects in real-time.</span></a></div></div><div class="hsds-header-nav-solutions-dropdown__center-column"><div class="hsds-header-nav-solutions-dropdown__center-column-inner"><div class="hsds-header-nav-solutions-dropdown__solutions-header"><span class="hsds-header-nav-solutions-dropdown__solutions-header-title">By type</span></div><a class="hsds-header-nav-solutions-dropdown__solutions-element" href="/solutions/small-business"><span class="hsds-header-nav-solutions-dropdown__solutions-element-title">SMB</span><span class="hsds-header-nav-solutions-dropdown__solutions-element-description">Workforce management software for small and medium-sized businesses.</span></a><a class="hsds-header-nav-solutions-dropdown__solutions-element" href="/enterprise"><span class="hsds-header-nav-solutions-dropdown__solutions-element-title">Enterprise</span><span class="hsds-header-nav-solutions-dropdown__solutions-element-description">Grow your company with enterprise-grade features, compliance, and support.</span></a></div></div><div class="hsds-header-nav-solutions-dropdown__right-column"><div class="hsds-header-nav-solutions-dropdown__right-column-inner"><span class="hsds-header-nav-solutions-dropdown__customer-stories-title">Customer stories</span><img class="hsds-header-nav-solutions-dropdown__customer-stories-image" src="/images/screenshots/navbar-solutions.png"><p class="hsds-header-nav-solutions-dropdown__customer-stories-description">OneIMS boosts value offered to customers by 30% with Hubstaff.</p><a class="hsds-button js-hsds-cta-track hsds-button--medium hsds-button--ghost hsds-button--flush hsds-button--animate-icon-inline" data-name="Explore our customer stories" href="/customers/oneims"><span class="hsds-button__label">Explore our customer stories</span><svg class="hsds-icon hsds-button__icon hsds-button__icon--inline" aria-hidden="true"><use xlink:href="/_astro/icons.DIELW6gp.svg#arrow-right"></use></svg></a></div></div></div></li><li class="hsds-header-nav__link"><button class="hsds-header-nav__menu-button" data-conditional-class="hsds-header-nav__menu-button--active" type="button" aria-controls="hsds-header-nav-resources-dropdown" aria-expanded="false" aria-label="Toggle resources dropdown"><span class="hsds-nav__menu-button-label">Resources</span><svg class="hsds-icon" aria-hidden="true"><use xlink:href="/_astro/icons.DIELW6gp.svg#caret-down-l"></use></svg></button><div class="hsds-header-nav-resources-dropdown" id="hsds-header-nav-resources-dropdown" style="display:none;"><div class="hsds-header-nav-resources-dropdown__left-column"><div class="hsds-header-nav-resources-dropdown__left-column-inner"><div class="hsds-header-nav-resources-dropdown__resources-header"><span class="hsds-header-nav-resources-dropdown__resources-header-title">Learn</span></div><a class="hsds-header-nav-resources-dropdown__resources-element" href="/how-tracking-works"><span class="hsds-header-nav-resources-dropdown__resources-element-title">What Hubstaff tracks</span><span class="hsds-header-nav-resources-dropdown__resources-element-description">Delivering transparency, control, and access to every member of the team.</span></a><a class="hsds-header-nav-resources-dropdown__resources-element" href="/guiding-principles"><span class="hsds-header-nav-resources-dropdown__resources-element-title">Guiding principles</span><span class="hsds-header-nav-resources-dropdown__resources-element-description">Discover more about Hubstaff's employee experience values and policies.</span></a><a class="hsds-header-nav-resources-dropdown__resources-element" href="https://support.hubstaff.com/"><span class="hsds-header-nav-resources-dropdown__resources-element-title">Help center</span><span class="hsds-header-nav-resources-dropdown__resources-element-description">Hubstaff time tracking support articles and walkthrough videos.</span></a><a class="hsds-header-nav-resources-dropdown__resources-element" href="/faq"><span class="hsds-header-nav-resources-dropdown__resources-element-title">FAQ</span><span class="hsds-header-nav-resources-dropdown__resources-element-description">Check out our frequently asked questions.</span></a></div></div><div class="hsds-header-nav-resources-dropdown__center-column"><div class="hsds-header-nav-resources-dropdown__center-column-inner"><div class="hsds-header-nav-resources-dropdown__resources-header"><span class="hsds-header-nav-resources-dropdown__resources-header-title">Discover</span></div><a class="hsds-header-nav-resources-dropdown__resources-element" href="/blog"><span class="hsds-header-nav-resources-dropdown__resources-element-title">Blog</span><span class="hsds-header-nav-resources-dropdown__resources-element-description">Explore the latest on productivity, product news, tips, and more.</span></a><a class="hsds-header-nav-resources-dropdown__resources-element" href="/customers"><span class="hsds-header-nav-resources-dropdown__resources-element-title">Customer stories</span><span class="hsds-header-nav-resources-dropdown__resources-element-description">Discover the experiences of our valued customers through their stories.</span></a><a class="hsds-header-nav-resources-dropdown__resources-element" href="/reviews"><span class="hsds-header-nav-resources-dropdown__resources-element-title">Reviews</span><span class="hsds-header-nav-resources-dropdown__resources-element-description">See what our customers are saying about Hubstaff.</span></a></div></div><div class="hsds-header-nav-resources-dropdown__center-column"><div class="hsds-header-nav-resources-dropdown__center-column-inner"><div class="hsds-header-nav-resources-dropdown__resources-header"><span class="hsds-header-nav-resources-dropdown__resources-header-title">Connect</span></div><a class="hsds-header-nav-resources-dropdown__resources-element" href="/sales"><span class="hsds-header-nav-resources-dropdown__resources-element-title">Contact sales</span><span class="hsds-header-nav-resources-dropdown__resources-element-description">Connect with our sales team to explore tailored solutions for your business needs.</span></a><a class="hsds-header-nav-resources-dropdown__resources-element" href="/partners"><span class="hsds-header-nav-resources-dropdown__resources-element-title">Partners</span><span class="hsds-header-nav-resources-dropdown__resources-element-description">Join us in shaping a brighter future for the global workforce.</span></a><a class="hsds-header-nav-resources-dropdown__resources-element" href="/jobs"><span class="hsds-header-nav-resources-dropdown__resources-element-title">Careers</span><span class="hsds-header-nav-resources-dropdown__resources-element-description">Explore exciting opportunities to join our amazing team.</span></a></div></div><div class="hsds-header-nav-resources-dropdown__right-column"><div class="hsds-header-nav-resources-dropdown__right-column-inner"><span class="hsds-header-nav-resources-dropdown__customer-stories-title">Featured resource</span><img class="hsds-header-nav-resources-dropdown__customer-stories-image" src="/images/screenshots/navbar-resources.png"><p class="hsds-header-nav-resources-dropdown__customer-stories-description">Remote workers engage in deeper work with fewer interruptions, says Hubstaff data.</p><a class="hsds-button js-hsds-cta-track hsds-button--medium hsds-button--ghost hsds-button--flush hsds-button--animate-icon-inline" data-name="Read now" href="/blog/remote-work-deeper-focus-fewer-interruptions-study/"><span class="hsds-button__label">Read now</span><svg class="hsds-icon hsds-button__icon hsds-button__icon--inline" aria-hidden="true"><use xlink:href="/_astro/icons.DIELW6gp.svg#arrow-right"></use></svg></a></div></div></div></li></div><div class="hsds-header-nav__right-side"><div class="hsds-header-nav__link-container"><li class="hsds-header-nav__link"><a class="hsds-button js-hsds-cta-track hsds-button--medium hsds-button--ghost hsds-button--flush hsds-button--animate-icon-inline hsds-button--navbar" data-name="Pricing" href="/pricing"><span class="hsds-button__label">Pricing</span></a></li><li class="hsds-header-nav__link"><a class="hsds-button js-hsds-cta-track hsds-button--medium hsds-button--ghost hsds-button--flush hsds-button--animate-icon-inline hsds-button--navbar" data-name="Demo" href="/demo"><span class="hsds-button__label">Demo</span></a></li></div><div class="hsds-header-nav__cta-container"><li class="hsds-header-nav__primary-cta"><a class="hsds-button js-hsds-cta-track hsds-button--primary hsds-button--undefined" data-name="Free 14-day trial" href="/signup">Free 14-day trial</a></li><li class="hsds-header-nav__secondary-cta"><a class="hsds-button js-hsds-cta-track hsds-button--secondary hsds-button--undefined hsds-button--navbar" data-name="Sign in" href="https://app.hubstaff.com/login" data-testid="sign_in_button"><svg class="hsds-icon hsds-button__icon hsds-button__icon--inline" aria-hidden="true"><use xlink:href="/_astro/icons.DIELW6gp.svg#sign-in"></use></svg><span class="hsds-button__label">Sign in</span></a></li></div></div></ul><div class="hsds-header-nav__mobile-menu"><button class="hsds-header-nav__mobile-menu-button" data-conditional-class="hsds-header-nav__mobile-menu-button--is-open" type="button" aria-controls="hsds-header-nav-mobile" aria-expanded="false" aria-label="Toggle mobile navigation menu" data-testid="nav_button"><div class="hsds-header-nav__mobile-menu-icon"></div></button><div class="hsds-header-nav-mobile" id="hsds-header-nav-mobile" style="display:none;"><div class="hsds-header-nav-mobile__container" data-conditional-class="hsds-header-nav-mobile__container--padding-bottom"><div class="hsds-header-nav-mobile__section hsds-header-nav-mobile__section--product"><button class="hsds-header-nav-mobile__section-button" data-conditional-class="hsds-header-nav-mobile__section-button--active" aria-expanded="false" aria-controls="hsds-header-nav-mobile-products-dropdown"><span>Product</span><svg class="hsds-icon" aria-hidden="true"><use xlink:href="/_astro/icons.DIELW6gp.svg#caret-down-l"></use></svg></button><div class="hsds-header-nav-mobile__section-content" style="display:none;" id="hsds-header-nav-mobile-products-dropdown"><div class="hsds-header-nav-mobile__product-features-container"><div class="hsds-header-nav-mobile__product-feature"><div class="hsds-header-nav-mobile__product-feature__main-feature-container"><div class="hsds-header-nav-mobile__product-feature__main-feature"><a class="hsds-header-nav-mobile__product-feature__main-feature-title" href="/time-tracking"><span>Time tracking software</span><svg class="hsds-icon" aria-hidden="true"><use xlink:href="/_astro/icons.DIELW6gp.svg#arrow-right"></use></svg></a><p class="hsds-header-nav-mobile__product-feature__main-feature-description">Manage productivity and projects for teams from 1 to 1000.</p></div></div><div class="hsds-header-nav-mobile__product-feature__feature-list-container"><div class="hsds-header-nav-mobile__product-feature__feature-list"><a class="hsds-header-nav-mobile__product-feature__feature" href="/time-tracking-payroll-software"><svg class="hsds-icon hsds-header-nav-mobile__product-feature__feature-icon" aria-hidden="true"><use xlink:href="/_astro/icons.DIELW6gp.svg#payroll-l"></use></svg><div class="hsds-header-nav-mobile__product-feature__feature-content"><span class="hsds-header-nav-mobile__product-feature__feature-title">Online payroll & payments</span><span class="hsds-header-nav-mobile__product-feature__feature-description">Pay teams faster, more easily, and accurately.</span></div></a><a class="hsds-header-nav-mobile__product-feature__feature" href="/time-report"><svg class="hsds-icon hsds-header-nav-mobile__product-feature__feature-icon" aria-hidden="true"><use xlink:href="/_astro/icons.DIELW6gp.svg#reporting"></use></svg><div class="hsds-header-nav-mobile__product-feature__feature-content"><span class="hsds-header-nav-mobile__product-feature__feature-title">Online time reporting</span><span class="hsds-header-nav-mobile__product-feature__feature-description">Detailed time reports that help you improve business processes.</span></div></a><a class="hsds-header-nav-mobile__product-feature__feature" href="/employee-timesheet-software"><svg class="hsds-icon hsds-header-nav-mobile__product-feature__feature-icon" aria-hidden="true"><use xlink:href="/_astro/icons.DIELW6gp.svg#timesheets"></use></svg><div class="hsds-header-nav-mobile__product-feature__feature-content"><span class="hsds-header-nav-mobile__product-feature__feature-title">Employee timesheets</span><span class="hsds-header-nav-mobile__product-feature__feature-description">Get automatically generated timesheets from digital or manual time entries.</span></div></a><a class="hsds-header-nav-mobile__product-feature__feature" href="/gps-time-tracking"><svg class="hsds-icon hsds-header-nav-mobile__product-feature__feature-icon" aria-hidden="true"><use xlink:href="/_astro/icons.DIELW6gp.svg#gps"></use></svg><div class="hsds-header-nav-mobile__product-feature__feature-content"><span class="hsds-header-nav-mobile__product-feature__feature-title">GPS time tracking</span><span class="hsds-header-nav-mobile__product-feature__feature-description">Create location-based job sites that automatically clock employees in and out.</span></div></a><a class="hsds-header-nav-mobile__product-feature__feature" href="/time-clock-app"><svg class="hsds-icon hsds-header-nav-mobile__product-feature__feature-icon" aria-hidden="true"><use xlink:href="/_astro/icons.DIELW6gp.svg#time-tracking"></use></svg><div class="hsds-header-nav-mobile__product-feature__feature-content"><span class="hsds-header-nav-mobile__product-feature__feature-title">Time tracking app</span><span class="hsds-header-nav-mobile__product-feature__feature-description">Track employee work hours across devices for accurate timesheets.</span></div></a><a class="hsds-header-nav-mobile__product-feature__feature" href="/project-cost-tracking-software"><svg class="hsds-icon hsds-header-nav-mobile__product-feature__feature-icon" aria-hidden="true"><use xlink:href="/_astro/icons.DIELW6gp.svg#to-dos"></use></svg><div class="hsds-header-nav-mobile__product-feature__feature-content"><span class="hsds-header-nav-mobile__product-feature__feature-title">Project cost management</span><span class="hsds-header-nav-mobile__product-feature__feature-description">Maximize profits and track hours, pay rates, and forecasts.</span></div></a><div class="hsds-header-nav-mobile__product-feature-cta"><a class="hsds-button js-hsds-cta-track hsds-button--medium hsds-button--ghost hsds-button--flush hsds-button--animate-icon-inline" data-name="See all features" href="signup"><span class="hsds-button__label">See all features</span><svg class="hsds-icon hsds-button__icon hsds-button__icon--inline" aria-hidden="true"><use xlink:href="/_astro/icons.DIELW6gp.svg#arrow-right"></use></svg></a></div></div></div></div><div class="hsds-header-nav-mobile__product-feature"><div class="hsds-header-nav-mobile__product-feature__main-feature-container"><div class="hsds-header-nav-mobile__product-feature__main-feature"><a class="hsds-header-nav-mobile__product-feature__main-feature-title" href="/features/employee-monitoring"><span>Employee monitoring software</span><svg class="hsds-icon" aria-hidden="true"><use xlink:href="/_astro/icons.DIELW6gp.svg#arrow-right"></use></svg></a><p class="hsds-header-nav-mobile__product-feature__main-feature-description">Pull 20+ reports to add context to your workforce data.</p></div></div><div class="hsds-header-nav-mobile__product-feature__feature-list-container"><div class="hsds-header-nav-mobile__product-feature__feature-list"><a class="hsds-header-nav-mobile__product-feature__feature" href="/product/insights"><svg class="hsds-icon hsds-header-nav-mobile__product-feature__feature-icon" aria-hidden="true"><use xlink:href="/_astro/icons.DIELW6gp.svg#insights-l"></use></svg><div class="hsds-header-nav-mobile__product-feature__feature-content"><span class="hsds-header-nav-mobile__product-feature__feature-title">Insights</span><span class="hsds-header-nav-mobile__product-feature__feature-description">Set productive apps and URLs and see industry-specific benchmarks.</span></div></a><a class="hsds-header-nav-mobile__product-feature__feature" href="/employee-productivity-tracking-software"><svg class="hsds-icon hsds-header-nav-mobile__product-feature__feature-icon" aria-hidden="true"><use xlink:href="/_astro/icons.DIELW6gp.svg#employee-productivity"></use></svg><div class="hsds-header-nav-mobile__product-feature__feature-content"><span class="hsds-header-nav-mobile__product-feature__feature-title">Employee productivity tracking</span><span class="hsds-header-nav-mobile__product-feature__feature-description">Built-in efficiency-boosting tools to help teams work smarter.</span></div></a><a class="hsds-header-nav-mobile__product-feature__feature" href="/features/workforce-analytics-software"><svg class="hsds-icon hsds-header-nav-mobile__product-feature__feature-icon" aria-hidden="true"><use xlink:href="/_astro/icons.DIELW6gp.svg#seo"></use></svg><div class="hsds-header-nav-mobile__product-feature__feature-content"><span class="hsds-header-nav-mobile__product-feature__feature-title">Workforce analytics software</span><span class="hsds-header-nav-mobile__product-feature__feature-description">Access to real-time workforce performance metrics that matter.</span></div></a><a class="hsds-header-nav-mobile__product-feature__feature" href="/time-tracker-with-screenshots"><svg class="hsds-icon hsds-header-nav-mobile__product-feature__feature-icon" aria-hidden="true"><use xlink:href="/_astro/icons.DIELW6gp.svg#screenshots"></use></svg><div class="hsds-header-nav-mobile__product-feature__feature-content"><span class="hsds-header-nav-mobile__product-feature__feature-title">Time tracking with screenshots</span><span class="hsds-header-nav-mobile__product-feature__feature-description">Screenshot-based time tracker for proof of work.</span></div></a><div class="hsds-header-nav-mobile__product-feature-cta"><a class="hsds-button js-hsds-cta-track hsds-button--medium hsds-button--ghost hsds-button--flush hsds-button--animate-icon-inline" data-name="See all features" href="signup"><span class="hsds-button__label">See all features</span><svg class="hsds-icon hsds-button__icon hsds-button__icon--inline" aria-hidden="true"><use xlink:href="/_astro/icons.DIELW6gp.svg#arrow-right"></use></svg></a></div></div></div></div><div class="hsds-header-nav-mobile__product-feature"><div class="hsds-header-nav-mobile__product-feature__main-feature-container"><div class="hsds-header-nav-mobile__product-feature__main-feature"><a class="hsds-header-nav-mobile__product-feature__main-feature-title" href="/features/workforce-management-software"><span>Workforce management software</span><svg class="hsds-icon" aria-hidden="true"><use xlink:href="/_astro/icons.DIELW6gp.svg#arrow-right"></use></svg></a><p class="hsds-header-nav-mobile__product-feature__main-feature-description">Help remote, hybrid, and in-office teams have their best day at work.</p></div></div><div class="hsds-header-nav-mobile__product-feature__feature-list-container"><div class="hsds-header-nav-mobile__product-feature__feature-list"><a class="hsds-header-nav-mobile__product-feature__feature" href="/employee-scheduling-software"><svg class="hsds-icon hsds-header-nav-mobile__product-feature__feature-icon" aria-hidden="true"><use xlink:href="/_astro/icons.DIELW6gp.svg#scheduling-l"></use></svg><div class="hsds-header-nav-mobile__product-feature__feature-content"><span class="hsds-header-nav-mobile__product-feature__feature-title">Employee scheduling</span><span class="hsds-header-nav-mobile__product-feature__feature-description">Easily manage schedules, shifts, and time off requests.</span></div></a><a class="hsds-header-nav-mobile__product-feature__feature" href="/attendance-tracking-software"><svg class="hsds-icon hsds-header-nav-mobile__product-feature__feature-icon" aria-hidden="true"><use xlink:href="/_astro/icons.DIELW6gp.svg#check-circle-alternative"></use></svg><div class="hsds-header-nav-mobile__product-feature__feature-content"><span class="hsds-header-nav-mobile__product-feature__feature-title">Attendance tracking</span><span class="hsds-header-nav-mobile__product-feature__feature-description">Intelligent attendance tracking software for every business.</span></div></a><a class="hsds-header-nav-mobile__product-feature__feature" href="/time-tracking-payroll-software"><svg class="hsds-icon hsds-header-nav-mobile__product-feature__feature-icon" aria-hidden="true"><use xlink:href="/_astro/icons.DIELW6gp.svg#payroll-l"></use></svg><div class="hsds-header-nav-mobile__product-feature__feature-content"><span class="hsds-header-nav-mobile__product-feature__feature-title">Online payroll & payments</span><span class="hsds-header-nav-mobile__product-feature__feature-description">Pay teams faster, more easily, and accurately.</span></div></a><a class="hsds-header-nav-mobile__product-feature__feature" href="/overtime-tracker"><svg class="hsds-icon hsds-header-nav-mobile__product-feature__feature-icon" aria-hidden="true"><use xlink:href="/_astro/icons.DIELW6gp.svg#overtime-tracking"></use></svg><div class="hsds-header-nav-mobile__product-feature__feature-content"><span class="hsds-header-nav-mobile__product-feature__feature-title">Overtime tracker</span><span class="hsds-header-nav-mobile__product-feature__feature-description">Avoid burnout and ensure accurate payments.</span></div></a><a class="hsds-header-nav-mobile__product-feature__feature" href="/time-tracking-invoicing-software"><svg class="hsds-icon hsds-header-nav-mobile__product-feature__feature-icon" aria-hidden="true"><use xlink:href="/_astro/icons.DIELW6gp.svg#invoicing"></use></svg><div class="hsds-header-nav-mobile__product-feature__feature-content"><span class="hsds-header-nav-mobile__product-feature__feature-title">Billing & invoicing</span><span class="hsds-header-nav-mobile__product-feature__feature-description">Create custom invoices and send them right from your dashboard.</span></div></a><a class="hsds-header-nav-mobile__product-feature__feature" href="/features/workforce-analytics-software"><svg class="hsds-icon hsds-header-nav-mobile__product-feature__feature-icon" aria-hidden="true"><use xlink:href="/_astro/icons.DIELW6gp.svg#seo"></use></svg><div class="hsds-header-nav-mobile__product-feature__feature-content"><span class="hsds-header-nav-mobile__product-feature__feature-title">Workforce analytics software</span><span class="hsds-header-nav-mobile__product-feature__feature-description">Access to real-time workforce performance metrics that matter.</span></div></a><div class="hsds-header-nav-mobile__product-feature-cta"><a class="hsds-button js-hsds-cta-track hsds-button--medium hsds-button--ghost hsds-button--flush hsds-button--animate-icon-inline" data-name="See all features" href="signup"><span class="hsds-button__label">See all features</span><svg class="hsds-icon hsds-button__icon hsds-button__icon--inline" aria-hidden="true"><use xlink:href="/_astro/icons.DIELW6gp.svg#arrow-right"></use></svg></a></div></div></div></div><div class="hsds-header-nav-mobile__product-feature"><div class="hsds-header-nav-mobile__product-feature__main-feature-container"><div class="hsds-header-nav-mobile__product-feature__main-feature"><a class="hsds-header-nav-mobile__product-feature__main-feature-title" href="/integrations"><span>Connect Hubstaff with your favorite tools</span><svg class="hsds-icon" aria-hidden="true"><use xlink:href="/_astro/icons.DIELW6gp.svg#arrow-right"></use></svg></a><p class="hsds-header-nav-mobile__product-feature__main-feature-description">35+ integrations. Hubstaff syncs with the apps you’re already using.</p></div></div><div class="hsds-header-nav-mobile__product-feature__integrations-list"><a class="hsds-header-nav-mobile__product-feature__integration" href="/jira-time-tracking"><img class="hsds-header-nav-mobile__product-feature__integration-image" src="/images/logos/jira-mark.svg"><span class="hsds-header-nav-mobile__product-feature__integration-name">Jira</span></a><a class="hsds-header-nav-mobile__product-feature__integration" href="/slack-time-tracking"><img class="hsds-header-nav-mobile__product-feature__integration-image" src="/images/logos/slack-mark.svg"><span class="hsds-header-nav-mobile__product-feature__integration-name">Slack</span></a><a class="hsds-header-nav-mobile__product-feature__integration" href="/automatic-transferwise-payments"><img class="hsds-header-nav-mobile__product-feature__integration-image" src="/images/logos/wise-mark.svg"><span class="hsds-header-nav-mobile__product-feature__integration-name">Wise</span></a><a class="hsds-header-nav-mobile__product-feature__integration" href="/deel-time-tracking"><img class="hsds-header-nav-mobile__product-feature__integration-image" src="/images/logos/deel-mark.svg"><span class="hsds-header-nav-mobile__product-feature__integration-name">Deel</span></a><a class="hsds-header-nav-mobile__product-feature__integration" href="/asana-time-tracking"><img class="hsds-header-nav-mobile__product-feature__integration-image" src="/images/logos/asana-mark.svg"><span class="hsds-header-nav-mobile__product-feature__integration-name">Asana</span></a><a class="hsds-header-nav-mobile__product-feature__integration" href="/time-tracking/google-calendar-time-tracking"><img class="hsds-header-nav-mobile__product-feature__integration-image" src="/images/logos/google-calendar-mark.svg"><span class="hsds-header-nav-mobile__product-feature__integration-name">Google Calendar</span></a><a class="hsds-header-nav-mobile__product-feature__integration" href="/trello-time-tracking"><img class="hsds-header-nav-mobile__product-feature__integration-image" src="/images/logos/trello-mark.svg"><span class="hsds-header-nav-mobile__product-feature__integration-name">Trello</span></a><a class="hsds-header-nav-mobile__product-feature__integration" href="/github-time-tracking"><img class="hsds-header-nav-mobile__product-feature__integration-image" src="/images/logos/github-mark.svg"><span class="hsds-header-nav-mobile__product-feature__integration-name">Github</span></a><a class="hsds-header-nav-mobile__product-feature__integration" href="/clickup-time-tracking"><img class="hsds-header-nav-mobile__product-feature__integration-image" src="/images/logos/clickup-mark.svg"><span class="hsds-header-nav-mobile__product-feature__integration-name">ClickUp</span></a><a class="hsds-header-nav-mobile__product-feature__integration" href="/zendesk-time-tracking"><img class="hsds-header-nav-mobile__product-feature__integration-image" src="/images/logos/zendesk-mark.svg"><span class="hsds-header-nav-mobile__product-feature__integration-name">Zendesk</span></a><a class="hsds-header-nav-mobile__product-feature__integration" href="/quickbooks-time-tracking"><img class="hsds-header-nav-mobile__product-feature__integration-image" src="/images/logos/quickbooks-mark.svg"><span class="hsds-header-nav-mobile__product-feature__integration-name">Quickbooks</span></a><a class="hsds-header-nav-mobile__product-feature__integration" href="/monday-time-tracking"><img class="hsds-header-nav-mobile__product-feature__integration-image" src="/images/logos/monday-mark.svg"><span class="hsds-header-nav-mobile__product-feature__integration-name">Monday</span></a><a class="hsds-header-nav-mobile__product-feature__integration" href="/wrike-time-tracking"><img class="hsds-header-nav-mobile__product-feature__integration-image" src="/images/logos/wrike-mark.svg"><span class="hsds-header-nav-mobile__product-feature__integration-name">Wrike</span></a><a class="hsds-header-nav-mobile__product-feature__integration" href="/gusto-time-tracking"><img class="hsds-header-nav-mobile__product-feature__integration-image" src="/images/logos/gusto-mark.svg"><span class="hsds-header-nav-mobile__product-feature__integration-name">Gusto</span></a><a class="hsds-header-nav-mobile__product-feature__integration" href="/salesforce-time-tracking"><img class="hsds-header-nav-mobile__product-feature__integration-image" src="/images/logos/salesforce-mark.svg"><span class="hsds-header-nav-mobile__product-feature__integration-name">Salesforce</span></a></div></div></div></div></div><div class="hsds-header-nav-mobile__section hsds-header-nav-mobile__section--solutions"><button class="hsds-header-nav-mobile__section-button" data-conditional-class="hsds-header-nav-mobile__section-button--active" aria-expanded="false" aria-controls="hsds-header-nav-mobile-solutions-dropdown"><span>Solutions</span><svg class="hsds-icon" aria-hidden="true"><use xlink:href="/_astro/icons.DIELW6gp.svg#caret-down-l"></use></svg></button><div class="hsds-header-nav-mobile__section-content" style="display:none;" id="hsds-header-nav-mobile-solutions-dropdown"><div class="hsds-header-nav-mobile__solution-category"><div class="hsds-header-nav-mobile__solution-category-header"><span class="hsds-header-nav-mobile__solution-category-header-title">By industry</span></div><a class="hsds-header-nav-mobile__solution" href="/time-tracking-agencies"><span class="hsds-header-nav-mobile__solution-title">Agencies</span><span class="hsds-header-nav-mobile__solution-description">Manage campaigns, billable hours, client budgets, project budgets, and more.</span></a><a class="hsds-header-nav-mobile__solution" href="/time-tracking-software-development"><span class="hsds-header-nav-mobile__solution-title">Software development</span><span class="hsds-header-nav-mobile__solution-description">Reach milestones sooner with workload management and time tracking features.</span></a><a class="hsds-header-nav-mobile__solution" href="/time-tracking-consultants"><span class="hsds-header-nav-mobile__solution-title">Consulting</span><span class="hsds-header-nav-mobile__solution-description">Monitor project timelines, track billable hours, and streamline invoicing.</span></a><div class="hsds-header-nav-mobile__solution-category-cta"><a class="hsds-button js-hsds-cta-track hsds-button--medium hsds-button--ghost hsds-button--flush hsds-button--animate-icon-inline" data-name="See all industries" href="/solutions"><span class="hsds-button__label">See all industries</span><svg class="hsds-icon hsds-button__icon hsds-button__icon--inline" aria-hidden="true"><use xlink:href="/_astro/icons.DIELW6gp.svg#arrow-right"></use></svg></a></div></div><hr class="hsds-header-nav-mobile__solution-category-separator"><div class="hsds-header-nav-mobile__solution-category"><div class="hsds-header-nav-mobile__solution-category-header"><span class="hsds-header-nav-mobile__solution-category-header-title">By workforce</span></div><a class="hsds-header-nav-mobile__solution" href="/remote-workforce-software"><span class="hsds-header-nav-mobile__solution-title">Fully remote</span><span class="hsds-header-nav-mobile__solution-description">Manage remote teams of any size, anywhere.</span></a><a class="hsds-header-nav-mobile__solution" href="/hybrid"><span class="hsds-header-nav-mobile__solution-title">Hybrid</span><span class="hsds-header-nav-mobile__solution-description">Streamline management for both in-office and remote teams.</span></a><a class="hsds-header-nav-mobile__solution" href="/field-tracking-software"><span class="hsds-header-nav-mobile__solution-title">Field</span><span class="hsds-header-nav-mobile__solution-description">Track time with geofencing and manage projects in real-time.</span></a></div><hr class="hsds-header-nav-mobile__solution-category-separator"><div class="hsds-header-nav-mobile__solution-category"><div class="hsds-header-nav-mobile__solution-category-header"><span class="hsds-header-nav-mobile__solution-category-header-title">By industry</span></div><a class="hsds-header-nav-mobile__solution" href="/solutions/small-business"><span class="hsds-header-nav-mobile__solution-title">SMB</span><span class="hsds-header-nav-mobile__solution-description">Workforce management software for small and medium-sized businesses.</span></a><a class="hsds-header-nav-mobile__solution" href="/enterprise"><span class="hsds-header-nav-mobile__solution-title">Enterprise</span><span class="hsds-header-nav-mobile__solution-description">Grow your company with enterprise-grade features, compliance, and support.</span></a></div></div></div><div class="hsds-header-nav-mobile__section hsds-header-nav-mobile__section--resources"><button class="hsds-header-nav-mobile__section-button" data-conditional-class="hsds-header-nav-mobile__section-button--active" aria-expanded="false" aria-controls="hsds-header-nav-mobile-resources-dropdown"><span>Resources</span><svg class="hsds-icon" aria-hidden="true"><use xlink:href="/_astro/icons.DIELW6gp.svg#caret-down-l"></use></svg></button><div class="hsds-header-nav-mobile__section-content" style="display:none;" id="hsds-header-nav-mobile-resources-dropdown"><div class="hsds-header-nav-mobile__resource-category"><div class="hsds-header-nav-mobile__resource-category-header"><span class="hsds-header-nav-mobile__resource-category-header-title">Learn</span></div><a class="hsds-header-nav-mobile__resource" href="/how-tracking-works"><span class="hsds-header-nav-mobile__resource-title">What Hubstaff tracks</span><span class="hsds-header-nav-mobile__resource-description">Delivering transparency, control, and access to every member of the team.</span></a><a class="hsds-header-nav-mobile__resource" href="/guiding-principles"><span class="hsds-header-nav-mobile__resource-title">Guiding principles</span><span class="hsds-header-nav-mobile__resource-description">Discover more about Hubstaff's employee experience values and policies.</span></a><a class="hsds-header-nav-mobile__resource" href="https://support.hubstaff.com/"><span class="hsds-header-nav-mobile__resource-title">Help center</span><span class="hsds-header-nav-mobile__resource-description">Hubstaff time tracking support articles and walkthrough videos.</span></a><a class="hsds-header-nav-mobile__resource" href="/faq"><span class="hsds-header-nav-mobile__resource-title">FAQ</span><span class="hsds-header-nav-mobile__resource-description">Check out our frequently asked questions.</span></a></div><hr class="hsds-header-nav-mobile__resource-category-separator"><div class="hsds-header-nav-mobile__resource-category"><div class="hsds-header-nav-mobile__resource-category-header"><span class="hsds-header-nav-mobile__resource-category-header-title">Discover</span></div><a class="hsds-header-nav-mobile__resource" href="/blog"><span class="hsds-header-nav-mobile__resource-title">Blog</span><span class="hsds-header-nav-mobile__resource-description">Explore the latest on productivity, product news, tips, and more.</span></a><a class="hsds-header-nav-mobile__resource" href="/customers"><span class="hsds-header-nav-mobile__resource-title">Customer stories</span><span class="hsds-header-nav-mobile__resource-description">Discover the experiences of our valued customers through their stories.</span></a><a class="hsds-header-nav-mobile__resource" href="/reviews"><span class="hsds-header-nav-mobile__resource-title">Reviews</span><span class="hsds-header-nav-mobile__resource-description">See what our customers are saying about Hubstaff.</span></a></div><hr class="hsds-header-nav-mobile__resource-category-separator"><div class="hsds-header-nav-mobile__resource-category"><div class="hsds-header-nav-mobile__resource-category-header"><span class="hsds-header-nav-mobile__resource-category-header-title">Connect</span></div><a class="hsds-header-nav-mobile__resource" href="/sales"><span class="hsds-header-nav-mobile__resource-title">Contact sales</span><span class="hsds-header-nav-mobile__resource-description">Connect with our sales team to explore tailored solutions for your business needs.</span></a><a class="hsds-header-nav-mobile__resource" href="/partners"><span class="hsds-header-nav-mobile__resource-title">Partners</span><span class="hsds-header-nav-mobile__resource-description">Join us in shaping a brighter future for the global workforce.</span></a><a class="hsds-header-nav-mobile__resource" href="/jobs"><span class="hsds-header-nav-mobile__resource-title">Careers</span><span class="hsds-header-nav-mobile__resource-description">Explore exciting opportunities to join our amazing team.</span></a></div></div></div><div class="hsds-header-nav-mobile__links"><div class="hsds-header-nav-mobile__section"><a class="hsds-button js-hsds-cta-track hsds-button--medium hsds-button--ghost hsds-button--flush hsds-button--animate-icon-inline hsds-button--navbar hsds-header-nav-mobile__section-button" data-name="Pricing" href="/pricing"><span class="hsds-button__label">Pricing</span></a></div><div class="hsds-header-nav-mobile__section"><a class="hsds-button js-hsds-cta-track hsds-button--medium hsds-button--ghost hsds-button--flush hsds-button--animate-icon-inline hsds-button--navbar hsds-header-nav-mobile__section-button" data-name="Demo" href="/demo"><span class="hsds-button__label">Demo</span></a></div></div><div class="hsds-header-nav-mobile__ctas"><div class="hsds-header-nav-mobile__primary-cta"><a class="hsds-button js-hsds-cta-track hsds-button--primary hsds-button--undefined" data-name="Free 14-day trial" href="/signup">Free 14-day trial</a></div><div class="hsds-header-nav-mobile__secondary-cta"><a class="hsds-button js-hsds-cta-track hsds-button--secondary hsds-button--undefined hsds-button--navbar" data-name="Sign in" href="https://app.hubstaff.com/login"><svg class="hsds-icon hsds-button__icon hsds-button__icon--inline" aria-hidden="true"><use xlink:href="/_astro/icons.DIELW6gp.svg#sign-in"></use></svg><span class="hsds-button__label">Sign in</span></a></div></div></div></div></div></div></nav><div class="hsds-header__backdrop" data-conditional-class="hsds-header__backdrop--active"></div></div></header></astro-island> <script>(()=>{var e=async t=>{await(await t())()};(self.Astro||(self.Astro={})).load=e;window.dispatchEvent(new Event("astro:load"));})();</script><astro-island uid="Z2pB4iN" prefix="v4" component-url="/_astro/hsds-dialog-portal.DjhnbjzG.js" component-export="default" renderer-url="/_astro/client.COoK_auv.js" props="{}" ssr="" client="load" opts="{"name":"HsdsPortalDialog","value":true}" await-children=""></astro-island> <main class="hsds-layout__main"> <script>(()=>{var l=(s,i,o)=>{let r=async()=>{await(await s())()},t=typeof i.value=="object"?i.value:void 0,c={rootMargin:t==null?void 0:t.rootMargin},n=new IntersectionObserver(e=>{for(let a of e)if(a.isIntersecting){n.disconnect(),r();break}},c);for(let e of o.children)n.observe(e)};(self.Astro||(self.Astro={})).visible=l;window.dispatchEvent(new Event("astro:visible"));})();</script><astro-island uid="Z2nAiY1" prefix="v0" component-url="/_astro/hsds-hero-resources.y-owjBhB.js" component-export="default" renderer-url="/_astro/client.COoK_auv.js" props="{"data":[0,{"_uid":[0,"369cb77b-75e6-410b-bb73-3985f1260c60"],"title":[0,{"type":[0,"doc"],"content":[1,[[0,{"type":[0,"heading"],"attrs":[0,{"level":[0,1]}],"content":[1,[[0,{"text":[0,"How Much Time Does Your Team Really Spend on Recurring "],"type":[0,"text"]}],[0,{"text":[0,"Tasks?"],"type":[0,"text"],"marks":[1,[[0,{"type":[0,"styled"],"attrs":[0,{"class":[0,"hsds_hero__heading-brand"]}]}]]]}]]]}]]]}],"eyebrow":[0,"Guide"],"component":[0,"hsds-hero-resources"],"description":[0,""],"product_logo":[0,""],"hero_image_src":[0,{"id":[0,5680794],"alt":[0,null],"name":[0,""],"focus":[0,null],"title":[0,null],"filename":[0,"//a.storyblok.com/f/172398/5069d51c75/hero-2x-agile-planning.png"],"copyright":[0,null],"fieldtype":[0,"asset"]}],"hero_image_width":[0,604],"hero_image_height":[0,721],"salary_calculator":[0,false],"hero_image_alt_tag":[0,"time spent on recurring tasks"]}],"isTasksPage":[0,false]}" ssr="" client="visible" opts="{"name":"HsdsHeroResources","value":true}" await-children=""><section class="hsds-hero hsds-hero-resources hsds-hero--background-shape-left hsds-hero--background-shape-left--90" data-v-9d72a55d><div class="hsds-hero__container" data-v-9d72a55d><div class="hsds-hero__row" data-v-9d72a55d><div class="hsds-hero__col hsds-hero__col--image hsds-hero__col--image--pull-right" data-v-9d72a55d><img class="hsds-hero__image" src="//a.storyblok.com/f/172398/5069d51c75/hero-2x-agile-planning.png/m/200x0/filters:format(webp):quality(1)" data-source="//a.storyblok.com/f/172398/5069d51c75/hero-2x-agile-planning.png/m/filters:format(webp):quality(70)" alt="time spent on recurring tasks" data-v-9d72a55d width="1176" height="1404" ></div><div class="hsds-hero__col hsds-hero__col--content" data-v-9d72a55d><div class="hsds-hero__eyebrow" data-v-9d72a55d>Guide</div><div class="richtext-container" data-v-9d72a55d><h1 class="hsds-hero__heading hsds-hero__heading--no-margin">How Much Time Does Your Team Really Spend on Recurring <span class="hsds_hero__heading-brand">Tasks?</span></h1></div></div></div></div></section></astro-island><astro-island uid="lVW4N" prefix="v1" component-url="/_astro/hsds-contents-layout.CvWEX_YC.js" component-export="default" renderer-url="/_astro/client.COoK_auv.js" props="{"data":[0,{"_uid":[0,"15bb233c-b593-40b1-8f36-3997189a3503"],"date":[0,"2021-12-30T13:40:21.000Z"],"title":[0,""],"content":[0,""],"sidebar":[1,[[0,{"_uid":[0,"0c48f9ce-066e-4786-a254-e221cfc9797e"],"component":[0,"hsds-contents-layout--sidebar"],"sidebar_cta":[1,[[0,{"cta":[1,[[0,{"url":[0,"/signup"],"_uid":[0,"ab720bb4-6e1a-454a-b4bd-d60289a9e5a7"],"name":[0,""],"size":[0,"large"],"type":[0,"tertiary"],"label":[0,"Start my free trial"],"component":[0,"hsds-button"],"link_style":[0,false],"link_spacing":[0,"None"],"reverse_colors":[0,false],"analytics_track":[0,false]}]]],"_uid":[0,"cfaa51b1-dcd7-4f0c-9c1b-a5d189ba4445"],"title":[0,"Try Hubstaff for 14 days"],"component":[0,"hsds-contents-cta-compact"],"description":[0,{"type":[0,"doc"],"content":[1,[[0,{"type":[0,"paragraph"],"content":[1,[[0,{"text":[0,"No credit card required"],"type":[0,"text"]}]]]}]]]}]}]]],"sidebar_style":[0,"ordered"],"sidebar_title":[0,"Table of contents"],"sidebar_description":[0,""]}]]],"sections":[1,[[0,{"_uid":[0,"e45a9e12-bd3c-4316-b370-f9550f3c2e2c"],"component":[0,"hsds-contents-layout--sections"],"groups_items":[1,[]],"section_items":[1,[[0,{"_uid":[0,"8c1d4eb0-d92c-473f-95f4-e6a77a154079"],"component":[0,"hsds-contents-layout--sections--section_items"],"title_level":[0,"H3"],"section_title":[0,""],"section_contents":[1,[]],"nested_components":[1,[]],"section_medallion":[0,""],"section_description":[0,{"type":[0,"doc"],"content":[1,[[0,{"type":[0,"paragraph"],"content":[1,[[0,{"text":[0,"Data entry, meetings, and bookkeeping are just some of the recurring tasks companies don’t usually put much thought into. 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But have you ever tried to quantify just how much time your team spends on recurring tasks?"],"type":[0,"text"]}]]]}],[0,{"type":[0,"paragraph"],"content":[1,[[0,{"text":[0,"According to studies, recurring tasks can take up as much as "],"type":[0,"text"]}],[0,{"text":[0,"60% of your team’s total work hours"],"type":[0,"text"],"marks":[1,[[0,{"type":[0,"link"],"attrs":[0,{"href":[0,"https://resources.asana.com/rs/784-XZD-582/images/Anatomy-of-Work-Index.pdf"],"uuid":[0,null],"anchor":[0,null],"target":[0,""],"linktype":[0,"url"]}]}]]]}],[0,{"text":[0,"."],"type":[0,"text"]}]]]}],[0,{"type":[0,"paragraph"],"content":[1,[[0,{"text":[0,"In this guide, we will look at how much time teams spend on repetitive tasks and discuss strategies you can use to save time for your team."],"type":[0,"text"]}]]]}]]]}]}],[0,{"_uid":[0,"27bd0e7c-1000-4d32-8685-a17c44dd714f"],"component":[0,"hsds-contents-layout--sections--section_items"],"title_level":[0,"H2"],"section_title":[0,{"type":[0,"doc"],"content":[1,[[0,{"type":[0,"heading"],"attrs":[0,{"level":[0,"2"]}],"content":[1,[[0,{"text":[0,"How much time is spent on recurring tasks?"],"type":[0,"text"]}]]]}]]]}],"section_contents":[1,[]],"nested_components":[1,[]],"section_medallion":[0,""],"section_description":[0,{"type":[0,"doc"],"content":[1,[[0,{"type":[0,"paragraph"],"content":[1,[[0,{"text":[0,"Employees spend only 39% of their day on role-specific tasks. 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This costs the U.S. economy "],"type":[0,"text"]}],[0,{"text":[0,"$1.8 trillion annually"],"type":[0,"text"],"marks":[1,[[0,{"type":[0,"link"],"attrs":[0,{"href":[0,"https://www.cioinsight.com/it-management/how-repetitive-tasks-waste-1-8-trillion/"],"uuid":[0,null],"anchor":[0,null],"target":[0,""],"linktype":[0,"url"]}]}]]]}],[0,{"text":[0,"."],"type":[0,"text"]}]]]}],[0,{"type":[0,"paragraph"],"content":[1,[[0,{"text":[0,"Here’s how much time people are spending on repetitive tasks such as email management, meetings, and duplicate work."],"type":[0,"text"]}]]]}],[0,{"type":[0,"heading"],"attrs":[0,{"level":[0,3]}],"content":[1,[[0,{"text":[0,"Time spent on emails"],"type":[0,"text"]}]]]}],[0,{"type":[0,"paragraph"],"content":[1,[[0,{"text":[0,"According to "],"type":[0,"text"]}],[0,{"text":[0,"a McKinsey study"],"type":[0,"text"],"marks":[1,[[0,{"type":[0,"link"],"attrs":[0,{"href":[0,"https://www.mckinsey.com/industries/technology-media-and-telecommunications/our-insights/the-social-economy"],"uuid":[0,null],"anchor":[0,null],"target":[0,""],"linktype":[0,"url"]}]}]]]}],[0,{"text":[0,", office workers spend 28% of their workweek reading and replying to email."],"type":[0,"text"]}]]]}],[0,{"type":[0,"paragraph"],"content":[1,[[0,{"text":[0,"An Adobe survey found similar results, with respondents stating that they "],"type":[0,"text"]}],[0,{"text":[0,"spend 3.1 hours every day checking email"],"type":[0,"text"],"marks":[1,[[0,{"type":[0,"link"],"attrs":[0,{"href":[0,"https://blog.adobe.com/en/publish/2018/08/21/love-email-but-spreading-the-love-other-channels.html#gs.c47js1"],"uuid":[0,null],"anchor":[0,null],"target":[0,""],"linktype":[0,"url"]}]}]]]}],[0,{"text":[0,"."],"type":[0,"text"]}]]]}],[0,{"type":[0,"paragraph"],"content":[1,[[0,{"text":[0,"This amounts to a total of 750 work hours spent on email every year. 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With the average meeting lasting around 60 minutes, workers spend between 550 to 750 hours in meetings every year."],"type":[0,"text"]}]]]}],[0,{"type":[0,"paragraph"],"content":[1,[[0,{"text":[0,"This costs companies up to $56,448 per manager every year."],"type":[0,"text"]}]]]}],[0,{"type":[0,"heading"],"attrs":[0,{"level":[0,3]}],"content":[1,[[0,{"text":[0,"Time spent on duplicate work"],"type":[0,"text"]}]]]}],[0,{"type":[0,"paragraph"],"content":[1,[[0,{"type":[0,"image"],"attrs":[0,{"alt":[0,"Time spent on duplicate work"],"src":[0,"//a.storyblok.com/f/172398/c19b821ac0/time-spent-on-duplicate-work-2x.jpg "],"title":[0,""]}]}]]]}],[0,{"type":[0,"paragraph"],"content":[1,[[0,{"text":[0,"According to Asana’s Anatomy of Work report,"],"type":[0,"text"]}],[0,{"text":[0," teams spend 13% of their time on duplicate work"],"type":[0,"text"],"marks":[1,[[0,{"type":[0,"link"],"attrs":[0,{"href":[0,"https://resources.asana.com/rs/784-XZD-582/images/PDF-FY21-Global-EN-Anatomy%20of%20Work%20Report.pdf"],"uuid":[0,null],"anchor":[0,null],"target":[0,""],"linktype":[0,"url"]}]}]]]}],[0,{"text":[0,", with data entry occupying a large chunk of that time. This means that employees waste 236 hours every year on the same tasks their co-workers have already completed."],"type":[0,"text"]}]]]}],[0,{"type":[0,"paragraph"],"content":[1,[[0,{"text":[0,"These are global statistics, but the drain on U.S. companies is even greater, with U.S. employees wasting 308 hours every year on duplicate work."],"type":[0,"text"]}]]]}]]]}]}],[0,{"_uid":[0,"497ce760-2843-4796-99e1-82f1f45f3acf"],"component":[0,"hsds-contents-layout--sections--section_items"],"title_level":[0,"H2"],"section_title":[0,{"type":[0,"doc"],"content":[1,[[0,{"type":[0,"heading"],"attrs":[0,{"level":[0,"2"]}],"content":[1,[[0,{"text":[0,"Why you need to reduce the time your team spends on recurring tasks"],"type":[0,"text"]}]]]}]]]}],"section_contents":[1,[]],"nested_components":[1,[]],"section_medallion":[0,""],"section_description":[0,{"type":[0,"doc"],"content":[1,[[0,{"type":[0,"paragraph"],"content":[1,[[0,{"text":[0,"We’ve talked about how much teams spend on recurring and repetitive tasks, as well as how much money this costs businesses. But trying to optimize the way your team handles recurring tasks, especially manual tasks, won’t just save time. It will also result in the following benefits:"],"type":[0,"text"]}]]]}],[0,{"type":[0,"heading"],"attrs":[0,{"level":[0,3]}],"content":[1,[[0,{"text":[0,"Less burnout"],"type":[0,"text"]}]]]}],[0,{"type":[0,"paragraph"],"content":[1,[[0,{"text":[0,"Just because your team is putting in long hours doesn’t mean that they’re focused on producing high-value work. The last thing you want is a team that is going through the motions."],"type":[0,"text"]}]]]}],[0,{"type":[0,"paragraph"],"content":[1,[[0,{"text":[0,"By keeping recurring tasks to a minimum, you can free up your team’s time for more fulfilling work. You might save yourself some money, too."],"type":[0,"text"]}]]]}],[0,{"type":[0,"heading"],"attrs":[0,{"level":[0,3]}],"content":[1,[[0,{"text":[0,"Cheaper labor costs"],"type":[0,"text"]}]]]}],[0,{"type":[0,"paragraph"],"content":[1,[[0,{"text":[0,"Common sense suggests that less work will equate to fewer billable hours. If you can find a way for your team to spend less time on emails, meetings, and data entry, they’ll have plenty of time to focus on their job-specific duties."],"type":[0,"text"]}]]]}],[0,{"type":[0,"heading"],"attrs":[0,{"level":[0,3]}],"content":[1,[[0,{"text":[0,"Less room for human error"],"type":[0,"text"]}]]]}],[0,{"type":[0,"paragraph"],"content":[1,[[0,{"text":[0,"Routine tasks like manual data entry and extracting data often lead to human error. By eliminating these types of repetitive manual tasks or reducing the time your team spends on them, you’ll spend less time addressing mistakes and save money for your business."],"type":[0,"text"]}]]]}]]]}]}],[0,{"_uid":[0,"2be8c1a1-5918-45ef-8fe2-0780e85eb05d"],"component":[0,"hsds-contents-layout--sections--section_items"],"title_level":[0,"H2"],"section_title":[0,{"type":[0,"doc"],"content":[1,[[0,{"type":[0,"heading"],"attrs":[0,{"level":[0,"2"]}],"content":[1,[[0,{"text":[0,"3 ways businesses can reduce the time spent on recurring tasks"],"type":[0,"text"]}]]]}]]]}],"section_contents":[1,[]],"nested_components":[1,[]],"section_medallion":[0,""],"section_description":[0,{"type":[0,"doc"],"content":[1,[[0,{"type":[0,"paragraph"],"content":[1,[[0,{"text":[0,"Now that you understand how much time your team is wasting on recurring and repetitive tasks, let’s look at some things you can do to improve your team’s efficiency."],"type":[0,"text"]}]]]}],[0,{"type":[0,"heading"],"attrs":[0,{"level":[0,3]}],"content":[1,[[0,{"text":[0,"1. 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Here’s how to get started tracking your team’s time:"],"type":[0,"text"]}]]]}],[0,{"type":[0,"heading"],"attrs":[0,{"level":[0,4]}],"content":[1,[[0,{"text":[0,"Choose a time tracking tool"],"type":[0,"text"]}]]]}],[0,{"type":[0,"paragraph"],"content":[1,[[0,{"text":[0,"Like all purchase decisions, choosing the right time tracking tool can be a bit challenging. Your employees might not have experience with a "],"type":[0,"text"]}],[0,{"text":[0,"time clock app"],"type":[0,"text"],"marks":[1,[[0,{"type":[0,"link"],"attrs":[0,{"href":[0,"/time-clock-app"],"uuid":[0,null],"anchor":[0,null],"custom":[0,null],"target":[0,""],"linktype":[0,"url"]}]}]]]}],[0,{"text":[0,". 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Make sure the time tracker you choose has the features your team needs."],"type":[0,"text"]}]]]}],[0,{"type":[0,"paragraph"],"content":[1,[[0,{"text":[0,"When deciding on features to look for, remember to ask your team for input. They’ll be the ones using the software."],"type":[0,"text"]}]]]}],[0,{"type":[0,"heading"],"attrs":[0,{"level":[0,5]}],"content":[1,[[0,{"text":[0,"Explore integrations"],"type":[0,"text"]}]]]}],[0,{"type":[0,"paragraph"],"content":[1,[[0,{"text":[0,"Switching your entire team to a time tracking tool could derail the progress you’ve made on the project management and communication tools you already have in place."],"type":[0,"text"]}]]]}],[0,{"type":[0,"paragraph"],"content":[1,[[0,{"text":[0,"Fortunately, a lot of time trackers offer powerful integrations with tools you’re already familiar with."],"type":[0,"text"]}]]]}],[0,{"type":[0,"heading"],"attrs":[0,{"level":[0,5]}],"content":[1,[[0,{"text":[0,"Prioritize ease of use"],"type":[0,"text"]}]]]}],[0,{"type":[0,"paragraph"],"content":[1,[[0,{"text":[0,"Ease of use is extremely important when implementing a time tracking app. Even if you’re tech-savvy yourself, it doesn’t mean your employees are."],"type":[0,"text"]}]]]}],[0,{"type":[0,"heading"],"attrs":[0,{"level":[0,5]}],"content":[1,[[0,{"text":[0,"Compare pricing"],"type":[0,"text"]}]]]}],[0,{"type":[0,"paragraph"],"content":[1,[[0,{"text":[0,"Saving money is always important. You can find plenty of free time tracking apps, but make sure they have the features your company needs. They could be free for a reason."],"type":[0,"text"]}]]]}],[0,{"type":[0,"paragraph"],"content":[1,[[0,{"text":[0,"Most time tracking apps charge per user, but plan pricing can vary based on which features are included."],"type":[0,"text"]}]]]}],[0,{"type":[0,"heading"],"attrs":[0,{"level":[0,4]}],"content":[1,[[0,{"text":[0,"Create a time tracking policy"],"type":[0,"text"]}]]]}],[0,{"type":[0,"paragraph"],"content":[1,[[0,{"text":[0,"Even the best time tracking software won’t save you time and money without a strong policy. "],"type":[0,"text"]}],[0,{"text":[0,"Announcing to your employees"],"type":[0,"text"],"marks":[1,[[0,{"type":[0,"link"],"attrs":[0,{"href":[0,"/time-tracking/get-employees-track-time"],"uuid":[0,null],"anchor":[0,null],"custom":[0,null],"target":[0,""],"linktype":[0,"url"]}]}]]]}],[0,{"text":[0," that you are planning to track their time can evoke a lot of different emotions."],"type":[0,"text"]}]]]}],[0,{"type":[0,"paragraph"],"content":[1,[[0,{"text":[0,"That’s why it’s crucial that you give your team an outline of how and when you plan to implement time tracking software to increase efficiency."],"type":[0,"text"]}]]]}],[0,{"type":[0,"paragraph"],"content":[1,[[0,{"text":[0,"Here are a few questions to ask yourself before you get started:"],"type":[0,"text"]}]]]}],[0,{"type":[0,"bullet_list"],"content":[1,[[0,{"type":[0,"list_item"],"content":[1,[[0,{"type":[0,"paragraph"],"content":[1,[[0,{"text":[0,"Which departments and positions will be tracking time?"],"type":[0,"text"]}]]]}]]]}],[0,{"type":[0,"list_item"],"content":[1,[[0,{"type":[0,"paragraph"],"content":[1,[[0,{"text":[0,"Are there any circumstances where time should not be tracked?"],"type":[0,"text"]}]]]}]]]}],[0,{"type":[0,"list_item"],"content":[1,[[0,{"type":[0,"paragraph"],"content":[1,[[0,{"text":[0,"Will you enable optional screenshotting or other proof of work features?"],"type":[0,"text"]}]]]}]]]}],[0,{"type":[0,"list_item"],"content":[1,[[0,{"type":[0,"paragraph"],"content":[1,[[0,{"text":[0,"What happens when someone forgets to start their timer? Will you build a formal process for adding missed time?"],"type":[0,"text"]}]]]}]]]}]]]}],[0,{"type":[0,"paragraph"],"content":[1,[[0,{"text":[0,"A good time tracking policy answers these questions but also solves problems exclusive to your line of work."],"type":[0,"text"]}]]]}],[0,{"type":[0,"heading"],"attrs":[0,{"level":[0,4]}],"content":[1,[[0,{"text":[0,"Use time tracking to reduce time spent on repetitive work"],"type":[0,"text"]}]]]}],[0,{"type":[0,"paragraph"],"content":[1,[[0,{"text":[0,"Tracking time isn’t just about recording the time that your employees are putting in. It’s also an opportunity to gain valuable insights about when and how your team works."],"type":[0,"text"]}]]]}],[0,{"type":[0,"paragraph"],"content":[1,[[0,{"text":[0,"With time tracking software, you can limit the time you spend on recurring tasks by:"],"type":[0,"text"]}]]]}],[0,{"type":[0,"heading"],"attrs":[0,{"level":[0,5]}],"content":[1,[[0,{"text":[0,"Learning how long tasks really take to complete"],"type":[0,"text"]}]]]}],[0,{"type":[0,"paragraph"],"content":[1,[[0,{"text":[0,"Time tracking tools like Hubstaff can show you how much time team members are spending on each task. This can help you get a better understanding of whether your team might be "],"type":[0,"text"]}],[0,{"text":[0,"wasting time"],"type":[0,"text"],"marks":[1,[[0,{"type":[0,"link"],"attrs":[0,{"href":[0,"/blog/wasted-time-at-work/"],"uuid":[0,null],"anchor":[0,null],"custom":[0,null],"target":[0,"_self"],"linktype":[0,"url"]}]}]]]}],[0,{"text":[0," on certain tasks."],"type":[0,"text"]}]]]}],[0,{"type":[0,"paragraph"],"content":[1,[[0,{"type":[0,"image"],"attrs":[0,{"id":[0,null],"alt":[0,"Hubstaff time and activity report"],"src":[0,"//a.storyblok.com/f/172398/9efaa7c613/time-activity-report-2-2x.png "],"title":[0,""],"source":[0,null],"copyright":[0,null],"meta_data":[0,{}]}]}]]]}],[0,{"type":[0,"heading"],"attrs":[0,{"level":[0,5]}],"content":[1,[[0,{"text":[0,"Identifying bottlenecks"],"type":[0,"text"]}]]]}],[0,{"type":[0,"paragraph"],"content":[1,[[0,{"text":[0,"By understanding how long tasks take to complete, you’ll also be able to identify tasks that might be holding up projects. Can you reduce the time spent on these tasks, or will project managers have to change deadlines for similar projects moving forward?"],"type":[0,"text"]}]]]}],[0,{"type":[0,"heading"],"attrs":[0,{"level":[0,5]}],"content":[1,[[0,{"text":[0,"Finding out who your most efficient team members are"],"type":[0,"text"]}]]]}],[0,{"type":[0,"paragraph"],"content":[1,[[0,{"text":[0,"Every member of your team is good at something, but they can’t all be good at everything. For example, it might take one team member twelve hours to write a blog post, while another can do it in six hours. Understanding team members’ efficiency enables you to make the best use of your team’s time."],"type":[0,"text"]}]]]}],[0,{"type":[0,"heading"],"attrs":[0,{"level":[0,3]}],"content":[1,[[0,{"text":[0,"2. Streamline your processes"],"type":[0,"text"]}]]]}],[0,{"type":[0,"paragraph"],"content":[1,[[0,{"type":[0,"image"],"attrs":[0,{"id":[0,null],"alt":[0,"Streamline your processes"],"src":[0,"//a.storyblok.com/f/172398/6ab3912c43/streamline-your-processes-2x.jpg "],"title":[0,""],"source":[0,null],"copyright":[0,null],"meta_data":[0,{}]}]}]]]}],[0,{"type":[0,"paragraph"],"content":[1,[[0,{"text":[0,"There’s always room for improvement when it comes to streamlining processes. The first step to making your business processes more efficient is to document them."],"type":[0,"text"]}]]]}],[0,{"type":[0,"paragraph"],"content":[1,[[0,{"text":[0,"When creating process documentation, make sure to outline the scope of the process, identify its inputs and outputs, describe all the steps included, and name the stakeholders involved."],"type":[0,"text"]}]]]}],[0,{"type":[0,"paragraph"],"content":[1,[[0,{"text":[0,"Here are a few tips to keep you from spending too much time on this phase:"],"type":[0,"text"]}]]]}],[0,{"type":[0,"bullet_list"],"content":[1,[[0,{"type":[0,"list_item"],"content":[1,[[0,{"type":[0,"paragraph"],"content":[1,[[0,{"text":[0,"Keep the document simple and concise"],"type":[0,"text"],"marks":[1,[[0,{"type":[0,"bold"]}]]]}],[0,{"text":[0," – It should be easy to follow and help your team get to work as soon as possible with few questions."],"type":[0,"text"]}]]]}]]]}],[0,{"type":[0,"list_item"],"content":[1,[[0,{"type":[0,"paragraph"],"content":[1,[[0,{"text":[0,"Start small"],"type":[0,"text"],"marks":[1,[[0,{"type":[0,"bold"]}]]]}],[0,{"text":[0," – Try not to build robust, cross-channel process documents that affect your entire company. Focus on a simple process so that you can hone your skills."],"type":[0,"text"]}]]]}]]]}],[0,{"type":[0,"list_item"],"content":[1,[[0,{"type":[0,"paragraph"],"content":[1,[[0,{"text":[0,"Create a guide to writing process documentation"],"type":[0,"text"],"marks":[1,[[0,{"type":[0,"bold"]}]]]}],[0,{"text":[0," – Once you’ve successfully outlined some processes, make a guide so that you can "],"type":[0,"text"]}],[0,{"text":[0,"delegate"],"type":[0,"text"],"marks":[1,[[0,{"type":[0,"link"],"attrs":[0,{"href":[0,"/blog/delegate-tasks/"],"uuid":[0,null],"anchor":[0,null],"custom":[0,null],"target":[0,"_self"],"linktype":[0,"url"]}]}]]]}],[0,{"text":[0," this work to others moving forward."],"type":[0,"text"]}]]]}]]]}],[0,{"type":[0,"list_item"],"content":[1,[[0,{"type":[0,"paragraph"],"content":[1,[[0,{"text":[0,"Store documents in a central location"],"type":[0,"text"],"marks":[1,[[0,{"type":[0,"bold"]}]]]}],[0,{"text":[0," – Looking for documents can often be time-consuming. Use a tool like Confluence to house all of your process documents. They’re useless if your team can never find them."],"type":[0,"text"]}]]]}]]]}]]]}],[0,{"type":[0,"paragraph"],"content":[1,[[0,{"text":[0,"Once you’ve documented a process, review each step and look for ways it could be improved. Maybe there are steps that don’t depend on each other and could be done concurrently? Alternatively, perhaps performing the steps in a different order could help speed up things?"],"type":[0,"text"]}]]]}],[0,{"type":[0,"paragraph"],"content":[1,[[0,{"text":[0,"Do this for all the manual processes your team uses, starting with the ones that are used most frequently."],"type":[0,"text"]}]]]}],[0,{"type":[0,"heading"],"attrs":[0,{"level":[0,3]}],"content":[1,[[0,{"text":[0,"3. Automate repetitive tasks"],"type":[0,"text"]}]]]}],[0,{"type":[0,"paragraph"],"content":[1,[[0,{"type":[0,"image"],"attrs":[0,{"id":[0,null],"alt":[0,"Automate repetitive tasks"],"src":[0,"//a.storyblok.com/f/172398/f1661e11d3/trello-integration-book-demo-2x-c1bcc2c07f43e3c3b9e129c585a904f6e935af0de3292e0c810d92a23e9c591d.jpg "],"title":[0,""],"source":[0,null],"copyright":[0,null],"meta_data":[0,{}]}]}]]]}],[0,{"type":[0,"paragraph"],"content":[1,[[0,{"text":[0,"While less than five percent of jobs can be"],"type":[0,"text"]}],[0,{"text":[0," fully automated"],"type":[0,"text"],"marks":[1,[[0,{"type":[0,"link"],"attrs":[0,{"href":[0,"https://www.mckinsey.com/featured-insights/future-of-work/jobs-lost-jobs-gained-what-the-future-of-work-will-mean-for-jobs-skills-and-wages"],"uuid":[0,null],"anchor":[0,null],"custom":[0,null],"target":[0,""],"linktype":[0,"url"]}]}]]]}],[0,{"text":[0,", most have aspects that are ripe for automation. Automating repetitive tasks can save your team a lot of time."],"type":[0,"text"]}]]]}],[0,{"type":[0,"paragraph"],"content":[1,[[0,{"text":[0,"Look into your time tracking data to see which tasks are taking your team the most time. If you’re still not using a time tracking tool, ask your team members to tell you what kind of tasks are taking a lot of time."],"type":[0,"text"]}]]]}],[0,{"type":[0,"paragraph"],"content":[1,[[0,{"text":[0,"Add these tasks to a spreadsheet, and make sure to note the average time spent on each task and how often your team needs to complete it. This will help you identify the most time-consuming tasks."],"type":[0,"text"]}]]]}],[0,{"type":[0,"paragraph"],"content":[1,[[0,{"text":[0,"Once you do that, look into ways of automating these tasks. While some tasks aren't a fit for being fully automated, most tasks can be automated to at least a certain extent."],"type":[0,"text"]}]]]}],[0,{"type":[0,"paragraph"],"content":[1,[[0,{"text":[0,"Here are some tools you can use to automate tasks:"],"type":[0,"text"]}]]]}],[0,{"type":[0,"bullet_list"],"content":[1,[[0,{"type":[0,"list_item"],"content":[1,[[0,{"type":[0,"paragraph"],"content":[1,[[0,{"text":[0,"Hootsuite for social media posting"],"type":[0,"text"]}]]]}]]]}],[0,{"type":[0,"list_item"],"content":[1,[[0,{"type":[0,"paragraph"],"content":[1,[[0,{"text":[0,"Calendly for scheduling meetings and interviews"],"type":[0,"text"]}]]]}]]]}],[0,{"type":[0,"list_item"],"content":[1,[[0,{"type":[0,"paragraph"],"content":[1,[[0,{"text":[0,"LastPass for saving and entering login information"],"type":[0,"text"]}]]]}]]]}],[0,{"type":[0,"list_item"],"content":[1,[[0,{"type":[0,"paragraph"],"content":[1,[[0,{"text":[0,"HubSpot for nurturing leads"],"type":[0,"text"]}]]]}]]]}]]]}],[0,{"type":[0,"paragraph"],"content":[1,[[0,{"text":[0,"You can also use a tool like Zapier to create custom workflow automation Zaps that fit your workflow. "],"type":[0,"text"]}],[0,{"text":[0,"Zapier even integrates with Hubstaff"],"type":[0,"text"],"marks":[1,[[0,{"type":[0,"link"],"attrs":[0,{"href":[0,"/zapier-time-tracking"],"uuid":[0,null],"anchor":[0,null],"custom":[0,null],"target":[0,""],"linktype":[0,"url"]}]}]]]}],[0,{"text":[0,", allowing you to automate time tracking notifications, event creation, and shift management."],"type":[0,"text"]}]]]}],[0,{"type":[0,"paragraph"],"content":[1,[[0,{"type":[0,"image"],"attrs":[0,{"id":[0,null],"alt":[0,"Hubstaff and Zapier integration"],"src":[0,"//a.storyblok.com/f/172398/77af722296/hubstaff-zapier-integration-2x.png "],"title":[0,""],"source":[0,null],"copyright":[0,null],"meta_data":[0,{}]}]}]]]}]]]}]}],[0,{"_uid":[0,"c0fe5888-a745-4c98-8908-41c6c6b1899f"],"component":[0,"hsds-contents-layout--sections--section_items"],"title_level":[0,"H2"],"section_title":[0,{"type":[0,"doc"],"content":[1,[[0,{"type":[0,"heading"],"attrs":[0,{"level":[0,"2"]}],"content":[1,[[0,{"text":[0,"Steps to reduce time spent on recurring tasks and ensure business success"],"type":[0,"text"]}]]]}]]]}],"section_contents":[1,[]],"nested_components":[1,[]],"section_medallion":[0,""],"section_description":[0,{"type":[0,"doc"],"content":[1,[[0,{"type":[0,"paragraph"],"content":[1,[[0,{"text":[0,"Ready to help your team reduce the time they spend on recurring tasks and repetitive work? Here’s what you need to do:"],"type":[0,"text"]}]]]}],[0,{"type":[0,"bullet_list"],"content":[1,[[0,{"type":[0,"list_item"],"content":[1,[[0,{"type":[0,"paragraph"],"content":[1,[[0,{"text":[0,"Sign up for a trial of Hubstaff"],"type":[0,"text"],"marks":[1,[[0,{"type":[0,"bold"]}]]]}],[0,{"text":[0," – Take advantage of the "],"type":[0,"text"],"marks":[1,[]]}],[0,{"text":[0,"free 14-day trial"],"type":[0,"text"],"marks":[1,[[0,{"type":[0,"link"],"attrs":[0,{"href":[0,"/signup"],"target":[0,""],"linktype":[0,"url"]}]}]]]}],[0,{"text":[0," to see if Hubstaff is a good time tracking solution for your team."],"type":[0,"text"],"marks":[1,[]]}]]]}]]]}],[0,{"type":[0,"list_item"],"content":[1,[[0,{"type":[0,"paragraph"],"content":[1,[[0,{"text":[0,"Streamline one process"],"type":[0,"text"],"marks":[1,[[0,{"type":[0,"bold"]}]]]}],[0,{"text":[0," – Document a single process and look into ways it could be streamlined. Don’t worry about other processes until you find a way to improve that one."],"type":[0,"text"],"marks":[1,[]]}]]]}]]]}],[0,{"type":[0,"list_item"],"content":[1,[[0,{"type":[0,"paragraph"],"content":[1,[[0,{"text":[0,"Choose a repetitive task to automate"],"type":[0,"text"],"marks":[1,[[0,{"type":[0,"bold"]}]]]}],[0,{"text":[0," – Automating your entire workflow is likely not possible. Choose one recurring task and try to use software to automate it."],"type":[0,"text"],"marks":[1,[]]}]]]}]]]}]]]}]]]}]}]]],"collapsible_sections":[0,false]}]]],"component":[0,"hsds-contents-layout"],"hide_sidebar":[0,false],"sidebar_title":[0,"Categories"],"template_type":[0,"Single Page"],"sidebar_category":[1,[]],"collapse_padding_top":[0,true],"collapse_padding_bottom":[0,false]}],"isTasksPage":[0,false]}" ssr="" client="visible" opts="{"name":"HsdsContentsLayout","value":true}" await-children=""><section class="hsds-row hsds-contents-row hsds-row--collapse-padding-top" id="row"><div class="hsds-row__container hsds-resources"><div class="hsds-row__main"><div class="hsds-contents-layout"><div class="hsds-contents__sidebar" id="sidebar"><div class="hsds-contents hsds-contents--sticky" id="content"><div class="hsds-contents__title hsds-contents__title--bar" data-conditional-class="hsds-contents__title--bar--is-open"><span>Table of contents</span><svg class="hsds-icon hsds-contents__title-icon" aria-hidden="true"><use xlink:href="/_astro/icons.DIELW6gp.svg#caret-down-l"></use></svg></div><div class="hsds-contents__expandable" data-conditional-class="hsds-contents__expandable--is-open"><ul class="hsds-contents__menu"><div class="hsds-contents__menu-heading" id="contents-category"><div class="hsds-ordered-list"><li class="hsds-ordered-list__heading hsds-ordered-list__heading--toc"><span class="hsds-contents__menu-link" data-conditional-class="hsds-contents__menu-link--active">How much time is spent on recurring tasks?</span></li><li class="hsds-ordered-list__heading hsds-ordered-list__heading--toc"><span class="hsds-contents__menu-link" data-conditional-class="hsds-contents__menu-link--active">Why you need to reduce the time your team spends on recurring tasks</span></li><li class="hsds-ordered-list__heading hsds-ordered-list__heading--toc"><span class="hsds-contents__menu-link" data-conditional-class="hsds-contents__menu-link--active">3 ways businesses can reduce the time spent on recurring tasks</span></li><li class="hsds-ordered-list__heading hsds-ordered-list__heading--toc"><span class="hsds-contents__menu-link" data-conditional-class="hsds-contents__menu-link--active">Steps to reduce time spent on recurring tasks and ensure business success</span></li></div></div></ul><div class="hsds-cta-compact" istaskspage="false"><h3 class="hsds-row__heading hsds-row__heading--level-3">Try Hubstaff for 14 days</h3><div class="richtext-container hsds-row__p hsds-row__p--xs"><p>No credit card required</p></div><a class="hsds-button--tertiary hsds-button--large hsds-button hsds-button--long-text hsds-button--fill js-hsds-cta-track" data-name="Integrations sidebar signup" href="/signup">Start my free trial</a></div></div></div></div><div class="hsds-contents__content"><div id="contents-category-0" data-index="0" class="hsds-long-form-text"><div class="richtext-container hsds-row__p hsds-contents__p"><p>Data entry, meetings, and bookkeeping are just some of the recurring tasks companies don’t usually put much thought into. After all, they’re essential parts of doing business. But have you ever tried to quantify just how much time your team spends on recurring tasks?</p><p>According to studies, recurring tasks can take up as much as <a href="https://resources.asana.com/rs/784-XZD-582/images/Anatomy-of-Work-Index.pdf" target="" linktype="url">60% of your team’s total work hours</a>.</p><p>In this guide, we will look at how much time teams spend on repetitive tasks and discuss strategies you can use to save time for your team.</p></div></div><div id="contents-category-1" data-index="1" class="hsds-long-form-text"><div class="richtext-container"><h2 class="hsds-contents__content-item hsds-long-form-text__heading-level-2" data-counter="1">How much time is spent on recurring tasks?</h2></div><div class="richtext-container hsds-row__p hsds-contents__p"><p>Employees spend only 39% of their day on role-specific tasks. The rest of the time is spent on recurring and repetitive tasks, with the average employee <a href="https://www.information-age.com/productivity-pains-90-workers-repetitive-tasks-123468116/" target="" linktype="url">spending 19 workdays every year</a> on these types of tasks. This costs the U.S. economy <a href="https://www.cioinsight.com/it-management/how-repetitive-tasks-waste-1-8-trillion/" target="" linktype="url">$1.8 trillion annually</a>.</p><p>Here’s how much time people are spending on repetitive tasks such as email management, meetings, and duplicate work.</p><h3>Time spent on emails</h3><p>According to <a href="https://www.mckinsey.com/industries/technology-media-and-telecommunications/our-insights/the-social-economy" target="" linktype="url">a McKinsey study</a>, office workers spend 28% of their workweek reading and replying to email.</p><p>An Adobe survey found similar results, with respondents stating that they <a href="https://blog.adobe.com/en/publish/2018/08/21/love-email-but-spreading-the-love-other-channels.html#gs.c47js1" target="" linktype="url">spend 3.1 hours every day checking email</a>.</p><p>This amounts to a total of 750 work hours spent on email every year. Keep in mind that this number doesn’t take into account the time it takes to refocus after checking your email, which, according to some studies, <a href="https://www.inc.com/nicholas-mcgill/it-takes-23-minutes-to-recover-from-a-distraction-at-work-heres-how-to-minimize-.html" target="" linktype="url">takes around 23 minutes each time</a>.</p><h3>Time spent on meetings</h3><p><img class="richtext-container__image" alt="Time spent on meetings" src="//a.storyblok.com/f/172398/5829b06cb6/time-spent-on-meetings-2x.jpg/m/200x0/filters:format(webp):quality(1)" data-source="//a.storyblok.com/f/172398/5829b06cb6/time-spent-on-meetings-2x.jpg/m/filters:format(webp):quality(70)" width="1733" height="1155" /></p><p>Employees attend <a href="https://fellow.app/wp-content/uploads/2021/03/FutureofMeetingsReport_Fellow.pdf" target="" linktype="url">between 11 to 15 meetings every week</a>. With the average meeting lasting around 60 minutes, workers spend between 550 to 750 hours in meetings every year.</p><p>This costs companies up to $56,448 per manager every year.</p><h3>Time spent on duplicate work</h3><p><img class="richtext-container__image" alt="Time spent on duplicate work" src="//a.storyblok.com/f/172398/c19b821ac0/time-spent-on-duplicate-work-2x.jpg/m/200x0/filters:format(webp):quality(1)" data-source="//a.storyblok.com/f/172398/c19b821ac0/time-spent-on-duplicate-work-2x.jpg/m/filters:format(webp):quality(70)" width="867" height="577" /></p><p>According to Asana’s Anatomy of Work report,<a href="https://resources.asana.com/rs/784-XZD-582/images/PDF-FY21-Global-EN-Anatomy%20of%20Work%20Report.pdf" target="" linktype="url"> teams spend 13% of their time on duplicate work</a>, with data entry occupying a large chunk of that time. This means that employees waste 236 hours every year on the same tasks their co-workers have already completed.</p><p>These are global statistics, but the drain on U.S. companies is even greater, with U.S. employees wasting 308 hours every year on duplicate work.</p></div></div><div id="contents-category-2" data-index="2" class="hsds-long-form-text"><div class="richtext-container"><h2 class="hsds-contents__content-item hsds-long-form-text__heading-level-2" data-counter="2">Why you need to reduce the time your team spends on recurring tasks</h2></div><div class="richtext-container hsds-row__p hsds-contents__p"><p>We’ve talked about how much teams spend on recurring and repetitive tasks, as well as how much money this costs businesses. But trying to optimize the way your team handles recurring tasks, especially manual tasks, won’t just save time. It will also result in the following benefits:</p><h3>Less burnout</h3><p>Just because your team is putting in long hours doesn’t mean that they’re focused on producing high-value work. The last thing you want is a team that is going through the motions.</p><p>By keeping recurring tasks to a minimum, you can free up your team’s time for more fulfilling work. You might save yourself some money, too.</p><h3>Cheaper labor costs</h3><p>Common sense suggests that less work will equate to fewer billable hours. If you can find a way for your team to spend less time on emails, meetings, and data entry, they’ll have plenty of time to focus on their job-specific duties.</p><h3>Less room for human error</h3><p>Routine tasks like manual data entry and extracting data often lead to human error. By eliminating these types of repetitive manual tasks or reducing the time your team spends on them, you’ll spend less time addressing mistakes and save money for your business.</p></div></div><div id="contents-category-3" data-index="3" class="hsds-long-form-text"><div class="richtext-container"><h2 class="hsds-contents__content-item hsds-long-form-text__heading-level-2" data-counter="3">3 ways businesses can reduce the time spent on recurring tasks</h2></div><div class="richtext-container hsds-row__p hsds-contents__p"><p>Now that you understand how much time your team is wasting on recurring and repetitive tasks, let’s look at some things you can do to improve your team’s efficiency.</p><h3>1. Start tracking your team’s time</h3><p><img class="richtext-container__image" alt="Track your teams time" src="//a.storyblok.com/f/172398/cede523785/dashboard-time-2x.png/m/200x0/filters:format(webp):quality(1)" data-source="//a.storyblok.com/f/172398/cede523785/dashboard-time-2x.png/m/filters:format(webp):quality(70)" width="3040" height="2214" /></p><p>You can't uncover the time your team is spending on repetitive tasks if you aren’t keeping track of time.</p><p><a href="/time-tracking" target="_self" linktype="url">Time tracking software</a> can help you identify bottlenecks, <a href="/blog/employee-productivity/" target="_self" linktype="url">increase productivity</a>, and keep your team focused. Here’s how to get started tracking your team’s time:</p><h4>Choose a time tracking tool</h4><p>Like all purchase decisions, choosing the right time tracking tool can be a bit challenging. Your employees might not have experience with a <a href="/time-clock-app" target="" linktype="url">time clock app</a>. You may have never used one yourself.</p><p>Follow these steps to help you make the right decision:</p><h5>Identify the features you need</h5><p>Do you need <a href="/features/employee-monitoring" target="_self" linktype="url">proof of work features</a> like customizable screenshotting or activity rates based on keyboard and mouse usage? Maybe you just need a simple timer. Make sure the time tracker you choose has the features your team needs.</p><p>When deciding on features to look for, remember to ask your team for input. They’ll be the ones using the software.</p><h5>Explore integrations</h5><p>Switching your entire team to a time tracking tool could derail the progress you’ve made on the project management and communication tools you already have in place.</p><p>Fortunately, a lot of time trackers offer powerful integrations with tools you’re already familiar with.</p><h5>Prioritize ease of use</h5><p>Ease of use is extremely important when implementing a time tracking app. Even if you’re tech-savvy yourself, it doesn’t mean your employees are.</p><h5>Compare pricing</h5><p>Saving money is always important. You can find plenty of free time tracking apps, but make sure they have the features your company needs. They could be free for a reason.</p><p>Most time tracking apps charge per user, but plan pricing can vary based on which features are included.</p><h4>Create a time tracking policy</h4><p>Even the best time tracking software won’t save you time and money without a strong policy. <a href="/time-tracking/get-employees-track-time" target="" linktype="url">Announcing to your employees</a> that you are planning to track their time can evoke a lot of different emotions.</p><p>That’s why it’s crucial that you give your team an outline of how and when you plan to implement time tracking software to increase efficiency.</p><p>Here are a few questions to ask yourself before you get started:</p><ul><li><p>Which departments and positions will be tracking time?</p></li><li><p>Are there any circumstances where time should not be tracked?</p></li><li><p>Will you enable optional screenshotting or other proof of work features?</p></li><li><p>What happens when someone forgets to start their timer? Will you build a formal process for adding missed time?</p></li></ul><p>A good time tracking policy answers these questions but also solves problems exclusive to your line of work.</p><h4>Use time tracking to reduce time spent on repetitive work</h4><p>Tracking time isn’t just about recording the time that your employees are putting in. It’s also an opportunity to gain valuable insights about when and how your team works.</p><p>With time tracking software, you can limit the time you spend on recurring tasks by:</p><h5>Learning how long tasks really take to complete</h5><p>Time tracking tools like Hubstaff can show you how much time team members are spending on each task. This can help you get a better understanding of whether your team might be <a href="/blog/wasted-time-at-work/" target="_self" linktype="url">wasting time</a> on certain tasks.</p><p><img class="richtext-container__image" alt="Hubstaff time and activity report" src="//a.storyblok.com/f/172398/9efaa7c613/time-activity-report-2-2x.png/m/200x0/filters:format(webp):quality(1)" data-source="//a.storyblok.com/f/172398/9efaa7c613/time-activity-report-2-2x.png/m/filters:format(webp):quality(70)" width="2992" height="2140" /></p><h5>Identifying bottlenecks</h5><p>By understanding how long tasks take to complete, you’ll also be able to identify tasks that might be holding up projects. Can you reduce the time spent on these tasks, or will project managers have to change deadlines for similar projects moving forward?</p><h5>Finding out who your most efficient team members are</h5><p>Every member of your team is good at something, but they can’t all be good at everything. For example, it might take one team member twelve hours to write a blog post, while another can do it in six hours. Understanding team members’ efficiency enables you to make the best use of your team’s time.</p><h3>2. Streamline your processes</h3><p><img class="richtext-container__image" alt="Streamline your processes" src="//a.storyblok.com/f/172398/6ab3912c43/streamline-your-processes-2x.jpg/m/200x0/filters:format(webp):quality(1)" data-source="//a.storyblok.com/f/172398/6ab3912c43/streamline-your-processes-2x.jpg/m/filters:format(webp):quality(70)" width="1920" height="1280" /></p><p>There’s always room for improvement when it comes to streamlining processes. The first step to making your business processes more efficient is to document them.</p><p>When creating process documentation, make sure to outline the scope of the process, identify its inputs and outputs, describe all the steps included, and name the stakeholders involved.</p><p>Here are a few tips to keep you from spending too much time on this phase:</p><ul><li><p><b>Keep the document simple and concise</b> – It should be easy to follow and help your team get to work as soon as possible with few questions.</p></li><li><p><b>Start small</b> – Try not to build robust, cross-channel process documents that affect your entire company. Focus on a simple process so that you can hone your skills.</p></li><li><p><b>Create a guide to writing process documentation</b> – Once you’ve successfully outlined some processes, make a guide so that you can <a href="/blog/delegate-tasks/" target="_self" linktype="url">delegate</a> this work to others moving forward.</p></li><li><p><b>Store documents in a central location</b> – Looking for documents can often be time-consuming. Use a tool like Confluence to house all of your process documents. They’re useless if your team can never find them.</p></li></ul><p>Once you’ve documented a process, review each step and look for ways it could be improved. Maybe there are steps that don’t depend on each other and could be done concurrently? Alternatively, perhaps performing the steps in a different order could help speed up things?</p><p>Do this for all the manual processes your team uses, starting with the ones that are used most frequently.</p><h3>3. Automate repetitive tasks</h3><p><img class="richtext-container__image" alt="Automate repetitive tasks" src="//a.storyblok.com/f/172398/f1661e11d3/trello-integration-book-demo-2x-c1bcc2c07f43e3c3b9e129c585a904f6e935af0de3292e0c810d92a23e9c591d.jpg/m/200x0/filters:format(webp):quality(1)" data-source="//a.storyblok.com/f/172398/f1661e11d3/trello-integration-book-demo-2x-c1bcc2c07f43e3c3b9e129c585a904f6e935af0de3292e0c810d92a23e9c591d.jpg/m/filters:format(webp):quality(70)" width="1024" height="796" /></p><p>While less than five percent of jobs can be<a href="https://www.mckinsey.com/featured-insights/future-of-work/jobs-lost-jobs-gained-what-the-future-of-work-will-mean-for-jobs-skills-and-wages" target="" linktype="url"> fully automated</a>, most have aspects that are ripe for automation. Automating repetitive tasks can save your team a lot of time.</p><p>Look into your time tracking data to see which tasks are taking your team the most time. If you’re still not using a time tracking tool, ask your team members to tell you what kind of tasks are taking a lot of time.</p><p>Add these tasks to a spreadsheet, and make sure to note the average time spent on each task and how often your team needs to complete it. This will help you identify the most time-consuming tasks.</p><p>Once you do that, look into ways of automating these tasks. While some tasks aren't a fit for being fully automated, most tasks can be automated to at least a certain extent.</p><p>Here are some tools you can use to automate tasks:</p><ul><li><p>Hootsuite for social media posting</p></li><li><p>Calendly for scheduling meetings and interviews</p></li><li><p>LastPass for saving and entering login information</p></li><li><p>HubSpot for nurturing leads</p></li></ul><p>You can also use a tool like Zapier to create custom workflow automation Zaps that fit your workflow. <a href="/zapier-time-tracking" target="" linktype="url">Zapier even integrates with Hubstaff</a>, allowing you to automate time tracking notifications, event creation, and shift management.</p><p><img class="richtext-container__image" alt="Hubstaff and Zapier integration" src="//a.storyblok.com/f/172398/77af722296/hubstaff-zapier-integration-2x.png/m/200x0/filters:format(webp):quality(1)" data-source="//a.storyblok.com/f/172398/77af722296/hubstaff-zapier-integration-2x.png/m/filters:format(webp):quality(70)" width="1201" height="1267" /></p></div></div><div id="contents-category-4" data-index="4" class="hsds-long-form-text"><div class="richtext-container"><h2 class="hsds-contents__content-item hsds-long-form-text__heading-level-2" data-counter="4">Steps to reduce time spent on recurring tasks and ensure business success</h2></div><div class="richtext-container hsds-row__p hsds-contents__p"><p>Ready to help your team reduce the time they spend on recurring tasks and repetitive work? Here’s what you need to do:</p><ul><li><p><b>Sign up for a trial of Hubstaff</b> – Take advantage of the <a href="/signup" target="" linktype="url">free 14-day trial</a> to see if Hubstaff is a good time tracking solution for your team.</p></li><li><p><b>Streamline one process</b> – Document a single process and look into ways it could be streamlined. Don’t worry about other processes until you find a way to improve that one.</p></li><li><p><b>Choose a repetitive task to automate</b> – Automating your entire workflow is likely not possible. Choose one recurring task and try to use software to automate it.</p></li></ul></div></div></div></div></div></div></section></astro-island><section class="hsds-row hsds-row--oval-top hsds-row--oval-top-narrow hsds-row--oval-top-white hsds-row--background-brand-primary hsds-row--background-hubstaff-spoke"><div class="hsds-row__container"><div class="hsds-row__header"><div class="richtext-container"><h3 class="hsds-row__heading">Stop wasting time</h3></div></div><div class="hsds-row__main hsds-row__main--width-large"><div class="richtext-container hsds-row__p hsds-row__p--inner-text"><p>Track time, identify bottlenecks, and manage your team better with Hubstaff.</p></div><a class="hsds-button js-hsds-cta-track hsds-button--tertiary hsds-button--large" data-name="Get started with Hubstaff" href="/signup">Get started with Hubstaff</a></div></div></section> </main> <astro-island uid="Z19h6jy" prefix="v5" component-url="/_astro/hsds-footer.Dobpa9Pg.js" component-export="default" 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