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mobile_menu_bar_toggle"></span> </div> </div> </div>  </div>  <div class="et_search_outer"> <div class="container et_search_form_container"> <form role="search" method="get" class="et-search-form" action="https://epics.ieee.org/"> <input type="search" class="et-search-field" placeholder="Search …" value="" name="s" title="Search for:" /> </form> <span class="et_close_search_field"></span> </div> </div> </header>  <div id="et-main-area"> <div id="main-content"> <article id="post-3670" class="post-3670 page type-page status-publish hentry"> <div class="entry-content"> <div class="et-l et-l--post"> <div class="et_builder_inner_content et_pb_gutters3"><div class="et_pb_section et_pb_section_0 et_pb_with_background et_section_regular" > <div class="et_pb_row et_pb_row_0"> <div class="et_pb_column et_pb_column_1_2 et_pb_column_0 et_pb_css_mix_blend_mode_passthrough"> <div id="mid-page" class="et_pb_module et_pb_text et_pb_text_0 et_animated et_pb_text_align_left et_pb_bg_layout_light"> <div class="et_pb_text_inner"><h1>EPICS in IEEE Travel Grant Program</h1></div> </div><div class="et_pb_module et_pb_text et_pb_text_1 et_pb_text_align_left et_pb_bg_layout_light"> <div class="et_pb_text_inner"><h3 style="text-align: left;"><b>EPICS in IEEE Student Travel Grant Program Overview</b></h3> <p style="text-align: left;"><span style="font-weight: 400;">EPICS in IEEE has the opportunity for our student team members to apply for travel grants to present at IEEE conferences. Our students can be reimbursed up to $1,000 for travel to conferences where the team will be presenting about their EPICS in IEEE funded project. </span></p> <p style="text-align: left;"><span style="font-weight: 400;"></span></p> <p style="text-align: left;"><span style="font-weight: 400;"></span></p> <p style="text-align: left;"><span style="font-weight: 400;"></span></p> <p style="text-align: left;"><span style="font-weight: 400;"></span></p> <p style="text-align: left;"><span style="font-weight: 400;"></span></p></div> </div> </div><div class="et_pb_column et_pb_column_1_2 et_pb_column_1 et_pb_css_mix_blend_mode_passthrough et-last-child"> <div class="et_pb_module et_pb_image et_pb_image_0 et_animated et-waypoint et_pb_image_sticky"> <span class="et_pb_image_wrap "><img fetchpriority="high" decoding="async" width="900" height="1002" src="https://epics.ieee.org/wp-content/uploads/2024/04/IMG_8340-rotated-e1713206216189.jpg" alt="" title="" srcset="https://epics.ieee.org/wp-content/uploads/2024/04/IMG_8340-rotated-e1713206216189-900x551.jpg 900w, https://epics.ieee.org/wp-content/uploads/2024/04/IMG_8340-rotated-e1713206216189-480x270.jpg 480w" sizes="(min-width: 0px) and (max-width: 480px) 480px, (min-width: 481px) and (max-width: 900px) 900px, 100vw" class="wp-image-3674" /></span> </div> </div> </div> </div><div class="et_pb_section et_pb_section_1 et_section_regular" > <div class="et_pb_row et_pb_row_1"> <div class="et_pb_column et_pb_column_1_2 et_pb_column_2 et_pb_css_mix_blend_mode_passthrough"> <div class="et_pb_module et_pb_cta_0 et_pb_promo et_pb_text_align_center et_pb_bg_layout_dark"> <div class="et_pb_promo_description"><h2 class="et_pb_module_header">Application Information</h2><div><p><b>To be considered for a travel grant students from an EPICS in IEEE funded project must fill out the below application form. The forms are reviewed by the EPICS in IEEE according to the below deadlines. </b></p> <p><b>Yearly Application Deadlines: 22 May 2024 & 1 November 2024</b></p> <p><a href="https://docs.google.com/forms/d/e/1FAIpQLScxsC_4GfrdbBwkC4AmU098wK61ssbNf847OO55RS58z-UMoA/viewform"><b>Application Link</b></a></p></div></div> </div> </div><div class="et_pb_column et_pb_column_1_2 et_pb_column_3 et_pb_css_mix_blend_mode_passthrough et-last-child et_pb_column_empty"> </div> </div> </div><div class="et_pb_section et_pb_section_2 et_section_regular" > <div class="et_pb_row et_pb_row_2"> <div class="et_pb_column et_pb_column_1_2 et_pb_column_4 et_pb_css_mix_blend_mode_passthrough"> <div class="et_pb_module et_pb_text et_pb_text_2 et_pb_text_align_left et_pb_bg_layout_light"> <div class="et_pb_text_inner"><h3 style="text-align: left;">Are you interested in applying for a travel grant?</h3> <h3 style="text-align: left;">Here’s what you need to know.</h3></div> </div> </div><div class="et_pb_column et_pb_column_1_2 et_pb_column_5 et_pb_css_mix_blend_mode_passthrough et-last-child"> <div class="et_pb_module et_pb_testimonial et_pb_testimonial_0 clearfix et_pb_text_align_left et_pb_bg_layout_light et_pb_testimonial_no_image"> <div style="background-image:url(https://epics.ieee.org/wp-content/uploads/2023/08/Hytration-Station-Team600x400.jpg)" class="et_pb_testimonial_portrait"></div> <div class="et_pb_testimonial_description"> <div class="et_pb_testimonial_description_inner"><div class="et_pb_testimonial_content"><p><span class="OYPEnA text-decoration-none text-strikethrough-none">Thank you for inviting us to share our prototype at the 2024 IEEE Rising Stars Conference and for all the coordination involved with our EPICS in IEEE travel grant. I learned a lot through the project showcase, workshops, and networking with the sponsors and attendees. It was a great time and the team is thrilled about winning the award which provides us with great motivation to see this project all the way through.</span></p></div></div> <span class="et_pb_testimonial_author">Seth Storino</span> <p class="et_pb_testimonial_meta"><span class="et_pb_testimonial_position">Hydration Station EPICS in IEEE Project Lead</span></p> </div> </div> </div> </div><div class="et_pb_row et_pb_row_3"> <div class="et_pb_column et_pb_column_4_4 et_pb_column_6 et_pb_css_mix_blend_mode_passthrough et-last-child"> <div class="et_pb_module et_pb_toggle et_pb_toggle_0 et_hover_enabled et_pb_toggle_item et_pb_toggle_open"> <h5 class="et_pb_toggle_title">Do I have to be an IEEE Member to apply?</h5> <div class="et_pb_toggle_content clearfix"><p><span style="font-weight: 400;">It is not required, but IEEE members will be given higher priority for the grants. Learn more about student membership here: <a href="https://www.ieee.org/membership/join/index.html">https://www.ieee.org/membership/join/index.html</a> </span></p></div> </div><div class="et_pb_module et_pb_toggle et_pb_toggle_1 et_hover_enabled et_pb_toggle_item et_pb_toggle_open"> <h5 class="et_pb_toggle_title">Who can apply for funding?</h5> <div class="et_pb_toggle_content clearfix"><p><span style="font-weight: 400;">Student project team participants from an EPICS in IEEE funded project. If a team member recently graduated, they can still apply, as long as they were a student during the project.</span></p></div> </div><div class="et_pb_module et_pb_toggle et_pb_toggle_2 et_hover_enabled et_pb_toggle_item et_pb_toggle_open"> <h5 class="et_pb_toggle_title">Can I apply if I already received an EPICS in IEEE travel grant?</h5> <div class="et_pb_toggle_content clearfix"><span style="font-weight: 400;">A student cannot be awarded more than one travel grant from EPICS in IEEE. </span> </div> </div><div class="et_pb_module et_pb_toggle et_pb_toggle_3 et_hover_enabled et_pb_toggle_item et_pb_toggle_open"> <h5 class="et_pb_toggle_title">Can my entire team apply for an EPICS in IEEE travel grant? </h5> <div class="et_pb_toggle_content clearfix"><span style="font-weight: 400;">Generally, only one student per team will be awarded an EPICS in IEEE travel grant. Additional students, faculty, or professionals may be able to attend the conference with other funding sources.</span> </div> </div> </div> </div> </div><div class="et_pb_section et_pb_section_3 et_section_regular" > <div class="et_pb_row et_pb_row_4"> <div class="et_pb_column et_pb_column_1_3 et_pb_column_7 et_pb_css_mix_blend_mode_passthrough"> <div class="et_pb_module et_pb_image et_pb_image_1"> <span class="et_pb_image_wrap "><img loading="lazy" decoding="async" width="900" height="675" src="https://epics.ieee.org/wp-content/uploads/2024/04/EPICS-15th-Foundation-2-e1713204776189.png" alt="" title="EPICS 15th - Foundation (2)" class="wp-image-3671" /></span> </div> </div><div class="et_pb_column et_pb_column_2_3 et_pb_column_8 et_pb_css_mix_blend_mode_passthrough et-last-child"> <div class="et_pb_module et_pb_toggle et_pb_toggle_4 et_hover_enabled et_pb_toggle_item et_pb_toggle_open"> <h5 class="et_pb_toggle_title">Can this travel grant be used to attend an IEEE conference if I am not presenting?</h5> <div class="et_pb_toggle_content clearfix"><span style="font-weight: 400;">You must be giving a presentation on your EPICS in IEEE project to be considered for travel grants. Different types of presentation options may exist for students including project showcases, poster-only, poster + paper, panels, and full technical paper + presentations. Students are encouraged to read closely the expectations of the conference requirements to ensure their materials align with the call for proposals and increase the likelihood of conference acceptance. </span> </div> </div><div class="et_pb_module et_pb_toggle et_pb_toggle_5 et_hover_enabled et_pb_toggle_item et_pb_toggle_open"> <h5 class="et_pb_toggle_title">What types of conferences can I use the grants for?</h5> <div class="et_pb_toggle_content clearfix"><p><span style="font-weight: 400;">EPICS in IEEE travel grants can only be used to attend IEEE conferences or workshops where the student will present about their EPICS in IEEE-funded project.</span></p></div> </div><div class="et_pb_module et_pb_toggle et_pb_toggle_6 et_hover_enabled et_pb_toggle_item et_pb_toggle_open"> <h5 class="et_pb_toggle_title">Do I need to be accepted by the conference to apply for the travel grant?</h5> <div class="et_pb_toggle_content clearfix">You can apply for the travel grant before acceptance is confirmed since there are only two deadlines each year. However, the travel grant will not be formally approved until acceptance from the conference is shown. Note that the EPICS in IEEE program cannot control or influence conference acceptance decisions. </div> </div> </div> </div><div class="et_pb_row et_pb_row_5"> <div class="et_pb_column et_pb_column_2_3 et_pb_column_9 et_pb_css_mix_blend_mode_passthrough"> <div class="et_pb_module et_pb_toggle et_pb_toggle_7 et_hover_enabled et_pb_toggle_item et_pb_toggle_open"> <h5 class="et_pb_toggle_title">When should I apply for a travel grant?</h5> <div class="et_pb_toggle_content clearfix">Individuals are encouraged to apply for the advertised travel grant deadline that is a minimum of 2 months before they expect to need to book travel arrangements and register for the conference. From a project perspective, preference will be given to those individuals who are presenting EPICS in IEEE projects that have been deployed into a community with impact assessment data completed. Projects not yet at this stage may still be funded if accepted for presentation and there are travel-grant funds available. </div> </div><div class="et_pb_module et_pb_toggle et_pb_toggle_8 et_hover_enabled et_pb_toggle_item et_pb_toggle_open"> <h5 class="et_pb_toggle_title">What types of travel costs are reimbursable?</h5> <div class="et_pb_toggle_content clearfix"><span style="font-weight: 400;">Reimbursable costs include flights, hotel, mileage, train tickets, food while traveling, local transit in the city of the conference, and conference registration fees (</span><i><span style="font-weight: 400;">please try to register with early bird or student pricing if possible</span></i><span style="font-weight: 400;">). Please view our </span><a href="https://www.ieee.org/content/dam/ieee-org/ieee/web/org/travel-expense-reimbursement-guidelines.pdf"><span style="font-weight: 400;">Expense Reimbursement Guide</span></a><span style="font-weight: 400;"> for more details. Note receipts are required for ALL reimbursements. </span> </div> </div><div class="et_pb_module et_pb_toggle et_pb_toggle_9 et_hover_enabled et_pb_toggle_item et_pb_toggle_open"> <h5 class="et_pb_toggle_title">How will I receive the funds once approved?</h5> <div class="et_pb_toggle_content clearfix"><span style="font-weight: 400;">The funds will be reimbursed to the grant recipient after the event through the IEEE CONCUR system. Information will be sent to the travel grant recipient after the event.</span> </div> </div><div class="et_pb_module et_pb_toggle et_pb_toggle_10 et_hover_enabled et_pb_toggle_item et_pb_toggle_open"> <h5 class="et_pb_toggle_title">When will I know if I have been selected for the travel grant? </h5> <div class="et_pb_toggle_content clearfix"><span style="font-weight: 400;">It will take the committee approximately one month to review your travel grant application and select recipients. 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