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about="/planning" typeof="sioc:Item foaf:Document"> <header> <span property="dc:title" content="Planning Your CME Activity" class="rdf-meta element-hidden"></span><span property="sioc:num_replies" content="0" datatype="xsd:integer" class="rdf-meta element-hidden"></span> </header> <div class="field field-name-body field-type-text-with-summary field-label-hidden"><div class="field-items"><div class="field-item even" property="content:encoded"><style scoped="scoped" type="text/css"> <![CDATA[/* ><!]]>*/ </style><div class="form-title-container"><div style="padding:20px"><h3 style="color:#ffffff !important; flex:1 0 auto; font-size:24px; line-height:24px; margin-bottom:0; margin-left:0; margin-right:0; margin-top:0">Planning Your CME Activity</h3></div><div style="align-self:stretch; background-color:#dddddd; background-image:url(https://cmeonline.baptisthealth.net/sites/default/files/bg_checklist.jpg); background-position:center; background-size:cover; border-radius:90px 20px 20px 90px; flex:0 1 300px"> </div></div><div class="ari-alert-container" style="margin-bottom:30px"><div class="ari-alert-child-1 ari-alert-yellow" style="font-size:48px; text-align:center"><div><i class="fa fa-info-circle"></i></div></div><div class="ari-alert-child-2" style="vertical-align:middle"><h3 style="color:#222222; margin-top:0px">Before You Begin</h3><ul style="margin-bottom:0px"><li>Topics that do not fall within the <a href="https://accme.org/accreditation-rules/policies/cme-content-definition-and-examples"><strong>AMA Definition of Continuing Medical Education</strong></a> will not be approved to submit a CME request form.</li><li><strong>NOTE:</strong> An employee of an ineligible company is not able to provide clinical recommendations related to the products or services manufactured and/or sold by their employer.</li></ul></div></div><div class="ari-planning-section"><div class="ari-planning-row"><div style="align-items:flex-start; display:flex; flex:1 1 250px; gap:20px"><div style="background-color:#2ea84a; border-radius:25px; color:#ffffff; font-size:24px; font-weight:bold; padding:10px 20px">1</div><h3 class="graytitle">Review minimum lead times.</h3></div><div style="background-color:#e9e9e9; border-radius:15px; border:1px solid #c9c9c9 !important; flex:15 1 350px; padding:20px 20px"><div style="display:flex; flex-wrap:wrap; gap:30px; margin-bottom:0px"><div style="align-content:center; flex:1 1 50px; text-align:center"><strong>Webinars, In-Person Conferences and Pre-recorded Online Courses</strong><h3 style="margin-bottom:0; margin-left:0; margin-right:0; margin-top:5px"><strong>3 months</strong></h3></div><div style="align-content:center; flex:1 1 50px; text-align:center"><strong>Interactive Online Courses</strong><h3 style="margin-bottom:0; margin-left:0; margin-right:0; margin-top:5px"><strong>6 months</strong></h3></div><div style="align-content:center; flex:1 1 50px; text-align:center"><strong>Symposiums</strong><h3 style="margin-bottom:0; margin-left:0; margin-right:0; margin-top:5px"><strong>12-18 months</strong></h3></div></div></div></div><div class="ari-planning-row"><div style="align-items:flex-start; display:flex; flex:1 1 250px; gap:20px"><div style="background-color:#2ea84a; border-radius:25px; color:#ffffff; font-size:24px; font-weight:bold; padding:10px 20px">2</div><h3 class="graytitle">Submit a CME Activity Request.</h3></div><div style="flex:15 1 350px"><div style="align-items:flex-start; display:flex; flex-wrap:wrap; gap:30px; margin-bottom:0px"><div style="align-content:center; flex:1 1 50px"><h3 style="border-bottom:1px solid #aaaaaa; margin-bottom:10px; margin-left:0; margin-right:0; margin-top:0; padding-bottom:10px"><strong>Activity Director(s)</strong></h3><ol style="margin-bottom:0px; overflow:hidden !important"><li>Submit an initial <a href="https://cmeonline.baptisthealth.net/forms/cme-request"><strong>CME Request Form</strong></a>.<div style="background-color:#fdf1c2; border-radius:15px; border:1px solid #ffcd00 !important; margin-bottom:10px; margin-left:0; margin-right:0; margin-top:10px; padding:20px"><strong>NOTE:</strong> Completing a CME Request Form does not guarantee that a CME activity will be approved.</div></li><li>Complete a <strong><a href="https://cmeonline.baptisthealth.net/forms/roles-and-responsibilities">Roles and Responsibilities</a></strong> form initially and annually.</li></ol></div><div style="align-content:center; flex:1 1 50px"><h3 style="border-bottom:1px solid #aaaaaa; margin-bottom:10px; margin-left:0; margin-right:0; margin-top:0; padding-bottom:10px"><strong>All Planners and Contributors</strong></h3><ol style="margin-bottom:0px; overflow:hidden !important"><li>Complete a <strong><a href="https://cmeonline.baptisthealth.net/sites/default/files/3b%20-%20Faculty%20Disclosure.pdf">CME Disclosure Form</a></strong>. All relationships with ineligible companies must be mitigated before proceeding with the planning process.</li><li>Review the <a href="https://cmeonline.baptisthealth.net/disclosurepolicy"><strong>CME Disclosure Policy</strong></a>.</li></ol></div></div></div></div></div><div class="ari-alert-container" style="margin-bottom:30px"><div class="ari-alert-child-1 ari-alert-green" style="font-size:48px; text-align:center"><div><i class="fa fa-check"></i></div></div><div class="ari-alert-child-2" style="vertical-align:middle"><h3 style="color:#222222; margin-top:0px">Request Vetted and CME Resources Assigned</h3><ul style="margin-bottom:0px"><li>Topics aligned with a Baptist Health Institute are vetted by CME Institute subcommittees and all other topics are vetted and approved based on educational needs and budget by CME Executive Leadership.</li><li>A cost center is required for all expenses associated with the approved CME activity including activity accreditation management, faculty stipends, travel, catering, and audiovisual or online production costs.</li><li>A CME Manager, in partnership with the Activity Director(s) and planning committee, develops the accredited CME activity.</li></ul></div></div><div class="ari-planning-section"><div class="ari-planning-row"><div style="align-items:flex-start; display:flex; flex:1 1 250px; gap:20px"><div style="background-color:#2ea84a; border-radius:25px; color:#ffffff; font-size:24px; font-weight:bold; padding:10px 20px">3</div><h3 class="graytitle">Develop your CME content.</h3></div><div style="flex:15 1 350px"><p style="margin-top:0px">A <strong>CME Application</strong> is completed as your assigned <strong>CME Manager</strong> guides you through the accredited CME planning process, including:</p><ul style="margin-bottom:0px"><li>Stating the educational practice gap.</li><li>Defining learning objectives — actionable changes that can be made as a result of participating in this activity.</li><li>Identifying baseline data, defining outcomes goals, and specifying how outcomes will be assessed.</li><li>Calculating a proposed budget and identifying the appropriate cost centers.</li><li>Leveraging an interprofessional planning team.</li><li>Achieving ACCME Commendation goals.</li></ul></div></div><div class="ari-planning-row"><div style="align-items:flex-start; display:flex; flex:1 1 250px; gap:20px"><div style="background-color:#2ea84a; border-radius:25px; color:#ffffff; font-size:24px; font-weight:bold; padding:10px 20px">4</div><h3 class="graytitle">Confirm your faculty.</h3></div><div style="flex:15 1 350px"><div style="align-items:flex-start; display:flex; flex-wrap:wrap; gap:30px; margin-bottom:0px"><div style="align-content:center; flex:1 1 50px"><h3 style="border-bottom:1px solid #aaaaaa; margin-bottom:10px; margin-left:0; margin-right:0; margin-top:0; padding-bottom:10px"><strong>All Faculty</strong></h3><ol style="margin-bottom:0px; overflow:hidden !important"><li>Complete a <strong><a href="https://cmeonline.baptisthealth.net/sites/default/files/3b%20-%20Faculty%20Disclosure.pdf">CME Disclosure Form</a></strong>. All relationships with ineligible companies must be mitigated before faculty confirmation</li><li>Acknowledge the <strong>Speaker Letter</strong> and <strong>Contract</strong>.</li><li>Complete a <a href="https://cmeonline.baptisthealth.net/forms/faculty-planning"><strong>Faculty Planning and Attestation Form</strong></a>.</li><li>Complete a <strong><a href="https://cmeonline.baptisthealth.net/sites/default/files/Consent%20to%20Record%20and%20Publish%20Form%20-%202021%20-%20v2.pdf">Consent to Record</a></strong>.</li></ol></div><div style="align-content:center; flex:1 1 50px"><h3 style="border-bottom:1px solid #aaaaaa; margin-bottom:10px; margin-left:0; margin-right:0; margin-top:0; padding-bottom:10px"><strong>Travel</strong></h3><ol style="margin-bottom:0px; overflow:hidden !important"><li>Complete a <a href="https://cmeonline.baptisthealth.net/sites/default/files/Flight%20Reservation%20Info%20Sheet%202013.pdf" target="_blank"><strong>Flight Reservation Information Sheet</strong></a>.</li><li>When making travel arrangements, please select the airport closest to your lecture venue. Baptist Health will only reimburse for <strong>coach airfare</strong>.<ul style="margin-bottom:0px"><li><strong>Baptist North hospitals</strong> - Fort Lauderdale (FTL) or Palm Beach (PBI)</li><li><strong>All other locations</strong> - Miami (MIA)</li></ul></li></ol></div><div style="align-content:center; flex:1 1 50px"><h3 style="border-bottom:1px solid #aaaaaa; margin-bottom:10px; margin-left:0; margin-right:0; margin-top:0; padding-bottom:10px"><strong>Honoraria</strong></h3><p>Faculty receiving payment must complete one of the following forms:</p><ul style="margin-bottom:0px; overflow:hidden !important"><li>US workers with an SSN or TIN: <a href="https://cmeonline.baptisthealth.net/sites/default/files/fw9_0.pdf"><strong>W9 form</strong></a></li><li>Foreign individuals and non-resident aliens: <a href="https://cmeonline.baptisthealth.net/sites/default/files/W8%20BEN.pdf"><strong>W8 form</strong></a></li></ul></div></div></div></div></div><div class="ari-alert-container" style="margin-bottom:30px"><div class="ari-alert-child-1 ari-alert-green" style="font-size:48px; text-align:center"><div><i class="fa fa-check"></i></div></div><div class="ari-alert-child-2" style="vertical-align:middle"><h3 style="color:#222222; margin-top:0px">CME Application Approved</h3><ul style="margin-bottom:0px"><li><strong>CME Executive Committee</strong>: Reviews and approves the final CME Application.</li><li><strong>Clinical Learning Department</strong>: Reviews the CME Application for approval of CEUs for the interprofessional healthcare team.</li><li><strong>CME Digital Experience Team</strong>: Develops marketing deliverables and opens registration.</li><li><strong>CME Managers/Administrative Staff</strong>: Collects compliance documentation and speaker contracts, coordinates meeting logistics, creates welcome and disclosure slides and SMS codes for credit claiming, and produces digital handout materials.</li></ul></div></div><div class="ari-planning-section"><div class="ari-planning-row"><div style="align-items:flex-start; display:flex; flex:1 1 250px; gap:20px"><div style="background-color:#2ea84a; border-radius:25px; color:#ffffff; font-size:24px; font-weight:bold; padding:10px 20px">5</div><h3 class="graytitle">Download the PowerPoint template.</h3></div><div style="background-color:#e9e9e9; border-radius:15px; border:1px solid #c9c9c9 !important; flex:15 1 350px; margin-bottom:0px; padding:20px 20px"><div style="display:flex; flex-wrap:wrap; gap:30px; margin-bottom:0px"><div style="align-content:center; flex:1 1 50px; text-align:center"><h3 style="margin-bottom:5px; margin-left:0; margin-right:0; margin-top:0"><strong>Baptist Health Medical Group and Medical Staff</strong></h3><strong><a href="https://cmeonline.baptisthealth.net/sites/default/files/CME%20PPT%20Template%2016-9.pptx">Download the PowerPoint Template.</a></strong></div><div style="align-content:center; flex:1 1 50px; text-align:center"><h3 style="margin-bottom:5px; margin-left:0; margin-right:0; margin-top:0"><strong>All Other Faculty</strong></h3><strong><a href="https://cmeonline.baptisthealth.net/sites/default/files/CME%20Presentation%20Guidelines.pdf">Download and review the presentation guidelines.</a></strong></div></div></div></div><div class="ari-planning-row"><div style="align-items:flex-start; display:flex; flex:1 1 250px; gap:20px"><div style="background-color:#2ea84a; border-radius:25px; color:#ffffff; font-size:24px; font-weight:bold; padding:10px 20px">6</div><h3 class="graytitle">Submit your PowerPoint presentation.</h3></div><div style="flex:15 1 350px"><div style="align-items:flex-start; display:flex; flex-wrap:wrap; gap:30px; margin-bottom:0px"><div style="align-content:center; flex:1 1 50px"><h3 style="border-bottom:1px solid #aaaaaa; margin-bottom:10px; margin-left:0; margin-right:0; margin-top:0; padding-bottom:10px"><strong>Submission Deadlines To Allow For Content Review</strong></h3><div style="background-color:#e9e9e9; border-radius:15px; border:1px solid #c9c9c9 !important; flex:15 1 350px; margin-bottom:20px; padding:20px 20px"><div style="display:flex; flex-wrap:wrap; gap:30px; margin-bottom:0px"><div style="align-content:center; flex:1 1 50px; text-align:center"><strong>Conferences</strong><h3 style="margin-bottom:0; margin-left:0; margin-right:0; margin-top:5px"><strong>1 week</strong></h3></div><div style="align-content:center; flex:1 1 50px; text-align:center"><strong>Symposiums</strong><h3 style="margin-bottom:0; margin-left:0; margin-right:0; margin-top:5px"><strong>4 weeks</strong></h3></div></div></div><ul style="margin-bottom:0px"><li><strong>Files smaller than 10MB: <a href="mailto:cme@baptisthealth.net?subject=Faculty%20Name%20-%20Presentation%20Title%20-%20Activity%20Title&body=Faculty%20Name%3A%20%0APresentation%20Title%3A%20%0AActivity%20Title%3A%20">Click here to submit your presentation to CME@BaptistHealth.net.</a></strong></li><li><strong>Larger files: </strong>Submit files to your CME Manager and CME Assistant via Microsoft Teams or contact them for FTP Instructions.</li></ul></div><div style="align-content:center; flex:1 1 50px"><h3 style="border-bottom:1px solid #aaaaaa; margin-bottom:10px; margin-left:0; margin-right:0; margin-top:0; padding-bottom:10px"><strong>Important Considerations</strong></h3><p><strong>HIPAA: </strong>All presentations must adhere to the regulations outlined in the Health Insurance Portability and Accountability Act (HIPAA) and should refrain from including individually identifiable health information.</p><p><strong>Copyright:</strong> Baptist Health South Florida (BHSF) will not be held legally responsible for any misrepresentation by faculty regarding copyright infringement.</p><p><strong>References: </strong>All presentations must cite the latest evidence-based data for clinical recommendations and must cite chart/graph sources.</p><p style="margin-bottom:0px"><strong>On the day of your presentation</strong>, please ensure that you have a backup on a USB drive, laptop, or Google Drive.</p></div></div></div></div><div class="ari-planning-row"><div style="align-items:flex-start; display:flex; flex:1 1 250px; gap:20px"><div style="background-color:#2ea84a; border-radius:25px; color:#ffffff; font-size:24px; font-weight:bold; padding:10px 20px">7</div><h3 class="graytitle">Complete the CME Content Review process.</h3></div><div style="flex:15 1 350px"><p style="margin-top:0px">It's important to remain impartial and avoid favoring any particular company, brand, or product line in your PowerPoint presentation. It's best to steer clear of mentioning commercial or brand-name products and instead use generic names. While accredited continuing education provides a suitable platform for discussing and exploring new and developing topics, it's essential to clearly identify these areas within the program and individual presentations. </p><div style="flex:15 1 350px"><div style="align-items:flex-start; display:flex; flex-wrap:wrap; gap:30px; margin-bottom:0px"><div style="align-content:center; flex:1 1 50px"><h3 style="border-bottom:1px solid #aaaaaa; margin-bottom:10px; margin-left:0; margin-right:0; margin-top:0; padding-bottom:10px"><strong>Activity Director(s)</strong></h3><p style="margin-bottom:0px">Identify a <strong>content reviewer</strong> — a healthcare professional who is a subject matter expert. An activity director can also serve as a content reviewer.</p></div><div style="align-content:center; flex:1 1 50px"><h3 style="border-bottom:1px solid #aaaaaa; margin-bottom:10px; margin-left:0; margin-right:0; margin-top:0; padding-bottom:10px"><strong>Content Reviewer(s)</strong></h3><ol style="margin-bottom:0px; overflow:hidden !important"><li>Complete a <a href="https://cmeonline.baptisthealth.net/sites/default/files/3b%20-%20Faculty%20Disclosure.pdf"><strong>CME Disclosure Form</strong></a>. All relationships with ineligible companies must be mitigated before confirming a content reviewer.</li><li>Review PowerPoint presentations and complete a <a href="https://cmeonline.baptisthealth.net/sites/default/files/Presentation%20Content%20Review.pdf" target="_blank"><strong>Presentation Content Review Form</strong></a> for each presentation.</li></ol></div></div></div></div></div></div><div class="ari-alert-container" style="margin-bottom:0px"><div class="ari-alert-child-1 ari-alert-green" style="font-size:48px; text-align:center"><div><i class="fa fa-check"></i></div></div><div class="ari-alert-child-2" style="vertical-align:middle"><h3 style="color:#222222; margin-top:0px">Assessments, Crediting and Evaluation</h3><ul style="margin-bottom:0px"><li><strong>Assessments:</strong> An assessment is required for online courses. Passing thresholds are disclosed to the learner.</li><li><strong>CME/CE Credit Issued:</strong> Attendance records are processed using mobile crediting. Attendees receive an activity evaluation via email and text message. 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