ULAN Editorial Guidelines: 3.8 Editorial Notes and Revision History (Getty Research Institute)

<html lang="auto"> <head> <base href="https://www.getty.edu/research/tools/vocabularies/guidelines/ulan_3_8_editorial_notes_revision_history.html"> <title>ULAN Editorial Guidelines: 3.8 Editorial Notes and Revision History (Getty Research Institute)</title> <meta name="ROBOTS" content="noindex,nofollow"> <meta name="DESCRIPTION" content="Values, definitions, and editorial rules for editorial notes and revision history in ULAN."> <meta name="KEYWORDS" content="Getty Vocabularies, vocabulary databases, vocab program, vocabs, using vocabularies, thesauri, editorial notes, revision history, access Getty Vocabularies, Art & Architecture Thesaurus, Art and Architecture Thesaurus, AAT, Union List of Artist Names, ULAN, The Getty Thesaurus of Geographic Names, TGN"> <meta http-equiv="Content-Type" content="text/html; charset=ISO-8859-1"> <script language="JavaScript">  </script> <script src="/global/jscript/global.js"></script> <script type="text/javascript"> var _gaq = _gaq || []; _gaq.push(['_setAccount', 'UA-8087223-1']); _gaq.push(['_trackPageview']); (function() { var ga = document.createElement('script'); ga.type = 'text/javascript'; ga.async = true; ga.src = ('https:' == document.location.protocol ? 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Editorial Rules, continued </div></td> <td valign="bottom" align="right" bgcolor="#ffffff"></td> <td bgcolor="#ffffff" rowspan="3"><img height="1" alt="" src="/global/images/ghost.gif" width="16" border="0"></td> </tr> <tr> <td bgcolor="#a67347" colspan="4"><img height="1" src="/global/images/ghost.gif" width="1"></td> </tr> <tr> <td colspan="2"> <table cellspacing="0" cellpadding="0" width="100%" border="0"> <tbody> <tr> <td height="2"></td> </tr> </tbody> <tbody> <tr bgcolor="#ffffff"> <td colspan="7"> </td> </tr> </tbody> </table> <table width="590" border="0" cellspacing="0" cellpadding="0"> <tbody> <tr> <td bgcolor="#FFFFFF" align="left" valign="top"> </td> <td colspan="3" bgcolor="#FFFFFF" align="left" valign="top"> <table width="100%" border="0"> <tbody> <tr> <td width="11%" valign="top" height="10">3</td> <td colspan="5" height="10">EDITORIAL RULES, CONTINUED</td> </tr> <tr> <td valign="top" width="11%"></td> <td width="2%"> </td> <td colspan="4"> </td> </tr> <tr> <td valign="top" width="11%" height="218">3.8</td> <td width="2%" height="218"> </td> <td colspan="4" height="218"><a name="3_8"></a>Administrative Flags, Notes, and Revision History <blockquote> Included in this chapter <ul> <li><a href="https://www-getty-edu.translate.goog/research/tools/vocabularies/guidelines/ulan_3_8_editorial_notes_revision_history.html?_x_tr_sl=auto&_x_tr_tl=en&_x_tr_hl=en-GB#3_8_1">Comment Flag</a></li> <li><a href="https://www-getty-edu.translate.goog/research/tools/vocabularies/guidelines/ulan_3_8_editorial_notes_revision_history.html?_x_tr_sl=auto&_x_tr_tl=en&_x_tr_hl=en-GB#3_8_2">Problem Flag</a></li> <li><a href="https://www-getty-edu.translate.goog/research/tools/vocabularies/guidelines/ulan_3_8_editorial_notes_revision_history.html?_x_tr_sl=auto&_x_tr_tl=en&_x_tr_hl=en-GB#3_8_3">Assigned To</a></li> <li><a href="https://www-getty-edu.translate.goog/research/tools/vocabularies/guidelines/ulan_3_8_editorial_notes_revision_history.html?_x_tr_sl=auto&_x_tr_tl=en&_x_tr_hl=en-GB#3_8_4">Special Project</a></li> <li><a href="https://www-getty-edu.translate.goog/research/tools/vocabularies/guidelines/ulan_3_8_editorial_notes_revision_history.html?_x_tr_sl=auto&_x_tr_tl=en&_x_tr_hl=en-GB#3_8_4_a">Sequence Number for Special Project</a></li> <li><a href="https://www-getty-edu.translate.goog/research/tools/vocabularies/guidelines/ulan_3_8_editorial_notes_revision_history.html?_x_tr_sl=auto&_x_tr_tl=en&_x_tr_hl=en-GB#3_8_5">Facet Code</a></li> <li><a href="https://www-getty-edu.translate.goog/research/tools/vocabularies/guidelines/ulan_3_8_editorial_notes_revision_history.html?_x_tr_sl=auto&_x_tr_tl=en&_x_tr_hl=en-GB#3_8_6">Legacy ID</a></li> <li><a href="https://www-getty-edu.translate.goog/research/tools/vocabularies/guidelines/ulan_3_8_editorial_notes_revision_history.html?_x_tr_sl=auto&_x_tr_tl=en&_x_tr_hl=en-GB#3_8_7">Class Notation</a></li> <li><a href="https://www-getty-edu.translate.goog/research/tools/vocabularies/guidelines/ulan_3_8_editorial_notes_revision_history.html?_x_tr_sl=auto&_x_tr_tl=en&_x_tr_hl=en-GB#3_8_8">Media / Image</a> </li> <li><a href="https://www-getty-edu.translate.goog/research/tools/vocabularies/guidelines/ulan_3_8_editorial_notes_revision_history.html?_x_tr_sl=auto&_x_tr_tl=en&_x_tr_hl=en-GB#3_8_8_a">Sequence Number for Image</a> </li> <li><a href="https://www-getty-edu.translate.goog/research/tools/vocabularies/guidelines/ulan_3_8_editorial_notes_revision_history.html?_x_tr_sl=auto&_x_tr_tl=en&_x_tr_hl=en-GB#3_8_9">Index Note</a></li> <li><a href="https://www-getty-edu.translate.goog/research/tools/vocabularies/guidelines/ulan_3_8_editorial_notes_revision_history.html?_x_tr_sl=auto&_x_tr_tl=en&_x_tr_hl=en-GB#3_8_10">Not Found Note</a></li> <li><a href="https://www-getty-edu.translate.goog/research/tools/vocabularies/guidelines/ulan_3_8_editorial_notes_revision_history.html?_x_tr_sl=auto&_x_tr_tl=en&_x_tr_hl=en-GB#3_8_11">Status Note</a></li> <li><a href="https://www-getty-edu.translate.goog/research/tools/vocabularies/guidelines/ulan_3_8_editorial_notes_revision_history.html?_x_tr_sl=auto&_x_tr_tl=en&_x_tr_hl=en-GB#3_8_12">Editor Note</a> </li> <li><a href="https://www-getty-edu.translate.goog/research/tools/vocabularies/guidelines/ulan_3_8_editorial_notes_revision_history.html?_x_tr_sl=auto&_x_tr_tl=en&_x_tr_hl=en-GB#3_8_13">Revision History fields</a> (required-default)<a name="LINK_TO_ENDNOTE_1" href="https://www-getty-edu.translate.goog/research/tools/vocabularies/guidelines/ulan_3_8_editorial_notes_revision_history.html?_x_tr_sl=auto&_x_tr_tl=en&_x_tr_hl=en-GB#ENDNOTE_1">[1]</a> </li> </ul> </blockquote></td> </tr> <tr> <td valign="top" width="11%" height="20"></td> <td width="2%" height="20"> </td> <td width="2%" height="20"> </td> <td colspan="3" height="20" width="85%"> </td> </tr> <tr> <td valign="top" colspan="6" height="13"><img src="/research/tools/vocabularies/guidelines/images/images/ulan/ch3_8/ulan3_8_1.jpg"></td> </tr> <tr> <td valign="top" colspan="6"><img src="/research/tools/vocabularies/guidelines/images/div.gif" width="435" height="1">  </td> </tr> <tr> <td valign="top" width="11%" height="24">3.8.1</td> <td width="2%" height="24"> </td> <td width="2%" height="24"> </td> <td colspan="3" width="85%" height="24"><a name="3_8_1"></a>Comment Flag</td> </tr> <tr> <td valign="top" width="11%" height="14"></td> <td width="2%" height="14"> </td> <td width="2%" height="14"> </td> <td colspan="3" width="85%" height="14"> </td> </tr> <tr> <td height="78" valign="top">3.8.1.1</td> <td> </td> <td> </td> <td colspan="3">Definition Flag indicating if a critical comment is applicable to the record, including if the record represents a special case among similar or homographic names, or if a contributed record is an additon or revision to an existing record, as distinguished from a new record. </td> </tr> <tr> <td valign="top" width="11%" height="19"> </td> <td width="2%" height="19"> </td> <td width="2%" height="19"> </td> <td colspan="3" height="19" width="85%"> </td> </tr> <tr> <td valign="top">3.8.1.2</td> <td> </td> <td> </td> <td colspan="3">Values Values are controlled by a list. <ul>Famous / Noted Comment Candidate Record Not a Comment Candidate Not Applicable </ul></td> </tr> <tr> <td valign="top" width="11%" height="13"></td> <td width="2%" height="13"> </td> <td width="2%" height="13"> </td> <td colspan="3" height="13" width="85%"> </td> </tr> <tr> <td height="420" valign="top">3.8.1.3</td> <td> </td> <td> </td> <td colspan="3">Discussion This field is used for contributions, to flag records that are comments or additions to existing records, as distinguished from this record representing a new record. Famous/Noted In ULAN this field may be used to flag records for people and corporate bodies that should be distinguished among homographs. Implementors seeking automated matches between such texts or data and ULAN names may assume that, when multiple matches for the name are found in the ULAN, the ULAN record flagged famous/noted is intended if no other information is given. Examples are Michelangelo and Hokusai. If a record is flagged famous/noted, it should assume priority only in matches using the record-preferred name or a name having Other Flag = Common (e.g., Michelangelo is the common name for the artist having the record-preferred name Buonarroti, Michelangelo). Do not make the comparison for famous/noted using other names in the compared records. </td> </tr> <tr> <td valign="top" width="11%" height="6"> </td> <td width="2%" height="6"> </td> <td width="2%" height="6"> </td> <td colspan="3" height="6" width="85%"> </td> </tr> <tr> <td valign="top" width="11%" height="12">3.8.1.3</td> <td width="2%" height="12"> </td> <td width="2%" height="12"> </td> <td colspan="3" height="12" width="85%"><a name="3_8_1_3"></a>RULES for Comment Flag</td> </tr> <tr> <td valign="top" height="6"> </td> <td height="6"> </td> <td height="6"> </td> <td colspan="3" height="6"> </td> </tr> <tr> <td valign="top">3.8.1.4.1</td> <td> </td> <td> </td> <td colspan="3">Minimum Requirements Required-default: This flag for Comment or Not a Comment is typically set in the data load or by Vocabulary Editors to flag Famous / Noted.</td> </tr> <tr> <td valign="top" height="6"> </td> <td height="6"> </td> <td height="6"> </td> <td colspan="3" height="6"> </td> </tr> <tr> <td valign="top" height="12">3.8.1.4.2</td> <td height="12"> </td> <td height="12"> </td> <td colspan="3" height="12">How to apply the Comment Flag <ul> Apply the comment flag as necessary using the definitions below. <li>Famous / Noted: For ULAN Records having names that are homographs with other people or corporate body names for which the identification may be confused. The purpose of this flag is to distinguish the well known people and corporate bodies from others having the same or similar name for the purposes of matching and in retrieval. </li> <li>Comment Candidate Record: For new contributions, indicates records that were submitted as "comments" on existing records; that is, they are requests for additions to or changes to an existing vocabulary record. When this flag is set to "C," the record should be merged with an existing ULAN record. </li> <li>Not a Comment Candidate: For new contributions, indicates that the record is a new record to be included with a new subject_id in ULAN, as distinct from a comment on an existing ULAN record. </li> <li>Not Applicable: Indicates that the Comment Flag is not applicable for this record.</li> </ul></td> </tr> <tr> <td valign="top" width="11%" height="10"></td> <td width="2%" height="10"> </td> <td width="2%" height="10"> </td> <td colspan="3" height="10" width="85%"> </td> </tr> <tr> <td valign="top" colspan="6"><img src="/research/tools/vocabularies/guidelines/images/div.gif" width="435" height="1">  </td> </tr> <tr> <td valign="top" width="11%" height="11">3.8.2</td> <td width="2%" height="11"> </td> <td width="2%" height="11"> </td> <td colspan="3" height="11" width="85%"><a name="3_8_2"></a>Problem flag</td> </tr> <tr> <td valign="top" height="6" width="11%"></td> <td height="6" width="2%"> </td> <td height="6" width="2%"> </td> <td colspan="3" height="6" width="85%"></td> </tr> <tr> <td valign="top" height="17">3.8.2.1</td> <td height="17"> </td> <td height="17"> </td> <td colspan="3" height="17">Definition Flag indicating if there is a problem requiring editorial attention.</td> </tr> <tr> <td valign="top" width="11%" height="17"> </td> <td width="2%" height="17"> </td> <td width="2%" height="17"> </td> <td colspan="3" height="17" width="85%"> </td> </tr> <tr> <td valign="top" height="18">3.8.2.2</td> <td height="18"> </td> <td height="18"> </td> <td colspan="3" height="18">Values Controlled by a list. <ul>Yes No </ul></td> </tr> <tr> <td valign="top" width="11%" height="17"></td> <td width="2%" height="17"> </td> <td width="2%" height="17"> </td> <td colspan="3" height="17" width="85%">.</td> </tr> <tr> <td valign="top" width="11%" height="18">3.8.2.3</td> <td width="2%" height="18"> </td> <td width="2%" height="18"> </td> <td colspan="3" height="18" width="85%"><a name="3_8_2_3"></a>RULES for Problem Flag</td> </tr> <tr> <td valign="top" width="11%" height="18"></td> <td width="2%" height="18"> </td> <td width="2%" height="18"> </td> <td colspan="3" height="18" width="85%"> </td> </tr> <tr> <td valign="top" height="18">3.8.2.3.1</td> <td height="18"> </td> <td height="18"> </td> <td colspan="3" height="18">Minimum Requirements Optional: Use Problem Flag as necessary to isolate problemmatic records.</td> </tr> <tr> <td valign="top" height="18"></td> <td height="18"> </td> <td height="18"> </td> <td colspan="3" height="18"> </td> </tr> <tr> <td valign="top">3.8.2.3.2</td> <td> </td> <td> </td> <td colspan="3">When to use Problem Flag <ul> <li>For People and Corporate Body Records This flag is most often used to flag a record that is placed under a temp.parent, which means the candidate is not yet published. Do not flag Problem Flag = Yes for records that are in the published hierarchies. </li> <li>For children records of Problems Do not publish children of Problems. </li> <li>Describe the problem If the problem flag is set to Yes, describe the problem in the Editor Note, including your initials and the date. <ul> <li>[Blank]: No value. </li> <li>Yes: Indicates there is a problem with the record. </li> <li>No: Indicates that there perhaps was an earlier problem, but it has been resolved. Do not use for all records that have not been Problems.</li> </ul></li> </ul></td> </tr> <tr> <td valign="top" width="11%" height="17"></td> <td width="2%" height="17"> </td> <td width="2%" height="17"> </td> <td colspan="3" width="85%" height="17"> </td> </tr> <tr> <td valign="top" colspan="6"><img src="/research/tools/vocabularies/guidelines/images/div.gif" width="435" height="1">  </td> </tr> <tr> <td valign="top" height="11" width="11%">3.8.3</td> <td height="11" width="2%"> </td> <td height="11" width="2%"> </td> <td height="11" colspan="3" width="85%"><a name="3_8_3"></a>Assigned To</td> </tr> <tr> <td valign="top" width="11%" height="2"></td> <td width="2%" height="2"> </td> <td width="2%" height="2"> </td> <td colspan="3" height="2" width="85%"> </td> </tr> <tr> <td valign="top" height="11">3.8.3.1</td> <td height="11"> </td> <td height="11"> </td> <td colspan="3" height="11">Definition Note indicating to which editor the record was assigned. </td> </tr> <tr> <td valign="top" width="11%" height="11"> </td> <td width="2%" height="11"> </td> <td width="2%" height="11"> </td> <td colspan="3" height="11" width="85%"> </td> </tr> <tr> <td valign="top">3.8.3.2</td> <td> </td> <td> </td> <td colspan="3">Values Free text in Unicode. </td> </tr> <tr> <td valign="top" height="15" width="11%"></td> <td height="15" width="2%"> </td> <td width="2%" height="15"> </td> <td colspan="3" height="15" width="85%"></td> </tr> <tr> <td valign="top" height="10" width="11%">3.8.3.3</td> <td height="10" width="2%"> </td> <td height="10" width="2%"> </td> <td colspan="3" height="10" width="85%"><a name="3_8_3_3"></a>RULES for Assigned to</td> </tr> <tr> <td valign="top" width="11%" height="13"></td> <td width="2%" height="13"> </td> <td width="2%" height="13"> </td> <td colspan="3" height="13" width="85%"> </td> </tr> <tr> <td valign="top" height="10">3.8.3.3.1</td> <td height="10"> </td> <td height="10"> </td> <td colspan="3" height="10">Minimum Requirements Optional: Use this field as necessary. Values should be the initials or user name of an editor (e.g., PHarpring).</td> </tr> <tr> <td valign="top" width="11%" height="7"></td> <td width="2%" height="7"> </td> <td width="2%" height="7"> </td> <td colspan="3" height="7" width="85%"> </td> </tr> <tr> <td valign="top" colspan="6"><img src="/research/tools/vocabularies/guidelines/images/div.gif" width="435" height="1">  </td> </tr> <tr> <td valign="top" height="15" width="11%">3.8.4</td> <td height="15" width="2%"> </td> <td height="15" width="2%"> </td> <td colspan="3" height="15" width="85%"><a name="3_8_4"></a>Special Project</td> </tr> <tr> <td valign="top" width="11%" height="17"></td> <td width="2%" height="17"> </td> <td width="2%" height="17"> </td> <td colspan="3" width="85%" height="17"> </td> </tr> <tr> <td valign="top" height="11">3.8.4.1</td> <td height="11"> </td> <td height="11"> </td> <td colspan="3" height="11">Definition Indication of a special project for which the record is a part, including projects having to do with a given theme or discipline.</td> </tr> <tr> <td valign="top" height="11" width="11%"> </td> <td height="11" width="2%"> </td> <td height="11" width="2%"> </td> <td colspan="3" height="11" width="85%"> </td> </tr> <tr> <td valign="top" height="192">3.8.4.2</td> <td height="192"> </td> <td height="192"> </td> <td colspan="3" height="192">Values Values are controlled by an extensible list. The list comprises a code and description. <ul> <li>Examples </li> <li>AH - Auction houses project </li> <li>ART - ARTstor </li> <li>SAH - Society of Architectural Historians </li> <li>NAm - Native American artists project </li> <li>VRA - Visual Resources Association</li> </ul></td> </tr> <tr> <td valign="top" height="20" width="11%"></td> <td height="20" width="2%"> </td> <td height="20" width="2%"> </td> <td colspan="3" height="20" width="85%"></td> </tr> <tr> <td valign="top">3.8.4.3</td> <td> </td> <td> </td> <td colspan="3">Discussion This flag may be used during the editorial processing of the record and also in the retrieval of the record. For retrieval, this flag may be used to gather a significant set of records having to do with a particular project, theme, or discipline. How is this field related to the <a href="https://www-getty-edu.translate.goog/research/tools/vocabularies/guidelines/ulan_4_4_appendix_d_contributors.html?_x_tr_sl=auto&_x_tr_tl=en&_x_tr_hl=en-GB">Contributors</a> fields linked to Terms/Names, Scope/Descriptive Notes, and the overall record? Each contributor represents the institution that made the contribution, but Special Project identifies the project of which this effort was a part.</td> </tr> <tr> <td valign="top" width="11%" height="6"> </td> <td width="2%" height="6"> </td> <td width="2%" height="6"> </td> <td colspan="3" width="85%" height="6"> </td> </tr> <tr> <td valign="top" height="2" width="11%">3.8.4.3</td> <td height="2" width="2%"> </td> <td height="2" width="2%"> </td> <td colspan="3" height="2" width="85%"><a name="3_8_4_3"></a>RULES for Special Project</td> </tr> <tr> <td valign="top" height="6"> </td> <td height="6"> </td> <td height="6"> </td> <td colspan="3" height="6"> </td> </tr> <tr> <td valign="top">3.8.4.4.1</td> <td> </td> <td> </td> <td colspan="3">Minimum RequirementsOptional: Designate special projects as necessary.</td> </tr> <tr> <td valign="top" height="6"> </td> <td height="6"> </td> <td height="6"> </td> <td colspan="3" height="6"> </td> </tr> <tr> <td valign="top" height="2">3.8.4.4.2</td> <td height="2"> </td> <td height="2"> </td> <td colspan="3" height="2">How to designate a Special Project <ul> <li>Use codes that have been authorized and are available in the extensible list. </li> <li>If the record has been designated as a subset for a particular special project (e.g., VRA), the code will have been loaded with a contribution. Alternatively, the code may be entered by a Vocbulary Program editor.</li> </ul></td> </tr> <tr> <td valign="top" height="6"> </td> <td height="6"> </td> <td height="6"> </td> <td colspan="3" height="6"> </td> </tr> <tr> <td valign="top" colspan="6"><img src="/research/tools/vocabularies/guidelines/images/div.gif" width="435" height="1">  </td> </tr> <tr> <td valign="top" height="2">3.8.5</td> <td height="2"> </td> <td height="2"> </td> <td colspan="3" height="2"><a name="3_8_4_a"></a>Sequence Number for Special Project</td> </tr> <tr> <td valign="top" height="6"> </td> <td height="6"> </td> <td height="6"> </td> <td colspan="3" height="6"> </td> </tr> <tr> <td valign="top" height="59">3.8.5.1</td> <td height="59"> </td> <td height="59"> </td> <td colspan="3" height="59">Definition The Display Order number (or Sort Order number), indicating priority, order of contribution, or alphabetical order.</td> </tr> <tr> <td valign="top" height="6"> </td> <td height="6"> </td> <td height="6"> </td> <td colspan="3" height="6"> </td> </tr> <tr> <td valign="top" height="2">3.8.5.2</td> <td height="2"> </td> <td height="2"> </td> <td colspan="3" height="2">Values Values begin with 1 and are numbered sequentially; there is no upper limit imposed by the system</td> </tr> <tr> <td valign="top" height="6"> </td> <td height="6"> </td> <td height="6"> </td> <td colspan="3" height="6"> </td> </tr> <tr> <td valign="top" height="2">3.8.5.3</td> <td height="2"> </td> <td height="2"> </td> <td colspan="3" height="2"><a name="3_8_4_a_3"></a>RULES for Sequence Number</td> </tr> <tr> <td valign="top" height="6"> </td> <td height="6"> </td> <td height="6"> </td> <td colspan="3" height="6"> </td> </tr> <tr> <td valign="top" height="2">3.8.5.3.1</td> <td height="2"> </td> <td height="2"> </td> <td colspan="3" height="2">Minimum RequirementsRequired-default: If there is a special project, Sequence Number is required. If there is only one special project, the default value is 1.</td> </tr> <tr> <td valign="top" height="6"> </td> <td height="6"> </td> <td height="6"> </td> <td colspan="3" height="6"> </td> </tr> <tr> <td valign="top" colspan="6"><img src="/research/tools/vocabularies/guidelines/images/div.gif" width="435" height="1">  </td> </tr> <tr> <td valign="top" height="15" width="11%">3.8.6</td> <td height="15" width="2%"> </td> <td height="15" width="2%"> </td> <td colspan="3" height="15" width="85%"><a name="3_8_5"></a>Facet Code</td> </tr> <tr> <td valign="top" height="13" width="11%"> </td> <td height="13" width="2%"> </td> <td height="13" width="2%"> </td> <td colspan="3" height="13" width="85%"> </td> </tr> <tr> <td valign="top" height="34">3.8.6.1</td> <td height="34"> </td> <td height="34"> </td> <td colspan="3" height="34">Definition Facet code is used to indicate the facet to which the record belongs. This is a legacy indicator, currently retained only in the AAT.</td> </tr> <tr> <td valign="top" height="2" width="11%"></td> <td height="2" width="2%"> </td> <td height="2" width="2%"> </td> <td colspan="3" height="2" width="85%"></td> </tr> <tr> <td valign="top">3.8.6.2</td> <td> </td> <td> </td> <td colspan="3">Values Values are Unicode. </td> </tr> <tr> <td valign="top" height="22" width="11%"> </td> <td height="22" width="2%"> </td> <td height="22" width="2%"> </td> <td colspan="3" height="22" width="85%"> </td> </tr> <tr> <td valign="top">3.8.6.3</td> <td> </td> <td> </td> <td colspan="3">Discussion This field is system-generated. In ULAN, it currently contains no values.</td> </tr> <tr> <td valign="top" width="11%" height="5"></td> <td width="2%" height="5"> </td> <td width="2%" height="5"> </td> <td colspan="3" width="85%" height="5"> </td> </tr> <tr> <td valign="top" colspan="6"><img src="/research/tools/vocabularies/guidelines/images/div.gif" width="435" height="1">  </td> </tr> <tr> <td valign="top" height="9" width="11%">3.8.7</td> <td height="9" width="2%"> </td> <td height="9" width="2%"> </td> <td colspan="3" height="9" width="85%"><a name="3_8_6"></a>Legacy ID</td> </tr> <tr> <td valign="top" width="11%" height="21"></td> <td width="2%" height="21"> </td> <td width="2%" height="21"> </td> <td colspan="3" width="85%" height="21"> </td> </tr> <tr> <td valign="top">3.8.7.1</td> <td> </td> <td> </td> <td colspan="3">Definition Numeric or alphanumeric identification that was used for this record in previous systems.</td> </tr> <tr> <td valign="top" height="13" width="11%"></td> <td height="13" width="2%"> </td> <td height="13" width="2%"> </td> <td colspan="3" height="13" width="85%"></td> </tr> <tr> <td valign="top" height="9">3.8.7.2</td> <td height="9"> </td> <td height="9"> </td> <td colspan="3" height="9">Discussion The purpose of this field is to provide implementers with a means to map old ULAN data having old IDs with new releases. IDs for contributors records Note that in the ULAN data, the contributors original, internal or local ID for a record is retained separately for comparison and reference for the additon of additional new contributions; this contributor original ID is included with data releases.</td> </tr> <tr> <td valign="top" height="9" width="11%"> </td> <td height="9" width="2%"> </td> <td height="9" width="2%"> </td> <td colspan="3" height="9" width="85%"> </td> </tr> <tr> <td valign="top" height="3" width="11%">3.8.7.3</td> <td height="3" width="2%"> </td> <td height="3" width="2%"> </td> <td colspan="3" height="3" width="85%"><a name="3_8_6_3"></a>RULES for Legacy ID</td> </tr> <tr> <td valign="top" height="13"></td> <td height="13"> </td> <td height="13"> </td> <td colspan="3" height="13"> </td> </tr> <tr> <td valign="top" height="5">3.8.7.3.1</td> <td height="5"> </td> <td height="5"> </td> <td colspan="3" height="5">Minimum RequirementsOptional: The field is system-generated. Editors cannot change it.</td> </tr> <tr> <td valign="top" height="13" width="11%"></td> <td height="13" width="2%"> </td> <td height="13" width="2%"> </td> <td colspan="3" height="13" width="85%"> </td> </tr> <tr> <td valign="top" colspan="6"><img src="/research/tools/vocabularies/guidelines/images/div.gif" width="435" height="1">  </td> </tr> <tr> <td valign="top" height="2" width="11%">3.8.8</td> <td height="2" width="2%"> </td> <td height="2" width="2%"> </td> <td colspan="3" height="2" width="85%"><a name="3_8_7"></a>Class Notation</td> </tr> <tr> <td valign="top" height="18" width="11%"></td> <td height="18" width="2%"> </td> <td height="18" width="2%"> </td> <td colspan="3" height="18" width="85%"> </td> </tr> <tr> <td valign="top" height="16">3.8.8.1</td> <td height="16"> </td> <td height="16"> </td> <td colspan="3" height="16">Definition Brief justification or explanation of the classification or hierarchical placement of the record.</td> </tr> <tr> <td valign="top" height="16" width="11%"> </td> <td height="16" width="2%"> </td> <td height="16" width="2%"> </td> <td colspan="3" height="16" width="85%"> </td> </tr> <tr> <td valign="top" height="8">3.8.8.2</td> <td height="8"> </td> <td height="8"> </td> <td colspan="3" height="8">Values Free text in Unicode.</td> </tr> <tr> <td valign="top" height="12" width="11%"></td> <td height="12" width="2%"> </td> <td height="12" width="2%"> </td> <td colspan="3" height="12" width="85%"></td> </tr> <tr> <td valign="top" height="15">3.8.8.3</td> <td height="15"> </td> <td height="15"> </td> <td colspan="3" height="15">Discussion In some cases, it is useful for users to know why a certain classification or hierarchical position was chosen. If the choice is does not require explanation, do not use this field. </td> </tr> <tr> <td valign="top" height="8"> </td> <td height="8"> </td> <td height="8"> </td> <td colspan="3" height="8"> </td> </tr> <tr> <td valign="top" height="15">3.8.8.4</td> <td height="15"> </td> <td height="15"> </td> <td colspan="3" height="15"><a name="3_8_7_3"></a>RULES for Class Notation</td> </tr> <tr> <td valign="top" height="8"> </td> <td height="8"> </td> <td height="8"> </td> <td colspan="3" height="8"> </td> </tr> <tr> <td valign="top" height="15">3.8.8.4.1</td> <td height="15"> </td> <td height="15"> </td> <td colspan="3" height="15">Minimum Requirements Optional: If necessary, enter brief justification of classification or hierarchical placement of the ULAN record, or for broader contexts, for the children of the record. It may repeat information in the Public Note of Revision History, if pertinent.</td> </tr> <tr> <td valign="top" height="2" width="11%"></td> <td height="2" width="2%"> </td> <td height="2" width="2%"> </td> <td colspan="3" height="2" width="85%"> </td> </tr> <tr> <td valign="top" colspan="6"><img src="/research/tools/vocabularies/guidelines/images/div.gif" width="435" height="1">  </td> </tr> <tr> <td valign="top" height="14" width="11%">3.8.8</td> <td height="14" width="2%"> </td> <td height="14" width="2%"> </td> <td colspan="3" height="14" width="85%"><a name="3_8_8"></a>Media / Image</td> </tr> <tr> <td valign="top" height="15" width="11%"></td> <td height="15" width="2%"> </td> <td height="15" width="2%"> </td> <td colspan="3" height="15" width="85%"> </td> </tr> <tr> <td valign="top" height="2">3.8.9.1</td> <td height="2"> </td> <td height="2"> </td> <td colspan="3" height="2">Definition Link to a persistent URL that illustrates the artist's work, or that is a portrait of the artist. Images are not stored in ULAN data.</td> </tr> <tr> <td valign="top" height="2" width="11%"> </td> <td height="2" width="2%"> </td> <td height="2" width="2%"> </td> <td colspan="3" height="2" width="85%"> </td> </tr> <tr> <td valign="top" height="59">3.8.9.2</td> <td height="59"> </td> <td height="59"> </td> <td colspan="3" height="59">Discussion Includes only persistent URLs that illustrate representative works of the artist or a portrait of the person. Image files are not collected in ULAN.</td> </tr> <tr> <td valign="top" height="16" width="11%"></td> <td height="16" width="2%"> </td> <td height="16" width="2%"> </td> <td colspan="3" height="16" width="85%"> </td> </tr> <tr> <td valign="top" height="16">3.8.9.3</td> <td height="16"> </td> <td height="16"> </td> <td colspan="3" height="16"><a name="3_8_8_3"></a>RULES for Media / Image</td> </tr> <tr> <td valign="top" height="12" width="11%"> </td> <td height="12" width="2%"> </td> <td height="12" width="2%"> </td> <td colspan="3" height="12" width="85%"> </td> </tr> <tr> <td valign="top" height="16">3.8.9.3.1</td> <td height="16"> </td> <td height="16"> </td> <td colspan="3" height="16">Minimum Requirement Optional: It is optional but highly recommended to include links to representative works by the artist or portraits of the person represented by the record, as time and editorial priorities allow. Contributors should include a link to works or a portrait, if available.</td> </tr> <tr> <td valign="top" height="13"></td> <td height="13"> </td> <td height="13"> </td> <td colspan="3" height="13"> </td> </tr> <tr> <td valign="top">3.8.9.3.2</td> <td> </td> <td> </td> <td colspan="3">How to link to an image <ul> <li>Persistent URL Link only to persistent URLs for the images. </li> <li>Sources for images Sources for images should be the following: <ul> <li>Images in Open Content or in the Public Domain having a persistent URL. </li> <li>Museum or other repository sites. </li> <li>Generally avoid dot-com sites; however, Wikipedia may be used for images. if no other option exists, other reliable dot-com sites may be used for images may be used.</li> </ul> </li> <li>How to choose an image Choose images that are of good quality and are representative of the artist's work. Do not try to comprehensively list all works by an artist. Limit the number of links to 6 or fewer. The first priority should be to include an image or images that best represents the overall oeuvre of the artist. Portraits of people represented in the ULAN record are also welcome. Additional images may include details or historical depictions of the artist's work.</li> </ul></td> </tr> <tr> <td valign="top" height="13" width="11%"></td> <td height="13" width="2%"> </td> <td height="13" width="2%"> </td> <td colspan="3" height="13" width="85%"> </td> </tr> <tr> <td valign="top" colspan="6" height="13"><img src="/research/tools/vocabularies/guidelines/images/images/ulan/ch3_8/ulan3_8_2.jpg" alt=""></td> </tr> <tr> <td valign="top" height="7"></td> <td height="7"> </td> <td height="7"> </td> <td colspan="3" height="7"></td> </tr> <tr> <td valign="top" colspan="6"><img src="/research/tools/vocabularies/guidelines/images/div.gif" width="435" height="1">  </td> </tr> <tr> <td valign="top" height="16">3.8.10</td> <td height="16"> </td> <td height="16"> </td> <td colspan="3" height="16"><a name="3_8_8_a"></a>Sequence Number for Image</td> </tr> <tr> <td valign="top" height="7"></td> <td height="7"> </td> <td height="7"> </td> <td colspan="3" height="7"></td> </tr> <tr> <td valign="top" height="16">3.8.10.1</td> <td height="16"> </td> <td height="16"> </td> <td colspan="3" height="16">Definition The Display Order number (or Sort Order number), indicating the sequence of the images in displays.</td> </tr> <tr> <td valign="top" height="7"></td> <td height="7"> </td> <td height="7"> </td> <td colspan="3" height="7"></td> </tr> <tr> <td valign="top" height="16">3.8.10.2</td> <td height="16"> </td> <td height="16"> </td> <td colspan="3" height="16">Values Values begin with 1 and are numbered sequentially; there is no upper limit imposed by the database.</td> </tr> <tr> <td valign="top" height="7"></td> <td height="7"> </td> <td height="7"> </td> <td colspan="3" height="7"></td> </tr> <tr> <td valign="top" height="16">3.8.10.3</td> <td height="16"> </td> <td height="16"> </td> <td colspan="3" height="16"><a name="3_8_8_a_3"></a>RULES for Sequence Number</td> </tr> <tr> <td valign="top" height="7"></td> <td height="7"> </td> <td height="7"> </td> <td colspan="3" height="7"></td> </tr> <tr> <td valign="top" height="16">3.8.10.3.1</td> <td height="16"> </td> <td height="16"> </td> <td colspan="3" height="16">Minimum Requirements Required-default: If there is an image, Sequence Number is required. If there are multiple images, sort them in an appropriate sequence.</td> </tr> <tr> <td valign="top" height="7"></td> <td height="7"> </td> <td height="7"> </td> <td colspan="3" height="7"></td> </tr> <tr> <td valign="top" colspan="6"><img src="/research/tools/vocabularies/guidelines/images/div.gif" width="435" height="1">  </td> </tr> <tr> <td valign="top" colspan="6" height="13"><img src="/research/tools/vocabularies/guidelines/images/images/ulan/ch3_8/ulan3_8_3.jpg" alt=""></td> </tr> <tr> <td valign="top" height="7"></td> <td height="7"> </td> <td height="7"> </td> <td colspan="3" height="7"></td> </tr> <tr> <td valign="top" height="18" width="11%">3.8.11</td> <td height="18" width="2%"> </td> <td height="18" width="2%"> </td> <td colspan="3" height="18" width="85%"><a name="3_8_9"></a>Index Note</td> </tr> <tr> <td valign="top" height="7" width="11%"></td> <td height="7" width="2%"> </td> <td height="7" width="2%"> </td> <td colspan="3" height="7" width="85%"></td> </tr> <tr> <td valign="top">3.8.11.1</td> <td> </td> <td> </td> <td colspan="3">Definition Information about the data load or sources of the data.</td> </tr> <tr> <td valign="top" height="10" width="11%"> </td> <td height="10" width="2%"> </td> <td height="10" width="2%"> </td> <td colspan="3" height="10" width="85%"> </td> </tr> <tr> <td valign="top" height="2">3.8.11.2</td> <td height="2"> </td> <td height="2"> </td> <td colspan="3" height="2">Values Free text field in Unicode.</td> </tr> <tr> <td valign="top" height="15" width="11%"></td> <td height="15" width="2%"> </td> <td height="15" width="2%"> </td> <td colspan="3" height="15" width="85%"> </td> </tr> <tr> <td valign="top" height="2" width="11%">3.8.11.3</td> <td height="2" width="2%"> </td> <td height="2" width="2%"> </td> <td colspan="3" height="2" width="85%"><a name="3_8_9_3"></a>RULES for Index Note</td> </tr> <tr> <td valign="top" height="2" width="11%"></td> <td height="2" width="2%"> </td> <td height="2" width="2%"> </td> <td colspan="3" height="2" width="85%"> </td> </tr> <tr> <td valign="top" height="15">3.8.11.3.1</td> <td height="15"> </td> <td height="15"> </td> <td colspan="3" height="15">Minimum Requirements Optional: It is optional to include the index note.</td> </tr> <tr> <td valign="top" height="6"></td> <td height="6"> </td> <td height="6"> </td> <td colspan="3" height="6"> </td> </tr> <tr> <td height="154" valign="top">3.8.11.3.2</td> <td> </td> <td> </td> <td colspan="3">How to record Index Note <ul> <li>For data loads, the system administrator may include the date, contributor, and other information relevant to a major data load. Given that this note is not repeatable, separate individual comments with semi-colons. For each comment, include the contributor Brief Name to identify to which contribution the comment applies. <ul> <li>Example </li> <li>Index Note: 2008-08-16, WL-Courtauld: Birthplace: Caprese,Arezzo,ITA.; Deathplace: Firenze,ITA.; 2008-08-21, CL-Courtauld: Birthplace: Caprese,Arezzo,ITA.; Deathplace: Firenze,ITA.; 2009-06-02, AVERY: 2010-11-13, Grove Art: 2011-02-14, GRL:</li> </ul></li> </ul></td> </tr> <tr> <td valign="top" height="6" width="11%"></td> <td height="6" width="2%"> </td> <td height="6" width="2%"> </td> <td colspan="3" height="6" width="85%"> </td> </tr> <tr> <td valign="top" colspan="6"><img src="/research/tools/vocabularies/guidelines/images/div.gif" width="435" height="1">  </td> </tr> <tr> <td valign="top" height="10" width="11%">3.8.12</td> <td height="10" width="2%"> </td> <td height="10" width="2%"> </td> <td colspan="3" height="10" width="85%"><a name="3_8_10"></a>Not Found Note</td> </tr> <tr> <td valign="top" height="15" width="11%"></td> <td height="15" width="2%"> </td> <td height="15" width="2%"> </td> <td colspan="3" height="15" width="85%"> </td> </tr> <tr> <td valign="top">3.8.12.1</td> <td> </td> <td> </td> <td colspan="3">Definition Note listing sources that were consulted but that did not contain information about the work.</td> </tr> <tr> <td valign="top" height="10" width="11%"> </td> <td height="10" width="2%"> </td> <td height="10" width="2%"> </td> <td colspan="3" height="10" width="85%"> </td> </tr> <tr> <td valign="top">3.8.12.2</td> <td> </td> <td> </td> <td colspan="3">Values Free text field in Unicode. </td> </tr> <tr> <td valign="top" height="6" width="11%"></td> <td height="6" width="2%"> </td> <td height="6" width="2%"> </td> <td colspan="3" height="6" width="85%"> </td> </tr> <tr> <td valign="top" height="11" width="11%">3.8.12.3</td> <td height="11" width="2%"> </td> <td height="11" width="2%"> </td> <td colspan="3" height="11" width="85%"><a name="3_8_10_3"></a>RULES for Not Found Note</td> </tr> <tr> <td valign="top" height="2" width="11%"></td> <td height="2" width="2%"> </td> <td height="2" width="2%"> </td> <td colspan="3" height="2" width="85%"> </td> </tr> <tr> <td valign="top" height="15">3.8.12.3.1</td> <td height="15"> </td> <td height="15"> </td> <td colspan="3" height="15">Minimum Requirements Optional: It is optional to include the Not Found Note.</td> </tr> <tr> <td valign="top" height="2"></td> <td height="2"> </td> <td height="2"> </td> <td colspan="3" height="2"> </td> </tr> <tr> <td valign="top">3.8.12.3.2</td> <td> </td> <td> </td> <td colspan="3">How to record Not Found Note <ul> <li>Which sources to include Record well-known sources in which information could be expected to be found on the person or corporate body, however the person or corporate body is not included. Generally, do not list minor sources or journal articles that fail to mention the person or corporate body. </li> <li>Who records the Not Found Note Various contributors record this information; it is loaded into this field. Vocabulary Program editors may also enter values in this field. </li> <li>Content of the Note Given that this note is not repeatable, separate individual sources with semi-colons. For each source, comments may also be included. Include a reference to the contributor (the Brief Name for the contributor) of information before each source or set of sources. </li> <li>Use the ULAN Sources file Brief Citation to refer to the source. <ul> <li>Example </li> <li>Not Found Note: BHA: Bolaffi, Dizionario dei pittori italiani (1972-1976); Dizionario Biografico degli Italiani [online] (2013-);</li> </ul></li> </ul></td> </tr> <tr> <td valign="top" height="12" width="11%"></td> <td height="12" width="2%"> </td> <td height="12" width="2%"> </td> <td colspan="3" height="12" width="85%"> </td> </tr> <tr> <td valign="top" colspan="6"><img src="/research/tools/vocabularies/guidelines/images/div.gif" width="435" height="1">  </td> </tr> <tr> <td valign="top" height="16" width="11%">3.8.13</td> <td height="16" width="2%"> </td> <td height="16" width="2%"> </td> <td colspan="3" height="16" width="85%"><a name="3_8_11"></a>Status Note</td> </tr> <tr> <td valign="top" height="14" width="11%"></td> <td height="14" width="2%"> </td> <td height="14" width="2%"> </td> <td colspan="3" height="14" width="85%"> </td> </tr> <tr> <td valign="top">3.8.13.1</td> <td> </td> <td> </td> <td colspan="3">Definition Note elaborating upon special circumstances regarding the status of the records.</td> </tr> <tr> <td valign="top" height="13" width="11%"> </td> <td height="13" width="2%"> </td> <td height="13" width="2%"> </td> <td colspan="3" height="13" width="85%"> </td> </tr> <tr> <td valign="top" height="15">3.8.13.2</td> <td height="15"> </td> <td height="15"> </td> <td colspan="3">Values Free text field in Unicode. </td> </tr> <tr> <td valign="top" height="15"> </td> <td height="15"> </td> <td height="15"> </td> <td colspan="3" height="15"> </td> </tr> <tr> <td valign="top" height="4" width="11%">3.8.13.3</td> <td height="4" width="2%"> </td> <td height="4" width="2%"> </td> <td colspan="3" height="4" width="85%"><a name="3_8_11_3"></a>RULES for Status Note</td> </tr> <tr> <td valign="top" height="15" width="11%"> </td> <td height="15" width="2%"> </td> <td height="15" width="2%"> </td> <td colspan="3" height="15" width="85%"> </td> </tr> <tr> <td valign="top" height="56">3.8.13.3.1</td> <td height="56"> </td> <td height="56"> </td> <td colspan="3" height="56">Minimum Requirements Optional: It is optional to include the status note.</td> </tr> <tr> <td valign="top" height="4" width="11%"></td> <td height="4" width="2%"> </td> <td height="4" width="2%"> </td> <td colspan="3" height="4" width="85%"> </td> </tr> <tr> <td valign="top">3.8.13.3.2</td> <td> </td> <td> </td> <td colspan="3">How to record Status Note <ul> <li>The Status Note may explain the <a href="https://www-getty-edu.translate.goog/research/tools/vocabularies/guidelines/ulan_3_2_flags.html?_x_tr_sl=auto&_x_tr_tl=en&_x_tr_hl=en-GB#3_2_5">Review Status</a> of the record. </li> <li>For data loads, the system administrator could include a note relevant to the status of the record. </li> <li>Vocabulary Program editors may note a particular status of a record or for a broader context for multiple records. </li> <li>Given that this note is not repeatable, separate individual comments with semi-colons. For each comment, include the contributor Brief Name or editor name to identify to which status comment applies. Include the date when the status was analyzed. <ul> <li>Example </li> <li>Status Note: PH: 2023-02-11, holding status, confirm with contributor that children of this corporate body are valid;</li> </ul></li> </ul></td> </tr> <tr> <td valign="top" height="4" width="11%"></td> <td height="4" width="2%"> </td> <td height="4" width="2%"> </td> <td colspan="3" height="4" width="85%"> </td> </tr> <tr> <td valign="top" colspan="6"><img src="/research/tools/vocabularies/guidelines/images/div.gif" width="435" height="1">  </td> </tr> <tr> <td valign="top" height="10" width="11%">3.8.12</td> <td height="10" width="2%"> </td> <td height="10" width="2%"> </td> <td colspan="3" height="10" width="85%"><a name="3_8_12"></a>Editor Note</td> </tr> <tr> <td valign="top" height="4" width="11%"></td> <td height="4" width="2%"> </td> <td height="4" width="2%"> </td> <td colspan="3" height="4" width="85%"> </td> </tr> <tr> <td valign="top">3.8.14.1</td> <td> </td> <td> </td> <td colspan="3">Definition Note for editorial problems or decisions associated with the record.</td> </tr> <tr> <td valign="top" height="21" width="11%"> </td> <td height="21" width="2%"> </td> <td height="21" width="2%"> </td> <td colspan="3" height="21" width="85%"> </td> </tr> <tr> <td valign="top" height="6">3.8.14.2</td> <td height="6"> </td> <td height="6"> </td> <td colspan="3" height="6">Values Free text field in Unicode.</td> </tr> <tr> <td valign="top" height="6"> </td> <td height="6"> </td> <td height="6"> </td> <td colspan="3" height="6"> </td> </tr> <tr> <td valign="top" height="4" width="11%">3.8.14.3</td> <td height="4" width="2%"> </td> <td height="4" width="2%"> </td> <td colspan="3" height="4" width="85%"><a name="3_8_12_3"></a>RULES for Editor Note</td> </tr> <tr> <td valign="top" height="6" width="11%"> </td> <td height="6" width="2%"> </td> <td height="6" width="2%"> </td> <td colspan="3" height="6" width="85%"> </td> </tr> <tr> <td valign="top" height="14">3.8.14.3.1</td> <td height="14"> </td> <td height="14"> </td> <td colspan="3" height="14">Minimum Requirements Optional: It is optional to include the editor note.</td> </tr> <tr> <td valign="top" height="14" width="11%"></td> <td height="14" width="2%"> </td> <td height="14" width="2%"> </td> <td colspan="3" height="14" width="85%"> </td> </tr> <tr> <td height="306" valign="top">3.8.14.3.2</td> <td> </td> <td> </td> <td colspan="3">How to record Editor Note <ul> <li>Record information about issues, problems, or other information important for the ongoing editorial work editorial history of the record. Include reasons for editorial decisions where questions could arise. </li> <li>This note will not be visible to end-users. </li> <li>Explain circumstances regarding designations of <a href="https://www-getty-edu.translate.goog/research/tools/vocabularies/guidelines/ulan_3_8_editorial_notes_revision_history.html?_x_tr_sl=auto&_x_tr_tl=en&_x_tr_hl=en-GB#3_8_2">Problem Flag</a>. </li> <li>Include your initials and the date of your comment. <ul> <li>Example </li> <li>Editor Note: PH March 2023, choice of preferred name was based on the shorter name, not the LOC heading (though used by several contributors), which is too long for displays;</li> </ul></li> </ul></td> </tr> <tr> <td valign="top" height="2" width="11%"></td> <td height="2" width="2%"> </td> <td height="2" width="2%"> </td> <td colspan="3" height="2" width="85%"> </td> </tr> <tr> <td valign="top" colspan="6"><img src="/research/tools/vocabularies/guidelines/images/div.gif" width="435" height="1">  </td> </tr> <tr> <td valign="top" height="38" width="11%">3.8.15</td> <td height="38" width="2%"> </td> <td height="38" width="2%"> </td> <td colspan="3" height="38" width="85%"><a name="3_8_13"></a>Revision History fields (required-default)</td> </tr> <tr> <td valign="top" height="10" width="11%"></td> <td height="10" width="2%"> </td> <td height="10" width="2%"> </td> <td colspan="3" height="10" width="85%"> </td> </tr> <tr> <td valign="top">3.8.15.1</td> <td> </td> <td> </td> <td colspan="3">Definition Audit trail of editorial work on the record, including action, editor, and date.</td> </tr> <tr> <td valign="top" height="10" width="11%"></td> <td height="10" width="2%"> </td> <td height="10" width="2%"> </td> <td colspan="3" height="10" width="85%"> </td> </tr> <tr> <td valign="top" colspan="6" height="13"><img src="/research/tools/vocabularies/guidelines/images/images/ulan/ch3_8/ulan3_8_5.jpg" alt=""></td> </tr> <tr> <td valign="top" height="10"></td> <td height="10"> </td> <td height="10"> </td> <td colspan="3" height="10"> </td> </tr> <tr> <td valign="top" height="40">3.8.15.2</td> <td height="40"> </td> <td height="40"> </td> <td colspan="3" height="40">Values Use Unicode. Certain flags are controlled, while fields are note fields.</td> </tr> <tr> <td valign="top" height="10" width="11%"></td> <td height="10" width="2%"> </td> <td height="10" width="2%"> </td> <td colspan="3" height="10" width="85%"> </td> </tr> <tr> <td valign="top" height="10">3.8.15.3</td> <td height="10"> </td> <td height="10"> </td> <td colspan="3" height="10">Discussion The Revision History is primarily system-generated. Brief explanations of what the fields mean are included here.</td> </tr> <tr> <td valign="top" height="3"></td> <td height="3"> </td> <td height="3"> </td> <td colspan="3" height="3"> </td> </tr> <tr> <td valign="top" height="7">3.8.15.4</td> <td height="7"> </td> <td height="7"> </td> <td colspan="3" height="7"><a name="3_8_13_4"></a>Rules for Revision History</td> </tr> <tr> <td valign="top" height="3"></td> <td height="3"> </td> <td height="3"> </td> <td colspan="3" height="3"> </td> </tr> <tr> <td valign="top" height="7">3.8.15.4.1</td> <td height="7"> </td> <td height="7"> </td> <td colspan="3" height="7">Minimum Requirements Required-default: System-generated values typically are not edited or deleted, except as described below.</td> </tr> <tr> <td valign="top" height="3"></td> <td height="3"> </td> <td height="3"> </td> <td colspan="3" height="3"> </td> </tr> <tr> <td valign="top" height="7">3.8.15.4.2</td> <td height="7"> </td> <td height="7"> </td> <td colspan="3" height="7">How to interpret and edit Revision History <ul> <li>Interpret the fields in the Revision History according to the definitions below. </li> <li>Editors should add or edit information in the Public Note and Private Note as indicated below. </li> <li>The fields in each row are linked, repeatable as a row.</li> </ul></td> </tr> <tr> <td valign="top" height="3"></td> <td height="3"> </td> <td height="3"> </td> <td colspan="3" height="3"> </td> </tr> <tr> <td valign="top">3.8.15.4.3</td> <td> </td> <td> </td> <td colspan="3">Revision History Type <ul> <li>Type: Refers to the part of the record that was affected by the Action. Types include the following values: <ul>S = Subject: Refers to changes or additions made to the record as a whole or to any field other than Term/Name, Associative Relationships, or Note, which have separate Type flags. T = Term/Name: Refers to changes made to a term, title, or name in the record. The value of the term, name, or title added or changed, and an indication if it is a new term is noted in the associated Public Note. A = Associative relationships: Refers to new Associative Relationships added to the record. An identification of the linked subject record and the relationship type are listed in the linked Public Note. N = Note: Refers to additions or changes made to the Scope Note/Descriptive Note. The language of the note is listed in Public Note. </ul></li> </ul></td> </tr> <tr> <td valign="top" height="3"></td> <td height="3"> </td> <td height="3"> </td> <td colspan="3" height="3"> </td> </tr> <tr> <td valign="top">3.8.15.4.4</td> <td> </td> <td> </td> <td colspan="3">Revision History Action <ul> <li>Action: Refers to the Action taken by the editor or system administrator, including the following values and definitions: <ul>created: Used with Type = Subject or Note, incating when and by whom (usually the Loader or a Vocabulary Program Editor) a record was created or a Scope Note/Descriptive note was created. updated: Used with Type = Subject, Term, Note, or Associative Relationship, indicating a change has been made to that entity. moved: Used with Type = Subject, indicates when a record is moved from one parent to another. Old Parent is listed in the Public Note. merged: Used with Type = Subject, indicates when two records are merged. The identification of the records are listed in the Public Note. parent added: Used with Type = Subject, indicating when a subject record had the addition of a non-preferred parent. added: Used with Type = Term, Note, or Associative Relationship, indicating the type of entity has been added to the record. deleted: Used with Type = Term, Associative Relationship, or Note, noting when an element was deleted from the record. The identity of the deleted entity is recorded in the Public Note. published: Used with Type = Subject, indicating the record was published in the annual publication release, on a certain date. The publication as APIs, LOD, and in the online search mechanism every two weeks is not noted by this flag; as of this writing, it refers to only the annual publications. noncandidate: Used with Type = Subject, indicating the record was moved from candidate status to non-candidate status, meaning it is processed and available for publication. </ul></li> </ul></td> </tr> <tr> <td valign="top" height="3"></td> <td height="3"> </td> <td height="3"> </td> <td colspan="3" height="3"> </td> </tr> <tr> <td valign="top">3.8.15.4.5</td> <td> </td> <td> </td> <td colspan="3">Revision History User Name <ul> <li>User Name: An indication of the editor or system activity that is responsible for the action. As of this writing, values include the following: <ul>Editor login: Login name of the editor (e.g., RJOHNSON). SYSADM: Refers to the system administrator, meaning an action was done globally by programming instead of editing manually. LOADER: Refers to the automated loading of records, done through programming rather than manually. LOADER-<NAME> (e.g., LOADER-GRL), includes the brief name of the contributor from whom the loader data was acquired. </ul></li> </ul></td> </tr> <tr> <td valign="top" height="3"></td> <td height="3"> </td> <td height="3"> </td> <td colspan="3" height="3"> </td> </tr> <tr> <td valign="top" height="7">3.8.15.4.6</td> <td height="7"> </td> <td height="7"> </td> <td colspan="3" height="7">Revision History Date Time <ul> <li>Date Time: Refers to the time and date when an action occurred. Format: The time stamp is expressed by month, day, year, hour, minute, and second in the following format: MM/DD/YYYY HH:MM:SS. It is expressed according to the time zone in which the action was taken, Pacific Standard Time (PST).</li> </ul></td> </tr> <tr> <td valign="top" height="3"></td> <td height="3"> </td> <td height="3"> </td> <td colspan="3" height="3"> </td> </tr> <tr> <td valign="top">3.8.15.4.7</td> <td> </td> <td> </td> <td colspan="3">Revision History Public Note <ul> <li>Public Note: Note containing specific information or comments regarding the action indicated in the row. The Public Note is published. </li> <li>Added automatically Most comments are added automatically as editorial work is done. Vocabulary Editors may add comments or notes to some of the values. If multiple comments are applicable to one row, the comments are separated by semi-colons. <ul>For Subject Notes details about when a subject was created, moved, acquired a non-preferred parent, etc. <ul> <li>Example </li> <li>Public Note: Dominant: Buonarroti, Michelangelo (500010654) Recessive: Michelangelo Buonarroti (500342676) </li> </ul>For Term/Name/Title The Public Note is used when an action was done to a Term/Name, this field describes which term (value and term_id) was Added or Updated. <ul> <li>Example </li> <li>Public Note: Michelangelo di Ludovico Buonarroti (1500029817); </li> </ul>For Associative Relationship The Public Note is used to indicate the linked records and the relationship type between them. <ul> <li>Example </li> <li>Public Note: Buonarroti, Michelangelo (500010654) 'collaborated with' Venusti, Marcello (500004451); </li> </ul>For Scope/Descriptive Note The Public Note is used to indicate the language of the note that was created. <ul> <li>Example </li> <li>Public Note: English (70051) </li> </ul> </ul></li> <li>Added by the editor If notable changes are made by the editor, of such significance that translating projects or other major contributors will require changes to their contributed data (which by policy is not edited by the Vocabulary Program), an indication is made to Public Note. Nota bene: If the editor makes such a notation, insert it before the automated note content of the pertinent row, preceding the notation with NB (for Nota Bene) as the first word in the Public Note. Contributors may do queries on the Revision History periodically to discover changes that should be made to their data. <ul> <li>Example </li> <li>Public Note: NB: SN adjusted, had contained information about anonymous Alcira Master, who is now in separate record 500036290;</li> </ul></li> </ul></td> </tr> <tr> <td valign="top" height="3"></td> <td height="3"> </td> <td height="3"> </td> <td colspan="3" height="3"> </td> </tr> <tr> <td valign="top" height="116">3.8.15.4.8</td> <td height="116"> </td> <td height="116"> </td> <td colspan="3" height="116">Revision History Private Note <ul> <li>Private Note: Note for internal editorial use only, containing comments regarding the action indicated in the row. The Private Note is not published. <ul> <li>Example </li> <li>Private Note: PH 11/15/2011: Loads for all contributions by BRUS should be checked for inclusion of sources that are authoritative;</li> </ul></li> </ul></td> </tr> <tr> <td valign="top" height="3" width="11%"></td> <td height="3" width="2%"> </td> <td height="3" width="2%"> </td> <td colspan="3" height="3" width="85%"> </td> </tr> <tr> <td valign="top" colspan="6"><img src="/research/tools/vocabularies/guidelines/images/div.gif" width="435" height="1">  </td> </tr> <tr> <td valign="top" height="7" width="11%"></td> <td height="7" width="2%"> </td> <td height="7" width="2%"> </td> <td colspan="3" height="7" width="85%"><a name="ENDNOTE_1" href="https://www-getty-edu.translate.goog/research/tools/vocabularies/guidelines/ulan_3_8_editorial_notes_revision_history.html?_x_tr_sl=auto&_x_tr_tl=en&_x_tr_hl=en-GB#LINK_TO_ENDNOTE_1">1</a>In this chapter, "required-default" indicates that a default is automatically set by the system.—</td> </tr> <tr> <td valign="top" height="7" width="11%"> </td> <td height="7" width="2%"> </td> <td height="7" width="2%"> </td> <td colspan="3" height="7" width="85%"> </td> </tr> <tr> <td valign="top" height="7" colspan="6">Last updated 5 December 2024 Document is subject to frequent revisions</td> </tr> </tbody> </table> </td> <td width="10" align="left" valign="top" bgcolor="#FFFFFF"><img src="/global/images/ghost.gif" width="5" height="1" border="0" alt=""></td> </tr> <tr> <td bgcolor="#FFFFFF" align="left" valign="top" width="10"><img src="/global/images/ghost.gif" width="10" height="1" border="0" alt=""></td> <td bgcolor="#FFFFFF" align="left" valign="top" width="450"> <a href="https://www-getty-edu.translate.goog/research/tools/vocabularies/guidelines/ulan_3_8_editorial_notes_revision_history.html?_x_tr_sl=auto&_x_tr_tl=en&_x_tr_hl=en-GB#top"><img src="/global/images/global_back_to_top.gif" width="76" height="11" border="0" alt="Back to Top"></a><img src="/global/images/ghost.gif" width="10" height="1" border="0" alt="">  </td> <td width="6" align="left" valign="top" bgcolor="#FFFFFF"><img src="/global/images/ghost.gif" width="5" height="1" border="0" alt=""></td> <td width="119" align="left" valign="top" bgcolor="#FFFFFF"><img src="/global/images/ghost.gif" width="5" height="1" border="0" alt=""></td> <td bgcolor="#FFFFFF" align="left" valign="top"><img src="/global/images/ghost.gif" width="5" height="1" border="0" alt=""></td> </tr> <tr> <td height="2" align="left" valign="top" bgcolor="#FFFFFF"><img src="/global/images/ghost.gif" width="10" height="1" border="0" alt=""></td> <td colspan="3" bgcolor="#FFFFFF" align="left" valign="top" height="2"><img src="/global/images/ghost.gif" width="1" height="20" border="0" alt=""></td> <td bgcolor="#FFFFFF" align="left" valign="top" height="2"><img src="/global/images/ghost.gif" width="5" height="1" border="0" alt=""></td> </tr> </tbody> </table></td> </tr> <tr> <td height="2" align="left" valign="top"><img src="/global/images/ghost.gif" width="10" height="1" border="0" alt=""></td>  <td colspan="4" height="2"> <div class="nav"> </div></td>  </tr> <tr> <td height="2"></td> </tr> </tbody> </table> <table cellpadding="0" cellspacing="0" border="0"> <tbody> <tr> <td><img src="/global/images/ghost.gif" width="12" height="24" border="0" alt=""></td> <td> <table cellpadding="0" cellspacing="0" border="0"> <tbody> <tr> <td rowspan="2" valign="top"><img src="/global/images/nav_footer_logo.gif" width="22" height="35" border="0" alt="The J. 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ULAN Editorial Guidelines: 3.8 Editorial Notes and Revision History (Getty Research Institute)