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Collection specification and technical content</a></div> <h1>Collection specification and technical content</h1> <ul class="action-links"></ul> <div class="region region-content"> <div id="block-system-main" class="block block-system"> <div class="content"> <div class="grid grid-spaced"> <div class="content-aside | col-1/3 | col-reverse"> <div class="accordion-item"> <nav class="nav-sub" aria-label="Section sub-navigation"> <a href="#after-nav-sub" class="element-invisible element-focusable">Skip sub-navigation</a> <a class="accordion-toggle | toggle-nav-sub" href="#nav-sub-content" aria-controls="nav-sub-content" aria-expanded="false" role="button">Also in this section</a> <div class="js-accordion-content | nav-sub-content" id="nav-sub-content"> <ul class="menu"><li class="first expanded active-trail"><a href="/web/20230201052942/https://www.hesa.ac.uk/collection" title="" class="active-trail">Data collection</a><ul class="menu"><li class="first expanded active-trail"><a 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</ul></li> <li class="leaf"><a href="/web/20230201052942/https://www.hesa.ac.uk/collection/liaison/" title="">Meet the team</a></li> <li class="last leaf"><a href="/web/20230201052942/https://www.hesa.ac.uk/collection/tools-guides" title="">Tools, downloads and user guides</a></li> </ul></li> <li class="expanded"><a href="/web/20230201052942/https://www.hesa.ac.uk/collection" title="">Data collection</a><ul class="menu"><li class="first expanded"><a href="/web/20230201052942/https://www.hesa.ac.uk/collection/c15042" title="">Estates Management 2015/16: Coding manual</a><ul class="menu"><li class="first leaf"><a href="/web/20230201052942/https://www.hesa.ac.uk/collection/c15042/a" title="">Data specification</a></li> <li class="last leaf"><a href="/web/20230201052942/https://www.hesa.ac.uk/collection/c15042/support-guides/" title="">Support guides</a></li> </ul></li> <li class="last leaf"><a href="/web/20230201052942/https://www.hesa.ac.uk/collection/tools-guides" title="">Tools, downloads and user guides</a></li> </ul></li> <li class="last leaf"><a href="http://web.archive.org/web/20230201052942/https://www.hesa.ac.uk/collection/archive" title="">Archive of coding manuals</a></li> </ul> </div> </nav> </div> </div> <div class="content-main | col-2/3" id="after-nav-sub"> <p class="intro">Please consider all elements of the data model, including <a href="http://web.archive.org/web/20230201052942/https://codingmanual.hesa.ac.uk/22056/home/" target="_blank">22056 coding manual guidance</a> when considering the impact and structure of the data model for your organisation.</p> <h3>Data model diagram</h3> <p>Examples exist where the detail of the guidance impact the way or timeframe in which data should be collected, or where although numerous fields within an entity have not changed, fundamental changes have been made to that entity. For this reason, both the fields and the entities have been coloured according to the following code. We have also included styling on the lines surrounding fields and entities for further accessibility.</p> <ul> <li><strong>Red (dotted and dashed line):</strong> The field/entity has fundamentally changed.</li> <li><strong>Orange (dashed line): </strong>The field/entity still exists, but has changed place in the model.</li> <li><strong>Blue (dotted line):</strong> The field/entity is new in Data Futures.</li> <li><strong>White (solid line):</strong> The field/entity is the same</li> </ul> <p><a class="button-navy | button-pointy | button-big" href="/web/20230201052942/https://www.hesa.ac.uk/files/Model_Staging_2022_Final_colourcodedv2.pdf" target="_blank">Updated 24 August 2022: Data Model diagram</a></p> <h3>Reduced returns</h3> <p>Following requests from providers, we have annotated PDF versions of the data model to showing the required fields for what were known as 'reduced returns' in the legacy Student collection:</p> <ul> <li>Type 03 Incoming visiting and exchange students.</li> <li>Type 04 Dormant students.</li> <li>Type 08 Instances present on the Student Loans Company (SLC) attendance confirmation date who do not progress beyond two weeks of their course.</li> </ul> <p> We have also created XML files for incoming student and dormant students. </p> <p>This supporting content is only available for the first year of Data Futures; for the 2023/24 collection onwards, providers will be directed to field coverage statements.</p> <p><a class="button-navy | button-pointy" href="/web/20230201052942/https://www.hesa.ac.uk/files/22056%20-%20incoming%20visiting%20and%20exchange%20students.pdf" target="_blank">Type 03 Incoming visiting and exchange students: PDF</a></p> <p><a class="button-navy | button-pointy" href="/web/20230201052942/https://www.hesa.ac.uk/files/22056%20V1.2.0%20incoming%20student.xml" target="_blank">Type 03 Incoming visiting and exchange student examples: XML</a></p> <p><a class="button-navy | button-pointy" href="/web/20230201052942/https://www.hesa.ac.uk/files/22056%20-%20dormant%20students.pdf" target="_blank">Type 04 Dormant students: PDF</a></p> <p><a class="button-navy | button-pointy" href="/web/20230201052942/https://www.hesa.ac.uk/files/22056%20V1.2.0%20dormant%20student%20examples.xml">Type 04 Dormant student examples: XML</a></p> <p><a class="button-navy | button-pointy" href="/web/20230201052942/https://www.hesa.ac.uk/files/22056%20-%202%20week%20SLC%20rule.pdf" target="_blank">Type 08 Instances present on the Student Loans Company (SLC) attendance confirmation date who do not progress beyond two weeks of their course: PDF</a></p> <p>If you have further feedback or queries, please email <a href="/web/20230201052942/https://www.hesa.ac.uk/cdn-cgi/l/email-protection#d4b8bdb5bda7bbba94bcb1a7b5fab5b7faa1bf"><span class="__cf_email__" data-cfemail="caa6a3aba3b9a5a48aa2afb9abe4aba9e4bfa1">[email protected]</span></a> as we continually refine the data specification based on your feedback.</p> <div class="field-collection-container clearfix"> <h3>Collection specification: activity and information</h3> <div class="accordion-item"> <a name="coverage" href="#specification-ongoing-development" class="accordion-toggle" aria-controls="specification-ongoing-development" aria-expanded="false" role="button">Specification: ongoing development</a> <div id="specification-ongoing-development" class="accordion-content"> <table align="left" border="1" cellpadding="1" cellspacing="1" style="width:300px;"> <thead> <tr> <th scope="col">Description</th> <th scope="col">Summary of requirement</th> <th scope="col">Status</th> <th scope="col">Status updates</th> </tr> </thead> <tbody> <tr> <td>OffVenueActivity entity coverage</td> <td> <p>Providers in England will no longer be required to return work-based placements as part of an apprenticeship course.</p> <p>Providers in Scotland will optionally be able to return UK Study placements (primarily research trips and field trips).</p> <p>Teacher training placements in England are no longer required to be returned in days</p> </td> <td>Resolved</td> <td> <p>14/11/2022: raising for awareness</p> <p>23/11/2022: update about teacher training</p> <p>05/12/22: fixed in the 22056 release today</p> </td> </tr> <tr> <td>Qualification Subject - labels to be updated to match the UCAS data</td> <td>There are circa 500 minor discrepencies between the UCAS subject description and the code labels used by HESA. We would like to align these if possible so we are all referring to the same labels in the EntryQualificationSubject.SUBJECTID field.</td> <td>Open</td> <td>07/11/22: raising for awareness</td> </tr> <tr> <td>QUALTYPEID and ENTRYQUALAWARDRESULT UCAS changes</td> <td>Usual updates to the QUALTYPEID and ENTRYQUALAWARDRESULT fields to match UCAS amendments for 2022/23.</td> <td>Resolved</td> <td> <p>07/11/22: raising for awareness</p> <p>05/12/22: fixed in the 22056 release today</p> </td> </tr> <tr> <td>NHSEMP valid entries</td> <td>Usual updates to the NHS employer list.</td> <td>Resolved</td> <td> <p>07/11/22: raising for awareness</p> <p>05/12/22: fixed in the 22056 release today</p> </td> </tr> <tr> <td>Amendment to country code labels</td> <td>Minor amendments to the country code labels, to adhere to our standards.</td> <td>Resolved</td> <td> <p>07/11/22: raising for awareness</p> <p>05/12/22: fixed in the 22056 release today</p> </td> </tr> <tr> <td>Loosening the schema for the return of postcodes</td> <td>The schema for postcode fields will be relaxed to allow: full postcode with or without spaces and only the outward part.</td> <td>Resolved</td> <td> <p>07/11/22: raising for awareness</p> <p>05/12/22: fixed in the 22056 release today</p> </td> </tr> <tr> <td>Addition of valid entry from COURSEINITID to STUINITID</td> <td>Code 028 "Micro-credentials course" will be added to the StudentInitiative.STUINITID field for providers in Wales.</td> <td>Resolved</td> <td> <p>07/11/22: raising for awareness</p> <p>05/12/22: fixed in the 22056 release today</p> </td> </tr> <tr> <td>Incorrect valid entry 031 in STUINITID</td> <td>Due to a misunderstanding, the valid entry 031 is incorrect and should be "Artificial Intelligence and Data Science postgraduate conversion courses <b>scholarship</b>". We will add valid entry 034 to cover this in StudentInitiative.STUINITID field.</td> <td>Resolved</td> <td> <p>07/11/22: raising for awareness</p> <p>05/12/22: fixed in the 22056 release today</p> </td> </tr> <tr> <td>New accreditation valid entries added</td> <td>Society for Natural Sciences, Health Education England (CURACCID and QUALAWARDACCID fields).</td> <td>Resolved</td> <td> <p>07/11/22: raising for awareness</p> <p>05/12/22: fixed in the 22056 release today</p> </td> </tr> <tr> <td>Venue identifiers - aligning the field specification across collections</td> <td>A provider has queried whether the Venue identifier fields in Staff, ITT and Provider Profile should match Data Futures. This may result in a change to the field length for some of these records.</td> <td>Open</td> <td>07/11/22: raising for awareness</td> </tr> <tr> <td>FUNDCOMP and MODULEOUTCOME coverage statements</td> <td>Following the outcomes of the burden review part 1, the FundingAndMonitoring.FUNDCOMP and ModuleInstance.MODULEOUTCOME fields will become optional for providers in England.</td> <td>Resolved</td> <td> <p>07/11/22: raising for awareness</p> <p>05/12/22: fixed in the 22056 release today</p> </td> </tr> <tr> <td>PREREQUISITE coverage statement</td> <td>SFC don't require the Course.PREREQUISITE field, so it will become optional for providers in Scotland.</td> <td>Resolved</td> <td> <p>07/11/22: raising for awareness</p> <p>05/12/22: fixed in the 22056 release today</p> </td> </tr> <tr> <td>Coverage reduction for those fields not applicable to SFC's Upskilling Funds</td> <td>The SFC have excluded (CourseInitiative.COURSEINITID = 027 or StudentInitiative.STUINITID = 027 or 030) from the coverage of various fields which will not be applicable to Provision Supported by SFC's Upskilling Funds: Engagement.INCOMINGEXCHANGE, EntryProfile.ESTRANGED, EntryProfile.HIGHESTQOE, EntryProfile,PARED, EntryProfile.PREVIOUSPROVIDER, Student.RELIGION, Student.SERLEAVE, Student.SERSTU, Student.STUDEP, Student.TTACCOM, Student.TTPCODE.</td> <td>Resolved</td> <td> <p>07/11/22: raising for awareness</p> <p>05/12/22: fixed in the 22056 release today</p> </td> </tr> <tr> <td>SOC2020 coverage statement</td> <td>The EntryProfile.SOC2020 was added in the last release, but the coverage statement had not yet been agreed. This will be updated to allow only deferred applicants to return the EntryProfile.SOC2010 field, everyone else will need to return the EntryProfile.SOC2020 field.</td> <td>Resolved</td> <td> <p>07/11/22: raising for awareness</p> <p>05/12/22: fixed in the 22056 release today</p> </td> </tr> <tr> <td>Coverage statement for Language Preference</td> <td>The coverage statement will be amended for the LanguagePreference entity to clarify return for non-leavers. It will be amended to be: "All students at providers in Wales where EntryProfile.PERMADDCOUNTRY = XI".</td> <td>Resolved</td> <td> <p>07/11/22: raising for awareness</p> <p>05/12/22: fixed in the 22056 release today</p> </td> </tr> <tr> <td>QualificationOnEntry entity coverage change</td> <td>The coverage of the QualificationOnEntry entity will be amended to remove postgraduate students for providers in England (not yet confirmed position of other nations). However the EntryProfile.HIGHESTQOE field will still be required for these students.</td> <td>Open</td> <td> <p>07/11/22: raising for awareness</p> </td> </tr> <tr> <td>Clarification to coverage of the record for 22056</td> <td>We will be updating the coverage of the record for 22056 to include "students registered at the provider" for clarity.</td> <td>Open</td> <td>07/11/22: raising for awareness</td> </tr> <tr> <td>Guidance saying subject proportion shouldn't change by 5%</td> <td>We are looking to remove the guidance which currently says: subject proportion shouldn't change by 5% and loosen this for providers in England (not yet confirmed other nation positions) and replace it with guidance that states if the subjects on the students’ final certificate differ from their original aim then a new qualification must be returned.</td> <td>Resolved</td> <td> <p>07/11/22: raising for awareness</p> <p>05/12/22: fixed in the 22056 release today</p> </td> </tr> <tr> <td>Guidance updates for SCSMODE and FUNDLENGTH</td> <td>Following the outcomes of the burden review part 1, the StudentCourseSession.SCSMODE and FundingAndMonitoring.FUNDLENGTH fields will have guidance updates to match the changes.</td> <td>Resolved</td> <td> <p>07/11/22: raising for awareness</p> <p>05/12/22: fixed in the 22056 release today</p> </td> </tr> <tr> <td>New guidance documents</td> <td>Two new extra guidance pages for the UHN link (USN equivalent from legacy) and a new document around SLC / HESA definitions.</td> <td>Resolved</td> <td> <p>07/11/22: raising for awareness</p> <p>05/12/22: fixed in the 22056 release today</p> </td> </tr> <tr> <td>Guidance amendments</td> <td>There are also a number of other guidance updates to make, following feedback and questions from providers.</td> <td>Resolved</td> <td> <p>07/11/22: raising for awareness</p> <p>05/12/22: fixed in the 22056 release today</p> </td> </tr> <tr> <td>Coverage of the INVOICEHESAID field</td> <td> <p>The StudentCourseSession.INVOICEHESAID field is equivalent to the legacy MSTUFEE fields. We have inadvertently reduced the coverage in Data Futures when it should have remained the same. Coverage will therefore be updated to be:</p> <p><em><b>All StudentCourseSessions except where Engagement.INCOMINGEXCHANGE exists or (SessionStatus.STATUSCHANGEDTO = 02 for the entire reference period) or (Leaver.ENGENDDATE - Engagement.ENGSTARTDATE <= 14 days)</b></em></p> </td> <td>Resolved</td> <td> <p><strong>25/08/22:</strong> raising for awareness</p> <p><strong>05/12/22:</strong> fixed in the 22056 release today</p> </td> </tr> <tr> <td>RIBA course guidance</td> <td> <p>OfS have requested guidance to be added to specify that the different parts of a Royal Institute of British Architect (RIBA) course need to be returned as separate courses if they attract different levels of funding. </p> <p>Still checking with other statutory customers whether this guidance should be applied UK wide.</p> </td> <td>Resolved</td> <td> <p><strong>23/06/22:</strong> fixed in the 22056 release today</p> <p><strong>28/03/22:</strong> raising for awareness</p> </td> </tr> <tr> <td>HUSID / SID guidance</td> <td> <p>Guidance to be clarified on the situation where a HUSID is allowed to be returned. We gave out guidance at Training events to say: "they should be creating a SID for any students either starting a course / instance / engagement for the first time, or anyone who is starting another one from 22/23 onwards." </p> <p>Guidance has now been agreed with statutory customers and will be added in the Student.SID field in the next release to say:</p> <p><em>"For continuing students who were submitted in the Student or Student Alternative returns and will continue to be returned by the same provider in Data Futures, the Student.HUSID returned in the Student or Student Alternative return must be submitted as the Student.SID.</em></p> <p><em>When a HUSID has been assigned to a student this should continue to be used whenever that student returns to the same provider, which includes students who previously completed prior to 1 August 2022 and return to complete a second period of study after that date."</em></p> </td> <td>Resolved</td> <td> <p><strong>03/05/22:</strong> fixed in the 22056 release today</p> <p><strong>08/04/22:</strong> raising for awareness</p> </td> </tr> <tr> <td>QUALTYPEID TN and TM codes</td> <td> <p>EntryQualificationAward.QUALTYPEID code TL has already been added to account for the new T level qualifications. Two more codes will also need to be added:</p> <ul> <li>TM T level Technical Qualification – Core Component</li> <li>TN T level Technical Qualification – Specialism </li> </ul> </td> <td>Resolved</td> <td> <p><strong>23/06/22:</strong> fixed in the 22056 release today</p> <p><strong>31/03/22:</strong> raising for awareness</p> </td> </tr> <tr> <td>ENTRYRTE codes</td> <td> <p>Due to a late change request from DfE, we will be removing code 01 "Provider-led" and replacing it with two codes:</p> <ul> <li><b><b>11 Provider-led undergraduate</b></b></li> <li><b>12 Provider-led postgraduate</b></li> </ul> <p><b>This is to align with the DfE register and to match changes made in the ITT record for 2022/23 (further details on ITT changes <a href="http://web.archive.org/web/20230201052942/https://www.hesa.ac.uk/innovation/records/reviews/ITT-2022-23-supplementary#studententryrte">here</a>).</b></p> </td> <td>Resolved</td> <td> <p><strong>03/05/22:</strong> fixed in the 22056 release today</p> <p><strong>22/03/22:</strong> raising for awareness</p> </td> </tr> <tr> <td>YRLLPROV data type</td> <td> <p>Whilst doing some testing in the Beta system we realised that the data type for the EntryProfile.YRLLPROV does not currently allow the value "9999" to be returned. This same data type also applies to the EntryQualificationAward.QUALYEAR and ReferencePeriodStudentLoad.YEAR fields.</p> <p>The maximum value will be extended from "2100" to "9999" to allow this and any nuanced restriction with each field handled in validation. </p> </td> <td>Resolved</td> <td> <p><strong>14/03/22:</strong> fixed in the 22056 and Beta (21056) releases today</p> <p><strong>08/03/22:</strong> raising for awareness</p> </td> </tr> <tr> <td>MOBSCHEME codes</td> <td> <p>We have accidentally reused codes across the <a href="http://web.archive.org/web/20230201052942/https://www.hesa.ac.uk/collection/c21051/a/mobscheme">Mobility.MOBSCHEME</a> (Student record) and <a href="http://web.archive.org/web/20230201052942/https://codingmanual.hesa.ac.uk/22056/OffVenueActivity/field/MOBSCHEME">OffVenueActivity.MOBSCHEME</a> fields (Data Futures). </p> <p>Code 05 "Turing Scheme" in the Student record, has been reused to be code 05 "International Learning Exchange programme" in the Data Futures record. To resolve this problem, we will update the label of code 05 in Data Futures (both 22056 and the Beta 21056 coding manuals) to be "Turing scheme" and create a new code 06 for "International Learning Exchange programme". </p> </td> <td>Resolved</td> <td> <p><strong>14/03/22:</strong> fixed in the 22056 and Beta (21056) releases today</p> <p><strong>09/03/22:</strong> updated codes in the requirement</p> <p><strong>25/02/22:</strong> reported by a provider</p> </td> </tr> <tr> <td>StudentCourseSession guidance on transfers</td> <td> <p>There has been some confusion about what data items are needed when a student transfers course and we believe outdated guidance has remained in the coding manual by mistake.</p> <p>Guidance will be updated soon, but to confirm: information is only required for the position at the end of the reference period (i.e. if a transfer takes place within a reference period then this detail is not required). The only time a StudentCourseSession should be closed for a transfer of course, is where a different cadence of SessionYear is required (e.g. due to the change of cohorts) and in these cases the first StudentCourseSession must be closed and a new StudentCourseSession opened associated with the new SessionYear. </p> </td> <td>Resolved</td> <td> <p><strong>03/05/22:</strong> fixed in the 22056 release today</p> <p><strong>23/02/22:</strong> reported by a provider</p> </td> </tr> <tr> <td>Entry Qualification Subject codes</td> <td> <p>It has been identified that there are differences between Student record <a href="http://web.archive.org/web/20230201052942/https://www.hesa.ac.uk/collection/c21051/a/qualsbj">QualificationsOnEntry.QUALSBJ </a>valid entries and Data Futures <a href="http://web.archive.org/web/20230201052942/https://codingmanual.hesa.ac.uk/22056/EntryQualificationSubject/field/SUBJECTID">EntryQualificationSubject.SUBJECTID</a> vali entries. There are 255 values present in the C21051 schema which are missing from 21056 and 22056 schema.</p> <p>As these are values which have been in the Student record since 2018/19 we propose to include these in the Beta 21056 and 22056 coding manuals as soon as possible, so as to keep any affects on providers to a minimum. </p> </td> <td>Resolved</td> <td> <p><strong>14/03/22:</strong> fixed in the 22056 and Beta (21056) releases today</p> <p><strong>16/02/22:</strong> raising for awareness</p> </td> </tr> <tr> <td>UCAS *J 2021/22 changes</td> <td> <p>Any changes being made to *J for 2021/22 will be reflected in the Data Futures specification. HESA should receive this around November and will impact assess the level of changes required at that point. </p> <p>HESA have now impact assessed the changes in the *J specification, and we believe in Data Futures this will mean: </p> <ul> <li>3 new QUALTYPEs</li> <li>55 new QUALGRADEs</li> <li>21 new QUALSBJs</li> </ul> </td> <td>Resolved</td> <td> <p><strong>09/02/22:</strong> fixed in the Beta (21056) release today</p> <p><strong>24/01/22:</strong> fixed in the 22056 release today</p> <p><strong>08/11/21:</strong> raising for awareness</p> </td> </tr> <tr> <td>Part-time fee waiver</td> <td> <p>The breakdown of the part-time fee waiver schemes in the StudentFinancialSupport.FINSUPTYPE field, are no longer required. These are codes: </p> <ul> <li>200 HEFCW part-time fee waiver scheme: Job seeker</li> <li>201 HEFCW part-time fee waiver scheme: Benefits</li> <li>202 HEFCW part-time fee waiver scheme: Discretionary</li> </ul> <p>This will be simplified to just one code for all types. This is a new request from HEFCW for a change to the 2022/23 collection. </p> </td> <td>Resolved</td> <td> <p><strong>09/02/22:</strong> fixed in the Beta (21056) release today</p> <p><strong>24/01/22:</strong> fixed in the 22056 release today</p> <p><strong>08/11/21:</strong> raising for awareness</p> </td> </tr> <tr> <td>National Identity</td> <td>The Student.NationalIdentity entity will be removed, as there is no longer a requirement to collect this data from providers in Wales. </td> <td>Resolved</td> <td> <p><strong>09/02/22:</strong> fixed in the Beta (21056) release today</p> <p><strong>24/01/22:</strong> fixed in the 22056 release today</p> <p> <strong>08/11/21:</strong> raising for awareness</td> </tr> <tr> <td>Entry Qual Subjects</td> <td> <p>The EntryQualificationAward.EntryQualificationSubject entity currently has a maximum occurrence of five - but we aren't aware of any requirements to collect multiple subjects here and believe this should be only one subject (only one comes through on the UCAS *J files)</p> <p><strong>Note added 18/02/22: </strong></p> <p>In 22056 version 1.0.0 (and Beta version 1.2.0) we amended the EntryQualificationSubject entity maximum occurrences from 5 to 1. Unfortunately we made a mistake and have since realised the reason for needing more than one subject here - entry qualifications for students studying for a PGCE qualification who need to return their undergraduate degree (which in the Student record are currently returned in the <a href="http://web.archive.org/web/20230201052942/https://www.hesa.ac.uk/collection/c21051/a/PGCECLSS" rel="noopener noreferrer" target="_blank" title="https://www.hesa.ac.uk/collection/c21051/a/pgceclss">PGCECLSS</a><a href="http://web.archive.org/web/20230201052942/https://www.hesa.ac.uk/collection/c21051/a/PGCECLSS" rel="noopener noreferrer" target="_blank" title="https://www.hesa.ac.uk/collection/c21051/a/pgceclss"> </a>and <a href="http://web.archive.org/web/20230201052942/https://www.hesa.ac.uk/collection/c21051/a/PGCESBJ" rel="noopener noreferrer" target="_blank" title="https://www.hesa.ac.uk/collection/c21051/a/pgcesbj">PGCESBJ </a>fields and up to 5 subjects can be returned). We will therefore be amending the 22056 and Beta (21056) specifications shortly to increase the maximum occurrences of the <a href="http://web.archive.org/web/20230201052942/https://codingmanual.hesa.ac.uk/22056/entity/EntryQualificationSubject" rel="noopener noreferrer" target="_blank" title="https://codingmanual.hesa.ac.uk/22056/entity/entryqualificationsubject">EntryQualificationAward.EntryQualificationSubject</a> entity back up to 5.</p> </td> <td>Resolved</td> <td> <p><strong>22/02/22:</strong> fixed in the Beta (21056) release today</p> <p><strong>18/02/22:</strong> we have since realised this was a mistake, and will be reverted back to maximum occurrences 5 in the next release. </p> <p><strong>09/02/22:</strong> fixed in the Beta (21056) release today</p> <p><strong>24/01/22:</strong> fixed in the 22056 release today</p> <p> <strong>04/11/21:</strong> raising for awareness</td> </tr> <tr> <td>Engineering Conversion Course Pilot scheme</td> <td> <p>The "Engineering conversion course pilot scheme" code 003 in the CourseInitiative.INITIATIVEID and StudentInitiatives.INITIATIVEID fields will be removed, as this scheme is no longer running. </p> </td> <td>Resolved</td> <td> <p><strong>09/02/22:</strong> fixed in the Beta (21056) release today</p> <p><strong>24/01/22:</strong> fixed in the 22056 release today</p> <p> <strong>11/10/21:</strong> raising for awareness</td> </tr> <tr> <td>Ethnicity and Religion markers</td> <td>Country applicable markers added for Student.ETHNIC and Student.RELIGION</td> <td>Resolved</td> <td><strong>11/11/21:</strong> fixed in the release today</td> </tr> <tr> <td>Disability codes</td> <td> <p>There were a couple of incorrect mappings in the disability codes.</p> <p>Code 51 "Learning difference such as dyslexia, dyspraxia or AD(H)D" should have been mapped to 02 "The student has cognitive or learning difficulties" in the second grouping; and </p> <p>Code 53 "Social/communication conditions such as a speech and language impairment or an autistic spectrum condition" should have been mapped to 01 "The student has a social or communication impairment" in the second grouping. </p> </td> <td>Resolved</td> <td><strong>11/11/21:</strong> fixed in the release today</td> </tr> <tr> <td>Valid entries "00"</td> <td> <p>Five instances of valid entires "00" in fields will be remapped to other codes, to be consistent with other coding frames across the model. </p> <ul> <li>Course.BITTM   00 -> 03   "Course does not lead to a formal certificate of bilingual education nor is it designed to enable students to teach bilingually"</li> <li>Course.CLSDCRS   00 -> 02   "Not a closed course"</li> <li>Disability.DISABILITY   00 -> 95   "No known impairment, health condition or learning difference"</li> <li>Student.SERLEAVE   00 -> 02   "Not a service leaver"</li> <li>Course.TTCID   00 -> 07   "Not a teacher training course"</li> </ul> </td> <td>Resolved</td> <td> <p><strong>11/11/21:</strong> fixed in the release today</p> <p><strong>25/10/21:</strong> expected in the next release</p> </td> </tr> <tr> <td>2023/24 change: Pregnancy and Maternity leave</td> <td> <p>OfS and HEFCW would like to explore the options for collecting pregnancy and maternity leave data with providers in more detail, with the intention of finding a different way of obtaining the information using providers’ existing data sources for 2023/24. OfS and HEFCW would encourage providers to send their thoughts on how we could collect data on information that providers already hold in this area to <a href="/web/20230201052942/https://www.hesa.ac.uk/cdn-cgi/l/email-protection#4a26232b233925240a222f392b642b29643f21"><span class="__cf_email__" data-cfemail="e9858088809a8687a9818c9a88c7888ac79c82">[email protected]</span></a>. </p> </td> <td>Open</td> <td><strong>13/10/21:</strong> raising for awareness, but will not change until 2023/24. </td> </tr> <tr> <td>2023/24 change: DfE-NI funded taught masters scheme</td> <td>After being added to the Student record in 2021/22, we will need to remove the code in Data Futures 2023/24 as it is only a one year initiative. </td> <td>Open</td> <td><strong>13/10/21:</strong> raising for awareness, but will not change until 2023/24. </td> </tr> <tr> <td>2023/24 change: SOC2020</td> <td> <p>This is about implementing the SOC 2020 codes from the 2023/24 collections. UCAS have also confirmed that they will be using SOC2020 from Apply 2022 onwards (which is the 2023/24 equivalent for HESA). </p> <p>Additional note: this was added to the *J earlier than expected, so the new field EntryProfile.SOC2020 has been added to the 2022/23 collection. </p> </td> <td>Resolved</td> <td> <p><strong>01/08/22:</strong> added to the 22056 release today. </p> <p><strong>13/10/21:</strong> raising for awareness, but will not change until 2023/24. </p> </td> </tr> <tr> <td>Personal characteristics outcomes</td> <td>The majority of the structural changes from the personal characteristics and equality data consultation are now included in the data futures specification, but we are still working through all the detailed guidance and recommended questions. These will be worked through with statutory customers in the coming months and we expect to release details by the end of the year. </td> <td>Resolved</td> <td> <p><strong>03/05/22:</strong> fixed in the 22056 release today, including the SEXID schema change. </p> <p><strong>30/9/21:</strong> raising for awareness</p> </td> </tr> <tr> <td>Qualification categories for visiting students</td> <td>New valid entries *91 "Studying at level *, with formal or informal credit" (at each appropriate level) to be added to Qualification.QUALCAT field, to capture visiting student who may not necessarily aim for formal credit or qualifications. </td> <td>Resolved</td> <td> <p><strong>11/11/21:</strong> fixed in the release today</p> <p><strong>30/9/21:</strong> expected in the next release</p> </td> </tr> <tr> <td>NCM Nursing Associate guidance</td> <td>New valid entry for "Recognised by the Nursing and Midwifery Council (NMC) for the purpose of registration as a qualified nursing associate" to be added into ACCRDITATIONID fields.</td> <td>Resolved</td> <td> <p><strong>11/11/21:</strong> fixed in the release today</p> <p><strong>30/9/21:</strong> expected in the next release</p> </td> </tr> <tr> <td>Postgraduate loan eligibility initiative</td> <td>Valid entries 005 "PGR Loan Eligibility" and 027 "Place supported by the SFC's Upskilling Fund" to be added into CourseInitiative.INITIATIVEID field, to be at the correct level that providers need to return this data. </td> <td>Resolved</td> <td> <p><strong>11/11/21:</strong> fixed in the release today</p> <p><strong>30/9/21:</strong> expected in the next release</p> </td> </tr> <tr> <td>Social Work England</td> <td>Valid entry "HCPC: Social workers in England" will be removed from the following fields:<br/> CurriculumAccreditation.ACCREDITATIONID code 06914 <br/> StudentAccreditationAim.ACCREDITATIONID code 06914 <br/> QualificationAwardAccreditation.ACCREDITATIONID code 06914 <br/> New valid entry 06921 for "Social Work England" will be added in its place, to keep in line with changes made in 2020/21 records. </td> <td>Resolved</td> <td> <p><strong>11/11/21:</strong> fixed in the release today</p> <p><strong>30/9/21:</strong> expected in the next release</p> </td> </tr> <tr> <td>Micro-credential courses</td> <td>New valid entry required in the CourseInitiative.INITIATIVEID field for "Micro-credential course", to keep in line with changes made in 2021/22 records.</td> <td>Resolved</td> <td> <p><strong>11/11/21:</strong> fixed in the release today</p> <p><strong>30/9/21:</strong> expected in the next release</p> </td> </tr> <tr> <td>Valid entry in Invoice HESA identifier field</td> <td>New valid entry required in the StudentCourseSession.INVOICEHESAID field for "Provider own funds". </td> <td>Resolved</td> <td> <p><strong>11/11/21:</strong> fixed in the release today</p> <p><strong>30/9/21:</strong> expected in the next release</p> </td> </tr> <tr> <td>Sex identifier field</td> <td> <p>Implementing the agreed outcomes from the consultation, following discussions about the best implementation for this data.</p> </td> <td>Resolved</td> <td> <p><strong>11/11/21:</strong> fixed in the release today</p> <p><strong>30/9/21:</strong> expected in the next release</p> </td> </tr> <tr> <td>Cost centre data for PGR students</td> <td>Need to clarify with statutory customers the requirements around cost centre data for PGR students - currently none can be returned as PGR students don't return module data. May need new fields adding if this is a requirement. </td> <td>Resolved</td> <td> <p><strong>7/11/22:</strong> no requirement raised, so no change needed</p> <p><strong>30/9/21:</strong> expected in the next release</p> </td> </tr> <tr> <td>Student Initiatives entity name</td> <td>The "s" will be removed from the end of the entity name, to match with the similar CourseInitiative entity name. </td> <td>Resolved</td> <td> <p><strong>11/11/21:</strong> fixed in the release today</p> <p><strong>30/9/21:</strong> expected in the next release</p> </td> </tr> <tr> <td>FUNDLEVEL field name</td> <td>OfS have asked us to reconsider the name of the Course.FUNDLEVEL field to "Pre-requisite" as this was felt to be more appropriate, as this is more about what a student enters the course with, rather than about level of funding. </td> <td>Resolved</td> <td> <p><strong>11/11/21:</strong> fixed in the release today</p> <p><strong>30/9/21:</strong> expected in the next release</p> </td> </tr> <tr> <td>Proportion / numeric fields</td> <td> <p>We will be making update in the schema for fields that collect proportion or numeric data, to amend the field lengths to be more specific. COSTCNPROPORTION, CRPROPORTION  and QUALPROPORTION will be amended to field length 3 (as they are returned as a whole integer). PREDICTEDSTULOAD, RPSTULOAD and STULOAD will be amended to field length 5 (as they are returned as a three digit number, plus a decimal space). </p> </td> <td>Resolved</td> <td> <p><strong>01/08/22:</strong> guidance has been added to the 22056 release today. </p> <p><strong>30/9/21:</strong> expected in the next release</p> </td> </tr> <tr> <td>2023/24 change: XSD updates to data types</td> <td>We will potentially be making some updates to the data types in the schema, agmonst other things to include min and max restrictions where this makes sense. </td> <td>Open</td> <td> <p><strong>23/06/22:</strong> decision made to delay many of these until 2023/24.</p> <p><strong>30/9/21:</strong> expected in the next release</p> </td> </tr> <tr> <td>Off Venue Activity HOSTID</td> <td>There is an error in the schema for the <a href="http://web.archive.org/web/20230201052942/https://www.hesa.ac.uk/collection/student/datafutures/a/offvenueactivity_hostid">OffVenueActivity.HOSTID</a> field. It is currently down as a mandatory field, but it is only required for OffVenueActivity.ACTTYPEID codes 01 and 04. This will be amended in a future release. </td> <td>Resolved</td> <td> <p><strong>30/9/21:</strong> fixed in the release today</p> <p><strong>9/6/21:</strong> bug reported</p> </td> </tr> <tr> <td>PARED - valid entry</td> <td> <p>The valid entry 7 "No response given" was not copied across from the Student / Student Alternative records, into the <a href="http://web.archive.org/web/20230201052942/https://www.hesa.ac.uk/collection/student/datafutures/a/entryprofile_pared">EntryProfile.PARED</a> equivalent field in Data Futures. This had been included for applicants who fail to answer the question through the UCAS Apply questionnaire. We are considering whether this code should be included explicitly in Data Futures, or whether it should be mapped to code 99 "Not available". </p> <p>Note: this was added as code 03 in the PARED field. </p> </td> <td>Resolved</td> <td> <p><strong>11/11/21:</strong> fixed in the release today</p> <p><strong>30/9/21:</strong> expected in the next release</p> <p><strong>9/6/21:</strong> issue identified</p> </td> </tr> <tr> <td>QUALYEAR field does exist</td> <td>The <a href="http://web.archive.org/web/20230201052942/https://www.hesa.ac.uk/collection/student/datafutures/a/entryqualificationaward_qualyear">EntryQualificationAward.QUALYEAR</a> field has been missed off the physical data model jpg, but does appear on the data dictionary page. This field does exist and the physical data model will be amended to match in a future release. </td> <td>Resolved</td> <td> <p><strong>30/9/21:</strong> fixed in the release today</p> <p><strong>4/6/21:</strong> bug reported</p> </td> </tr> <tr> <td>2020/21 changes not yet reflected </td> <td> <p>Some of the coding frames in Data Futures have not been kept up to date with Student / Student Alternative releases - the example here is the EntryQualificationSubject.SUBJECTID field. UCAS have made many amendments to the 2020/21 specification that have not yet been copied across to Data Futures. </p> <p>Please be aware that anything relating to changes made in 2020/21 coding manuals will at some point be reflected in the data dictionary in Data Futures, we just haven't done the reconcilliation exercise as yet and we will aim to do this before Beta. </p> </td> <td>Resolved</td> <td> <p><strong>30/9/21:</strong> many of these have been fixed in the release today - please let us know if you spot any others. </p> <p><strong>28/5/21: </strong>raising for awareness, expected to be address by Beta</p> </td> </tr> <tr> <td>General typos</td> <td>Minor typos have been found in the XSD and on the webpages. All that have been found will be fixed in the next release. </td> <td>Resolved</td> <td> <p><strong>30/9/21:</strong> fixed in the release today</p> <p><strong>28/5/21:</strong> raising for awareness</p> </td> </tr> <tr> <td>PARED - valid entries</td> <td> <p>The valid entries in the <a href="http://web.archive.org/web/20230201052942/https://www.hesa.ac.uk/collection/student/datafutures/a/entryprofile_pared">EntryProfile.PARED</a> field are the wrong way around in the data dictionary - codes 99 and 98 will be swapped over in the next release. </p> </td> <td>Resolved</td> <td> <p><strong>30/9/21:</strong> fixed in the release today</p> <p><strong>28/5/21:</strong> raising for awareness</p> </td> </tr> <tr> <td>ACCESSPRG - valid entry</td> <td>A mysterious code 03 called "New Label" has crept into the <a href="http://web.archive.org/web/20230201052942/https://www.hesa.ac.uk/collection/student/datafutures/a/entryprofile_accessprg">EntryProfile.ACCESSPRG</a> field in the data dictionary. This is a mistake and will be removed in a future release. </td> <td>Resolved</td> <td> <p><strong>30/9/21:</strong> fixed in the release today</p> <p><strong>28/5/21:</strong> raising for awareness</p> </td> </tr> <tr> <td>XSD - composite keys</td> <td>There are areas in the data model where we have used composite keys to enforce uniqueness, but this is not working as expected (when we added in the key restrictions in a recent release, we haven't got the foreign key references working correctly). This is causing "unique contraint" errors to be flagged when submitting files through the system, when they shouldn't be. </td> <td>Resolved</td> <td> <p><strong>29/4/21:</strong> fixed in the release today</p> <p><strong>18/2/21:</strong> This will be fixed before the start of Alpha</p> </td> </tr> <tr> <td>Backward mapping - missing rows</td> <td>There are two missing rows from the backward mapping document: APELCRD and OWNVENUEID (both new fields that haven't been included in the mapping document). This will be added in a future release. </td> <td>Resolved</td> <td> <p><strong>3/3/21:</strong> fixed in the release today </p> <p><strong>9/2/21:</strong> will be fixed in the next release</p> </td> </tr> <tr> <td>Typo in the data label</td> <td>There is a typo in the label for code 02 in the ModuleDeliveryRole.FRANIND field. </td> <td>Resolved</td> <td> <p><strong>3/3/21:</strong> fixed in the release today </p> <p><strong>28/1/21:</strong> minor typo, will be fixed in the next release</p> </td> </tr> <tr> <td>XSD doesn't allow UKPRNs</td> <td>There are a few errors in the XSDs being produced since version 1.0.0 on 31 March - any field which allows a UKPRN to be submitted as well as others codes (such as ModuleDeliveryRole.HESAID and OffVenueActivity.HOSTID) do not currently support unions and so the UKPRNs cannot be submitted in the schema. The generic codes can be submitted, but nothing else. </td> <td>Resolved</td> <td> <p><strong>3/3/21:</strong> fixed in the release today </p> <p><strong>21/9/20:</strong> XSD generation currently being worked on by the development team. </p> </td> </tr> <tr> <td>XSD has 'action' references</td> <td>There are a few errors in the XSDs being produced since version 1.0.0 on 31 March - the actions contained within this are no longer relevant in a discrete collection. These will be removed in a future release. </td> <td>Resolved</td> <td> <p><strong>3/3/21:</strong> fixed in the release today </p> <p><strong>10/9/20: </strong>XSD generation currently being worked on by development team. </p> </td> </tr> <tr> <td>XSD maximum occurences </td> <td>There is an error in the XSD produced in version 1.4.0 on 26 August - the maximum occurences within many entities is now displaying as unbounded. This should be showing the same values as appeared in the version 1.3.0 release. </td> <td>Resolved</td> <td> <p><strong>3/3/21:</strong> fixed in the release today </p> <p><strong>10/9/20: </strong>Awaiting fix to XSD. </p> </td> </tr> </tbody> </table> <p> </p> </div> </div> <div class="accordion-item"> <a name="coverage" href="#specification-items-available-consultation" class="accordion-toggle" aria-controls="specification-items-available-consultation" aria-expanded="false" role="button">Specification items available for consultation</a> <div id="specification-items-available-consultation" class="accordion-content"> <p>We don't have any specification items available for consultation currently. We will announce any forthcoming consultations via the HESA weekly update.</p> <p><a class="button | button-pointy | button-big" href="/web/20230201052942/https://www.hesa.ac.uk/collection/hesa-weekly-update">Sign up for the HESA weekly update</a></p> <table border="1" cellpadding="1" cellspacing="1" style="width:100%;"> <thead> <tr> <th scope="col"><strong>ID</strong></th> <th scope="col"><strong>Description</strong></th> <th scope="col"><strong>Summary of options</strong></th> <th scope="col"><strong>Status</strong></th> </tr> </thead> <tbody> <tr> <td>None</td> <td> </td> <td> </td> <td> <p> </p> </td> </tr> </tbody> </table> <p> </p> </div> </div> <div class="accordion-item"> <a name="coverage" href="#specification-items-under-consideration" class="accordion-toggle" aria-controls="specification-items-under-consideration" aria-expanded="false" role="button">Specification items under consideration</a> <div id="specification-items-under-consideration" class="accordion-content"> <p>The following items are under consideration for consultation:</p> <table border="1" cellpadding="1" cellspacing="1" style="width:100%;"> <thead> <tr> <th scope="col">ID</th> <th scope="col">Description</th> <th scope="col">Summary of options</th> <th scope="col">Status</th> </tr> </thead> <tbody> <tr> <td>N/A</td> <td>Outcomes from the AOR major review</td> <td>There may be changes following the major review of the Aggregate Offshore Record. It is not yet known what these will be.</td> <td> <p>Awaiting outcomes of the AOR review.</p> <p>Update 6/5/21: Review paused, so no known impacts to the Data Futures model as yet. </p> </td> </tr> </tbody> </table> <p> </p> </div> </div> </div> </div> <div class="content-aside | col-1/3 | col-reverse"> </div> </div> </div> </div> </div> <div class="cms-controls"> <ul class="action-links"></ul> </div> </div> </main> <footer role="contentinfo" class="footer-site"> <div class="banner"> <div class="wrap"> <div class="grid | grid-spaced | grid-2-cols"> <div> <div class="region region-footer-menu"> <div id="block-menu-menu-footer-menu" class="block block-menu"> <div class="content"> <ul class="menu"><li class="first leaf"><a href="/web/20230201052942/https://www.hesa.ac.uk/about" title="">About us</a></li> <li class="leaf"><a href="/web/20230201052942/https://www.hesa.ac.uk/about/working-here" title="">Working here and vacancies</a></li> <li class="leaf"><a href="/web/20230201052942/https://www.hesa.ac.uk/innovation/data-futures" title="">Data Futures</a></li> <li class="last leaf"><a href="/web/20230201052942/https://www.hesa.ac.uk/services/heidi-plus" title="">Heidi Plus</a></li> </ul> </div> </div> </div> </div> <div> <div class="region region-social-links-menu"> <div id="block-menu-menu-social-links-menu" class="block block-menu"> <div class="content"> <ul class="menu"><li class="first leaf"><a href="/web/20230201052942/https://www.hesa.ac.uk/about/contact" title="">Contact/find us</a></li> <li class="leaf"><a href="/web/20230201052942/https://www.hesa.ac.uk/news" title="">Latest news and blogs</a></li> <li class="leaf"><a href="/web/20230201052942/https://www.hesa.ac.uk/support" title="">Support materials</a></li> <li class="last leaf"><a href="/web/20230201052942/https://www.hesa.ac.uk/services" title="">Data analytics</a></li> </ul> </div> </div> </div> </div> </div> <div class="grid grid-spaced grid-2-cols"> <div> <div class="footer-meta"> <div class="region region-legal-footer-menu"> <div id="block-menu-menu-legal-footer-menu" class="block block-menu"> <div class="content"> <ul class="menu"><li class="first leaf"><a href="/web/20230201052942/https://www.hesa.ac.uk/about/website/site-map" title="">Site map</a></li> <li class="leaf"><a href="/web/20230201052942/https://www.hesa.ac.uk/about/website/terms" title="">Terms of use</a></li> <li class="leaf"><a href="/web/20230201052942/https://www.hesa.ac.uk/about/website/accessibility" title="">Accessibility</a></li> <li class="leaf"><a href="/web/20230201052942/https://www.hesa.ac.uk/about/website/cookies" title="">Cookies</a></li> <li class="last leaf"><a href="/web/20230201052942/https://www.hesa.ac.uk/about/website/privacy" title="">Privacy</a></li> </ul> </div> </div> </div> </div> </div> <div> <div class="social"> <h4>Connect With Us:</h4> <a href="http://web.archive.org/web/20230201052942/https://twitter.com/ukhesa" class="follow-twitter"> <img src="/web/20230201052942im_/https://www.hesa.ac.uk/sites/all/themes/hesa/img/icon-twitter.svg" alt="Twitter"> </a> <a href="http://web.archive.org/web/20230201052942/https://www.linkedin.com/company/higher-education-statistics-agency" class="follow-linkedin"> <img src="/web/20230201052942im_/https://www.hesa.ac.uk/sites/all/themes/hesa/img/icon-linkedin.svg" alt="LinkedIn"> </a> </div> <figure class="footer-site__logos"> <a href="http://web.archive.org/web/20230201052942/https://www.jisc.ac.uk/"> <img src="/web/20230201052942im_/https://www.hesa.ac.uk/sites/all/themes/hesa/img/logo-jisc.png" alt="Part of Jisc"/> </a> </figure> </div> </div> </div> </div> </footer> <span class="footer-ident"></span> <script data-cfasync="false" src="/web/20230201052942js_/https://www.hesa.ac.uk/cdn-cgi/scripts/5c5dd728/cloudflare-static/email-decode.min.js"></script><script type="text/javascript" src="http://web.archive.org/web/20230201052942js_/https://ajax.googleapis.com/ajax/libs/jquery/1.11.2/jquery.min.js"></script> <script type="text/javascript" src="http://web.archive.org/web/20230201052942js_/https://www.hesa.ac.uk/files/js/js_DRszCILfNteakMtA9IaG5VfXMgclPUg36cL1gyTDqJk.js"></script> <script type="text/javascript" src="http://web.archive.org/web/20230201052942js_/https://www.hesa.ac.uk/files/js/js_llyw5VQhyqjUFjFU3io3JXNCJnPS-gHPikTyooRDQkA.js"></script> <script type="text/javascript" src="http://web.archive.org/web/20230201052942js_/https://www.hesa.ac.uk/files/js/js_kues2zzvQLidKOYpIlUW_RRunHMU5orRYqAyHv4H3zs.js"></script> <script type="text/javascript"> <![CDATA[//><!]]> </script>  <script src="http://web.archive.org/web/20230201052942js_/https://use.typekit.net/qsa5zsm.js"></script> <script>try{Typekit.load({ async: true });}catch(e){}</script> <script src="/web/20230201052942js_/https://www.hesa.ac.uk/sites/all/themes/hesa/js/plugins.min.js"></script> <script src="/web/20230201052942js_/https://www.hesa.ac.uk/sites/all/themes/hesa/js/app.min.js"></script> </body> </html>