Part 13 - Simplified Acquisition Procedures

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form-no-label"> <div class="select-wrapper"><select id="subpartname" title="FAR Sub Part menu." aria-label="FAR Sub Part menu." data-drupal-selector="edit-subpartname" name="subpartname" class="form-select usa-select"><option value="" selected="selected">Subpart</option><option value="61534">13.0</option><option value="61541">13.1</option><option value="61551">13.2</option><option value="61555">13.3</option><option value="61580">13.4</option><option value="61585">13.5</option></select></div> </div> <div class="form-item usa-label js-form-item form-type-select js-form-type-select form-item-subtopicname js-form-item-subtopicname form-no-label"> <div class="select-wrapper"><select id="subtopicname" title="FAR Sub Topic menu." aria-label="FAR Sub Topic menu." data-drupal-selector="edit-subtopicname" name="subtopicname" class="form-select usa-select"><option value="" selected="selected">Section</option></select></div> </div> <input 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aria-label="Next">Next 禄</a></div> <div class="regulation-content"> Part 13 - Simplified Acquisition Procedures<article role="article" aria-labelledby="ariaid-title1"><article class="nested0" aria-labelledby="ariaid-title1" id="FAR_Part_13"> <h1 class="title topictitle1" id="ariaid-title1"> <span class="ph autonumber">Part 13</span> - Simplified Acquisition Procedures</h1> <div class="body"> <p class=" ListL1" id="FAR_Part_13__d743e10"> <a class="xref fm:TOC" href="#FAR_13_000" title="13.000 Scope of part." aria-label="13.000 Scope of part.. Link 0">13.000 Scope of part.</a> </p> <p class=" ListL1" id="FAR_Part_13__d743e14"> <a class="xref fm:TOC" href="#FAR_13_001" title="13.001 Definitions." aria-label="13.001 Definitions.. Link 1">13.001 Definitions.</a> </p> <p class=" ListL1" id="FAR_Part_13__d743e18"> <a class="xref fm:TOC" href="#FAR_13_002" title="13.002 Purpose." aria-label="13.002 Purpose.. Link 2">13.002 Purpose.</a> </p> <p class=" ListL1" id="FAR_Part_13__d743e22"> <a class="xref fm:TOC" href="#FAR_13_003" title="13.003 Policy." aria-label="13.003 Policy.. Link 3">13.003 Policy.</a> </p> <p class=" ListL1" id="FAR_Part_13__d743e26"> <a class="xref fm:TOC" href="#FAR_13_004" title="13.004 Legal effect of quotations." aria-label="13.004 Legal effect of quotations.. Link 4">13.004 Legal effect of quotations.</a> </p> <p class=" ListL1" id="FAR_Part_13__d743e30"> <a class="xref fm:TOC" href="#FAR_13_005" title="13.005 List of laws inapplicable to contracts and subcontracts at or below the simplified acquisition threshold." aria-label="13.005 List of laws inapplicable to contracts and subcontracts at or below the simplified acquisition threshold.. Link 5">13.005 List of laws inapplicable to contracts and subcontracts at or below the simplified acquisition threshold.</a> </p> <p class=" ListL1" id="FAR_Part_13__d743e34"> <a class="xref fm:TOC" href="#FAR_13_006" title="13.006 Inapplicable provisions and clauses." aria-label="13.006 Inapplicable provisions and clauses.. Link 6">13.006 Inapplicable provisions and clauses.</a> </p> <p class="Subpart ListL1" id="FAR_Part_13__d743e38"> <a class="xref fm:TOC" href="#FAR_Subpart_13_1" title="Subpart 13.1 - Procedures" aria-label="Subpart 13.1 - Procedures. Link 7">Subpart 13.1 - Procedures</a> </p> <p class=" ListL2" id="FAR_Part_13__d743e43"> <a class="xref fm:TOC" href="#FAR_13_101" title="13.101 General." aria-label="13.101 General.. Link 8">13.101 General.</a> </p> <p class=" ListL2" id="FAR_Part_13__d743e47"> <a class="xref fm:TOC" href="#FAR_13_102" title="13.102 Source list." aria-label="13.102 Source list.. Link 9">13.102 Source list.</a> </p> <p class=" ListL2" id="FAR_Part_13__d743e51"> <a class="xref fm:TOC" href="#FAR_13_103" title="13.103 Use of standing price quotations." aria-label="13.103 Use of standing price quotations.. Link 10">13.103 Use of standing price quotations.</a> </p> <p class=" ListL2" id="FAR_Part_13__d743e55"> <a class="xref fm:TOC" href="#FAR_13_104" title="13.104 Promoting competition." aria-label="13.104 Promoting competition.. Link 11">13.104 Promoting competition.</a> </p> <p class=" ListL2" id="FAR_Part_13__d743e59"> <a class="xref fm:TOC" href="#FAR_13_105" title="13.105 Synopsis and posting requirements." aria-label="13.105 Synopsis and posting requirements.. Link 12">13.105 Synopsis and posting requirements.</a> </p> <p class=" ListL2" id="FAR_Part_13__d743e63"> <a class="xref fm:TOC" href="#FAR_13_106" title="13.106 Soliciting competition, evaluation of quotations or offers, award and documentation." aria-label="13.106 Soliciting competition, evaluation of quotations or offers, award and documentation.. Link 13">13.106 Soliciting competition, evaluation of quotations or offers, award and documentation.</a> </p> <p class=" ListL3" id="FAR_Part_13__d743e68"> <a class="xref fm:TOC" href="#FAR_13_106_1" title="13.106-1 Soliciting competition." aria-label="13.106-1 Soliciting competition.. Link 14">13.106-1 Soliciting competition.</a> </p> <p class=" ListL3" id="FAR_Part_13__d743e72"> <a class="xref fm:TOC" href="#FAR_13_106_2" title="13.106-2 Evaluation of quotations or offers." aria-label="13.106-2 Evaluation of quotations or offers.. Link 15">13.106-2 Evaluation of quotations or offers.</a> </p> <p class=" ListL3" id="FAR_Part_13__d743e76"> <a class="xref fm:TOC" href="#FAR_13_106_3" title="13.106-3 Award and documentation." aria-label="13.106-3 Award and documentation.. Link 16">13.106-3 Award and documentation.</a> </p> <p class="Subpart ListL1" id="FAR_Part_13__d743e80"> <a class="xref fm:TOC" href="#FAR_Subpart_13_2" title="Subpart 13.2 - Actions At or Below the Micro-Purchase Threshold" aria-label="Subpart 13.2 - Actions At or Below the Micro-Purchase Threshold. Link 17">Subpart 13.2 - Actions At or Below the Micro-Purchase Threshold</a> </p> <p class=" ListL2" id="FAR_Part_13__d743e85"> <a class="xref fm:TOC" href="#FAR_13_201" title="13.201 General." aria-label="13.201 General.. Link 18">13.201 General.</a> </p> <p class=" ListL2" id="FAR_Part_13__d743e89"> <a class="xref fm:TOC" href="#FAR_13_202" title="13.202 Unenforceability of unauthorized obligations in micro-purchases." aria-label="13.202 Unenforceability of unauthorized obligations in micro-purchases.. Link 19">13.202 Unenforceability of unauthorized obligations in micro-purchases.</a> </p> <p class=" ListL2" id="FAR_Part_13__d743e93"> <a class="xref fm:TOC" href="#FAR_13_203" title="13.203 Purchase guidelines." aria-label="13.203 Purchase guidelines.. Link 20">13.203 Purchase guidelines.</a> </p> <p class="Subpart ListL1" id="FAR_Part_13__d743e97"> <a class="xref fm:TOC" href="#FAR_Subpart_13_3" title="Subpart 13.3 - Simplified Acquisition Methods" aria-label="Subpart 13.3 - Simplified Acquisition Methods. Link 21">Subpart 13.3 - Simplified Acquisition Methods</a> </p> <p class=" ListL2" id="FAR_Part_13__d743e102"> <a class="xref fm:TOC" href="#FAR_13_301" title="13.301 Governmentwide commercial purchase card." aria-label="13.301 Governmentwide commercial purchase card.. Link 22">13.301 Governmentwide commercial purchase card.</a> </p> <p class=" ListL2" id="FAR_Part_13__d743e106"> <a class="xref fm:TOC" href="#FAR_13_302" title="13.302 Purchase orders." aria-label="13.302 Purchase orders.. Link 23">13.302 Purchase orders.</a> </p> <p class=" ListL3" id="FAR_Part_13__d743e111"> <a class="xref fm:TOC" href="#FAR_13_302_1" title="13.302-1 General." aria-label="13.302-1 General.. Link 24">13.302-1 General.</a> </p> <p class=" ListL3" id="FAR_Part_13__d743e115"> <a class="xref fm:TOC" href="#FAR_13_302_2" title="13.302-2 Unpriced purchase orders." aria-label="13.302-2 Unpriced purchase orders.. Link 25">13.302-2 Unpriced purchase orders.</a> </p> <p class=" ListL3" id="FAR_Part_13__d743e119"> <a class="xref fm:TOC" href="#FAR_13_302_3" title="13.302-3 Obtaining contractor acceptance and modifying purchase orders." aria-label="13.302-3 Obtaining contractor acceptance and modifying purchase orders.. Link 26">13.302-3 Obtaining contractor acceptance and modifying purchase orders.</a> </p> <p class=" ListL3" id="FAR_Part_13__d743e123"> <a class="xref fm:TOC" href="#FAR_13_302_4" title="13.302-4 Termination or cancellation of purchase orders." aria-label="13.302-4 Termination or cancellation of purchase orders.. Link 27">13.302-4 Termination or cancellation of purchase orders.</a> </p> <p class=" ListL3" id="FAR_Part_13__d743e127"> <a class="xref fm:TOC" href="#FAR_13_302_5" title="13.302-5 Clauses." aria-label="13.302-5 Clauses.. Link 28">13.302-5 Clauses.</a> </p> <p class=" ListL2" id="FAR_Part_13__d743e131"> <a class="xref fm:TOC" href="#FAR_13_303" title="13.303 Blanket purchase agreements (BPAs)." aria-label="13.303 Blanket purchase agreements (BPAs).. Link 29">13.303 Blanket purchase agreements (BPAs).</a> </p> <p class=" ListL3" id="FAR_Part_13__d743e136"> <a class="xref fm:TOC" href="#FAR_13_303_1" title="13.303-1 General." aria-label="13.303-1 General.. Link 30">13.303-1 General.</a> </p> <p class=" ListL3" id="FAR_Part_13__d743e140"> <a class="xref fm:TOC" href="#FAR_13_303_2" title="13.303-2 Establishment of BPAs." aria-label="13.303-2 Establishment of BPAs.. Link 31">13.303-2 Establishment of BPAs.</a> </p> <p class=" ListL3" id="FAR_Part_13__d743e144"> <a class="xref fm:TOC" href="#FAR_13_303_3" title="13.303-3 Preparation of BPAs." aria-label="13.303-3 Preparation of BPAs.. Link 32">13.303-3 Preparation of BPAs.</a> </p> <p class=" ListL3" id="FAR_Part_13__d743e148"> <a class="xref fm:TOC" href="#FAR_13_303_4" title="13.303-4 Clauses." aria-label="13.303-4 Clauses.. Link 33">13.303-4 Clauses.</a> </p> <p class=" ListL3" id="FAR_Part_13__d743e152"> <a class="xref fm:TOC" href="#FAR_13_303_5" title="13.303-5 Purchases under BPAs." aria-label="13.303-5 Purchases under BPAs.. Link 34">13.303-5 Purchases under BPAs.</a> </p> <p class=" ListL3" id="FAR_Part_13__d743e156"> <a class="xref fm:TOC" href="#FAR_13_303_6" title="13.303-6 Review procedures." aria-label="13.303-6 Review procedures.. Link 35">13.303-6 Review procedures.</a> </p> <p class=" ListL3" id="FAR_Part_13__d743e160"> <a class="xref fm:TOC" href="#FAR_13_303_7" title="13.303-7 Completion of BPAs." aria-label="13.303-7 Completion of BPAs.. Link 36">13.303-7 Completion of BPAs.</a> </p> <p class=" ListL3" id="FAR_Part_13__d743e164"> <a class="xref fm:TOC" href="#FAR_13_303_8" title="13.303-8 Optional clause." aria-label="13.303-8 Optional clause.. Link 37">13.303-8 Optional clause.</a> </p> <p class=" ListL2" id="FAR_Part_13__d743e168"> <a class="xref fm:TOC" href="#FAR_13_304" title="13.304 [Reserved]" aria-label="13.304 [Reserved]. Link 38">13.304 [Reserved]</a> </p> <p class=" ListL2" id="FAR_Part_13__d743e172"> <a class="xref fm:TOC" href="#FAR_13_305" title="13.305 Imprest funds and third party drafts." aria-label="13.305 Imprest funds and third party drafts.. Link 39">13.305 Imprest funds and third party drafts.</a> </p> <p class=" ListL3" id="FAR_Part_13__d743e177"> <a class="xref fm:TOC" href="#FAR_13_305_1" title="13.305-1 General." aria-label="13.305-1 General.. Link 40">13.305-1 General.</a> </p> <p class=" ListL3" id="FAR_Part_13__d743e181"> <a class="xref fm:TOC" href="#FAR_13_305_2" title="13.305-2 Agency responsibilities." aria-label="13.305-2 Agency responsibilities.. Link 41">13.305-2 Agency responsibilities.</a> </p> <p class=" ListL3" id="FAR_Part_13__d743e185"> <a class="xref fm:TOC" href="#FAR_13_305_3" title="13.305-3 Conditions for use." aria-label="13.305-3 Conditions for use.. Link 42">13.305-3 Conditions for use.</a> </p> <p class=" ListL3" id="FAR_Part_13__d743e189"> <a class="xref fm:TOC" href="#FAR_13_305_4" title="13.305-4 Procedures." aria-label="13.305-4 Procedures.. Link 43">13.305-4 Procedures.</a> </p> <p class=" ListL2" id="FAR_Part_13__d743e193"> <a class="xref fm:TOC" href="#FAR_13_306" title="13.306 SF 44, Purchase Order-Invoice-Voucher." aria-label="13.306 SF 44, Purchase Order-Invoice-Voucher.. Link 44">13.306 SF 44, Purchase Order-Invoice-Voucher.</a> </p> <p class=" ListL2" id="FAR_Part_13__d743e197"> <a class="xref fm:TOC" href="#FAR_13_307" title="13.307 Forms." aria-label="13.307 Forms.. Link 45">13.307 Forms.</a> </p> <p class="Subpart ListL1" id="FAR_Part_13__d743e201"> <a class="xref fm:TOC" href="#FAR_Subpart_13_4" title="Subpart 13.4 - Fast Payment Procedure" aria-label="Subpart 13.4 - Fast Payment Procedure. Link 46">Subpart 13.4 - Fast Payment Procedure</a> </p> <p class=" ListL2" id="FAR_Part_13__d743e206"> <a class="xref fm:TOC" href="#FAR_13_401" title="13.401 General." aria-label="13.401 General.. Link 47">13.401 General.</a> </p> <p class=" ListL2" id="FAR_Part_13__d743e210"> <a class="xref fm:TOC" href="#FAR_13_402" title="13.402 Conditions for use." aria-label="13.402 Conditions for use.. Link 48">13.402 Conditions for use.</a> </p> <p class=" ListL2" id="FAR_Part_13__d743e214"> <a class="xref fm:TOC" href="#FAR_13_403" title="13.403 Preparation and execution of orders." aria-label="13.403 Preparation and execution of orders.. Link 49">13.403 Preparation and execution of orders.</a> </p> <p class=" ListL2" id="FAR_Part_13__d743e218"> <a class="xref fm:TOC" href="#FAR_13_404" title="13.404 Contract clause." aria-label="13.404 Contract clause.. Link 50">13.404 Contract clause.</a> </p> <p class="Subpart ListL1" id="FAR_Part_13__d743e223"> <a class="xref fm:TOC" href="#FAR_Subpart_13_5" title="Subpart 13.5 - Simplified Procedures for Certain Commercial Products and Commercial Services" aria-label="Subpart 13.5 - Simplified Procedures for Certain Commercial Products and Commercial Services. Link 51">Subpart 13.5 - Simplified Procedures for Certain Commercial Products and Commercial Services</a> </p> <p class=" ListL2" id="FAR_Part_13__d743e228"> <a class="xref fm:TOC" href="#FAR_13_500" title="13.500 General." aria-label="13.500 General.. Link 52">13.500 General.</a> </p> <p class=" ListL2" id="FAR_Part_13__d743e232"> <a class="xref fm:TOC" href="#FAR_13_501" title="13.501 Special documentation requirements." aria-label="13.501 Special documentation requirements.. Link 53">13.501 Special documentation requirements.</a> </p> </div> <nav role="navigation" class="related-links"><div class="familylinks"><div class="parentlink"><strong>Parent topic:</strong> <a class="link FAR_3 FAR_Subchapter_CNoPropFAR_3.htmlsubtopic" href="/far/far3" title="Federal Acquisition Regulation" aria-label="Federal Acquisition Regulation. Link 54">Federal Acquisition Regulation</a></div></div></nav><article class="topic concept TORP" aria-labelledby="ariaid-title2" id="FAR_13_000"> <h2 class="title topictitle2" id="ariaid-title2"> <span class="ph autonumber">13.000</span> Scope of part.</h2> <div class="body conbody"> <p class="p" id="FAR_13_000__d748e8">This part prescribes policies and procedures for the acquisition of supplies and services, including construction, research and development, commercial products, and commercial services, the aggregate amount of which does not exceed the simplified acquisition threshold (see <a class="xref fm:ParaNumOnly" href="/far/part-2#FAR_2_101" title="2.101" aria-label="2.101. Link 55">2.101</a>). <a class="xref fm:Subpart" href="#FAR_Subpart_13_5" title="subpart  13.5" aria-label="subpart聽 13.5. Link 56">subpart  13.5</a> provides special authority for acquisitions of commercial products and commercial services exceeding the simplified acquisition threshold but not exceeding $7.5 million ($15 million for acquisitions as described in <a class="xref fm:ParaNumOnly" href="#FAR_13_500" title="13.500" aria-label="13.500. Link 57">13.500</a> (c)), including options. See <a class="xref fm:Part" href="/far/part-12#FAR_Part_12" title="part  12" aria-label="part聽 12. Link 58">part  12</a> for policies applicable to the acquisition of commercial products and commercial services exceeding the micro-purchase threshold. See <a class="xref fm:ParaNumOnly" href="/far/part-36#FAR_36_602_5" title="36.602-5" aria-label="36.602-5. Link 59">36.602-5</a> for simplified procedures to be used when acquiring architect-engineer services.</p> </div> </article> <article class="topic concept nested1" aria-labelledby="ariaid-title3" id="FAR_13_001"> <h2 class="title topictitle2" id="ariaid-title3"> <span class="ph autonumber">13.001</span> Definitions.</h2> <div class="body conbody"> <p class="p">As used in this part-</p> <p class="p"> <em class="ph i _13.001d740e18 Term">Authorized individual</em> means a person who has been granted authority, in accordance with agency procedures, to acquire supplies and services in accordance with this part.</p> <p class="p"> <em class="ph i _13.001d740e24 Term">Governmentwide commercial purchase card</em> means a purchase card, similar in nature to a commercial credit card, issued to authorized agency personnel to use to acquire and to pay for supplies and services.</p> <p class="p"> <em class="ph i _13.001d740e30 Term">Imprest fund</em> means a cash fund of a fixed amount established by an advance of funds, without charge to an appropriation, from an agency finance or disbursing officer to a duly appointed cashier, for disbursement as needed from time to time in making payment in cash for relatively small amounts.</p> <p class="p"> <em class="ph i _13.001d740e36 Term">Third party draft</em> means an agency bank draft, similar to a check, that is used to acquire and to pay for supplies and services. (See Treasury Financial Management Manual, Section 3040.70.)</p> </div> </article> <article class="topic concept nested1" aria-labelledby="ariaid-title4" id="FAR_13_002"> <h2 class="title topictitle2" id="ariaid-title4"> <span class="ph autonumber">13.002</span> Purpose.</h2> <div class="body conbody"> <p class="p">The purpose of this part is to prescribe simplified acquisition procedures in order to-</p> <p class=" ListL1" id="FAR_13_002__d750e12"> <span class="ph autonumber">(a)</span> Reduce administrative costs;</p> <p class=" ListL1" id="FAR_13_002__d750e17"> <span class="ph autonumber">(b)</span> Improve opportunities for small, small disadvantaged, women-owned, veteran-owned, HUBZone, and service-disabled veteran-owned small business concerns to obtain a fair proportion of Government contracts;</p> <p class=" ListL1" id="FAR_13_002__d750e22"> <span class="ph autonumber">(c)</span> Promote efficiency and economy in contracting; and</p> <p class=" ListL1" id="FAR_13_002__d750e27"> <span class="ph autonumber">(d)</span> Avoid unnecessary burdens for agencies and contractors.</p> </div> </article> <article class="topic concept nested1" aria-labelledby="ariaid-title5" id="FAR_13_003"> <h2 class="title topictitle2" id="ariaid-title5"> <span class="ph autonumber">13.003</span> Policy.</h2> <div class="body conbody"> <p class=" ListL1" id="FAR_13_003__d751e10"> <span class="ph autonumber">(a)</span> Agencies shall use simplified acquisition procedures to the maximum extent practicable for all purchases of supplies or services not exceeding the simplified acquisition threshold (including purchases at or below the micro-purchase threshold). This policy does not apply if an agency can meet its requirement using-</p> <p class=" ListL2" id="FAR_13_003__d751e16"> <span class="ph autonumber">(1)</span> Required sources of supply under <a class="xref fm:Part" href="/far/part-8#FAR_Part_8" title="part  8" aria-label="part聽 8. Link 60">part  8</a> (<em class="ph i">e.g.,</em> Federal Prison Industries, Committee for Purchase from People Who are Blind or Severely Disabled, and Federal Supply Schedule contracts);</p> <p class=" ListL2" id="FAR_13_003__d751e27"> <span class="ph autonumber">(2)</span> Existing indefinite delivery/indefinite quantity contracts; or</p> <p class=" ListL2" id="FAR_13_003__d751e32"> <span class="ph autonumber">(3)</span> Other established contracts.</p> <p class="p"></p><p class="Runin RuninRestart ListL1" id="FAR_13_003__d751e37"> <span class="ph autonumber">(b)</span> </p> <p class="RuninChild ListL2" id="FAR_13_003__d751e42"> <span class="ph autonumber">(1)</span> Acquisitions of supplies or services that have an anticipated dollar value above the micro-purchase threshold, but at or below the simplified acquisition threshold, shall be set aside for small business concerns (see <a class="xref fm:ParaNumOnly" href="/far/part-19#FAR_19_000" title="19.000" aria-label="19.000. Link 61">19.000</a>, <a class="xref fm:ParaNumOnly" href="/far/part-19#FAR_19_203" title="19.203" aria-label="19.203. Link 62">19.203</a>, and subpart <a class="xref fm:ParaNumOnly" href="/far/part-19#FAR_Subpart_19_5" title="19.5" aria-label="19.5. Link 63">19.5</a>).</p> <p class=" ListL2" id="FAR_13_003__d751e56"> <span class="ph autonumber">(2)</span> The contracting officer may make an award to a small business concern under the-</p> <p class=" ListL3" id="FAR_13_003__d751e62"> <span class="ph autonumber">(i)</span> 8(a) Program (see subpart <a class="xref fm:ParaNumOnly" href="/far/part-19#FAR_Subpart_19_8" title="19.8" aria-label="19.8. Link 64">19.8</a>);</p> <p class=" ListL3" id="FAR_13_003__d751e70"> <span class="ph autonumber">(ii)</span> Historically Underutilized Business Zone (HUBZone) Program (but see <a class="xref fm:ParaNumOnly" href="/far/part-19#FAR_19_1305" title="19.1305" aria-label="19.1305. Link 65">19.1305</a> ); </p> <p class=" ListL3" id="FAR_13_003__d751e81"> <span class="ph autonumber">(iii)</span> Service-Disabled Veteran-Owned Small Business (SDVOSB) Program (see subpart <a class="xref fm:ParaNumOnly" href="/far/part-19#FAR_Subpart_19_14" title="19.14" aria-label="19.14. Link 66">19.14</a>); or</p> <p class=" ListL3" id="FAR_13_003__d751e89"> <span class="ph autonumber">(iv)</span> Women-Owned Small Business (WOSB) Program (see <a class="xref fm:Subpart" href="/far/part-19#FAR_Subpart_19_15" title="subpart  19.15" aria-label="subpart聽 19.15. Link 67">subpart  19.15</a>).</p> <p class=" ListL2" id="FAR_13_003__d751e97"> <span class="ph autonumber">(3)</span> The following contracting officer’s decisions for acquisitions at or below the simplified acquisition threshold are not subject to review under subpart <a class="xref fm:ParaNumOnly" href="/far/part-19#FAR_Subpart_19_4" title="19.4" aria-label="19.4. Link 68">19.4</a>:</p> <p class=" ListL3" id="FAR_13_003__d751e106"> <span class="ph autonumber">(i)</span> A decision not to make an award under the 8(a) Program.</p> <p class=" ListL3" id="FAR_13_003__d751e111"> <span class="ph autonumber">(ii)</span> A decision not to set aside an acquisition for HUBZone small business concerns, service-disabled veteran-owned small business concerns, or EDWOSB concerns and WOSB concerns eligible under the WOSB Program.</p> <p class=" ListL2" id="FAR_13_003__d751e116"> <span class="ph autonumber">(4)</span> Each written solicitation under a set-aside shall contain the appropriate provisions prescribed by part <a class="xref fm:ParaNumOnly" href="/far/part-19#FAR_Part_19" title="19" aria-label="19. Link 69">19</a>. If the solicitation is oral, however, information substantially identical to that in the provision shall be given to potential quoters.</p> <p class="p"></p><p class="Runin RuninRestart ListL1" id="FAR_13_003__d751e124"> <span class="ph autonumber">(c)</span> </p> <p class="RuninChild ListL2" id="FAR_13_003__d751e129"> <span class="ph autonumber">(1)</span> The contracting officer shall not use simplified acquisition procedures to acquire supplies and services if the anticipated award will exceed-</p> <p class=" ListL3" id="FAR_13_003__d751e135"> <span class="ph autonumber">(i)</span> The simplified acquisition threshold; or</p> <p class=" ListL3" id="FAR_13_003__d751e140"> <span class="ph autonumber">(ii)</span> $7.5 million ($15 million for acquisitions as described in <a class="xref fm:ParaNumOnly" href="#FAR_13_500" title="13.500" aria-label="13.500. Link 57">13.500</a>(c)), including options, for acquisitions of commercial products or commercial services using subpart <a class="xref fm:ParaNumOnly" href="#FAR_Subpart_13_5" title="13.5" aria-label="13.5. Link 71">13.5</a>.</p> <p class=" ListL2" id="FAR_13_003__d751e151"> <span class="ph autonumber">(2)</span> Do not break down requirements aggregating more than the simplified acquisition threshold (or for commercial products and commercial services, the threshold in subpart <a class="xref fm:ParaNumOnly" href="#FAR_Subpart_13_5" title="13.5" aria-label="13.5. Link 71">13.5</a>) or the micro-purchase threshold into several purchases that are less than the applicable threshold merely to-</p> <p class=" ListL3" id="FAR_13_003__d751e160"> <span class="ph autonumber">(i)</span> Permit use of simplified acquisition procedures; or</p> <p class=" ListL3" id="FAR_13_003__d751e165"> <span class="ph autonumber">(ii)</span> Avoid any requirement that applies to purchases exceeding the micro-purchase threshold.</p> <p class=" ListL1" id="FAR_13_003__d751e170"> <span class="ph autonumber">(d)</span> An agency that has specific statutory authority to acquire personal services (see <a class="xref fm:ParaNumOnly" href="/far/part-37#FAR_37_104" title="37.104" aria-label="37.104. Link 73">37.104</a>) may use simplified acquisition procedures to acquire those services.</p> <p class=" ListL1" id="FAR_13_003__d751e178"> <span class="ph autonumber">(e)</span> Agencies shall use the Governmentwide commercial purchase card and electronic purchasing techniques to the maximum extent practicable in conducting simplified acquisitions (but see <a class="xref fm:ParaNumOnly" href="/far/part-32#FAR_32_1108" title="32.1108" aria-label="32.1108. Link 74">32.1108</a>(b)(2)).</p> <p class=" ListL1" id="FAR_13_003__d751e186"> <span class="ph autonumber">(f)</span> Agencies shall maximize the use of electronic commerce when practicable and cost-effective (see <a class="xref fm:Subpart" href="/far/part-4#FAR_Subpart_4_5" title="subpart  4.5" aria-label="subpart聽 4.5. Link 75">subpart  4.5</a>). Drawings and lengthy specifications can be provided off-line in hard copy or through other appropriate means.</p> <p class=" ListL1" id="FAR_13_003__d751e194"> <span class="ph autonumber">(g)</span> Authorized individuals shall make purchases in the simplified manner that is most suitable, efficient, and economical based on the circumstances of each acquisition. For acquisitions not expected to exceed-</p> <p class=" ListL2" id="FAR_13_003__d751e200"> <span class="ph autonumber">(1)</span> The simplified acquisition threshold when acquiring other than commercial products or commercial services, use any appropriate combination of the procedures in <a class="xref fm:Parts" href="#FAR_Part_13" title="parts  13" aria-label="parts聽 13. Link 76">parts  13</a>, <a class="xref fm:ParaNumOnly" href="/far/part-14#FAR_Part_14" title="14" aria-label="14. Link 77">14</a>, <a class="xref fm:ParaNumOnly" href="/far/part-15#FAR_Part_15" title="15" aria-label="15. Link 78">15</a>, <a class="xref fm:ParaNumOnly" href="/far/part-35#FAR_Part_35" title="35" aria-label="35. Link 79">35</a>, or <a class="xref fm:ParaNumOnly" href="/far/part-36#FAR_Part_36" title="36" aria-label="36. Link 80">36</a>, including the use of <a class="xref" href="https://www.gsa.gov/system/files/SF1449-21.pdf" target="_blank" title="Standard Form1442" aria-label="Standard Form1442. Link 81">Standard Form1442</a>, Solicitation, Offer, and Award (Construction, Alteration, or Repair), for construction contracts (see <a class="xref fm:ParaNumOnly" href="/far/part-36#FAR_36_701" title="36.701" aria-label="36.701. Link 82">36.701</a>(a)); or</p> <p class=" ListL2" id="FAR_13_003__d751e227"> <span class="ph autonumber">(2)</span> $7.5 million ($15 million for acquisitions as described in <a class="xref fm:ParaNumOnly" href="#FAR_13_500" title="13.500" aria-label="13.500. Link 57">13.500</a>(c)), for commercial products or commercial services, use any appropriate combination of the procedures in parts <a class="xref fm:ParaNumOnly" href="/far/part-12#FAR_Part_12" title="12" aria-label="12. Link 84">12</a>, <a class="xref fm:ParaNumOnly" href="#FAR_Part_13" title="13" aria-label="13. Link 85">13</a>, <a class="xref fm:ParaNumOnly" href="/far/part-14#FAR_Part_14" title="14" aria-label="14. Link 77">14</a>, and <a class="xref fm:ParaNumOnly" href="/far/part-15#FAR_Part_15" title="15" aria-label="15. Link 78">15</a> (see paragraph (d) of this section).</p> <p class=" ListL1" id="FAR_13_003__d751e247"> <span class="ph autonumber">(h)</span> In addition to other considerations, contracting officers shall-</p> <p class=" ListL2" id="FAR_13_003__d751e253"> <span class="ph autonumber">(1)</span> Promote competition to the maximum extent practicable (see <a class="xref fm:ParaNumOnly" href="#FAR_13_104" title="13.104" aria-label="13.104. Link 88">13.104</a>);</p> <p class=" ListL2" id="FAR_13_003__d751e261"> <span class="ph autonumber">(2)</span> Establish deadlines for the submission of responses to solicitations that afford suppliers a reasonable opportunity to respond (see <a class="xref fm:ParaNumOnly" href="/far/part-5#FAR_5_203" title="5.203" aria-label="5.203. Link 89">5.203</a>);</p> <p class=" ListL2" id="FAR_13_003__d751e269"> <span class="ph autonumber">(3)</span> Consider all quotations or offers that are timely received. For evaluation of quotations or offers received electronically, see <a class="xref fm:ParaNumOnly" href="#FAR_13_106_2" title="13.106-2" aria-label="13.106-2. Link 90">13.106-2</a>(b)(4); and</p> <p class=" ListL2" id="FAR_13_003__d751e277"> <span class="ph autonumber">(4)</span> Use innovative approaches, to the maximum extent practicable, in awarding contracts using simplified acquisition procedures.</p> </div> </article> <article class="topic concept nested1" aria-labelledby="ariaid-title6" id="FAR_13_004"> <h2 class="title topictitle2" id="ariaid-title6"> <span class="ph autonumber">13.004</span> Legal effect of quotations.</h2> <div class="body conbody"> <p class=" ListL1" id="FAR_13_004__d752e10"> <span class="ph autonumber">(a)</span> A quotation is not an offer and, consequently, cannot be accepted by the Government to form a binding contract. Therefore, issuance by the Government of an order in response to a supplier’s quotation does not establish a contract. The order is an offer by the Government to the supplier to buy certain supplies or services upon specified terms and conditions. A contract is established when the supplier accepts the offer.</p> <p class=" ListL1" id="FAR_13_004__d752e15"> <span class="ph autonumber">(b)</span> When appropriate, the contracting officer may ask the supplier to indicate acceptance of an order by notification to the Government, preferably in writing, as defined at <a class="xref fm:ParaNumOnly" href="/far/part-2#FAR_2_101" title="2.101" aria-label="2.101. Link 55">2.101</a>. In other circumstances, the supplier may indicate acceptance by furnishing the supplies or services ordered or by proceeding with the work to the point where substantial performance has occurred.</p> <p class=" ListL1" id="FAR_13_004__d752e23"> <span class="ph autonumber">(c)</span> If the Government issues an order resulting from a quotation, the Government may (by written notice to the supplier, at any time before acceptance occurs) withdraw, amend, or cancel its offer. (See <a class="xref fm:ParaNumOnly" href="#FAR_13_302_4" title="13.302-4" aria-label="13.302-4. Link 92">13.302-4</a> for procedures on termination or cancellation of purchase orders.)</p> </div> </article> <article class="topic concept nested1" aria-labelledby="ariaid-title7" id="FAR_13_005"> <h2 class="title topictitle2" id="ariaid-title7"> <span class="ph autonumber">13.005</span> List of laws inapplicable to contracts and subcontracts at or below the simplified acquisition threshold.</h2> <div class="body conbody"> <p class=" ListL1" id="FAR_13_005__d753e10"> <span class="ph autonumber">(a)</span> The following laws are inapplicable to all contracts and subcontracts (if otherwise applicable to subcontracts) at or below the simplified acquisition threshold pursuant to <a class="xref" href="http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title41-section1905&num=0&edition=prelim" target="_blank" title="41 U.S.C. 1905" aria-label="41 U.S.C. 1905. Link 93">41 U.S.C. 1905</a>:</p> <p class=" ListL2" id="FAR_13_005__d753e19"> <span class="ph autonumber">(1)</span> <a class="xref" href="https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title10-section983&num=0&edition=prelim" target="_blank" title="10 U.S.C. 983" aria-label="10 U.S.C. 983. Link 94">10 U.S.C. 983</a>, Institutions of Higher Education that Prevent ROTC Access or Military Recruiting on Campus: Denial of Grants and Contracts from Department of Defense, Department of Education, and Certain Other Departments and Agencies (see <a class="xref fm:ParaNumOnly" href="/far/part-9#FAR_9_110" title="9.110" aria-label="9.110. Link 95">9.110</a>).</p> <p class=" ListL2" id="FAR_13_005__d753e29"> <span class="ph autonumber">(2)</span> <a class="xref" href="https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title10-section3321&num=0&edition=prelim" target="_blank" title="10 U.S.C. 3321(b)" aria-label="10 U.S.C. 3321(b). Link 96">10 U.S.C. 3321(b)</a> and <a class="xref" href="https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title41-section3901&num=0&edition=prelim" target="_blank" title="41 U.S.C. 3901(b)" aria-label="41 U.S.C. 3901(b). Link 97">41 U.S.C. 3901(b)</a> (contract clause regarding contingent fees).</p> <p class=" ListL2" id="FAR_13_005__d753e39"> <span class="ph autonumber">(3)</span> <a class="xref" href="https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title10-section3841&num=0&edition=prelim" target="_blank" title="10 U.S.C. 3841" aria-label="10 U.S.C. 3841. Link 98">10 U.S.C. 3841</a> and <a class="xref" href="https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title41-section4706&num=0&edition=prelim" target="_blank" title="41 U.S.C. 4706" aria-label="41 U.S.C. 4706. Link 99">41 U.S.C. 4706</a> (authority to examine books and records of (contractors).</p> <p class=" ListL2" id="FAR_13_005__d753e49"> <span class="ph autonumber">(4)</span> <a class="xref" href="https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title10-section4655&num=0&edition=prelim" target="_blank" title="10 U.S.C. 4655" aria-label="10 U.S.C. 4655. Link 100">10 U.S.C. 4655</a> and <a class="xref" href="https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title41-section4704&num=0&edition=prelim" target="_blank" title="41 U.S.C. 4704" aria-label="41 U.S.C. 4704. Link 101">41 U.S.C. 4704</a> (prohibition on limiting subcontractors direct sales to the United States).</p> <p class=" ListL2" id="FAR_13_005__d753e69"> (5) <a class="xref" href="https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title22-section2593e&num=0&edition=prelim" target="_blank" title="22 U.S.C. 2593e" aria-label="22 U.S.C. 2593e. Link 102">22 U.S.C. 2593e</a> Measures Against Persons Involved in Activities that Violate Arms Control Treaties or Agreements with the United States. (The requirement at <a class="xref" href="https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title22-section2593e&num=0&edition=prelim" target="_blank" title="22 U.S.C. 2593e" aria-label="22 U.S.C. 2593e. Link 103">22 U.S.C. 2593e</a>(c)(3)(B) to provide a certification does not apply.)</p> <p class=" ListL2" id="FAR_13_005__d753e79"> <span class="ph autonumber">(6)</span> <a class="xref" href="https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section1354&num=0&edition=prelim" target="_blank" title="31 U.S.C. 1354" aria-label="31 U.S.C. 1354. Link 104">31 U.S.C. 1354</a>(a) Limitation on Use of Appropriated Funds for Contracts with Entities Not Meeting Veterans' Employment Reporting Requirements (see <a class="xref fm:ParaNumOnly" href="/far/part-22#FAR_22_1302" title="22.1302" aria-label="22.1302. Link 105">22.1302</a>).</p> <p class=" ListL2" id="FAR_13_005__d753e89"> <span class="ph autonumber">(7)</span> <a class="xref" href="http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title41-section8102(a)(1)&num=0&edition=prelim" target="_blank" title="41 U.S.C. 8102(a)(1)" aria-label="41 U.S.C. 8102(a)(1). Link 106">41 U.S.C. 8102(a)(1)</a> (Drug-Free Workplace), except for individuals.</p> <p class=" ListL1" id="FAR_13_005__d753e94"> <span class="ph autonumber">(b)</span> The Federal Acquisition Regulatory Council (FAR Council) will include any law enacted after October 13, 1994, that sets forth policies, procedures, requirements, or restrictions for the acquisition of property or services, on the list set forth in paragraph (a) of this section. The FAR Council may make exceptions when it determines in writing that it is in the best interest of the Government that the enactment should apply to contracts or subcontracts not greater than the simplified acquisition threshold. </p> <p class=" ListL1" id="FAR_13_005__d753e99"> <span class="ph autonumber">(c)</span> The provisions of paragraph (b) of this section do not apply to laws that-</p> <p class=" ListL2" id="FAR_13_005__d753e105"> <span class="ph autonumber">(1)</span> Provide for criminal or civil penalties; or</p> <p class=" ListL2" id="FAR_13_005__d753e110"> <span class="ph autonumber">(2)</span> Specifically state that notwithstanding the language of <a class="xref" href="http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title41-section1905&num=0&edition=prelim" target="_blank" title="41 U.S.C. 1905" aria-label="41 U.S.C. 1905. Link 93">41 U.S.C. 1905</a>, the enactment will be applicable to contracts or subcontracts in amounts not greater than the simplified acquisition threshold.</p> <p class=" ListL1" id="FAR_13_005__d753e118"> <span class="ph autonumber">(d)</span> Any individual may petition the Administrator, Office of Federal Procurement Policy (OFPP), to include any applicable provision of law not included on the list set forth in paragraph (a) of this section unless the FAR Council has already determined in writing that the law is applicable. The Administrator, OFPP, will include the law on the list in paragraph (a) of this section unless the FAR Council makes a determination that it is applicable within 60 days of receiving the petition.</p> </div> </article> <article class="topic concept nested1" aria-labelledby="ariaid-title8" id="FAR_13_006"> <h2 class="title topictitle2" id="ariaid-title8"> <span class="ph autonumber">13.006</span> Inapplicable provisions and clauses.</h2> <div class="body conbody"> <p class="p">While certain statutes still apply, pursuant to Public Law103-355, the following provisions and clauses are inapplicable to contracts and subcontracts at or below the simplified acquisition threshold:</p> <p class=" ListL1" id="FAR_13_006__d754e12"> <span class="ph autonumber">(a)</span> <a class="xref fm:ParaNumOnly" href="/far/part-52#FAR_52_203_5" title="52.203-5" aria-label="52.203-5. Link 108">52.203-5</a>, Covenant Against Contingent Fees.</p> <p class=" ListL1" id="FAR_13_006__d754e19"> <span class="ph autonumber">(b)</span> <a class="xref fm:ParaNumOnly" href="/far/part-52#FAR_52_203_6" title="52.203-6" aria-label="52.203-6. Link 109">52.203-6</a>, Restrictions on Subcontractor Sales to the Government.</p> <p class=" ListL1" id="FAR_13_006__d754e26"> <span class="ph autonumber">(c)</span> <a class="xref fm:ParaNumOnly" href="/far/part-52#FAR_52_203_7" title="52.203-7" aria-label="52.203-7. Link 110">52.203-7</a>, Anti-Kickback Procedures.</p> <p class=" ListL1" id="FAR_13_006__d754e33"> <span class="ph autonumber">(d)</span> <a class="xref fm:ParaNumOnly" href="/far/part-52#FAR_52_215_2" title="52.215-2" aria-label="52.215-2. Link 111">52.215-2</a>, Audits and Records-Negotiation, except as used with its Alternate I, when using funds appropriated or otherwise made available by the American Recovery and Reinvestment Act of 2009 (Pub. L. 111-5).</p> <p class=" ListL1" id="FAR_13_006__d754e40"> <span class="ph autonumber">(e)</span> <a class="xref fm:ParaNumOnly" href="/far/part-52#FAR_52_222_4" title="52.222-4" aria-label="52.222-4. Link 112">52.222-4</a>, Contract Work Hours and Safety Standards-Overtime Compensation.</p> <p class=" ListL1" id="FAR_13_006__d754e47"> <span class="ph autonumber">(f)</span> <a class="xref fm:ParaNumOnly" href="/far/part-52#FAR_52_226_7" title="52.226-7" aria-label="52.226-7. Link 113">52.226-7</a>, Drug-Free Workplace, except for individuals.</p> <p class=" ListL1" id="FAR_13_006__d754e54"> <span class="ph autonumber">(g)</span> <a class="xref fm:ParaNumOnly" href="/far/part-52#FAR_52_223_9" title="52.223-9" aria-label="52.223-9. Link 114">52.223-9</a>, Estimate of Percentage of Recovered Material Content for EPA-Designated Items.</p> </div> </article> <article class="topic nested1" aria-labelledby="ariaid-title9" id="FAR_Subpart_13_1"> <h2 class="title topictitle2" id="ariaid-title9"> <span class="ph autonumber">Subpart 13.1</span> - Procedures</h2> <article class="topic concept nested2" aria-labelledby="ariaid-title10" id="FAR_13_101"> <h3 class="title topictitle3" id="ariaid-title10"> <span class="ph autonumber">13.101</span> General.</h3> <div class="body conbody"> <p class=" ListL1" id="FAR_13_101__d756e10"> <span class="ph autonumber">(a)</span> In making purchases, contracting officers shall-</p> <p class=" ListL2" id="FAR_13_101__d756e16"> <span class="ph autonumber">(1)</span> Comply with the policy in <a class="xref fm:ParaNumOnly" href="/far/part-7#FAR_7_202" title="7.202" aria-label="7.202. Link 115">7.202</a> relating to economic purchase quantities, when practicable;</p> <p class=" ListL2" id="FAR_13_101__d756e24"> <span class="ph autonumber">(2)</span> Satisfy the procedures described in <a class="xref fm:Subpart" href="/far/part-19#FAR_Subpart_19_6" title="subpart  19.6" aria-label="subpart聽 19.6. Link 116">subpart  19.6</a> with respect to Certificates of Competency before rejecting a quotation, oral or written, from a small business concern determined to be nonresponsible (see <a class="xref fm:Subpart" href="/far/part-9#FAR_Subpart_9_1" title="subpart  9.1" aria-label="subpart聽 9.1. Link 117">subpart  9.1</a>); and</p> <p class=" ListL2" id="FAR_13_101__d756e35"> <span class="ph autonumber">(3)</span> Provide for the inspection of supplies or services as prescribed in <a class="xref fm:ParaNumOnly" href="/far/part-46#FAR_46_404" title="46.404" aria-label="46.404. Link 118">46.404</a>.</p> <p class=" ListL1" id="FAR_13_101__d756e43"> <span class="ph autonumber">(b)</span> In making purchases, contracting officers should-</p> <p class=" ListL2" id="FAR_13_101__d756e49"> <span class="ph autonumber">(1)</span> Include related items (such as small hardware items or spare parts for vehicles) in one solicitation and make award on an "all-or-none" or "multiple award" basis provided suppliers are so advised when quotations or offers are requested;</p> <p class=" ListL2" id="FAR_13_101__d756e54"> <span class="ph autonumber">(2)</span> Incorporate provisions and clauses by reference in solicitations and in awards under requests for quotations, provided the requirements in <a class="xref fm:ParaNumOnly" href="/far/part-52#FAR_52_102" title="52.102" aria-label="52.102. Link 119">52.102</a> are satisfied;</p> <p class=" ListL2" id="FAR_13_101__d756e62"> <span class="ph autonumber">(3)</span> Make maximum effort to obtain trade and prompt payment discounts (see <a class="xref fm:ParaNumOnly" href="/far/part-14#FAR_14_408_3" title="14.408-3" aria-label="14.408-3. Link 120">14.408-3</a>). Prompt payment discounts shall not be considered in the evaluation of quotations; and</p> <p class=" ListL2" id="FAR_13_101__d756e70"> <span class="ph autonumber">(4)</span> Use bulk funding to the maximum extent practicable. Bulk funding is a system whereby the contracting officer receives authorization from a fiscal and accounting officer to obligate funds on purchase documents against a specified lump sum of funds reserved for the purpose for a specified period of time rather than obtaining individual obligational authority on each purchase document. Bulk funding is particularly appropriate if numerous purchases using the same type of funds are to be made during a given period.</p> </div> </article> <article class="topic concept nested2" aria-labelledby="ariaid-title11" id="FAR_13_102"> <h3 class="title topictitle3" id="ariaid-title11"> <span class="ph autonumber">13.102</span> Source list.</h3> <div class="body conbody"> <p class=" ListL1" id="FAR_13_102__d757e10"> <span class="ph autonumber">(a)</span> Contracting officers should use the System for Award Management (see subpart <a class="xref fm:ParaNumOnly" href="/far/part-4#FAR_Subpart_4_11" title="4.11" aria-label="4.11. Link 121">4.11</a>) via <a class="xref" href="https://www.sam.gov" target="_blank" title="https://www.sam.gov" aria-label="https://www.sam.gov. Link 122">https://www.sam.gov</a> as their primary sources of vendor information. Offices maintaining additional vendor source files or listings should identify the status of each source (when the status is made known to the contracting office) in the following categories:</p> <p class=" ListL2" id="FAR_13_102__d757e22"> <span class="ph autonumber">(1)</span> Small business.</p> <p class=" ListL2" id="FAR_13_102__d757e27"> <span class="ph autonumber">(2)</span> Small disadvantaged business.</p> <p class=" ListL2" id="FAR_13_102__d757e32"> <span class="ph autonumber">(3)</span> Women-owned small business concern, including economically disadvantaged women-owned small business concerns and women-owned small business concerns eligible under the Women-owned Small Business (WOSB) Program.</p> <p class=" ListL2" id="FAR_13_102__d757e37"> <span class="ph autonumber">(4)</span> HUBZone small business.</p> <p class=" ListL2" id="FAR_13_102__d757e42"> <span class="ph autonumber">(5)</span> Service-disabled veteran-owned small business.</p> <p class=" ListL2" id="FAR_13_102__d757e47"> <span class="ph autonumber">(6)</span> Veteran-owned small business.</p> <p class=" ListL1" id="FAR_13_102__d757e52"> <span class="ph autonumber">(b)</span> The status information may be used as the basis to ensure that small business concerns are provided the maximum practicable opportunities to respond to solicitations issued using simplified acquisition procedures.</p> </div> </article> <article class="topic concept nested2" aria-labelledby="ariaid-title12" id="FAR_13_103"> <h3 class="title topictitle3" id="ariaid-title12"> <span class="ph autonumber">13.103</span> Use of standing price quotations.</h3> <div class="body conbody"> <p class="p">Authorized individuals do not have to obtain individual quotations for each purchase. Standing price quotations may be used if-</p> <p class=" ListL1" id="FAR_13_103__d758e12"> <span class="ph autonumber">(a)</span> The pricing information is current; and</p> <p class=" ListL1" id="FAR_13_103__d758e17"> <span class="ph autonumber">(b)</span> The Government obtains the benefit of maximum discounts before award.</p> </div> </article> <article class="topic concept nested2" aria-labelledby="ariaid-title13" id="FAR_13_104"> <h3 class="title topictitle3" id="ariaid-title13"> <span class="ph autonumber">13.104</span> Promoting competition.</h3> <div class="body conbody"> <p class="p">The contracting officer must promote competition to the maximum extent practicable to obtain supplies and services from the source whose offer is the most advantageous to the Government, considering the administrative cost of the purchase.</p> <p class=" ListL1" id="FAR_13_104__d759e12"> <span class="ph autonumber">(a)</span> The contracting officer must not-</p> <p class=" ListL2" id="FAR_13_104__d759e18"> <span class="ph autonumber">(1)</span> Solicit quotations based on personal preference; or</p> <p class=" ListL2" id="FAR_13_104__d759e23"> <span class="ph autonumber">(2)</span> Restrict solicitation to suppliers of well-known and widely distributed makes or brands.</p> <p class=" ListL1" id="FAR_13_104__d759e28"> <span class="ph autonumber">(b)</span> If using simplified acquisition procedures and not providing access to the notice of proposed contract action and solicitation information through the Governmentwide point of entry (GPE), maximum practicable competition ordinarily can be obtained by soliciting quotations or offers from sources within the local trade area. Unless the contract action requires synopsis pursuant to <a class="xref fm:ParaNumOnly" href="/far/part-5#FAR_5_101" title="5.101" aria-label="5.101. Link 123">5.101</a> and an exception under <a class="xref fm:ParaNumOnly" href="/far/part-5#FAR_5_202" title="5.202" aria-label="5.202. Link 124">5.202</a> is not applicable, consider solicitation of at least three sources to promote competition to the maximum extent practicable. Whenever practicable, request quotations or offers from two sources not included in the previous solicitation.</p> <p class=" ListL1" id="FAR_13_104__d755e39"> <span class="ph autonumber">(c)</span> When conducting a reverse auction, see <a class="xref fm:Subpart" href="/far/part-17#FAR_Subpart_17_8" title="subpart  17.8" aria-label="subpart聽 17.8. Link 125">subpart  17.8</a>. </p> </div> </article> <article class="topic concept nested2" aria-labelledby="ariaid-title14" id="FAR_13_105"> <h3 class="title topictitle3" id="ariaid-title14"> <span class="ph autonumber">13.105</span> Synopsis and posting requirements.</h3> <div class="body conbody"> <p class=" ListL1" id="FAR_13_105__d760e10"> <span class="ph autonumber">(a)</span> The contracting officer must comply with the public display and synopsis requirements of <a class="xref fm:ParaNumOnly" href="/far/part-5#FAR_5_101" title="5.101" aria-label="5.101. Link 123">5.101</a> and <a class="xref fm:ParaNumOnly" href="/far/part-5#FAR_5_203" title="5.203" aria-label="5.203. Link 89">5.203</a> unless an exception in <a class="xref fm:ParaNumOnly" href="/far/part-5#FAR_5_202" title="5.202" aria-label="5.202. Link 124">5.202</a> applies.</p> <p class=" ListL1" id="FAR_13_105__d760e24"> <span class="ph autonumber">(b)</span> When acquiring commercial products or commercial services, or supplies or services procured in accordance with <a class="xref fm:ParaNumOnly" href="/far/part-12#FAR_12_102" title="12.102" aria-label="12.102. Link 129">12.102</a>(f)(1), the contracting officer may use a combined synopsis and solicitation. In these cases, a separate solicitation is not required. The contracting officer must include enough information to permit suppliers to develop quotations or offers.</p> <p class=" ListL1" id="FAR_13_105__d760e32"> <span class="ph autonumber">(c)</span> See <a class="xref fm:ParaNumOnly" href="/far/part-5#FAR_5_102" title="5.102" aria-label="5.102. Link 130">5.102</a>(a)(6) for the requirement to post a brand name justification or documentation required by <a class="xref fm:ParaNumOnly" href="#FAR_13_106_1" title="13.106-1" aria-label="13.106-1. Link 131">13.106-1</a>(b) or <a class="xref fm:ParaNumOnly" href="#FAR_13_501" title="13.501" aria-label="13.501. Link 132">13.501</a>.</p> <p class=" ListL1" id="FAR_13_105__d760e46"> <span class="ph autonumber">(d)</span> When publicizing contract actions funded in whole or in part by the American Recovery and Reinvestment Act of 2009 (Pub. L. 111-5):</p> <p class=" ListL2" id="FAR_13_105__d760e52"> <span class="ph autonumber">(1)</span> Notices of proposed contract actions shall follow the procedures in <a class="xref fm:ParaNumOnly" href="/far/part-5#FAR_5_704" title="5.704" aria-label="5.704. Link 133">5.704</a> for posting orders.</p> <p class=" ListL2" id="FAR_13_105__d760e60"> <span class="ph autonumber">(2)</span> Award notices shall follow the procedures in <a class="xref fm:ParaNumOnly" href="/far/part-5#FAR_5_705" title="5.705" aria-label="5.705. Link 134">5.705</a>.</p> </div> </article> <article class="topic concept nested2" aria-labelledby="ariaid-title15" id="FAR_13_106"> <h3 class="title topictitle3" id="ariaid-title15"> <span class="ph autonumber">13.106</span> Soliciting competition, evaluation of quotations or offers, award and documentation.</h3> <article class="topic concept nested3" aria-labelledby="ariaid-title16" id="FAR_13_106_1"> <h4 class="title topictitle4" id="ariaid-title16"> <span class="ph autonumber">13.106-1</span> Soliciting competition.</h4> <div class="body conbody"> <p class=" ListL1" id="FAR_13_106_1__d762e10"> <span class="ph autonumber">(a)</span> <em class="ph i">Considerations.</em> In soliciting competition, the contracting officer shall consider the guidance in <a class="xref fm:ParaNumOnly" href="#FAR_13_104" title="13.104" aria-label="13.104. Link 88">13.104</a> and the following before requesting quotations or offers:</p> <p class="p"></p><p class="Runin RuninRestart ListL2" id="FAR_13_106_1__d762e21"> <span class="ph autonumber">(1)</span> </p> <p class="RuninChild ListL3" id="FAR_13_106_1__d762e26"> <span class="ph autonumber">(i)</span> The nature of the article or service to be purchased and whether it is highly competitive and readily available in several makes or brands, or is relatively noncompetitive.</p> <p class=" ListL3" id="FAR_13_106_1__d762e31"> <span class="ph autonumber">(ii)</span> An electronic commerce method that employs widespread electronic public notice is not available; and</p> <p class=" ListL3" id="FAR_13_106_1__d762e36"> <span class="ph autonumber">(iii)</span> The urgency of the proposed purchase.</p> <p class=" ListL3" id="FAR_13_106_1__d762e41"> <span class="ph autonumber">(iv)</span> The dollar value of the proposed purchase.</p> <p class=" ListL3" id="FAR_13_106_1__d762e46"> <span class="ph autonumber">(v)</span> Past experience concerning specific dealers’ prices.</p> <p class="p"></p><p class="Runin RuninRestart ListL2" id="FAR_13_106_1__d762e51"> <span class="ph autonumber">(2)</span> </p> <p class="RuninChild ListL3" id="FAR_13_106_1__d762e56"> <span class="ph autonumber">(i)</span> When soliciting quotations or offers, the contracting officer shall notify potential quoters or offerors of the basis on which award will be made (price alone or price and other factors, <em class="ph i">e.g.</em>, past performance and quality).</p> <p class=" ListL3" id="FAR_13_106_1__d762e64"> <span class="ph autonumber">(ii)</span> Contracting officers are encouraged to use best value.</p> <p class=" ListL3" id="FAR_13_106_1__d762e69"> <span class="ph autonumber">(iii)</span> Solicitations are not required to state the relative importance assigned to each evaluation factor and subfactor, nor are they required to include subfactors.</p> <p class=" ListL3" id="FAR_13_106_1__d762e74"> <span class="ph autonumber">(iv)</span> In accordance with <a class="xref" href="https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title10-section3206&num=0&edition=prelim" target="_blank" title="10 U.S.C. 3206(c)" aria-label="10 U.S.C. 3206(c). Link 136">10 U.S.C. 3206(c)</a>, for DoD, NASA, and the Coast Guard—</p> <p class=" ListL4" id="FAR_13_106_1__d762e83"> <span class="ph autonumber">(A)</span> The contracting officer may choose not to include price or cost as an evaluation factor for award when a solicitation—</p> <p class=" ListL5" id="FAR_13_106_1__d762e89"> <span class="ph autonumber">(1)</span> Has an estimated value above the simplified acquisition threshold;</p> <p class=" ListL5" id="FAR_13_106_1__d762e94"> <span class="ph autonumber">(2)</span> Will result in multiple-award contracts (see subpart <a class="xref fm:ParaNumOnly" href="/far/part-16#FAR_Subpart_16_5" title="16.5" aria-label="16.5. Link 137">16.5</a>) that are for the same or similar services; and</p> <p class=" ListL5" id="FAR_13_106_1__d762e102"> <span class="ph autonumber">(3)</span> States that the Government intends to make an award to each and all qualifying offerors (see 2.101).</p> <p class=" ListL4" id="FAR_13_106_1__d762e107"> <span class="ph autonumber">(B)</span> If the contracting officer chooses not to include price or cost as an evaluation factor for the contract award, in accordance with paragraph (a)(2)(iv)(A) of this section, the contracting officer shall consider price or cost as one of the factors in the selection decision for each order placed under the contract.</p> <p class=" ListL4" id="FAR_13_106_1__d762e112"> <span class="ph autonumber">(C)</span> The exception in paragraph (a)(2)(iv)(A) of this section shall not apply to solicitations for multiple-award contracts that provide for sole source orders pursuant to section 8(a) of the Small Business Act ( <a class="xref" href="https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title15-section637&num=0&edition=prelim" target="_blank" title="15 U.S.C. 637" aria-label="15 U.S.C. 637. Link 138">15 U.S.C. 637</a>(a)).</p> <p class=" ListL3" id="FAR_13_106_1__d762e120"> <span class="ph autonumber">(v)</span> Except for DoD, contracting officers shall ensure the criteria at <a class="xref fm:ParaNumOnly" href="/far/part-15#FAR_15_101_2" title="15.101-2" aria-label="15.101-2. Link 139">15.101-2</a>(c)(1)-(5) are met when using the lowest price technically acceptable source selection process.</p> <p class=" ListL3" id="FAR_13_106_1__d762e128"> <span class="ph autonumber">(vi)</span> Except for DoD, avoid using the lowest price technically acceptable source selection process to acquire certain supplies and services in accordance with <a class="xref fm:ParaNumOnly" href="/far/part-15#FAR_15_101_2" title="15.101-2" aria-label="15.101-2. Link 139">15.101-2</a>(d).</p> <p class="p"></p><p class="Runin RuninRestart ListL1" id="FAR_13_106_1__d762e136"> <span class="ph autonumber">(b)</span> Soliciting from a single source.</p> <p class="Runin RuninChild ListL2" id="FAR_13_106_1__d762e142"> <span class="ph autonumber">(1)</span> For purchases not exceeding the simplified acquisition threshold.</p> <p class="RuninChild ListL3" id="FAR_13_106_1__d762e148"> <span class="ph autonumber">(i)</span> Contracting officers may solicit from one source if the contracting officer determines that the circumstances of the contract action deem only one source reasonably available (<em class="ph i">e.g.</em>, urgency, exclusive licensing agreements, brand-name or industrial mobilization).</p> <p class=" ListL3" id="FAR_13_106_1__d762e156"> <span class="ph autonumber">(ii)</span> Where a single source is identified to provide a portion of a purchase because that portion of the purchase specifies a particular brand-name item, the documentation in paragraph (b)(1)(i) of this section only applies to the portion of the purchase requiring the brand-name item. The documentation should state it is covering only the portion of the acquisition which is brand-name.</p> <p class=" ListL2" id="FAR_13_106_1__d762e161"> <span class="ph autonumber">(2)</span> <em class="ph i">For purchases exceeding the simplified acquisition threshold</em>. The requirements at <a class="xref fm:ParaNumOnly" href="#FAR_13_501" title="13.501" aria-label="13.501. Link 132">13.501</a>(a) apply to sole-source (including brand-name) acquisitions of commercial products and commercial services conducted pursuant to subpart <a class="xref fm:ParaNumOnly" href="#FAR_Subpart_13_5" title="13.5" aria-label="13.5. Link 71">13.5</a>.</p> <p class=" ListL2" id="FAR_13_106_1__d762e174"> <span class="ph autonumber">(3)</span> See <a class="xref fm:ParaNumOnly" href="/far/part-5#FAR_5_102" title="5.102" aria-label="5.102. Link 130">5.102</a>(a)(6) for the requirement to post the brand-name justification or documentation.</p> <p class="p"></p><p class="Runin RuninRestart ListL1" id="FAR_13_106_1__d762e182"> <span class="ph autonumber">(c)</span> Soliciting orally.</p> <p class="RuninChild ListL2" id="FAR_13_106_1__d762e188"> <span class="ph autonumber">(1)</span> The contracting officer shall solicit quotations orally to the maximum extent practicable, if-</p> <p class=" ListL3" id="FAR_13_106_1__d762e194"> <span class="ph autonumber">(i)</span> The acquisition does not exceed the simplified acquisition threshold;</p> <p class=" ListL3" id="FAR_13_106_1__d762e199"> <span class="ph autonumber">(ii)</span> Oral solicitation is more efficient than soliciting through available electronic commerce alternatives; and</p> <p class=" ListL3" id="FAR_13_106_1__d762e204"> <span class="ph autonumber">(iii)</span> Notice is not required under <a class="xref fm:ParaNumOnly" href="/far/part-5#FAR_5_101" title="5.101" aria-label="5.101. Link 123">5.101</a>.</p> <p class=" ListL2" id="FAR_13_106_1__d762e212"> <span class="ph autonumber">(2)</span> However, an oral solicitation may not be practicable for contract actions exceeding $25,000 unless covered by an exception in <a class="xref fm:ParaNumOnly" href="/far/part-5#FAR_5_202" title="5.202" aria-label="5.202. Link 124">5.202</a>.</p> <p class=" ListL1" id="FAR_13_106_1__d762e220"> <span class="ph autonumber">(d)</span> <em class="ph i">Written solicitations.</em> If obtaining electronic or oral quotations is uneconomical or impracticable, the contracting officer should issue paper solicitations for contract actions likely to exceed $25,000. The contracting officer shall issue a written solicitation for construction requirements exceeding $2,000.</p> <p class=" ListL1" id="FAR_13_106_1__d762e227"> <span class="ph autonumber">(e)</span> <em class="ph i">Use of options.</em> Options may be included in solicitations, provided the requirements of subpart <a class="xref fm:ParaNumOnly" href="/far/part-17#FAR_Subpart_17_2" title="17.2" aria-label="17.2. Link 146">17.2</a> are met and the aggregate value of the acquisition and all options does not exceed the dollar threshold for use of simplified acquisition procedures.</p> <p class=" ListL1" id="FAR_13_106_1__d762e237"> <span class="ph autonumber">(f)</span> <em class="ph i">Inquiries.</em> An agency should respond to inquiries received through any medium (including electronic commerce) if doing so would not interfere with the efficient conduct of the acquisition.</p> </div> </article> <article class="topic concept nested3" aria-labelledby="ariaid-title17" id="FAR_13_106_2"> <h4 class="title topictitle4" id="ariaid-title17"> <span class="ph autonumber">13.106-2</span> Evaluation of quotations or offers.</h4> <div class="body conbody"> <p class="p"></p><p class="Runin RuninRestart ListL1" id="FAR_13_106_2__d763e10"> <span class="ph autonumber">(a)</span> General.</p> <p class="RuninChild ListL2" id="FAR_13_106_2__d763e16"> <span class="ph autonumber">(1)</span> The contracting officer shall evaluate quotations or offers-</p> <p class=" ListL3" id="FAR_13_106_2__d763e22"> <span class="ph autonumber">(i)</span> In an impartial manner; and</p> <p class=" ListL3" id="FAR_13_106_2__d763e27"> <span class="ph autonumber">(ii)</span> Inclusive of transportation charges from the shipping point of the supplier to the delivery destination.</p> <p class=" ListL2" id="FAR_13_106_2__d763e32"> <span class="ph autonumber">(2)</span> Quotations or offers shall be evaluated on the basis established in the solicitation.</p> <p class=" ListL2" id="FAR_13_106_2__d763e37"> <span class="ph autonumber">(3)</span> All quotations or offers shall be considered (see paragraph (b) of this subsection).</p> <p class="p"></p><p class="Runin RuninRestart ListL1" id="FAR_13_106_2__d763e42"> <span class="ph autonumber">(b)</span> Evaluation procedures.</p> <p class="RuninChild ListL2" id="FAR_13_106_2__d763e48"> <span class="ph autonumber">(1)</span> The contracting officer has broad discretion in fashioning suitable evaluation procedures. The procedures prescribed in <a class="xref fm:Parts" href="/far/part-14#FAR_Part_14" title="parts  14" aria-label="parts聽 14. Link 147">parts  14</a> and <a class="xref fm:ParaNumOnly" href="/far/part-15#FAR_Part_15" title="15" aria-label="15. Link 78">15</a> are not mandatory. At the contracting officer’s discretion, one or more, but not necessarily all, of the evaluation procedures in <a class="xref fm:Part" href="/far/part-14#FAR_Part_14" title="part  14" aria-label="part聽 14. Link 149">part  14</a> or <a class="xref fm:ParaNumOnly" href="/far/part-15#FAR_Part_15" title="15" aria-label="15. Link 78">15</a> may be used.</p> <p class=" ListL2" id="FAR_13_106_2__d763e65"> <span class="ph autonumber">(2)</span> If telecommuting is not prohibited, agencies shall not unfavorably evaluate an offer because it includes telecommuting unless the contracting officer executes a written determination in accordance with FAR <a class="xref fm:ParaNumOnly" href="/far/part-7#FAR_7_108" title="7.108" aria-label="7.108. Link 151">7.108</a>(b).</p> <p class=" ListL2" id="FAR_13_106_2__d763e73"> <span class="ph autonumber">(3)</span> If using price and other factors, ensure that quotations or offers can be evaluated in an efficient and minimally burdensome fashion. Formal evaluation plans and establishing a competitive range, conducting discussions, and scoring quotations or offers are not required. Contracting offices may conduct comparative evaluations of offers. Evaluation of other factors, such as past performance-</p> <p class=" ListL3" id="FAR_13_106_2__d763e79"> <span class="ph autonumber">(i)</span> Does not require the creation or existence of a formal data base; and</p> <p class=" ListL3" id="FAR_13_106_2__d763e84"> <span class="ph autonumber">(ii)</span> May be based on one or more of the following:</p> <p class=" ListL4" id="FAR_13_106_2__d763e90"> <span class="ph autonumber">(A)</span> The contracting officer’s knowledge of and previous experience with the supply or service being acquired;</p> <p class=" ListL4" id="FAR_13_106_2__d763e95"> <span class="ph autonumber">(B)</span> Customer surveys, and past performance questionnaire replies;</p> <p class=" ListL4" id="FAR_13_106_2__d763e100"> <span class="ph autonumber">(C)</span> The Contractor Performance Assessment Reporting System (CPARS) at <a class="xref" href="https://www.cpars.gov" target="_blank" title="https://www.cpars.gov" aria-label="https://www.cpars.gov. Link 152">https://www.cpars.gov</a>; or</p> <p class=" ListL4" id="FAR_13_106_2__d763e108"> <span class="ph autonumber">(D)</span> Any other reasonable basis.</p> <p class=" ListL2" id="FAR_13_106_2__d763e113"> <span class="ph autonumber">(4)</span> For acquisitions conducted using a method that permits electronic response to the solicitation, the contracting officer may-</p> <p class=" ListL3" id="FAR_13_106_2__d763e119"> <span class="ph autonumber">(i)</span> After preliminary consideration of all quotations or offers, identify from all quotations or offers received one that is suitable to the user, such as the lowest priced brand name product, and quickly screen all lower priced quotations or offers based on readily discernible value indicators, such as past performance, warranty conditions, and maintenance availability; or</p> <p class=" ListL3" id="FAR_13_106_2__d763e124"> <span class="ph autonumber">(ii)</span> Where an evaluation is based only on price and past performance, make an award based on whether the lowest priced of the quotations or offers having the highest past performance rating possible represents the best value when compared to any lower priced quotation or offer.</p> </div> </article> <article class="topic concept nested3" aria-labelledby="ariaid-title18" id="FAR_13_106_3"> <h4 class="title topictitle4" id="ariaid-title18"> <span class="ph autonumber">13.106-3</span> Award and documentation.</h4> <div class="body conbody"> <p class=" ListL1" id="FAR_13_106_3__d764e10"> <span class="ph autonumber">(a)</span> <em class="ph i">Basis for award.</em> Before making award, the contracting officer must determine that the proposed price is fair and reasonable.</p> <p class=" ListL2" id="FAR_13_106_3__d764e18"> <span class="ph autonumber">(1)</span> Whenever possible, base price reasonableness on competitive quotations or offers.</p> <p class=" ListL2" id="FAR_13_106_3__d764e23"> <span class="ph autonumber">(2)</span> If only one response is received, include a statement of price reasonableness in the contract file. The contracting officer may base the statement on-</p> <p class=" ListL3" id="FAR_13_106_3__d764e29"> <span class="ph autonumber">(i)</span> Market research;</p> <p class=" ListL3" id="FAR_13_106_3__d764e34"> <span class="ph autonumber">(ii)</span> Comparison of the proposed price with prices found reasonable on previous purchases;</p> <p class=" ListL3" id="FAR_13_106_3__d764e39"> <span class="ph autonumber">(iii)</span> Current price lists, catalogs, or advertisements. However, inclusion of a price in a price list, catalog, or advertisement does not, in and of itself, establish fairness and reasonableness of the price;</p> <p class=" ListL3" id="FAR_13_106_3__d764e44"> <span class="ph autonumber">(iv)</span> A comparison with similar items in a related industry;</p> <p class=" ListL3" id="FAR_13_106_3__d764e49"> <span class="ph autonumber">(v)</span> The contracting officer’s personal knowledge of the item being purchased;</p> <p class=" ListL3" id="FAR_13_106_3__d764e54"> <span class="ph autonumber">(vi)</span> Comparison to an independent Government estimate; or</p> <p class=" ListL3" id="FAR_13_106_3__d764e59"> <span class="ph autonumber">(vii)</span> Any other reasonable basis.</p> <p class=" ListL2" id="FAR_13_106_3__d764e64"> <span class="ph autonumber">(3)</span> Occasionally an item can be obtained only from a supplier that quotes a minimum order price or quantity that either unreasonably exceeds stated quantity requirements or results in an unreasonable price for the quantity required. In these instances, the contracting officer should inform the requiring activity of all facts regarding the quotation or offer and ask it to confirm or alter its requirement. The file shall be documented to support the final action taken.</p> <p class=" ListL1" id="FAR_13_106_3__d764e69"> <span class="ph autonumber">(b)</span> <em class="ph i">File documentation and retention.</em> Keep documentation to a minimum. Purchasing offices shall retain data supporting purchases (paper or electronic) to the minimum extent and duration necessary for management review purposes (see <a class="xref fm:Subpart" href="/far/part-4#FAR_Subpart_4_8" title="subpart  4.8" aria-label="subpart聽 4.8. Link 153">subpart  4.8</a>). The following illustrate the extent to which quotation or offer information should be recorded:</p> <p class=" ListL2" id="FAR_13_106_3__d764e80"> <span class="ph autonumber">(1)</span> <em class="ph i">Oral solicitations.</em> The contracting office should establish and maintain records of oral price quotations in order to reflect clearly the propriety of placing the order at the price paid with the supplier concerned. In most cases, this will consist merely of showing the names of the suppliers contacted and the prices and other terms and conditions quoted by each.</p> <p class=" ListL2" id="FAR_13_106_3__d764e87"> <span class="ph autonumber">(2)</span> <em class="ph i">Written solicitations</em> (see <a class="xref fm:ParaNumOnly" href="/far/part-2#FAR_2_101" title="2.101" aria-label="2.101. Link 55">2.101</a>). For acquisitions not exceeding the simplified acquisition threshold, limit written records of solicitations or offers to notes or abstracts to show prices, delivery, references to printed price lists used, the supplier or suppliers contacted, and other pertinent data.</p> <p class=" ListL2" id="FAR_13_106_3__d764e97"> <span class="ph autonumber">(3)</span> <em class="ph i">Special situations.</em> Include additional statements, when applicable— </p> <p class=" ListL3" id="FAR_13_106_3__d764e105"> <span class="ph autonumber">(i)</span> Explaining the absence of competition (see <a class="xref fm:ParaNumOnly" href="#FAR_13_106_1" title="13.106-1" aria-label="13.106-1. Link 131">13.106-1</a> for brand name purchases) if only one source is solicited and the acquisition does not exceed the simplified acquisition threshold (does not apply to an acquisition of utility services available from only one source);   </p> <p class=" ListL3" id="FAR_13_106_3__d764e113"> <span class="ph autonumber">(ii)</span> Supporting the award decision if other than price-related factors were considered in selecting the supplier; and </p> <p class=" ListL3" id="FAR_13_106_3__d764e118"> <span class="ph autonumber">(iii)</span> Except for DoD, when using lowest price technically acceptable source selection process, justifying the use of such process. </p> <p class=" ListL1" id="FAR_13_106_3__d764e123"> <span class="ph autonumber">(c)</span> <em class="ph i">Notification.</em> For acquisitions that do not exceed the simplified acquisition threshold and for which automatic notification is not provided through an electronic commerce method that employs widespread electronic public notice, notification to unsuccessful suppliers shall be given only if requested or required by <a class="xref fm:ParaNumOnly" href="/far/part-5#FAR_5_301" title="5.301" aria-label="5.301. Link 156">5.301</a>.</p> <p class=" ListL1" id="FAR_13_106_3__d764e133"> <span class="ph autonumber">(d)</span> <em class="ph i">Request for information.</em> If a supplier requests information on an award that was based on factors other than price alone, a brief explanation of the basis for the contract award decision shall be provided (see <a class="xref fm:ParaNumOnly" href="/far/part-15#FAR_15_503" title="15.503" aria-label="15.503. Link 157">15.503</a>(b)(2)).</p> <p class=" ListL1" id="FAR_13_106_3__d764e143"> <span class="ph autonumber">(e)</span> <em class="ph i">Taxpayer Identification Number</em>. If an oral solicitation is used, the contracting officer shall ensure that the copy of the award document sent to the payment office is annotated with the contractor’s Taxpayer Identification Number (TIN) and type of organization (see <a class="xref fm:ParaNumOnly" href="/far/part-4#FAR_4_203" title="4.203" aria-label="4.203. Link 158">4.203</a>), unless this information will be obtained from some other source (<em class="ph i">e.g.,</em> centralized database). The contracting officer shall disclose to the contractor that the TIN may be used by the Government to collect and report on any delinquent amounts arising out of the contractor’s relationship with the Government ( <a class="xref" href="http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section7701(c)(3)&num=0&edition=prelim" target="_blank" title="31 U.S.C. 7701(c)(3)" aria-label="31 U.S.C. 7701(c)(3). Link 159">31 U.S.C. 7701(c)(3)</a>).</p> </div> </article> </article> </article> <article class="topic nested1" aria-labelledby="ariaid-title19" id="FAR_Subpart_13_2"> <h2 class="title topictitle2 Subpart" id="ariaid-title19"> <span class="ph autonumber">Subpart 13.2</span> - Actions At or Below the Micro-Purchase Threshold</h2> <article class="topic concept nested2" aria-labelledby="ariaid-title20" id="FAR_13_201"> <h3 class="title topictitle3" id="ariaid-title20"> <span class="ph autonumber">13.201</span> General.</h3> <div class="body conbody"> <p class=" ListL1" id="FAR_13_201__d766e10"> <span class="ph autonumber">(a)</span> Agency heads are encouraged to delegate micro-purchase authority (see <a class="xref fm:ParaNumOnly" href="/far/part-1#FAR_1_603_3" title="1.603-3" aria-label="1.603-3. Link 160">1.603-3</a>).</p> <p class=" ListL1" id="FAR_13_201__d766e18"> <span class="ph autonumber">(b)</span> The Governmentwide commercial purchase card shall be the preferred method to purchase and to pay for micro-purchases (see <a class="xref fm:ParaNumOnly" href="/far/part-2#FAR_2_101" title="2.101" aria-label="2.101. Link 55">2.101</a>).</p> <p class=" ListL1" id="FAR_13_201__d766e26"> <span class="ph autonumber">(c)</span> Purchases at or below the micro-purchase threshold may be conducted using any of the methods described in subpart <a class="xref fm:ParaNumOnly" href="#FAR_Subpart_13_3" title="13.3" aria-label="13.3. Link 162">13.3</a>, provided the purchaser is authorized and trained, pursuant to agency procedures, to use those methods.</p> <p class=" ListL1" id="FAR_13_201__d766e34"> <span class="ph autonumber">(d)</span> Micro-purchases do not require provisions or clauses, except as provided at <a class="xref fm:ParaNumOnly" href="#FAR_13_202" title="13.202" aria-label="13.202. Link 163">13.202</a> and <a class="xref fm:ParaNumOnly" href="/far/part-32#FAR_32_1110" title="32.1110" aria-label="32.1110. Link 164">32.1110</a>. This paragraph takes precedence over any other FAR requirement to the contrary, but does not prohibit the use of any clause.</p> <p class=" ListL1" id="FAR_13_201__d766e45"> <span class="ph autonumber">(e)</span> The requirements in part  8 apply to purchases at or below the micro-purchase threshold.</p> <p class=" ListL1" id="FAR_13_201__d766e50"> <span class="ph autonumber">(f)</span> The procurement requirements in <a class="xref fm:ParaNumOnly" href="/far/part-23#FAR_Subpart_23_1" title="23.1" aria-label="23.1. Link 165">23.1</a> apply to purchases at or below the micro-purchase threshold.</p> <p class="p"></p><p class="Runin RuninRestart ListL1" id="FAR_13_201__d766e67"> <span class="ph autonumber">(g)</span> </p> <p class="RuninChild ListL2" id="FAR_13_201__d766e72"> <span class="ph autonumber">(1)</span> For acquisitions of supplies or services that, as determined by the head of the agency, are to be used to support a contingency operation; to facilitate defense against or recovery from cyber, nuclear, biological, chemical, or radiological attack; to support a request from the Secretary of State or the Administrator of the United States Agency for International Development to facilitate provision of international disaster assistance pursuant to <a class="xref" href="http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title22-section2292&num=0&edition=prelim" target="_blank" title="22 U.S.C. 2292" aria-label="22 U.S.C. 2292. Link 166">22 U.S.C. 2292</a> et seq; or to support response to an emergency or major disaster ( <a class="xref" href="http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title42-section5122&num=0&edition=prelim" target="_blank" title="42 U.S.C. 5122" aria-label="42 U.S.C. 5122. Link 167">42 U.S.C. 5122</a>), the micro-purchase threshold is—</p> <p class=" ListL3" id="FAR_13_201__d766e84"> <span class="ph autonumber">(i)</span> $20,000 in the case of any contract to be awarded and performed, or purchase to be made, inside the United States; and</p> <p class=" ListL3" id="FAR_13_201__d766e89"> <span class="ph autonumber">(ii)</span> $35,000 in the case of any contract to be awarded and performed, or purchase to be made, outside the United States.</p> <p class=" ListL2" id="FAR_13_201__d766e94"> <span class="ph autonumber">(2)</span> Purchases using this authority must have a clear and direct relationship to the support of a contingency operation; or the defense against or recovery from cyber, nuclear, biological, chemical, or radiological attack; international disaster assistance; or an emergency or major disaster.</p> <p class=" ListL1" id="FAR_13_201__d766e99"> <span class="ph autonumber">(h)</span> When using the Governmentwide commercial purchase card as a method of payment, purchases at or below the micro-purchase threshold are exempt from verification in the System for Award Management as to whether the contractor has a delinquent debt subject to collection under the Treasury Offset Program (TOP).</p> <p class=" ListL1" id="FAR_13_201__d766e104"> <span class="ph autonumber">(i)</span> Do not purchase any hardware, software, or services developed or provided by Kaspersky Lab that the Government will use on or after October 1, 2018. (See <a class="xref fm:ParaNumOnly" href="/far/part-4#FAR_4_2002" title="4.2002" aria-label="4.2002. Link 168">4.2002</a>).</p> <p class="p"></p><p class="Runin RuninRestart ListL1" id="FAR_13_201__d766e112"> <span class="ph autonumber">(j)</span> </p> <p class="RuninChild ListL2" id="FAR_13_201__d766e117"> <span class="ph autonumber">(1)</span> On or after August 13, 2019, do not procure or obtain, or extend or renew a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system, unless an exception applies or a waiver is granted. (See subpart <a class="xref fm:ParaNumOnly" href="/far/part-4#FAR_Subpart_4_21" title="4.21" aria-label="4.21. Link 169">4.21</a>.)</p> <p class=" ListL2" id="FAR_13_201__d766e125"> <span class="ph autonumber">(2)</span> On or after August 13, 2020, agencies are prohibited from entering into a contract, or extending or renewing a contract, with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system, unless an exception applies or a waiver is granted (see subpart <a class="xref fm:ParaNumOnly" href="/far/part-4#FAR_Subpart_4_21" title="4.21" aria-label="4.21. Link 169">4.21</a>). This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract.</p> <p class=" ListL1" id="FAR_13_201__d760e133"> <span class="ph autonumber">(k)</span> The prohibition in <a class="xref fm:Subpart" href="/far/part-4#FAR_Subpart_4_22" title="subpart  4.22" aria-label="subpart聽 4.22. Link 171">subpart  4.22</a> on use of a covered application (“TikTok”) applies to purchases at or below the micro-purchase threshold where the performance of the contract may require the presence or use of a covered application, (<em class="ph i">e.g.</em>, where social media advertising services might be part of the procurement), unless an exception is granted in accordance with Office of Management and Budget Memorandum M-23-13 (see <a class="xref fm:ParaNumOnly" href="/far/part-4#FAR_4_2202" title="4.2202" aria-label="4.2202. Link 172">4.2202</a>). </p> <p class=" ListL1" id="FAR_13_201__d768e148"> <span class="ph autonumber">(l)</span> Do not procure or obtain, or extend or renew a contract to procure or obtain, any covered article, or any products or services produced or provided by a source, including contractor use of covered articles or sources, if prohibited from doing so by an applicable Federal Acquisition Supply Chain Security Act (FASCSA) order issued by the Director of National Intelligence, Secretary of Defense, or Secretary of Homeland Security (see <a class="xref fm:ParaNumOnly" href="/far/part-4#FAR_4_2303" title="4.2303" aria-label="4.2303. Link 173">4.2303</a>). </p> <p class=" ListL1" id="FAR_13_201__d762e147"> <span class="ph autonumber">(m)</span> The prohibitions on unmanned aircraft systems (e.g., drones) in <a class="xref fm:ParaNumOnly" href="/far/part-40#FAR_40_202" title="40.202" aria-label="40.202. Link 174">40.202</a> apply to purchases at or below the micro-purchase threshold. </p> </div> </article> <article class="topic concept nested2" aria-labelledby="ariaid-title21" id="FAR_13_202"> <h3 class="title topictitle3" id="ariaid-title21"> <span class="ph autonumber">13.202</span> Unenforceability of unauthorized obligations in micro-purchases.</h3> <div class="body conbody"> <p class="p" id="FAR_13_202__d761e8">Many supplies or services are acquired subject to supplier license agreements. These are particularly common in information technology acquisitions, but they may apply to any supply or service. For example, computer software and services delivered through the internet (web services) are often subject to license agreements, referred to as End User License Agreements (EULA), Terms of Service (TOS), or other similar legal instruments or agreements. Many of these agreements contain indemnification clauses that are inconsistent with Federal law and unenforceable, but which could create a violation of the Anti-Deficiency Act ( <a class="xref" href="http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section1341&num=0&edition=prelim" target="_blank" title="31 U.S.C. 1341" aria-label="31 U.S.C. 1341. Link 175">31 U.S.C. 1341</a>) if agreed to by the Government. The clause at <a class="xref fm:ParaNumOnly" href="/far/part-52#FAR_52_232_39" title="52.232-39" aria-label="52.232-39. Link 176">52.232-39</a>, Unenforceability of Unauthorized Obligations, automatically applies to any micro-purchase, including those made with the Governmentwide purchase card. This clause prevents such violations of the Anti-Deficiency Act ( <a class="xref" href="http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section1341&num=0&edition=prelim" target="_blank" title="31 U.S.C. 1341" aria-label="31 U.S.C. 1341. Link 175">31 U.S.C. 1341</a>).</p> </div> </article> <article class="topic concept nested2" aria-labelledby="ariaid-title22" id="FAR_13_203"> <h3 class="title topictitle3" id="ariaid-title22"> <span class="ph autonumber">13.203</span> Purchase guidelines.</h3> <div class="body conbody"> <p class="p"></p><p class="Runin RuninRestart ListL1" id="FAR_13_203__d768e10"> <span class="ph autonumber">(a)</span> Solicitation, evaluation of quotations, and award.</p> <p class="RuninChild ListL2" id="FAR_13_203__d768e16"> <span class="ph autonumber">(1)</span> To the extent practicable, micro-purchases shall be distributed equitably among qualified suppliers.</p> <p class=" ListL2" id="FAR_13_203__d768e21"> <span class="ph autonumber">(2)</span> Micro-purchases may be awarded without soliciting competitive quotations if the contracting officer or individual appointed in accordance with <a class="xref fm:ParaNumOnly" href="/far/part-1#FAR_1_603_3" title="1.603-3" aria-label="1.603-3. Link 160">1.603-3</a>(b) considers the price to be reasonable.</p> <p class=" ListL2" id="FAR_13_203__d768e29"> <span class="ph autonumber">(3)</span> The administrative cost of verifying the reasonableness of the price for purchases may more than offset potential savings from detecting instances of overpricing. Therefore, action to verify price reasonableness need only be taken if-</p> <p class=" ListL3" id="FAR_13_203__d768e35"> <span class="ph autonumber">(i)</span> The contracting officer or individual appointed in accordance with <a class="xref fm:ParaNumOnly" href="/far/part-1#FAR_1_603_3" title="1.603-3" aria-label="1.603-3. Link 160">1.603-3</a>(b) suspects or has information to indicate that the price may not be reasonable (<em class="ph i">e.g.,</em> comparison to the previous price paid or personal knowledge of the supply or service); or</p> <p class=" ListL3" id="FAR_13_203__d768e46"> <span class="ph autonumber">(ii)</span> Purchasing a supply or service for which no comparable pricing information is readily available (<em class="ph i">e.g.,</em>a supply or service that is not the same as, or is not similar to, other supplies or services that have recently been purchased on a competitive basis).</p> <p class=" ListL1" id="FAR_13_203__d768e54"> <span class="ph autonumber">(b)</span> <em class="ph i">Documentation.</em> If competitive quotations were solicited and award was made to other than the low quoter, documentation to support the purchase may be limited to identification of the solicited concerns and an explanation for the award decision.</p> </div> </article> </article> <article class="topic nested1" aria-labelledby="ariaid-title23" id="FAR_Subpart_13_3"> <h2 class="title topictitle2 Subpart" id="ariaid-title23"> <span class="ph autonumber">Subpart 13.3</span> - Simplified Acquisition Methods</h2> <article class="topic concept nested2" aria-labelledby="ariaid-title24" id="FAR_13_301"> <h3 class="title topictitle3" id="ariaid-title24"> <span class="ph autonumber">13.301</span> Governmentwide commercial purchase card.</h3> <div class="body conbody"> <p class=" ListL1" id="FAR_13_301__d770e10"> <span class="ph autonumber">(a)</span> Except as provided in <a class="xref fm:ParaNumOnly" href="/far/part-32#FAR_32_1108" title="32.1108" aria-label="32.1108. Link 74">32.1108</a>(b)(2), the Governmentwide commercial purchase card is authorized for use in making and/or paying for purchases of supplies, services, or construction. The Governmentwide commercial purchase card may be used by contracting officers and other individuals designated in accordance with <a class="xref fm:ParaNumOnly" href="/far/part-1#FAR_1_603_3" title="1.603-3" aria-label="1.603-3. Link 160">1.603-3</a>. The card may be used only for purchases that are otherwise authorized by law or regulation.</p> <p class=" ListL1" id="FAR_13_301__d770e21"> <span class="ph autonumber">(b)</span> Agencies using the Governmentwide commercial purchase card shall establish procedures for use and control of the card that comply with the Treasury Financial Manual for Guidance of Departments and Agencies (TFM 4-4500) and that are consistent with the terms and conditions of the current GSA credit card contract. Agency procedures should not limit the use of the Governmentwide commercial purchase card to micro-purchases. Agency procedures should encourage use of the card in greater dollar amounts by contracting officers to place orders and to pay for purchases against contracts established under <a class="xref fm:Part" href="/far/part-8#FAR_Part_8" title="part  8" aria-label="part聽 8. Link 60">part  8</a> procedures, when authorized; and to place orders and/or make payment under other contractual instruments, when agreed to by the contractor. See <a class="xref fm:ParaNumOnly" href="/far/part-32#FAR_32_1110" title="32.1110" aria-label="32.1110. Link 164">32.1110</a>(d) for instructions for use of the appropriate clause when payment under a written contract will be made through use of the card.</p> <p class=" ListL1" id="FAR_13_301__d770e32"> <span class="ph autonumber">(c)</span> The Governmentwide commercial purchase card may be used to-</p> <p class=" ListL2" id="FAR_13_301__d770e38"> <span class="ph autonumber">(1)</span> Make micro-purchases;</p> <p class=" ListL2" id="FAR_13_301__d770e43"> <span class="ph autonumber">(2)</span> Place a task or delivery order (if authorized in the basic contract, basic ordering agreement, or blanket purchase agreement); or</p> <p class=" ListL2" id="FAR_13_301__d770e48"> <span class="ph autonumber">(3)</span> Make payments, when the contractor agrees to accept payment by the card (but see <a class="xref fm:ParaNumOnly" href="/far/part-32#FAR_32_1108" title="32.1108" aria-label="32.1108. Link 74">32.1108</a>(b)(2)).</p> </div> </article> <article class="topic concept nested2" aria-labelledby="ariaid-title25" id="FAR_13_302"> <h3 class="title topictitle3" id="ariaid-title25"> <span class="ph autonumber">13.302</span> Purchase orders.</h3> <article class="topic concept nested3" aria-labelledby="ariaid-title26" id="FAR_13_302_1"> <h4 class="title topictitle4" id="ariaid-title26"> <span class="ph autonumber">13.302-1</span> General.</h4> <div class="body conbody"> <p class=" ListL1" id="FAR_13_302_1__d772e10"> <span class="ph autonumber">(a)</span> Except as provided under the unpriced purchase order method (see <a class="xref fm:ParaNumOnly" href="#FAR_13_302_2" title="13.302-2" aria-label="13.302-2. Link 185">13.302-2</a>), purchase orders generally are issued on a fixed-price basis. See <a class="xref fm:ParaNumOnly" href="/far/part-12#FAR_12_207" title="12.207" aria-label="12.207. Link 186">12.207</a> for acquisition of commercial products and commercial services. </p> <p class=" ListL1" id="FAR_13_302_1__d772e21"> <span class="ph autonumber">(b)</span> Purchase orders shall-</p> <p class=" ListL2" id="FAR_13_302_1__d772e27"> <span class="ph autonumber">(1)</span> Specify the quantity of supplies or scope of services ordered;</p> <p class=" ListL2" id="FAR_13_302_1__d772e32"> <span class="ph autonumber">(2)</span> Contain a determinable date by which delivery of the supplies or performance of the services is required;</p> <p class=" ListL2" id="FAR_13_302_1__d772e37"> <span class="ph autonumber">(3)</span> Provide for inspection as prescribed in <a class="xref fm:Part" href="/far/part-46#FAR_Part_46" title="part  46" aria-label="part聽 46. Link 187">part  46</a>. Generally, inspection and acceptance should be at destination. Source inspection should be specified only if required by <a class="xref fm:Part" href="/far/part-46#FAR_Part_46" title="part  46" aria-label="part聽 46. Link 187">part  46</a>. When inspection and acceptance will be performed at destination, advance copies of the purchase order or equivalent notice shall be furnished to the consignee(s) for material receipt purposes. Receiving reports shall be accomplished immediately upon receipt and acceptance of supplies;</p> <p class=" ListL2" id="FAR_13_302_1__d772e48"> <span class="ph autonumber">(4)</span> Specify f.o.b. destination for supplies to be delivered within the United States, except Alaska or Hawaii, unless there are valid reasons to the contrary; and</p> <p class=" ListL2" id="FAR_13_302_1__d772e53"> <span class="ph autonumber">(5)</span> Include any trade and prompt payment discounts that are offered, consistent with the applicable principles at <a class="xref fm:ParaNumOnly" href="/far/part-14#FAR_14_408_3" title="14.408-3" aria-label="14.408-3. Link 120">14.408-3</a>.</p> <p class=" ListL1" id="FAR_13_302_1__d772e61"> <span class="ph autonumber">(c)</span> The contracting officer’s signature on purchase orders shall be in accordance with <a class="xref fm:ParaNumOnly" href="/far/part-4#FAR_4_101" title="4.101" aria-label="4.101. Link 190">4.101</a> and the definitions at <a class="xref fm:ParaNumOnly" href="/far/part-2#FAR_2_101" title="2.101" aria-label="2.101. Link 55">2.101</a>. Facsimile and electronic signature may be used in the production of purchase orders by automated methods.</p> <p class=" ListL1" id="FAR_13_302_1__d772e72"> <span class="ph autonumber">(d)</span> Limit the distribution of copies of purchase orders and related forms to the minimum deemed essential for administration and transmission of contractual information.</p> <p class=" ListL1" id="FAR_13_302_1__d772e77"> <span class="ph autonumber">(e)</span> In accordance with <a class="xref" href="http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section3332&num=0&edition=prelim" target="_blank" title="31 U.S.C.3332" aria-label="31 U.S.C.3332. Link 192">31 U.S.C.3332</a>, electronic funds transfer (EFT) is required for payments except as provided in <a class="xref fm:ParaNumOnly" href="/far/part-32#FAR_32_1110" title="32.1110" aria-label="32.1110. Link 164">32.1110</a>. See <a class="xref fm:Subpart" href="/far/part-32#FAR_Subpart_32_11" title="subpart  32.11" aria-label="subpart聽 32.11. Link 194">subpart  32.11</a> for instructions for use of the appropriate clause in purchase orders. When obtaining oral quotes, the contracting officer shall inform the quoter of the EFT clause that will be in any resulting purchase order.</p> </div> </article> <article class="topic concept nested3" aria-labelledby="ariaid-title27" id="FAR_13_302_2"> <h4 class="title topictitle4" id="ariaid-title27"> <span class="ph autonumber">13.302-2</span> Unpriced purchase orders.</h4> <div class="body conbody"> <p class=" ListL1" id="FAR_13_302_2__d773e10"> <span class="ph autonumber">(a)</span> An unpriced purchase order is an order for supplies or services, the price of which is not established at the time of issuance of the order.</p> <p class=" ListL1" id="FAR_13_302_2__d773e15"> <span class="ph autonumber">(b)</span> An unpriced purchase order may be used only when-</p> <p class=" ListL2" id="FAR_13_302_2__d773e21"> <span class="ph autonumber">(1)</span> It is impractical to obtain pricing in advance of issuance of the purchase order; and</p> <p class=" ListL2" id="FAR_13_302_2__d773e26"> <span class="ph autonumber">(2)</span> The purchase is for-</p> <p class=" ListL3" id="FAR_13_302_2__d773e32"> <span class="ph autonumber">(i)</span> Repairs to equipment requiring disassembly to determine the nature and extent of repairs;</p> <p class=" ListL3" id="FAR_13_302_2__d773e37"> <span class="ph autonumber">(ii)</span> Material available from only one source and for which cost cannot readily be established; or</p> <p class=" ListL3" id="FAR_13_302_2__d773e42"> <span class="ph autonumber">(iii)</span> Supplies or services for which prices are known to be competitive, but exact prices are not known (<em class="ph i">e.g.,</em> miscellaneous repair parts, maintenance agreements).</p> <p class=" ListL1" id="FAR_13_302_2__d773e50"> <span class="ph autonumber">(c)</span> Unpriced purchase orders may be issued on paper or electronically. A realistic monetary limitation, either for each line item or for the total order, shall be placed on each unpriced purchase order. The monetary limitation shall be an obligation subject to adjustment when the firm price is established. The contracting office shall follow up on each order to ensure timely pricing. The contracting officer or the contracting officer’s designated representative shall review the invoice price and, if reasonable (see <a class="xref fm:ParaNumOnly" href="#FAR_13_106_3" title="13.106-3" aria-label="13.106-3. Link 195">13.106-3</a>(a)), process the invoice for payment.</p> </div> </article> <article class="topic concept nested3" aria-labelledby="ariaid-title28" id="FAR_13_302_3"> <h4 class="title topictitle4" id="ariaid-title28"> <span class="ph autonumber">13.302-3</span> Obtaining contractor acceptance and modifying purchase orders.</h4> <div class="body conbody"> <p class=" ListL1" id="FAR_13_302_3__d774e10"> <span class="ph autonumber">(a)</span> When it is desired to consummate a binding contract between the parties before the contractor undertakes performance, the contracting officer shall require written (see <a class="xref fm:ParaNumOnly" href="/far/part-2#FAR_2_101" title="2.101" aria-label="2.101. Link 55">2.101</a>) acceptance of the purchase order by the contractor.</p> <p class=" ListL1" id="FAR_13_302_3__d774e18"> <span class="ph autonumber">(b)</span> Each purchase order modification shall identify the order it modifies and shall contain an appropriate modification number.</p> <p class=" ListL1" id="FAR_13_302_3__d774e23"> <span class="ph autonumber">(c)</span> A contractor’s written acceptance of a purchase order modification may be required only if-</p> <p class=" ListL2" id="FAR_13_302_3__d774e29"> <span class="ph autonumber">(1)</span> Determined by the contracting officer to be necessary to ensure the contractor’s compliance with the purchase order as revised; or</p> <p class=" ListL2" id="FAR_13_302_3__d774e34"> <span class="ph autonumber">(2)</span> Required by agency regulations.</p> </div> </article> <article class="topic concept nested3" aria-labelledby="ariaid-title29" id="FAR_13_302_4"> <h4 class="title topictitle4" id="ariaid-title29"> <span class="ph autonumber">13.302-4</span> Termination or cancellation of purchase orders.</h4> <div class="body conbody"> <p class=" ListL1" id="FAR_13_302_4__d775e10"> <span class="ph autonumber">(a)</span> If a purchase order that has been accepted in writing by the contractor is to be terminated, the contracting officer shall process the termination in accordance with-</p> <p class=" ListL2" id="FAR_13_302_4__d775e16"> <span class="ph autonumber">(1)</span> <a class="xref fm:ParaNumOnly" href="/far/part-12#FAR_12_403" title="12.403" aria-label="12.403. Link 197">12.403</a> and <a class="xref fm:ParaNumOnly" href="/far/part-52#FAR_52_212_4" title="52.212-4" aria-label="52.212-4. Link 198">52.212-4</a>(l) or (m) for commercial products and commercial services; or</p> <p class=" ListL2" id="FAR_13_302_4__d775e26"> <span class="ph autonumber">(2)</span> <a class="xref fm:Part" href="/far/part-49#FAR_Part_49" title="part  49" aria-label="part聽 49. Link 199">part  49</a> or <a class="xref fm:ParaNumOnly" href="/far/part-52#FAR_52_213_4" title="52.213-4" aria-label="52.213-4. Link 200">52.213-4</a> for other than commercial products or commercial services. </p> <p class=" ListL1" id="FAR_13_302_4__d775e36"> <span class="ph autonumber">(b)</span> If a purchase order that has not been accepted in writing by the contractor is to be canceled, the contracting officer shall notify the contractor in writing that the purchase order has been canceled, request the contractor’s written acceptance of the cancellation, and proceed as follows:</p> <p class=" ListL2" id="FAR_13_302_4__d775e42"> <span class="ph autonumber">(1)</span> If the contractor accepts the cancellation and does not claim that costs were incurred as a result of beginning performance under the purchase order, no further action is required (<em class="ph i">i.e.,</em> the purchase order shall be considered canceled).</p> <p class=" ListL2" id="FAR_13_302_4__d775e50"> <span class="ph autonumber">(2)</span> If the contractor does not accept the cancellation or claims that costs were incurred as a result of beginning performance under the purchase order, the contracting officer shall process the action as a termination prescribed in paragraph (a) of this subsection.</p> </div> </article> <article class="topic concept nested3" aria-labelledby="ariaid-title30" id="FAR_13_302_5"> <h4 class="title topictitle4" id="ariaid-title30"> <span class="ph autonumber">13.302-5</span> Clauses.</h4> <div class="body conbody"> <p class=" ListL1" id="FAR_13_302_5__d776e10"> <span class="ph autonumber">(a)</span> Each purchase order (and each purchase order modification (see <a class="xref fm:ParaNumOnly" href="#FAR_13_302_3" title="13.302-3" aria-label="13.302-3. Link 201">13.302-3</a>)) shall incorporate all clauses prescribed for the particular acquisition.</p> <p class=" ListL1" id="FAR_13_302_5__d776e18"> <span class="ph autonumber">(b)</span> The contracting officer shall insert the clause at <a class="xref fm:ParaNumOnly" href="/far/part-52#FAR_52_213_2" title="52.213-2" aria-label="52.213-2. Link 202">52.213-2</a>, Invoices, in purchase orders that authorize advance payments (see <a class="xref" href="http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section3324(d)(2)&num=0&edition=prelim" target="_blank" title="31 U.S.C. 3324(d)(2)" aria-label="31 U.S.C. 3324(d)(2). Link 203">31 U.S.C. 3324(d)(2)</a>) for subscriptions or other charges for newspapers, magazines, periodicals, or other publications (<em class="ph i">i.e.,</em> any publication printed, microfilmed, photocopied, or magnetically or otherwise recorded for auditory or visual usage).</p> <p class=" ListL1" id="FAR_13_302_5__d776e32"> <span class="ph autonumber">(c)</span> The contracting officer shall insert the clause at <a class="xref fm:ParaNumOnly" href="/far/part-52#FAR_52_213_3" title="52.213-3" aria-label="52.213-3. Link 204">52.213-3</a>, Notice to Supplier, in unpriced purchase orders.</p> <p class="p"></p><p class="Runin RuninRestart ListL1" id="FAR_13_302_5__d776e40"> <span class="ph autonumber">(d)</span> </p> <p class="RuninChild ListL2" id="FAR_13_302_5__d776e45"> <span class="ph autonumber">(1)</span> The contracting officer may use the clause at <a class="xref fm:ParaNumOnly" href="/far/part-52#FAR_52_213_4" title="52.213-4" aria-label="52.213-4. Link 200">52.213-4</a>, Terms and Conditions-Simplified Acquisitions (Other Than Commercial Products and Commercial Services;), in simplified acquisitions exceeding the micro-purchase threshold that are for other than commercial products or commercial services (see <a class="xref fm:ParaNumOnly" href="/far/part-12#FAR_12_301" title="12.301" aria-label="12.301. Link 206">12.301</a>).</p> <p class=" ListL2" id="FAR_13_302_5__d776e56"> <span class="ph autonumber">(2)</span> The clause-</p> <p class=" ListL3" id="FAR_13_302_5__d776e62"> <span class="ph autonumber">(i)</span> Is a compilation of the most commonly used clauses that apply to simplified acquisitions; and</p> <p class=" ListL3" id="FAR_13_302_5__d776e67"> <span class="ph autonumber">(ii)</span> May be modified to fit the individual acquisition to add other needed clauses, or those clauses may be added separately. Modifications (<em class="ph i">i.e.,</em> additions, deletions, or substitutions) must not create a void or internal contradiction in the clause. For example, do not add an inspection and acceptance or termination for convenience requirement unless the existing requirement is deleted. Also, do not delete a paragraph without providing for an appropriate substitute.</p> <p class="p"></p><p class="Runin RuninRestart ListL2" id="FAR_13_302_5__d776e75"> <span class="ph autonumber">(3)</span> </p> <p class="RuninChild ListL3" id="FAR_13_302_5__d776e80"> <span class="ph autonumber">(i)</span> When an acquisition for supplies for use within the United States cannot be set aside for small business concerns and trade agreements apply (see <a class="xref fm:Subpart" href="/far/part-25#FAR_Subpart_25_4" title="subpart  25.4" aria-label="subpart聽 25.4. Link 207">subpart  25.4</a>), substitute the clause at <a class="xref fm:ParaNumOnly" href="/far/part-52#FAR_52_225_3" title="52.225-3" aria-label="52.225-3. Link 208">52.225-3</a>, Buy American-Free Trade Agreements-Israeli Trade Act, used with the appropriate Alternate (see <a class="xref fm:ParaNumOnly" href="/far/part-25#FAR_25_1101" title="25.1101" aria-label="25.1101. Link 209">25.1101</a>(b)(1)), instead of the clause at <a class="xref fm:ParaNumOnly" href="/far/part-52#FAR_52_225_1" title="52.225-1" aria-label="52.225-1. Link 210">52.225-1</a>, Buy American-Supplies. </p> <p class=" ListL3" id="FAR_13_302_5__d776e94"> <span class="ph autonumber">(ii)</span> When acquiring supplies for use outside the United States, delete clause <a class="xref fm:ParaNumOnly" href="/far/part-52#FAR_52_225_1" title="52.225-1" aria-label="52.225-1. Link 210">52.225-1</a> from the clause list at <a class="xref fm:ParaNumOnly" href="/far/part-52#FAR_52_213_4" title="52.213-4" aria-label="52.213-4. Link 200">52.213-4</a>(b).</p> <p class=" ListL2" id="FAR_13_302_5__d776e113"> <span class="ph autonumber">(4)</span> When the senior procurement executive allows for application of an alternate domestic content test for the contract in accordance with <a class="xref fm:ParaNumOnly" href="/far/part-25#FAR_25_101" title="25.101" aria-label="25.101. Link 213">25.101</a>(d), so that the initial domestic content threshold will apply to the entire period of performance, the contracting officer shall fill in the <a class="xref fm:ParaNumOnly" href="/far/part-52#FAR_52_213_4" title="52.213-4" aria-label="52.213-4. Link 200">52.213-4</a>(b)(1)(xviii)(B) for <a class="xref fm:ParaNumOnly" href="/far/part-52#FAR_52_225_1" title="52.225-1" aria-label="52.225-1. Link 210">52.225-1</a> Alternate I as follows: For contracts that the contracting officer estimates will be awarded in calendar year 2022 or 2023, the contracting officer shall insert “60” in paragraph (1)(ii)(A) of the definition of domestic end product. For contracts that the contracting officer estimates will be awarded in calendar year 2024, 2025, 2026, 2027, or 2028, the contracting officer shall insert “65”. For contracts that the contracting officer estimates will be awarded after calendar year 2028 the contracting officer shall insert “75”. </p> </div> </article> </article> <article class="topic concept nested2" aria-labelledby="ariaid-title31" id="FAR_13_303"> <h3 class="title topictitle3" id="ariaid-title31"> <span class="ph autonumber">13.303</span> Blanket purchase agreements (BPAs).</h3> <article class="topic concept nested3" aria-labelledby="ariaid-title32" id="FAR_13_303_1"> <h4 class="title topictitle4" id="ariaid-title32"> <span class="ph autonumber">13.303-1</span> General.</h4> <div class="body conbody"> <p class=" ListL1" id="FAR_13_303_1__d778e10"> <span class="ph autonumber">(a)</span> A blanket purchase agreement (BPA) is a simplified method of filling anticipated repetitive needs for supplies or services by establishing "charge accounts" with qualified sources of supply (see <a class="xref fm:Subpart" href="/far/part-16#FAR_Subpart_16_7" title="subpart  16.7" aria-label="subpart聽 16.7. Link 216">subpart  16.7</a> for additional coverage of agreements).</p> <p class=" ListL1" id="FAR_13_303_1__d778e18"> <span class="ph autonumber">(b)</span> BPAs should be established for use by an organization responsible for providing supplies for its own operations or for other offices, installations, projects, or functions. Such organizations, for example, may be organized supply points, separate independent or detached field parties, or one-person posts or activities.</p> <p class=" ListL1" id="FAR_13_303_1__d778e23"> <span class="ph autonumber">(c)</span> The use of BPAs does not exempt an agency from the responsibility for keeping obligations and expenditures within available funds.</p> </div> </article> <article class="topic concept nested3" aria-labelledby="ariaid-title33" id="FAR_13_303_2"> <h4 class="title topictitle4" id="ariaid-title33"> <span class="ph autonumber">13.303-2</span> Establishment of BPAs.</h4> <div class="body conbody"> <p class=" ListL1" id="FAR_13_303_2__d779e10"> <span class="ph autonumber">(a)</span> The following are circumstances under which contracting officers may establish BPAs:</p> <p class=" ListL2" id="FAR_13_303_2__d779e16"> <span class="ph autonumber">(1)</span> There is a wide variety of items in a broad class of supplies or services that are generally purchased, but the exact items, quantities, and delivery requirements are not known in advance and may vary considerably.</p> <p class=" ListL2" id="FAR_13_303_2__d779e21"> <span class="ph autonumber">(2)</span> There is a need to provide commercial sources of supply for one or more offices or projects in a given area that do not have or need authority to purchase otherwise.</p> <p class=" ListL2" id="FAR_13_303_2__d779e26"> <span class="ph autonumber">(3)</span> The use of this procedure would avoid the writing of numerous purchase orders.</p> <p class=" ListL2" id="FAR_13_303_2__d779e31"> <span class="ph autonumber">(4)</span> There is no existing requirements contract for the same supply or service that the contracting activity is required to use.</p> <p class=" ListL1" id="FAR_13_303_2__d779e36"> <span class="ph autonumber">(b)</span> After determining a BPA would be advantageous, contracting officers shall-</p> <p class=" ListL2" id="FAR_13_303_2__d779e42"> <span class="ph autonumber">(1)</span> Establish the parameters to limit purchases to individual items or commodity groups or classes, or permit the supplier to furnish unlimited supplies or services; and</p> <p class=" ListL2" id="FAR_13_303_2__d779e47"> <span class="ph autonumber">(2)</span> Consider suppliers whose past performance has shown them to be dependable, who offer quality supplies or services at consistently lower prices, and who have provided numerous purchases at or below the simplified acquisition threshold.</p> <p class=" ListL1" id="FAR_13_303_2__d779e52"> <span class="ph autonumber">(c)</span> BPAs may be established with-</p> <p class=" ListL2" id="FAR_13_303_2__d779e58"> <span class="ph autonumber">(1)</span> More than one supplier for supplies or services of the same type to provide maximum practicable competition;</p> <p class=" ListL2" id="FAR_13_303_2__d779e63"> <span class="ph autonumber">(2)</span> A single firm from which numerous individual purchases at or below the simplified acquisition threshold will likely be made in a given period; or</p> <p class=" ListL2" id="FAR_13_303_2__d779e68"> <span class="ph autonumber">(3)</span> Federal Supply Schedule contractors, if not inconsistent with the terms of the applicable schedule contract.</p> <p class=" ListL1" id="FAR_13_303_2__d779e73"> <span class="ph autonumber">(d)</span> BPAs should be prepared without a purchase requisition and only after contacting suppliers to make the necessary arrangements for-</p> <p class=" ListL2" id="FAR_13_303_2__d779e79"> <span class="ph autonumber">(1)</span> Securing maximum discounts;</p> <p class=" ListL2" id="FAR_13_303_2__d779e84"> <span class="ph autonumber">(2)</span> Documenting individual purchase transactions;</p> <p class=" ListL2" id="FAR_13_303_2__d779e89"> <span class="ph autonumber">(3)</span> Periodic billings; and</p> <p class=" ListL2" id="FAR_13_303_2__d779e94"> <span class="ph autonumber">(4)</span> Incorporating other necessary details.</p> </div> </article> <article class="topic concept nested3" aria-labelledby="ariaid-title34" id="FAR_13_303_3"> <h4 class="title topictitle4" id="ariaid-title34"> <span class="ph autonumber">13.303-3</span> Preparation of BPAs.</h4> <div class="body conbody"> <p class="p" id="FAR_13_303_3__d774e8">Prepare BPAs on the forms specified in <a class="xref fm:ParaNumOnly" href="#FAR_13_307" title="13.307" aria-label="13.307. Link 217">13.307</a>. Do not cite accounting and appropriation data (see <a class="xref fm:ParaNumOnly" href="#FAR_13_303_5" title="13.303-5" aria-label="13.303-5. Link 218">13.303-5</a>(e)(4)).</p> <p class=" ListL1" id="FAR_13_303_3__d780e18"> <span class="ph autonumber">(a)</span> The following terms and conditions are mandatory:</p> <p class=" ListL2" id="FAR_13_303_3__d780e24"> <span class="ph autonumber">(1)</span> <em class="ph i">Description of agreement.</em> A statement that the supplier shall furnish supplies or services, described in general terms, if and when requested by the contracting officer (or the authorized representative of the contracting officer) during a specified period and within a stipulated aggregate amount, if any.</p> <p class=" ListL2" id="FAR_13_303_3__d780e31"> <span class="ph autonumber">(2)</span> <em class="ph i">Extent of obligation.</em> A statement that the Government is obligated only to the extent of authorized purchases actually made under the BPA.</p> <p class=" ListL2" id="FAR_13_303_3__d780e38"> <span class="ph autonumber">(3)</span> <em class="ph i">Purchase limitation.</em> A statement that specifies the dollar limitation for each individual purchase under the BPA (see <a class="xref fm:ParaNumOnly" href="#FAR_13_303_5" title="13.303-5" aria-label="13.303-5. Link 218">13.303-5</a>(b)).</p> <p class=" ListL2" id="FAR_13_303_3__d780e48"> <span class="ph autonumber">(4)</span> <em class="ph i">Individuals authorized to purchase under the BPA.</em> A statement that a list of individuals authorized to purchase under the BPA, identified either by title of position or by name of individual, organizational component, and the dollar limitation per purchase for each position title or individual shall be furnished to the supplier by the contracting officer.</p> <p class=" ListL2" id="FAR_13_303_3__d780e55"> <span class="ph autonumber">(5)</span> <em class="ph i">Delivery tickets.</em> A requirement that all shipments under the agreement, except those for newspapers, magazines, or other periodicals, shall be accompanied by delivery tickets or sales slips that shall contain the following minimum information:</p> <p class=" ListL3" id="FAR_13_303_3__d780e63"> <span class="ph autonumber">(i)</span> Name of supplier.</p> <p class=" ListL3" id="FAR_13_303_3__d780e68"> <span class="ph autonumber">(ii)</span> BPA number.</p> <p class=" ListL3" id="FAR_13_303_3__d780e73"> <span class="ph autonumber">(iii)</span> Date of purchase.</p> <p class=" ListL3" id="FAR_13_303_3__d780e78"> <span class="ph autonumber">(iv)</span> Purchase number.</p> <p class=" ListL3" id="FAR_13_303_3__d780e83"> <span class="ph autonumber">(v)</span> Itemized list of supplies or services furnished.</p> <p class=" ListL3" id="FAR_13_303_3__d780e88"> <span class="ph autonumber">(vi)</span> Quantity, unit price, and extension of each item, less applicable discounts (unit prices and extensions need not be shown when incompatible with the use of automated systems, provided that the invoice is itemized to show this information).</p> <p class=" ListL3" id="FAR_13_303_3__d780e93"> <span class="ph autonumber">(vii)</span> Date of delivery or shipment.</p> <p class=" ListL2" id="FAR_13_303_3__d780e98"> <span class="ph autonumber">(6)</span> <em class="ph i">Invoices.</em> One of the following statements shall be included (except that the statement in paragraph (a)(6)(iii) of this subsection should not be used if the accumulation of the individual invoices by the Government materially increases the administrative costs of this purchase method):</p> <p class=" ListL3" id="FAR_13_303_3__d780e106"> <span class="ph autonumber">(i)</span> A summary invoice shall be submitted at least monthly or upon expiration of this BPA, whichever occurs first, for all deliveries made during a billing period, identifying the delivery tickets covered therein, stating their total dollar value, and supported by receipt copies of the delivery tickets.</p> <p class=" ListL3" id="FAR_13_303_3__d780e111"> <span class="ph autonumber">(ii)</span> An itemized invoice shall be submitted at least monthly or upon expiration of this BPA, whichever occurs first, for all deliveries made during a billing period and for which payment has not been received. These invoices need not be supported by copies of delivery tickets.</p> <p class=" ListL3" id="FAR_13_303_3__d780e116"> <span class="ph autonumber">(iii)</span> When billing procedures provide for an individual invoice for each delivery, these invoices shall be accumulated, provided that-</p> <p class=" ListL4" id="FAR_13_303_3__d780e122"> <span class="ph autonumber">(A)</span> A consolidated payment will be made for each specified period; and</p> <p class=" ListL4" id="FAR_13_303_3__d780e127"> <span class="ph autonumber">(B)</span> The period of any discounts will commence on the final date of the billing period or on the date of receipt of invoices for all deliveries accepted during the billing period, whichever is later.</p> <p class=" ListL3" id="FAR_13_303_3__d780e132"> <span class="ph autonumber">(iv)</span> An invoice for subscriptions or other charges for newspapers, magazines, or other periodicals shall show the starting and ending dates and shall state either that ordered subscriptions have been placed in effect or will be placed in effect upon receipt of payment.</p> <p class=" ListL1" id="FAR_13_303_3__d780e137"> <span class="ph autonumber">(b)</span> If the fast payment procedure is used, include the requirements stated in <a class="xref fm:ParaNumOnly" href="#FAR_13_403" title="13.403" aria-label="13.403. Link 220">13.403</a>.</p> </div> </article> <article class="topic concept nested3" aria-labelledby="ariaid-title35" id="FAR_13_303_4"> <h4 class="title topictitle4" id="ariaid-title35"> <span class="ph autonumber">13.303-4</span> Clauses.</h4> <div class="body conbody"> <p class=" ListL1" id="FAR_13_303_4__d781e10"> <span class="ph autonumber">(a)</span> The contracting officer shall insert in each BPA the clauses prescribed elsewhere in this part that are required for or applicable to the particular BPA.</p> <p class=" ListL1" id="FAR_13_303_4__d781e15"> <span class="ph autonumber">(b)</span> Unless a clause prescription specifies otherwise (<em class="ph i">e.g.,</em> see <a class="xref fm:ParaNumOnly" href="/far/part-22#FAR_22_305" title="22.305" aria-label="22.305. Link 221">22.305</a>(a), <a class="xref fm:ParaNumOnly" href="/far/part-22#FAR_22_605" title="22.605" aria-label="22.605. Link 222">22.605</a>(a)(5), or <a class="xref fm:ParaNumOnly" href="/far/part-22#FAR_22_1006" title="22.1006" aria-label="22.1006. Link 223">22.1006</a>), if the prescription includes a dollar threshold, the amount to be compared to that threshold is that of any particular order under the BPA.</p> </div> </article> <article class="topic concept nested3" aria-labelledby="ariaid-title36" id="FAR_13_303_5"> <h4 class="title topictitle4" id="ariaid-title36"> <span class="ph autonumber">13.303-5</span> Purchases under BPAs.</h4> <div class="body conbody"> <p class=" ListL1" id="FAR_13_303_5__d782e10"> <span class="ph autonumber">(a)</span> Use a BPA only for purchases that are otherwise authorized by law or regulation.</p> <p class=" ListL1" id="FAR_13_303_5__d782e15"> <span class="ph autonumber">(b)</span> Individual purchases shall not exceed the simplified acquisition threshold. However, agency regulations may establish a higher threshold consistent with the following:</p> <p class=" ListL2" id="FAR_13_303_5__d782e21"> <span class="ph autonumber">(1)</span> The simplified acquisition threshold and the $7.5 million limitation for individual purchases ($15 million for purchases entered into under the authority of <a class="xref fm:ParaNumOnly" href="/far/part-12#FAR_12_102" title="12.102" aria-label="12.102. Link 129">12.102</a>(f)(1)) do not apply to BPAs established in accordance with <a class="xref fm:ParaNumOnly" href="#FAR_13_303_2" title="13.303-2" aria-label="13.303-2. Link 225">13.303-2</a>(c)(3).</p> <p class=" ListL2" id="FAR_13_303_5__d782e32"> <span class="ph autonumber">(2)</span> The limitation for individual purchases for commercial products and commercial services acquisitions conducted under <a class="xref fm:Subpart" href="#FAR_Subpart_13_5" title="subpart  13.5" aria-label="subpart聽 13.5. Link 56">subpart  13.5</a> is $7.5 million ($15 million for acquisitions as described in <a class="xref fm:ParaNumOnly" href="#FAR_13_500" title="13.500" aria-label="13.500. Link 57">13.500</a>(c)).</p> <p class=" ListL1" id="FAR_13_303_5__d782e43"> <span class="ph autonumber">(c)</span> The existence of a BPA does not justify purchasing from only one source or avoiding small business set-asides. The requirements of <a class="xref fm:ParaNumOnly" href="#FAR_13_003" title="13.003" aria-label="13.003. Link 228">13.003</a>(b) and <a class="xref fm:Subpart" href="/far/part-19#FAR_Subpart_19_5" title="subpart  19.5" aria-label="subpart聽 19.5. Link 229">subpart  19.5</a> also apply to each order.</p> <p class=" ListL1" id="FAR_13_303_5__d782e54"> <span class="ph autonumber">(d)</span> If, for a particular purchase greater than the micro-purchase threshold, there is an insufficient number of BPAs to ensure maximum practicable competition, the contracting officer shall-</p> <p class=" ListL2" id="FAR_13_303_5__d782e60"> <span class="ph autonumber">(1)</span> Solicit quotations from other sources (see <a class="xref fm:ParaNumOnly" href="#FAR_13_105" title="13.105" aria-label="13.105. Link 230">13.105</a>) and make the purchase as appropriate; and</p> <p class=" ListL2" id="FAR_13_303_5__d782e68"> <span class="ph autonumber">(2)</span> Establish additional BPAs to facilitate future purchases if-</p> <p class=" ListL3" id="FAR_13_303_5__d782e74"> <span class="ph autonumber">(i)</span> Recurring requirements for the same or similar supplies or services seem likely;</p> <p class=" ListL3" id="FAR_13_303_5__d782e79"> <span class="ph autonumber">(ii)</span> Qualified sources are willing to accept BPAs; and</p> <p class=" ListL3" id="FAR_13_303_5__d782e84"> <span class="ph autonumber">(iii)</span> It is otherwise practical to do so.</p> <p class=" ListL1" id="FAR_13_303_5__d782e89"> <span class="ph autonumber">(e)</span> Limit documentation of purchases to essential information and forms as follows:</p> <p class=" ListL2" id="FAR_13_303_5__d782e95"> <span class="ph autonumber">(1)</span> Purchases generally should be made electronically, or orally when it is not considered economical or practical to use electronic methods.</p> <p class=" ListL2" id="FAR_13_303_5__d782e100"> <span class="ph autonumber">(2)</span> A paper purchase document may be issued if necessary to ensure that the supplier and the purchaser agree concerning the transaction.</p> <p class=" ListL2" id="FAR_13_303_5__d782e105"> <span class="ph autonumber">(3)</span> Unless a paper document is issued, record essential elements (<em class="ph i">e.g.,</em> date, supplier, supplies or services, price, delivery date) on the purchase requisition, in an informal memorandum, or on a form developed locally for the purpose.</p> <p class=" ListL2" id="FAR_13_303_5__d782e113"> <span class="ph autonumber">(4)</span> Cite the pertinent purchase requisitions and the accounting and appropriation data.</p> <p class=" ListL2" id="FAR_13_303_5__d782e118"> <span class="ph autonumber">(5)</span> When delivery is made or the services are performed, the supplier’s sales document, delivery document, or invoice may (if it reflects the essential elements) be used for the purpose of recording receipt and acceptance of the supplies or services. However, if the purchase is assigned to another activity for administration, the authorized Government representative shall document receipt and acceptance of supplies or services by signing and dating the agency specified form after verification and after notation of any exceptions.</p> </div> </article> <article class="topic concept nested3" aria-labelledby="ariaid-title37" id="FAR_13_303_6"> <h4 class="title topictitle4" id="ariaid-title37"> <span class="ph autonumber">13.303-6</span> Review procedures.</h4> <div class="body conbody"> <p class=" ListL1" id="FAR_13_303_6__d783e10"> <span class="ph autonumber">(a)</span> The contracting officer placing orders under a BPA, or the designated representative of the contracting officer, shall review a sufficient random sample of the BPA files at least annually to ensure that authorized procedures are being followed.</p> <p class=" ListL1" id="FAR_13_303_6__d783e15"> <span class="ph autonumber">(b)</span> The contracting officer that entered into the BPA shall-</p> <p class=" ListL2" id="FAR_13_303_6__d783e21"> <span class="ph autonumber">(1)</span> Ensure that each BPA is reviewed at least annually and, if necessary, updated at that time; and</p> <p class=" ListL2" id="FAR_13_303_6__d783e26"> <span class="ph autonumber">(2)</span> Maintain awareness of changes in market conditions, sources of supply, and other pertinent factors that may warrant making new arrangements with different suppliers or modifying existing arrangements.</p> <p class=" ListL1" id="FAR_13_303_6__d783e31"> <span class="ph autonumber">(c)</span> If an office other than the purchasing office that established a BPA is authorized to make purchases under that BPA, the agency that has jurisdiction over the office authorized to make the purchases shall ensure that the procedures in paragraph (a) of this subsection are being followed.</p> </div> </article> <article class="topic concept nested3" aria-labelledby="ariaid-title38" id="FAR_13_303_7"> <h4 class="title topictitle4" id="ariaid-title38"> <span class="ph autonumber">13.303-7</span> Completion of BPAs.</h4> <div class="body conbody"> <p class="p">An individual BPA is considered complete when the purchases under it equal its total dollar limitation, if any, or when its stated time period expires.</p> </div> </article> <article class="topic concept nested3" aria-labelledby="ariaid-title39" id="FAR_13_303_8"> <h4 class="title topictitle4" id="ariaid-title39"> <span class="ph autonumber">13.303-8</span> Optional clause.</h4> <div class="body conbody"> <p class="p" id="FAR_13_303_8__d785e8">The clause at <a class="xref fm:ParaNumOnly" href="/far/part-52#FAR_52_213_4" title="52.213-4" aria-label="52.213-4. Link 200">52.213-4</a>, Terms and Conditions-Simplified Acquisitions (Other Than Commercial Products and Commercial Services;), may be used in BPAs established under this section.</p> </div> </article> </article> <article class="topic concept nested2" aria-labelledby="ariaid-title40" id="FAR_13_304"> <h3 class="title topictitle3" id="ariaid-title40"> <span class="ph autonumber">13.304</span> [Reserved]</h3> </article> <article class="topic concept nested2" aria-labelledby="ariaid-title41" id="FAR_13_305"> <h3 class="title topictitle3" id="ariaid-title41"> <span class="ph autonumber">13.305</span> Imprest funds and third party drafts.</h3> <article class="topic concept nested3" aria-labelledby="ariaid-title42" id="FAR_13_305_1"> <h4 class="title topictitle4" id="ariaid-title42"> <span class="ph autonumber">13.305-1</span> General.</h4> <div class="body conbody"> <p class="p">Imprest funds and third party drafts may be used to acquire and to pay for supplies or services. Policies and regulations concerning the establishment of and accounting for imprest funds and third party drafts, including the responsibilities of designated cashiers and alternates, are contained in PartIV of the Treasury Financial Manual for Guidance of Departments and Agencies, Title 7 of the GAO Policy and Procedures Manual for Guidance of Federal Agencies, and the agency implementing regulations. Agencies also shall be guided by the Manual of Procedures and Instructions for Cashiers, issued by the Financial Management Service, Department of the Treasury.</p> </div> </article> <article class="topic concept nested3" aria-labelledby="ariaid-title43" id="FAR_13_305_2"> <h4 class="title topictitle4" id="ariaid-title43"> <span class="ph autonumber">13.305-2</span> Agency responsibilities.</h4> <div class="body conbody"> <p class="p">Each agency using imprest funds and third party drafts shall-</p> <p class=" ListL1" id="FAR_13_305_2__d789e12"> <span class="ph autonumber">(a)</span> Periodically review and determine whether there is a continuing need for each fund or third party draft account established, and that amounts of those funds or accounts are not in excess of actual needs;</p> <p class=" ListL1" id="FAR_13_305_2__d789e17"> <span class="ph autonumber">(b)</span> Take prompt action to have imprest funds or third party draft accounts adjusted to a level commensurate with demonstrated needs whenever circumstances warrant such action; and</p> <p class=" ListL1" id="FAR_13_305_2__d789e22"> <span class="ph autonumber">(c)</span> Develop and issue appropriate implementing regulations. These regulations shall include (but are not limited to) procedures covering-</p> <p class=" ListL2" id="FAR_13_305_2__d789e28"> <span class="ph autonumber">(1)</span> Designation of personnel authorized to make purchases using imprest funds or third party drafts; and</p> <p class=" ListL2" id="FAR_13_305_2__d789e33"> <span class="ph autonumber">(2)</span> Documentation of purchases using imprest funds or third party drafts, including documentation of-</p> <p class=" ListL3" id="FAR_13_305_2__d789e39"> <span class="ph autonumber">(i)</span> Receipt and acceptance of supplies and services by the Government;</p> <p class=" ListL3" id="FAR_13_305_2__d789e44"> <span class="ph autonumber">(ii)</span> Receipt of cash or third party draft payments by the suppliers; and</p> <p class=" ListL3" id="FAR_13_305_2__d789e49"> <span class="ph autonumber">(iii)</span> Cash advances and reimbursements.</p> </div> </article> <article class="topic concept nested3" aria-labelledby="ariaid-title44" id="FAR_13_305_3"> <h4 class="title topictitle4" id="ariaid-title44"> <span class="ph autonumber">13.305-3</span> Conditions for use.</h4> <div class="body conbody"> <p class="p">Imprest funds or third party drafts may be used for purchases when-</p> <p class=" ListL1" id="FAR_13_305_3__d790e12"> <span class="ph autonumber">(a)</span> The imprest fund transaction does not exceed $500 or such other limits as have been approved by the agency head;</p> <p class=" ListL1" id="FAR_13_305_3__d790e17"> <span class="ph autonumber">(b)</span> The third party draft transaction does not exceed $2,500, unless authorized at a higher level in accordance with Treasury restrictions;</p> <p class=" ListL1" id="FAR_13_305_3__d790e22"> <span class="ph autonumber">(c)</span> The use of imprest funds or third party drafts is considered to be advantageous to the Government; and</p> <p class=" ListL1" id="FAR_13_305_3__d790e27"> <span class="ph autonumber">(d)</span> The use of imprest funds or third party drafts for the transaction otherwise complies with any additional conditions established by agencies and with the policies and regulations referenced in <a class="xref fm:ParaNumOnly" href="#FAR_13_305_1" title="13.305-1" aria-label="13.305-1. Link 232">13.305-1</a>.</p> </div> </article> <article class="topic concept nested3" aria-labelledby="ariaid-title45" id="FAR_13_305_4"> <h4 class="title topictitle4" id="ariaid-title45"> <span class="ph autonumber">13.305-4</span> Procedures.</h4> <div class="body conbody"> <p class=" ListL1" id="FAR_13_305_4__d791e10"> <span class="ph autonumber">(a)</span> Each purchase using imprest funds or third party drafts shall be based upon an authorized purchase requisition, contracting officer verification statement, or other agency approved method of ensuring that adequate funds are available for the purchase.</p> <p class=" ListL1" id="FAR_13_305_4__d791e15"> <span class="ph autonumber">(b)</span> Normally, purchases should be placed orally and without soliciting competition if prices are considered reasonable.</p> <p class=" ListL1" id="FAR_13_305_4__d791e20"> <span class="ph autonumber">(c)</span> Since there is, for all practical purposes, simultaneous placement of the order and delivery of the items, clauses are not required for purchases using imprest funds or third party drafts.</p> <p class=" ListL1" id="FAR_13_305_4__d791e25"> <span class="ph autonumber">(d)</span> Forms prescribed at <a class="xref fm:ParaNumOnly" href="#FAR_13_307" title="13.307" aria-label="13.307. Link 217">13.307</a>(e) may be used if a written order is considered necessary (<em class="ph i">e.g.,</em> if required by the supplier for discount, tax exemption, or other reasons). If a purchase order is used, endorse it "Payment to be made from Imprest Fund" (or "Payment to be made from Third Party Draft," as appropriate).</p> <p class=" ListL1" id="FAR_13_305_4__d791e36"> <span class="ph autonumber">(e)</span> The individual authorized to make purchases using imprest funds or third party drafts shall-</p> <p class=" ListL2" id="FAR_13_305_4__d791e42"> <span class="ph autonumber">(1)</span> Furnish to the imprest fund or third party draft cashier a copy of the document required under paragraph (a) of this subsection annotated to reflect-</p> <p class=" ListL3" id="FAR_13_305_4__d791e48"> <span class="ph autonumber">(i)</span> That an imprest fund or third party draft purchase has been made;</p> <p class=" ListL3" id="FAR_13_305_4__d791e53"> <span class="ph autonumber">(ii)</span> The unit prices and extensions; and</p> <p class=" ListL3" id="FAR_13_305_4__d791e58"> <span class="ph autonumber">(iii)</span> The supplier’s name and address; and</p> <p class=" ListL2" id="FAR_13_305_4__d791e63"> <span class="ph autonumber">(2)</span> Require the supplier to include with delivery of the supplies an invoice, packing slip, or other sales instrument giving-</p> <p class=" ListL3" id="FAR_13_305_4__d791e69"> <span class="ph autonumber">(i)</span> The supplier’s name and address;</p> <p class=" ListL3" id="FAR_13_305_4__d791e74"> <span class="ph autonumber">(ii)</span> List and quantity of items supplied;</p> <p class=" ListL3" id="FAR_13_305_4__d791e79"> <span class="ph autonumber">(iii)</span> Unit prices and extensions; and</p> <p class=" ListL3" id="FAR_13_305_4__d791e84"> <span class="ph autonumber">(iv)</span> Cash discount, if any.</p> </div> </article> </article> <article class="topic concept nested2" aria-labelledby="ariaid-title46" id="FAR_13_306"> <h3 class="title topictitle3" id="ariaid-title46"> <span class="ph autonumber">13.306</span> SF 44, Purchase Order-Invoice-Voucher.</h3> <div class="body conbody"> <p class="p" id="FAR_13_306__d786e8">The <a class="xref" href="https://www.gsa.gov/forms-library/us-government-purchase-order-invoice-voucher" target="_blank" title="SF 44" aria-label="SF聽44. Link 234">SF 44</a>, Purchase Order-Invoice-Voucher, is a multipurpose pocket-size purchase order form designed primarily for on-the-spot, over-the-counter purchases of supplies and nonpersonal services while away from the purchasing office or at isolated activities. It also can be used as a receiving report, invoice, and public voucher.</p> <p class=" ListL1" id="FAR_13_306__d792e15"> <span class="ph autonumber">(a)</span> This form may be used if all of the following conditions are satisfied:</p> <p class=" ListL2" id="FAR_13_306__d792e21"> <span class="ph autonumber">(1)</span> The amount of the purchase is at or below the micro-purchase threshold, except for purchases made under unusual and compelling urgency or in support of contingency operations. Agencies may establish higher dollar limitations for specific activities or items.</p> <p class=" ListL2" id="FAR_13_306__d792e26"> <span class="ph autonumber">(2)</span> The supplies or services are immediately available.</p> <p class=" ListL2" id="FAR_13_306__d792e31"> <span class="ph autonumber">(3)</span> One delivery and one payment will be made.</p> <p class=" ListL2" id="FAR_13_306__d792e36"> <span class="ph autonumber">(4)</span> Its use is determined to be more economical and efficient than use of other simplified acquisition procedures.</p> <p class=" ListL1" id="FAR_13_306__d792e41"> <span class="ph autonumber">(b)</span> General procedural instructions governing the form’s use are printed on the form and on the inside front cover of each book of forms.</p> <p class=" ListL1" id="FAR_13_306__d792e46"> <span class="ph autonumber">(c)</span> Since there is, for all practical purposes, simultaneous placement of the order and delivery of the items, clauses are not required for purchases using this form.</p> <p class=" ListL1" id="FAR_13_306__d792e51"> <span class="ph autonumber">(d)</span> Agencies shall provide adequate safeguards regarding the control of forms and accounting for purchases.</p> </div> </article> <article class="topic concept nested2" aria-labelledby="ariaid-title47" id="FAR_13_307"> <h3 class="title topictitle3" id="ariaid-title47"> <span class="ph autonumber">13.307</span> Forms.</h3> <div class="body conbody"> <p class=" ListL1" id="FAR_13_307__d793e10"> <span class="ph autonumber">(a)</span> <em class="ph i">Commercial products and commercial services.</em> For use of the <a class="xref" href="https://www.gsa.gov/forms-library/solicitationcontractorder-commercial-items" target="_blank" title="SF 1449" aria-label="SF聽1449. Link 235">SF 1449</a>, Solicitation/Contract/Order for Commercial Products and Commercial Services, see <a class="xref fm:ParaNumOnly" href="/far/part-12#FAR_12_204" title="12.204" aria-label="12.204. Link 236">12.204</a>.</p> <p class="p"></p><p class="Runin RuninRestart ListL1" id="FAR_13_307__d793e23"> <span class="ph autonumber">(b)</span> <em class="ph i">Other than commercial products and commercial services. </em>   </p> <p class="RuninChild ListL2" id="FAR_13_307__d793e31"> <span class="ph autonumber">(1)</span> Except when quotations are solicited electronically or orally, the <a class="xref" href="https://www.gsa.gov/forms-library/solicitationcontractorder-commercial-items" target="_blank" title="SF 1449" aria-label="SF聽1449. Link 235">SF 1449</a>; <a class="xref" href="https://www.gsa.gov/forms-library/request-quotations" target="_blank" title="SF 18" aria-label="SF聽18. Link 238">SF 18</a>, Request for Quotations; or an agency form/automated format may be used. Each agency request for quotations form/automated format should conform with the <a class="xref" href="https://www.gsa.gov/forms-library/request-quotations" target="_blank" title="SF 18" aria-label="SF聽18. Link 238">SF 18</a> or <a class="xref" href="https://www.gsa.gov/forms-library/solicitationcontractorder-commercial-items" target="_blank" title="SF 1449" aria-label="SF聽1449. Link 235">SF 1449</a> to the maximum extent practicable.</p> <p class=" ListL2" id="FAR_13_307__d793e48"> <span class="ph autonumber">(2)</span> Both <a class="xref" href="https://www.gsa.gov/forms-library/solicitationcontractorder-commercial-items" target="_blank" title="SF 1449" aria-label="SF聽1449. Link 235">SF 1449</a> and <a class="xref" href="https://www.gsa.gov/forms-library/order-supplies-and-services-0" target="_blank" title="OF 347" aria-label="OF聽347. Link 242">OF 347</a>, Order for Supplies or Services, are multipurpose forms used for negotiated purchases of supplies or services, delivery or task orders, inspection and receiving reports, and invoices. An agency form/automated format also may be used.</p> <p class="p"></p><p class="Runin RuninRestart ListL1" id="FAR_13_307__d793e59"> <span class="ph autonumber">(c)</span> <em class="ph i">Forms used for both commercial and other than commercial products and commercial services. </em>   </p> <p class="RuninChild ListL2" id="FAR_13_307__d793e67"> <span class="ph autonumber">(1)</span> <a class="xref" href="https://www.gsa.gov/forms-library/continuation-sheet" target="_blank" title="OF 336" aria-label="OF聽336. Link 243">OF 336</a>, Continuation Sheet, or an agency form/automated format may be used when additional space is needed.</p> <p class=" ListL2" id="FAR_13_307__d793e74"> <span class="ph autonumber">(2)</span> <a class="xref" href="https://www.gsa.gov/forms-library/order-supplies-and-services-schedule-continuation" target="_blank" title="OF 348" aria-label="OF聽348. Link 244">OF 348</a>, Order for Supplies or Services Schedule-Continuation, or an agency form/automated format may be used for negotiated purchases when additional space is needed. Agencies may print on these forms the clauses considered to be generally suitable for purchases.</p> <p class=" ListL2" id="FAR_13_307__d793e81"> <span class="ph autonumber">(3)</span> <a class="xref" href="https://www.gsa.gov/forms-library/amendment-solicitationmodification-contract" target="_blank" title="SF 30" aria-label="SF聽30. Link 245">SF 30</a>, Amendment of Solicitation/Modification of Contract, or a purchase order form may be used to modify a purchase order, unless an agency form/automated format is prescribed in agency regulations.</p> <p class=" ListL1" id="FAR_13_307__d793e88"> <span class="ph autonumber">(d)</span> <a class="xref" href="https://www.gsa.gov/forms-library/us-government-purchase-order-invoice-voucher" target="_blank" title="SF 44" aria-label="SF聽44. Link 234">SF 44</a>, Purchase Order-Invoice-Voucher, is a multipurpose pocket-size purchase order form that may be used as outlined in <a class="xref fm:ParaNumOnly" href="#FAR_13_306" title="13.306" aria-label="13.306. Link 247">13.306</a>.</p> <p class=" ListL1" id="FAR_13_307__d793e98"> <span class="ph autonumber">(e)</span> <a class="xref" href="https://www.gsa.gov/forms-library/receipt-cash-subvoucher" target="_blank" title="SF 1165" aria-label="SF聽1165. Link 248">SF 1165</a>, Receipt for Cash-Subvoucher, or an agency purchase order form may be used for purchases using imprest funds or third party drafts.</p> </div> </article> </article> <article class="topic nested1" aria-labelledby="ariaid-title48" id="FAR_Subpart_13_4"> <h2 class="title topictitle2 Subpart" id="ariaid-title48"> <span class="ph autonumber">Subpart 13.4</span> - Fast Payment Procedure</h2> <article class="topic concept nested2" aria-labelledby="ariaid-title49" id="FAR_13_401"> <h3 class="title topictitle3" id="ariaid-title49"> <span class="ph autonumber">13.401</span> General.</h3> <div class="body conbody"> <p class=" ListL1" id="FAR_13_401__d795e10"> <span class="ph autonumber">(a)</span> The fast payment procedure allows payment under limited conditions to a contractor prior to the Government’s verification that supplies have been received and accepted. The procedure provides for payment for supplies based on the contractor’s submission of an invoice that constitutes a certification that the contractor-</p> <p class=" ListL2" id="FAR_13_401__d795e16"> <span class="ph autonumber">(1)</span> Has delivered the supplies to a post office, common carrier, or point of first receipt by the Government; and</p> <p class=" ListL2" id="FAR_13_401__d795e21"> <span class="ph autonumber">(2)</span> Shall replace, repair, or correct supplies not received at destination, damaged in transit, or not conforming to purchase agreements.</p> <p class=" ListL1" id="FAR_13_401__d795e26"> <span class="ph autonumber">(b)</span> The contracting officer shall be primarily responsible for determining the amount of debts resulting from failure of contractors to properly replace, repair, or correct supplies lost, damaged, or not conforming to purchase requirements (see <a class="xref fm:ParaNumOnly" href="/far/part-32#FAR_32_602" title="32.602" aria-label="32.602. Link 249">32.602</a> and <a class="xref fm:ParaNumOnly" href="/far/part-32#FAR_32_603" title="32.603" aria-label="32.603. Link 250">32.603</a>).</p> </div> </article> <article class="topic concept nested2" aria-labelledby="ariaid-title50" id="FAR_13_402"> <h3 class="title topictitle3" id="ariaid-title50"> <span class="ph autonumber">13.402</span> Conditions for use.</h3> <div class="body conbody"> <p class="p">If the conditions in paragraphs (a) through (f) of this section are present, the fast payment procedure may be used, provided that use of the procedure is consistent with the other conditions of the purchase. The conditions for use of the fast payment procedure are as follows:</p> <p class=" ListL1" id="FAR_13_402__d796e12"> <span class="ph autonumber">(a)</span> Individual purchasing instruments do not exceed $35,000, except that executive agencies may permit higher dollar limitations for specified activities or items on a case-by-case basis.</p> <p class=" ListL1" id="FAR_13_402__d796e17"> <span class="ph autonumber">(b)</span> Deliveries of supplies are to occur at locations where there is both a geographical separation and a lack of adequate communications facilities between Government receiving and disbursing activities that will make it impractical to make timely payment based on evidence of Government acceptance.</p> <p class=" ListL1" id="FAR_13_402__d796e22"> <span class="ph autonumber">(c)</span> Titleto the supplies passes to the Government-</p> <p class=" ListL2" id="FAR_13_402__d796e28"> <span class="ph autonumber">(1)</span> Upon delivery to a post office or common carrier for mailing or shipment to destination; or</p> <p class=" ListL2" id="FAR_13_402__d796e33"> <span class="ph autonumber">(2)</span> Upon receipt by the Government if the shipment is by means other than Postal Service or common carrier.</p> <p class=" ListL1" id="FAR_13_402__d796e38"> <span class="ph autonumber">(d)</span> The supplier agrees to replace, repair, or correct supplies not received at destination, damaged in transit, or not conforming to purchase requirements.</p> <p class=" ListL1" id="FAR_13_402__d796e43"> <span class="ph autonumber">(e)</span> The purchasing instrument is a firm-fixed-price contract, a purchase order, or a delivery order for supplies.</p> <p class=" ListL1" id="FAR_13_402__d796e48"> <span class="ph autonumber">(f)</span> A system is in place to ensure-</p> <p class=" ListL2" id="FAR_13_402__d796e54"> <span class="ph autonumber">(1)</span> Documentation of evidence of contractor performance under fast payment purchases;</p> <p class=" ListL2" id="FAR_13_402__d796e59"> <span class="ph autonumber">(2)</span> Timely feedback to the contracting officer in case of contractor deficiencies; and</p> <p class=" ListL2" id="FAR_13_402__d796e64"> <span class="ph autonumber">(3)</span> Identification of suppliers that have a current history of abusing the fast payment procedure (also see <a class="xref fm:Subpart" href="/far/part-9#FAR_Subpart_9_1" title="subpart  9.1" aria-label="subpart聽 9.1. Link 117">subpart  9.1</a>).</p> </div> </article> <article class="topic concept nested2" aria-labelledby="ariaid-title51" id="FAR_13_403"> <h3 class="title topictitle3" id="ariaid-title51"> <span class="ph autonumber">13.403</span> Preparation and execution of orders.</h3> <div class="body conbody"> <p class="p">Priced or unpriced contracts, purchase orders, or BPAs using the fast payment procedure shall include the following:</p> <p class=" ListL1" id="FAR_13_403__d797e12"> <span class="ph autonumber">(a)</span> A requirement that the supplies be shipped transportation or postage prepaid.</p> <p class=" ListL1" id="FAR_13_403__d797e17"> <span class="ph autonumber">(b)</span> A requirement that invoices be submitted directly to the finance or other office designated in the order, or in the case of unpriced purchase orders, to the contracting officer (see <a class="xref fm:ParaNumOnly" href="#FAR_13_302_2" title="13.302-2" aria-label="13.302-2. Link 185">13.302-2</a>(c)).</p> <p class=" ListL1" id="FAR_13_403__d797e25"> <span class="ph autonumber">(c)</span> The following statement on the consignee’s copy:</p> <p class=" ListL1" id="FAR_13_403__d797e29">Consignee’s Notification to Purchasing Activity of Nonreceipt, Damage, or Nonconformance</p> <p class=" ListL1" id="FAR_13_403__d797e31">The consignee shall notify the purchasing office promptly after the specified date of delivery of supplies not received, damaged in transit, or not conforming to specifications of the purchase order. Unless extenuating circumstances exist, the notification should be made not later than 60 days after the specified date of delivery.</p> </div> </article> <article class="topic concept nested2" aria-labelledby="ariaid-title52" id="FAR_13_404"> <h3 class="title topictitle3" id="ariaid-title52"> <span class="ph autonumber">13.404</span> Contract clause.</h3> <div class="body conbody"> <p class="p" id="FAR_13_404__d792e8">The contracting officer shall insert the clause at <a class="xref fm:ParaNumOnly" href="/far/part-52#FAR_52_213_1" title="52.213-1" aria-label="52.213-1. Link 253">52.213-1</a>, Fast Payment Procedure, in solicitations and contracts when the conditions in <a class="xref fm:ParaNumOnly" href="#FAR_13_402" title="13.402" aria-label="13.402. Link 254">13.402</a> are applicable and it is intended that the fast payment procedure be used in the contract (in the case of BPAs, the contracting officer may elect to insert the clause either in the BPA or in orders under the BPA).</p> </div> </article> </article> <article class="topic nested1" aria-labelledby="ariaid-title53" id="FAR_Subpart_13_5"> <h2 class="title topictitle2 Subpart" id="ariaid-title53"> <span class="ph autonumber">Subpart 13.5</span> - Simplified Procedures for Certain Commercial Products and Commercial Services </h2> <article class="topic nested2" aria-labelledby="ariaid-title54" id="FAR_13_500"> <h3 class="title topictitle3" id="ariaid-title54"> <span class="ph autonumber">13.500</span> General.</h3> <div class="body"> <p class=" ListL1" id="FAR_13_500__d800e10"> <span class="ph autonumber">(a)</span> This subpart authorizes the use of simplified procedures for the acquisition of supplies and services in amounts greater than the simplified acquisition threshold but not exceeding $7.5 million ($15 million for acquisitions as described in <a class="xref fm:ParaNumOnly" href="#FAR_13_500" title="13.500" aria-label="13.500. Link 57">13.500</a>(c)), including options, if the contracting officer reasonably expects, based on the nature of the supplies or services sought, and on market research, that offers will include only commercial products or commercial services. Contracting officers may use any simplified acquisition procedure in this part, subject to any specific dollar limitation applicable to the particular procedure. The purpose of these simplified procedures is to vest contracting officers with additional procedural discretion and flexibility, so that commercial acquisitions in this dollar range may be solicited, offered, evaluated, and awarded in a simplified manner that maximizes efficiency and economy and minimizes burden and administrative costs for both the Government and industry ( <a class="xref" href="https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title10-section3205&num=0&edition=prelim" target="_blank" title="10 U.S.C. 3205-3208" aria-label="10 U.S.C. 3205-3208. Link 256">10 U.S.C. 3205-3208</a> and chapter 241 and <a class="xref" href="http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title41-section3305&num=0&edition=prelim" target="_blank" title="41 U.S.C.3305" aria-label="41 U.S.C.3305. Link 257">41 U.S.C.3305</a>, 3306, and chapter 37, Awarding of Contracts).</p> <p class=" ListL1" id="FAR_13_500__d800e30"> <span class="ph autonumber">(b)</span> When acquiring commercial products or commercial services using the procedures in this part, the requirements of <a class="xref fm:Part" href="/far/part-12#FAR_Part_12" title="part  12" aria-label="part聽 12. Link 58">part  12</a> apply subject to the order of precedence provided at <a class="xref fm:ParaNumOnly" href="/far/part-12#FAR_12_102" title="12.102" aria-label="12.102. Link 129">12.102</a>(c). This includes use of the provisions and clauses in <a class="xref fm:Subpart" href="/far/part-12#FAR_Subpart_12_3" title="subpart  12.3" aria-label="subpart聽 12.3. Link 260">subpart  12.3</a>.</p> <p class=" ListL1" id="FAR_13_500__d800e44"> <span class="ph autonumber">(c)</span> Under <a class="xref" href="http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title41-section1903&num=0&edition=prelim" target="_blank" title="41 U.S.C. 1903" aria-label="41 U.S.C. 1903. Link 261">41 U.S.C. 1903</a>, the simplified acquisition procedures authorized in this subpart may be used for acquisitions that do not exceed $15 million when-</p> <p class=" ListL2" id="FAR_13_500__d800e53"> <span class="ph autonumber">(1)</span> The acquisition is for commercial products or commercial services that, as determined by the head of the agency, are to be used in support of a contingency operation; to facilitate the defense against or recovery from cyber, nuclear, biological, chemical, or radiological attack; to support a request from the Secretary of State or the Administrator of the United States Agency for International Development to facilitate provision of international disaster assistance; or to support response to an emergency or major disaster, or</p> <p class=" ListL2" id="FAR_13_500__d800e58"> <span class="ph autonumber">(2)</span> The acquisition will be treated as an acquisition of commercial products or commercial services in accordance with <a class="xref fm:ParaNumOnly" href="/far/part-12#FAR_12_102" title="12.102" aria-label="12.102. Link 129">12.102</a>(f)(1).</p> </div> </article> <article class="topic concept nested2" aria-labelledby="ariaid-title55" id="FAR_13_501"> <h3 class="title topictitle3" id="ariaid-title55"> <span class="ph autonumber">13.501</span> Special documentation requirements.</h3> <div class="body conbody"> <p class="p"></p><p class="Runin RuninRestart ListL1" id="FAR_13_501__d801e10"> <span class="ph autonumber">(a)</span> Sole source (including brand name) acquisitions.</p> <p class="RuninChild ListL2" id="FAR_13_501__d801e16"> <span class="ph autonumber">(1)</span> Acquisitions conducted under simplified acquisition procedures are exempt from the requirements in <a class="xref fm:Part" href="/far/part-6#FAR_Part_6" title="part  6" aria-label="part聽 6. Link 263">part  6</a>. However, contracting officers must-</p> <p class=" ListL3" id="FAR_13_501__d801e25"> <span class="ph autonumber">(i)</span> Conduct sole source acquisitions, as defined in <a class="xref fm:ParaNumOnly" href="/far/part-2#FAR_2_101" title="2.101" aria-label="2.101. Link 55">2.101</a>, (including brand name) under this subpart only if the need to do so is justified in writing and approved at the levels specified in paragraph (a)(2) of this section;</p> <p class=" ListL3" id="FAR_13_501__d801e33"> <span class="ph autonumber">(ii)</span> Prepare sole source (including brand name) justifications using the format at <a class="xref fm:ParaNumOnly" href="/far/part-6#FAR_6_303_2" title="6.303-2" aria-label="6.303-2. Link 265">6.303-2</a>, modified to reflect that the procedures in FAR <a class="xref fm:Subpart" href="#FAR_Subpart_13_5" title="subpart  13.5" aria-label="subpart聽 13.5. Link 56">subpart  13.5</a> were used in accordance with <a class="xref" href="http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title41-section1901&num=0&edition=prelim" target="_blank" title="41 U.S.C.1901" aria-label="41 U.S.C.1901. Link 267">41 U.S.C.1901</a> or the authority of <a class="xref" href="http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title41-section1903&num=0&edition=prelim" target="_blank" title="41 U.S.C. 1903" aria-label="41 U.S.C. 1903. Link 261">41 U.S.C. 1903</a>;</p> <p class=" ListL3" id="FAR_13_501__d801e50"> <span class="ph autonumber">(iii)</span> Make publicly available the justifications (excluding brand name) required by <a class="xref fm:ParaNumOnly" href="/far/part-6#FAR_6_305" title="6.305" aria-label="6.305. Link 269">6.305</a>(a) within 14 days after contract award or in the case of unusual and compelling urgency within 30 days after contract award, in accordance with <a class="xref fm:ParaNumOnly" href="/far/part-6#FAR_6_305" title="6.305" aria-label="6.305. Link 269">6.305</a> procedures at paragraphs (b), (d), (e), and (f); and</p> <p class=" ListL3" id="FAR_13_501__d801e61"> <span class="ph autonumber">(iv)</span> Make publicly available brand name justifications with the solicitation, in accordance with <a class="xref fm:ParaNumOnly" href="/far/part-5#FAR_5_102" title="5.102" aria-label="5.102. Link 130">5.102</a>(a)(6).</p> <p class=" ListL2" id="FAR_13_501__d801e69"> <span class="ph autonumber">(2)</span> Justifications and approvals are required under this subpart for sole-source (including brand-name) acquisitions or portions of an acquisition requiring a brand-name. If the justification is to cover only the portion of the acquisition which is brand-name, then it should so state; the approval level requirements will then only apply to that portion.</p> <p class=" ListL3" id="FAR_13_501__d801e75"> <span class="ph autonumber">(i)</span> For a proposed contract exceeding the simplified acquisition threshold, but not exceeding $750,000, the contracting officer’s certification that the justification is accurate and complete to the best of the contracting officer’s knowledge and belief will serve as approval, unless a higher approval level is established in accordance with agency procedures.</p> <p class=" ListL3" id="FAR_13_501__d801e80"> <span class="ph autonumber">(ii)</span> For a proposed contract exceeding $750,000 or the thresholds in paragraph (1) of the definition of simplified acquisition threshold in <a class="xref fm:ParaNumOnly" href="/far/part-2#FAR_2_101" title="2.101" aria-label="2.101. Link 55">2.101</a>, but not exceeding $15 million, the advocate for competition for the procuring activity, designated pursuant to <a class="xref fm:ParaNumOnly" href="/far/part-6#FAR_6_501" title="6.501" aria-label="6.501. Link 273">6.501</a>; or an official described in <a class="xref fm:ParaNumOnly" href="/far/part-6#FAR_6_304" title="6.304" aria-label="6.304. Link 274">6.304</a>(a)(3) or (a)(4) must approve the justification and approval. This authority is not delegable.</p> <p class=" ListL3" id="FAR_13_501__d801e94"> <span class="ph autonumber">(iii)</span> For a proposed contract exceeding $15 million but not exceeding $75 million or, for DoD, NASA, and the Coast Guard, not exceeding $100 million, the head of the procuring activity or the official described in <a class="xref fm:ParaNumOnly" href="/far/part-6#FAR_6_304" title="6.304" aria-label="6.304. Link 274">6.304</a>(a)(3) or (a)(4) must approve the justification and approval. This authority is not delegable.</p> <p class=" ListL3" id="FAR_13_501__d801e102"> <span class="ph autonumber">(iv)</span> For a proposed contract exceeding $75 million or, for DoD, NASA, and the Coast Guard, $100 million, the official described in <a class="xref fm:ParaNumOnly" href="/far/part-6#FAR_6_304" title="6.304" aria-label="6.304. Link 274">6.304</a>(a)(4) must approve the justification and approval. This authority is not delegable except as provided in <a class="xref fm:ParaNumOnly" href="/far/part-6#FAR_6_304" title="6.304" aria-label="6.304. Link 274">6.304</a>(a)(4).</p> <p class=" ListL1" id="FAR_13_501__d801e113"> <span class="ph autonumber">(b)</span> <em class="ph i">Contract file documentation.</em> The contract file must include-</p> <p class=" ListL2" id="FAR_13_501__d801e121"> <span class="ph autonumber">(1)</span> A brief written description of the procedures used in awarding the contract, including the fact that the procedures in FAR <a class="xref fm:Subpart" href="#FAR_Subpart_13_5" title="subpart  13.5" aria-label="subpart聽 13.5. Link 56">subpart  13.5</a> were used;</p> <p class=" ListL2" id="FAR_13_501__d801e129"> <span class="ph autonumber">(2)</span> The number of offers received;</p> <p class=" ListL2" id="FAR_13_501__d801e134"> <span class="ph autonumber">(3)</span> An explanation, tailored to the size and complexity of the acquisition, of the basis for the contract award decision; and</p> <p class=" ListL2" id="FAR_13_501__d801e139"> <span class="ph autonumber">(4)</span> Any justification approved under paragraph (a) of this section.</p> </div> </article> </article> </article> </article> </div> <div class="nextprev"><a href="/far/far3" class="docprevious docprevround" title="Previous" aria-label="Previous">芦 Previous</a><a href="/far/13.000" class="docnext docnextround" title="Next" aria-label="Next">Next 禄</a></div> </div> <div id="block-favoriteslinksblock" class="block block-agov-favorites block-agov-favorites-links-block"> <div id="favorites-container"><div id="favorites-header"><h4 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