Procurement | National Library of Scotland | National Library of Scotland

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id="pageTop"> <div class="container"> <h1 class="mb-0">National Library of Scotland procurement</h1> </div> </div> <div class="bar-page-content "> <div class="container"> <div class="row"> <div class="col-md-4 col-lg-3"> <nav class="nav flex-column sidebarNav"> <a class="nav-link parentNode" href="/about-us/policies-and-reports/" target="">Policies and reports</a> <a class="nav-link" href="/about-us/policies-and-reports/annual-review-and-financial-statements/" target="">Annual Review and accounts</a> <a class="nav-link" href="/about-us/policies-and-reports/equalities-documents/" target="">Equalities documents</a> <a class="nav-link" href="/about-us/policies-and-reports/corporate-documents/" target="">Corporate documents</a> <a class="nav-link" href="/about-us/policies-and-reports/freedom-of-information/" target="">Freedom of Information</a> <a class="nav-link active" href="/about-us/policies-and-reports/procurement/" target="">Procurement</a> </nav> </div> <div class="col-md-8 col-lg-9"> <div class=" main-content-item" id="mcItem-richTextEditor-1"> <section class="nested-content-item richtexteditor " > <div class="content"> <p>Information on procurement procedures for suppliers and contractors.</p> </div> </section> </div> <div class=" main-content-item" id="mcItem-pageElementLinks-2"> <section class="nested-content-item pageelementlinks" id="on-this-page" > <h2 class="sectionHeader mb-4">On this page</h2> <ul> <li><a href="#strategy">Procurement strategy — June 2024 to June 2026</a></li> <li><a href="#sustainable">Sustainable procurement</a></li> <li><a href="#single">Single Point of Enquiry (SPoE) service</a></li> <li><a href="#portal">Advertising of contract opportunities over £50,000</a></li> <li><a href="#public">Contracts register of public contracts</a></li> <li><a href="#commercial">Commercial opportunities</a></li> <li><a href="#conditions">Conditions of contract — goods and services</a></li> <li><a href="#contact">Contact us</a></li> </ul> </section> </div> <div class=" main-content-item" id="mcItem-richTextEditor-3"> <section class="nested-content-item richtexteditor " id="strategy" > <h2 class="sectionHeader mb-4">National Library procurement strategy document — June 2024 to June 2026</h2> <div class="content"> <p>As a public funded body, the National Library of Scotland aims to procure goods, services and construction-related activities sustainably, ethically, fairly and transparently in line with current <a href="https://www.gov.scot/policies/public-sector-procurement/">Scottish public sector procurement legislation</a>.</p> <p>The form of procurement will vary depending on the nature, cost and complexity of the item(s) to be purchased.</p> <p>Our <a href="/media/bfsnwrur/2024-2026-procurement-plan-strategy.docx" title="2024 2026 Procurement Plan (Strategy)">Procurement Strategy document (Word document)</a> (92.3 KB; 17 pages) sets the process we intend to adopt for regulated procurement, a requirement under section 15 of the Procurement Reform (Scotland) Act 2014, and covers an initial period of two years with review annually up to a period of five years.</p> <p>It outlines our key processes for the development and continued improvement of internal procurement systems, processes and procedures that are proportionate and relevant to our requirement and supports our business needs.</p> </div> </section> </div> <div class=" main-content-item" id="mcItem-richTextEditor-4"> <section class="nested-content-item richtexteditor " id="sustainable" > <h2 class="sectionHeader mb-4">Sustainable procurement</h2> <div class="content"> <p>We are committed to ensuring that the procurement of goods, services and construction works, bringing improvements to the social, economic and environmental wellbeing of the local and wider community, reduce inequality, facilitate engagement with SMEs, third sector bodies plus supported business and promote innovation by doing things differently.</p> <p>Read our <a href="/media/o2tbnfdo/sustainability-policy-2024.docx" title="Sustainability Policy 2024">Sustainability Policy (Word document)</a> (81.6 KB; 8 pages).</p> </div> </section> </div> <div class=" main-content-item" id="mcItem-richTextEditor-5"> <section class="nested-content-item richtexteditor " id="single" > <h2 class="sectionHeader mb-4">Single Point of Enquiry (SPoE) service</h2> <div class="content"> <p>At the National Library of Scotland we support the aims, vision and values of <a rel="noopener" href="http://www.scotland.gov.uk/Topics/Government/Procurement/Selling/supplier-enquiries" target="_blank" title="view Scottish Government site">the Single Point of Enquiry service.</a></p> <p>The SPoE offers an independent, impartial and confidential service for businesses which have concerns about a procurement exercise carried out by a Scottish public body.</p> <p>It can work with buying organisations to try to resolve concerns in an informal manner.</p> </div> </section> </div> <div class=" main-content-item" id="mcItem-richTextEditor-6"> <section class="nested-content-item richtexteditor " id="portal" > <h2 class="sectionHeader mb-4">Advertising of contract opportunities over £50,000</h2> <div class="content"> <p>We have adopted the <a rel="noopener" href="http://www.publiccontractsscotland.gov.uk/" target="_blank" title="view Public Contracts site">national public contracts advertising portal</a> set up by the Scottish Government for advertising all contract opportunities for goods, services or construction related activities.</p> <p>You can view our <a rel="noopener" href="http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11622" target="_blank" title="view Public Contracts site" data-anchor="?ID=AA11622">Public Contracts Scotland 'Buyer Profile'</a>.</p> <p>Supplier registration is free and registered suppliers can choose to receive email alerts about relevant contract and tendering opportunities as they become available.</p> </div> </section> </div> <div class=" main-content-item" id="mcItem-richTextEditor-7"> <section class="nested-content-item richtexteditor " id="public" > <h2 class="sectionHeader mb-4">Contracts register of public contracts</h2> <div class="content"> <p>Our published list of public contracts awarded over £50,000 for goods and service and £2,000,000 for works can also be located on Public Contracts Scotland advertising portal. View our<span> </span><a rel="noopener" href="https://www.publiccontractsscotland.gov.uk/Contracts/Contracts_Search.aspx?AuthID=AA11622" target="_blank" title="view Public Contracts site" data-anchor="?AuthID=AA11622">contracts register of public contracts</a>.</p> </div> </section> </div> <div class=" main-content-item" id="mcItem-richTextEditor-8"> <section class="nested-content-item richtexteditor " id="commercial" > <h2 class="sectionHeader mb-4">Commercial opportunities</h2> <div class="content"> <p>We are interested in receiving proposals for collaborative digitisation projects that can help us share world-class materials with wider audiences. Please email <a href="mailto:enquiries@nls.uk">enquiries@nls.uk</a> to discuss collaborative digitisation.</p> <p>Future commercial opportunities may also be advertised on this page as well as the Library's Buyer Profile on Public Contracts Scotland.</p> </div> </section> </div> <div class=" main-content-item" id="mcItem-richTextEditor-9"> <section class="nested-content-item richtexteditor " id="conditions" > <h2 class="sectionHeader mb-4">Conditions of contract — goods and services</h2> <div class="content"> <p>We have three standard conditions of contract for purchase of goods and services available to download. They incorporate a clause requiring payment of valid contractor and sub-contractor invoices within 30 days throughout the supply chain of public contracts.</p> <ul> <li><a href="/media/jizigmtm/2021-06-ltc1-conditions-of-contract-for-goods-and-services.docx" title="2021 06 LTC1 Conditions Of Contract For Goods And Services">LTC1: Conditions of contract: supply of goods (and any related services) (Word document)</a> (67 KB; 21 pages)</li> <li><a href="/media/czofvfnm/2021-06-ltc2-conditions-of-contract-for-services.docx" title="2021 06 LTC2 Conditions Of Contract For Services">LTC2: Conditions of contract: purchase of services (Word document)</a> (76.6 KB; 19 pages)</li> <li><a href="/media/bgrabz22/2021-06-ltc3-conditions-of-contract-for-goods.docx" title="2021 06 LTC3 Conditions Of Contract For Goods">LTC3: Conditions of contract: purchase of goods (Word document)</a> (70.1 KB; 17 pages)</li> <li>Conditions of contract for engaging with Freelancers: <ul> <li><a href="/media/fbkmnt04/libraryltc4_freelance-contract-agreement-2020.docx" title="Library ltc4 Freelance Contract Agreement 2020">LTC4: Freelance contract agreement (Word document)</a> (141 KB; 13 pages)</li> </ul> </li> </ul> <p> </p> </div> </section> </div> <div class=" main-content-item" id="mcItem-richTextEditor-10"> <section class="nested-content-item richtexteditor " id="contact" > <h2 class="sectionHeader mb-4">Contact us</h2> <div class="content"> <p>If you have any questions about National Library procurement, contact us by emailing<span> </span><a href="mailto:enquiries@nls.uk">enquiries@nls.uk</a>.</p> </div> <div class="d-flex justify-content-end mb-3 top-link-wrapper"> <div class="top"><strong><a href="#pageTop">top<i class="icon-gecko-chevron-up"></i></a></strong></div> </div> </section> </div> </div> </div> </div> </div> <div class="BodyAfter" > </div> <footer id="bar-footer"> <div class="container"> <div class="row no-gutters mt-4"> <div class="footer-links col-xs-12 col-sm-6 col-md "> <div class="footer-links-inner h-100"> <div class="footerLinksHeader">About this site</div> <ul class="list-unstyled"> <li> <a href="/find/site-map/">Site map</a> </li> <li> <a href="/guides/">Guides for users</a> </li> <li> <a href="/website-accessibility-statement/">Site accessibility</a> </li> <li> <a href="/privacy/">Privacy</a> </li> <li> <a href="/cookies/">Use of cookies</a> </li> <li> <a href="/copyright/">Copyright</a> </li> </ul> </div> </div> <div class="footer-links col-xs-12 col-sm-6 col-md "> <div class="footer-links-inner h-100"> <div class="footerLinksHeader">Quick links</div> <ul class="list-unstyled"> <li> <a href="/guides/subject-browse/">Subject a-z list</a> </li> <li> <a href="/family-history/">Family history</a> </li> <li> <a href="http://maps.nls.uk/" target="">Online maps</a> </li> <li> <a href="http://digital.nls.uk/" target="">Digital gallery</a> </li> <li> <a href="http://movingimage.nls.uk/" target="">Moving Image Archive</a> </li> <li> <a href="/about-us/what-we-do/partnerships/research/">Research</a> </li> </ul> </div> </div> <div class="footer-links col-xs-12 col-sm-6 col-md "> <div class="footer-links-inner h-100"> <div class="footerLinksHeader">Practical information</div> <ul class="list-unstyled"> <li> <a href="/visit/visit-george-iv-bridge/">Visit George IV Bridge</a> </li> <li> <a href="/visit/visit-maps-at-causewayside/">Visit Maps Reading Room</a> </li> <li> <a href="/visit/visit-kelvin-hall/">Visit Moving Image Archive</a> </li> <li> <a href="/find/copying-services/">Copying services</a> </li> </ul> </div> </div> <div class="footer-links col-xs-12 col-sm-6 col-md "> <div class="footer-links-inner h-100"> <div class="footerLinksHeader">Stay informed</div> <ul class="list-unstyled"> <li> <a href="https://media.nls.uk/">Media centre</a> </li> <li> <a href="/support-nls/">Support us</a> </li> </ul> </div> </div> <div class="footer-links col-xs-12 col-sm-6 col-md "> <div class="footer-links-inner h-100"> <div class="footerLinksHeader">About us</div> <ul class="list-unstyled"> <li> <a href="/about-us/who-we-are/">Who we are</a> </li> <li> <a href="/about-us/what-we-do/">What we do</a> </li> <li> <a href="/about-us/jobs/">Jobs and opportunities</a> </li> <li> <a href="/about-us/policies-and-reports/">Policies and reports</a> </li> <li> <a href="/about-us/policies-and-reports/freedom-of-information/">Freedom of Information</a> </li> <li> <a href="/about-us/policies-and-reports/procurement/">Procurement</a> </li> </ul> </div> </div> </div> <div class="d-flex justify-content-between align-items-baseline social-smallprint mt-4"> <div class="social-links order-md-12"> <div class="share-icons"> <ul class="list-inline"> <li class="list-inline-item"> <a class="youtube btn btn-share" target="_blank" title="Youtube" href="http://www.youtube.com/user/NLofScotland"> <div class="glyphicon icon-gecko-youtube"></div> </a> </li> <li class="list-inline-item"> <a class="facebook btn btn-share" target="_blank" title="Facebook" href="https://www.facebook.com/NationalLibraryOfScotland/?v=wall"> <div class="glyphicon icon-gecko-facebook"></div> </a> </li> <li class="list-inline-item"> <a class="instagram btn btn-share" target="_blank" title="Instagram" href="https://www.instagram.com/natlibscot/"> <div class="glyphicon icon-gecko-instagram"></div> </a> </li> </ul> </div> </div> <div class="small-print"> © 2024 National Library of Scotland, registered Scottish Charity, No. SC011086 </div> </div> </div> </footer>  </div> <script src="https://cc.cdn.civiccomputing.com/9/cookieControl-9.x.min.js"></script> <script> var config = { accessibility: { highlightFocus: true }, apiKey: '3d9230ebba83d7ae7c0ddd3135c1ba1fe3b8af77', product: 'PRO', initialState: "notify", notifyDismissButton: "false", subDomains: true, logConsent: true, consentCookieExpiry: 90, necessaryCookies: ['JSESSIONID', 'UID', 'PSET', 'CF*', 'SSA*', 'NLS*', '_sg*'], optionalCookies: [ { name : 'analytics', label: 'Analytical Cookies', description: 'Analytical cookies help us to improve our website by collecting and reporting information on its usage. 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