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Review Deadlines | Academic Affairs
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block-system-breadcrumb-block"> <nav aria-labelledby="system-breadcrumb"> <header id="system-breadcrumb" class="visually-hidden">Breadcrumb</header> <ol class="breadcrumbs"> <li> <a href="/">Academic Affairs</a> </li> <li> <a href="/policies">Policies</a> </li> <li> <a href="/annual-call">Annual Call</a> </li> <li> Review Deadlines </li> </ol> </nav> </div> </div> <div class="l-container "> <div class="region region-pre-content"> <div data-drupal-messages-fallback class="hidden"></div> </div> </div> <div class="l-container"> <section class=" l-basic--flipped "> <div class="l-content"> <div class="region region-content"> <div id="block-sitefarm-one-content" class="panel--nested block block-system block-system-main-block panel o-box"> <article> <div class="u-space--no-margin-collapse node__content"> <div class="layout layout--onecol"> <div class="layout__region layout__region--content"> <div class="block block-layout-builder block-field-blocknodesf-pagebody"> <div class="clearfix text-formatted field field--name-body field--type-text-with-summary field--label-hidden field__item"><h2><strong>2024-2025 Deadlines</strong><span class="footnote__citations-wrapper"><a class="footnote__citation js-footnote-citation" id="footnoteref1_rSDAwO4P4Ng3nZGWk6EZceHCuM8CsctRxHrVnfsq2Tw_rlbve7XDCqs1" href="#footnote1_rSDAwO4P4Ng3nZGWk6EZceHCuM8CsctRxHrVnfsq2Tw_rlbve7XDCqs1">1</a></span><strong> for review materials to be submitted to each level of review</strong></h2><div role="region" aria-label="Scrollable Table" tabindex="0" class="responsive-table"><table class="table--striped"><thead><tr><th><span><strong>Review Type</strong></span></th><th><span><strong>Notice of Eligibility to Candidate Deadline</strong></span><span class="footnote__citations-wrapper"><a class="footnote__citation js-footnote-citation" id="footnoteref2_yhxyZCPwoIqEXaHjRBwByP7IXXI6OwKbqb5kCetuM_vzW5Skmmck6J" href="#footnote2_yhxyZCPwoIqEXaHjRBwByP7IXXI6OwKbqb5kCetuM_vzW5Skmmck6J">2</a></span></th><th><span><strong>Department Deadline</strong></span></th><th><span><strong>Dean's Office Deadline</strong></span><span class="footnote__citations-wrapper"><a class="footnote__citation js-footnote-citation" id="footnoteref3_pKO6CTYBXnq6A0a-N5oa2GUtHMC47NM1zZzBRevmNn8_ncSiXeckr9Lb" href="#footnote3_pKO6CTYBXnq6A0a-N5oa2GUtHMC47NM1zZzBRevmNn8_ncSiXeckr9Lb">3</a></span></th><th><span><strong>VP Office (Non-Redelegated)</strong></span><br><span><strong>Senate Office (Redelegated) Deadline</strong></span></th></tr></thead><tbody><tr><td><span><strong>Promotion to Associate Professor (or equivalent titles) and promotions for some Academic Federation titles to the Associate rank</strong>, </span><em><span><strong>including the following title series</strong></span></em><span>: Professor, Professor in Residence, Professor of Clinical_, Acting Professor of Law, Professor of Teaching, _in the AES, Specialist in Cooperative Extension</span></td><td> </td><td><span>10/11/2024</span></td><td><span>11/1/2024</span></td><td><span>11/15/2024</span></td></tr><tr><td><span><strong>All other Promotions for the following title series:</strong> Professor, Professor in Residence, Professor of Clinical_, Professor of Teaching, _in the AES, Specialist in Cooperative Extension</span></td><td> </td><td><span>11/1/2024</span></td><td><span>11/15/2024</span></td><td><span>12/13/2024</span></td></tr><tr><td><span><strong>Promotion to Associate rank</strong></span><em><span><strong> in the following Federation title series</strong></span></em><span>: Adjunct Professor, Health Sciences Clinical Professor, Professional Researcher, Project Scientist, and Specialist</span></td><td><span>9/26/2024</span></td><td><span>11/8/2024</span></td><td><span>12/2/2024</span></td><td><span>12/20/2024</span></td></tr><tr><td><span><strong>All other Promotions</strong></span><em><span><strong> in the following Federation title series</strong></span></em><span>: Academic Administrator, Adjunct Professor, Health Sciences Clinical Professor, Professional Researcher, Project Scientist, Senior Continuing Lecturer, and Specialist</span></td><td><span>9/30/2024</span></td><td><span>11/12/2024</span></td><td><span>12/10/2024</span></td><td><span>1/10/2025</span></td></tr><tr><td><span><strong>Merits to Associate rank, Steps 4 and 5 for</strong> Professional Researchers, Specialist in Cooperative Extension, <strong>and</strong> Academic Senate titles that are not redelegated (see the delegation of authority)</span></td><td><span>9/30/2024</span></td><td><span>11/12/2024</span></td><td><span>12/10/2024</span></td><td><span>1/17/2025</span></td></tr><tr><td><p><span><strong>All Merits to Full rank, Step 6, Above Scale Merits, and other Non-Redelegated actions:</strong></span></p><ul><li><span>Third action and beyond for Department Chairs</span></li><li><span>Associate Deans</span></li></ul></td><td><span>10/4/2024</span></td><td><span>11/15/2024</span></td><td><span>1/10/2025</span></td><td><span>1/31/2025</span></td></tr><tr><td><span><strong>Merits and Promotions for</strong>: Librarian titles (</span><em><span><strong>including</strong></span></em><span>: Law Librarian, and Assistant, Associate University Librarian)</span></td><td> </td><td> </td><td><span>11/15/2024</span></td><td><span>2/21/2025</span></td></tr><tr><td><span><strong>All other </strong>Academic Senate and Federation actions, including all 2.0-step merits that started as redelegated.</span></td><td><span>11/25/2024</span></td><td><span>1/7/2025</span></td><td><span>1/31/2025</span></td><td><span>2/21/2025</span></td></tr><tr><td><span><strong>Appraisals</strong>: Professor, Professor in Residence, Professor of Clinical_, Acting Professor of Law, Professor of Teaching, __ in the AES, Specialist in Cooperative Extension, and the Adjunct Professor series.</span></td><td> </td><td>1/7/2025</td><td>1/31/2025</td><td>3/14/2025</td></tr><tr><td><span><strong>Appointments</strong></span><span class="footnote__citations-wrapper"><a class="footnote__citation js-footnote-citation" id="footnoteref4_IwgXgF0l3acJMQpbWEbcR6OAO4KHHNdTwEFVpvwrWLc_sg5n3bHemoaV" href="#footnote4_IwgXgF0l3acJMQpbWEbcR6OAO4KHHNdTwEFVpvwrWLc_sg5n3bHemoaV">4</a></span><span><strong> </strong>effective July 1, 2024 that require Vice Provost or Chancellor approval</span></td><td> </td><td><span>3/7/2025</span></td><td><span>3/27/2025</span></td><td><span>5/2/2025</span></td></tr><tr><td><span><strong>Appointment/Reappointment of Endowed Chair/Professorship</strong> including Administrative Endowed Chairs/Professorships</span></td><td> </td><td> </td><td><span>10 weeks prior to effective date</span></td><td><span>8 weeks prior to effective date</span></td></tr></tbody></table></div><h2><span><strong>Important Information regarding deadlines:</strong></span></h2><div role="region" aria-label="Scrollable Table" tabindex="0" class="responsive-table"><table class="table--striped table--admin"><tbody><tr><td><p><span><strong>Extensions</strong> must be requested prior to the due date of the action through the primary/home school/college. No extensions for the submission of late merits or promotions will be granted without strong justification. Authority to grant extensions to the published deadlines and/or issue administrative deferrals will depend on the delegation of the eligible action. <strong>Extension requests need to include</strong> the following information: the action type, the current status, the proposed status, the original due date, proposed due date, reason for extension, a timeline, and if applicable previous extension request info. </span><em><span><strong>Note: Extensions will not be granted for accelerated promotion actions.</strong></span></em></p><ul><li><span><strong>Non-redelegated actions: </strong>Requests for extensions to the deadlines for non-redelegated actions must be submitted with justification to the Office of the Vice Provost, via the Dean’s Office, for Vice Provost approval. If the candidate has not been approved for an extension and does not submit a substantially complete advancement packet to their voting unit by the published deadline, the Vice Provost—Academic Affairs has the right to deny a request for extension and issue an administrative deferral on a case-by-case basis. Note: five-year reviews, appraisals, and 7<sup>th</sup>-year tenure cases cannot be designated as Administrative Deferrals. Although these actions cannot be administratively deferred, extension requests are still required.</span></li><li><span><strong>Redelegated actions: </strong>Requests for extensions to the deadlines for redelegated actions must be submitted with justification to the Dean’s Office for approval. Deans may exercise the use of administrative deferrals at their discretion.</span></li></ul></td></tr><tr><td><span><strong>All Senate and Federation appointment actions with an effective date other than July 1</strong> should be received at the Senate Office at least six weeks prior to the effective date of the appointment.</span></td></tr><tr><td><span><strong>Any retroactive action </strong>requires the review and approval of the Vice Provost--Academic Affairs, including actions normally redelegated to the dean for approval. An action is retroactive if the dean is not able to make a decision within 60 days after the effective date of the action. This does not apply to Health Sciences Clinical Professors.</span></td></tr><tr><td><span><strong>Deferrals, Postponements, 5-year reviews, and Career Equity Reviews</strong> are due in the Office of the Vice Provost--Academic Affairs at the same time the corresponding regular action would be due. This is to ensure timely decisions to pursue regular actions.</span></td></tr><tr><td><p><span><strong>Redelegated actions that become non-redelegated during the review process:</strong> the dean’s office is required to contact the appropriate Academic Affairs analyst team, to establish a new deadline based on the following:</span></p><ul type="disc"><li><span><strong>2 weeks standard extension</strong> = when a redelegated action changes to a 2.0 step increase action (e.g., merit from Professor, Step 3 to Professor, Step 5);</span></li><li><span><strong>5 weeks standard extension</strong> = when a redelegated action changes to a 2.0 step increase action that crosses a barrier step (e.g., merit from Professor, Step 4 to Professor, Step 6); </span></li><li><span><strong>8 weeks standard extension</strong> = when a redelegated action changes to one which now requires extramural letters (e.g., merit from Professor, Step 8.5 to Professor, Above Scale, or a merit that is returned by the central review committee for consideration as a promotion). </span></li><li><em><span>Any requests for longer or additional extensions beyond these standard extensions must be submitted with strong justification to Academic Affairs for the Vice Provost’s consideration. </span></em></li></ul></td></tr></tbody></table></div><ul class="footnotes js-footnotes"><li class="footnotes__item-wrapper js-footnote-reference "><span class="footnotes__item-backlinks"><a class="footnotes__item-backlink" href="#footnoteref1_rSDAwO4P4Ng3nZGWk6EZceHCuM8CsctRxHrVnfsq2Tw_rlbve7XDCqs1" id="footnote1_rSDAwO4P4Ng3nZGWk6EZceHCuM8CsctRxHrVnfsq2Tw_rlbve7XDCqs1">1</a></span><span class="footnotes__item-text js-footnote-reference-text">These deadlines reflect the latest possible dates for submission of materials. Departments and Dean’s Offices may set earlier deadlines.</span></li><li class="footnotes__item-wrapper js-footnote-reference "><span class="footnotes__item-backlinks"><a class="footnotes__item-backlink" href="#footnoteref2_yhxyZCPwoIqEXaHjRBwByP7IXXI6OwKbqb5kCetuM_vzW5Skmmck6J" id="footnote2_yhxyZCPwoIqEXaHjRBwByP7IXXI6OwKbqb5kCetuM_vzW5Skmmck6J">2</a></span><span class="footnotes__item-text js-footnote-reference-text">Per the Contract for the Academic Researchers Unit (RA) between the University of California and the United Automobile, Aerospace, and Agricultural Implement Workers of America (UAW), academic researchers shall receive written notification of eligibility at least six (6) weeks before materials are due.</span></li><li class="footnotes__item-wrapper js-footnote-reference "><span class="footnotes__item-backlinks"><a class="footnotes__item-backlink" href="#footnoteref3_pKO6CTYBXnq6A0a-N5oa2GUtHMC47NM1zZzBRevmNn8_ncSiXeckr9Lb" id="footnote3_pKO6CTYBXnq6A0a-N5oa2GUtHMC47NM1zZzBRevmNn8_ncSiXeckr9Lb">3</a></span><span class="footnotes__item-text js-footnote-reference-text">Departments are required to allow the candidate 10 calendar days prior to submitting the action to the dean’s office to review the final department letter and submit a rejoinder.</span></li><li class="footnotes__item-wrapper js-footnote-reference "><span class="footnotes__item-backlinks"><a class="footnotes__item-backlink" href="#footnoteref4_IwgXgF0l3acJMQpbWEbcR6OAO4KHHNdTwEFVpvwrWLc_sg5n3bHemoaV" id="footnote4_IwgXgF0l3acJMQpbWEbcR6OAO4KHHNdTwEFVpvwrWLc_sg5n3bHemoaV">4</a></span><span class="footnotes__item-text js-footnote-reference-text">Fiscal year non-redelegated appointments as well as academic year non-redelegated appointments effective November 1 or March 1 must be submitted 8 weeks prior to the effective date to the Vice Provost’s Office.</span></li></ul></div> </div> </div> </div> </div> </article> </div> </div> </div> <aside class="l-sidebar-second"> <div class="region region-sidebar-second"> <nav aria-labelledby="block-main-menu" id="block-main" class="sub-nav panel o-box"> <h2 class="sub-nav__title" id="block-main-menu"><a href="/annual-call">Annual Call</a></h2> <ul class="sub-nav__menu menu" suggestion="subnav"> <li class="menu-item menu-item--active-trail"> <a href="/review-deadlines" data-drupal-link-system-path="node/2386" class="is-active" aria-current="page">Review Deadlines</a> </li> <li class="menu-item"> <a href="/historical-review-deadlines" data-drupal-link-system-path="node/2446">Historical Review Deadlines</a> </li> <li class="menu-item"> <a href="/historical-annual-calls" data-drupal-link-system-path="node/636">Historical Annual Calls</a> </li> </ul> </nav> </div> </aside> </section> </div> <div class="l-container"> </div> </main> <footer class="l-footer footer dark-background"> <div class="l-container"> <div class="region region-footer flex-footer"> <div class="flex-footer__item"> <div id="block-sitefarm-one-sitecredits" class="site-credits block block-site-credits block-site-credits-block"> <div class="site-credits__logo"> <a href="/" title="Home" rel="home"> <img src="/sites/g/files/dgvnsk2376/files/AA%20Logo%20-%20Color.png" alt="Site Logo | Serving the Professional Academic Community at UC Davis" class="site-logo" /> </a> </div> <div>Serving the Professional Academic Community at UC Davis</div> <p class="text-align-center"><a href="http://leadership.ucdavis.edu">UC Davis Leadership</a> | <a href="http://academicsenate.ucdavis.edu/">Academic Senate</a> |<a href="http://academicfederation.ucdavis.edu/"> Academic Federation</a> |<a href="http://www.ucop.edu/acadadv/acadpers/apm/"> UCOP</a> |<a href="http://occr.ucdavis.edu/"> Campus & Community Relations</a></p> </div> </div> <div class="flex-footer__item"> <div id="block-forbeslogos" class="block block-block-content block-block-content9b0a9604-bcca-423a-8132-a7d195b888ad"> <div class="clearfix text-formatted field field--name-body field--type-text-with-summary field--label-hidden field__item"><div class="media media--type-sf-image-media-type media--view-mode-sf-medium"> <img loading="lazy" src="/sites/g/files/dgvnsk2376/files/styles/sf_medium_width/public/media/images/forbes%20and%20sea%20change%20combo%20award%202024.png?itok=sGHH7mfm" width="500" height="132" alt="Forbes 2024 Best Employers for Diversity; 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