Manage versions

<!doctype html> <html> <head> <meta charset="utf-8"> <meta property="og:image" content="https://blog.zenodo.org/static/img/logos/zenodo-gradient-1000.png" /> <meta property="og:title" content="Zenodo - Research. Shared." /> <meta property="og:type" content="website" /> <meta property="og:description" content="Zenodo is a free and open digital archive built by CERN and OpenAIRE, enabling researchers to share and preserve research output in any size, format and from all fields of research." /> <meta name="twitter:card" content="summary_large_image" /> <meta name="twitter:site" content="@zenodo_org" /> <meta name="twitter:creator" content="@zenodo_org" /> <meta name="twitter:title" content="Zenodo - Research. Shared." /> <meta name="twitter:description" content="Zenodo is a free and open digital archive built by CERN and OpenAIRE, enabling researchers to share and preserve research output in any size, format and from all fields of research." /> <meta name="twitter:image" content="https://blog.zenodo.org/static/img/logos/zenodo-gradient-1000.png" /> <link rel="stylesheet" href="../../../static/zenodo.css"> <link rel="stylesheet" href="../../../static/style.css"> <link rel="stylesheet" href="../../../static/font-awesome/css/font-awesome.min.css"> <link href="https://fonts.googleapis.com/css?family=Roboto:300,400,500,700,100,italic" rel="stylesheet"> <title>Manage versions | Zenodo</title> <script src="https://code.jquery.com/jquery-3.1.1.min.js"></script> <script src="https://maxcdn.bootstrapcdn.com/bootstrap/3.3.7/js/bootstrap.min.js" integrity="sha384-Tc5IQib027qvyjSMfHjOMaLkfuWVxZxUPnCJA7l2mCWNIpG9mGCD8wGNIcPD7Txa" crossorigin="anonymous"></script> </head> <body> <header> <nav class="navbar navbar-default navbar-static-top"> <div class="container"> <div class="navbar-header"> <a href="https://zenodo.org"><img class="navbar-brand" src="/static/img/zenodo.svg" alt="Zenodo" /></a> <span class="logo-divider"></span> <span class="header-title" aria-label="header-title">Documentation</span> </div> <div id="navbar" class="navbar-collapse collapse"> <ul class="nav navbar-nav navbar-right toplist"> <li><a href="https://about.zenodo.org">About</a></li> <li><a href="https://blog.zenodo.org">Blog</a></li> <li><a href="https://help.zenodo.org">Help</a></li> <li><a href="https://about.zenodo.org/projects">Projects</a></li> <li><a href="https://developers.zenodo.org">Developers</a></li> </ul> </div> </div> </nav> </header> <div class="communities"> <div class="header"> <div class="container"> <div class="row"> <div class="col-md-12 nav navbar-nav navbar subbar"> <li><a href="../../../">Help</a></li> <li><a href="../../../faq/">FAQ</a></li> <li class="active"><a href="../../">Docs</a></li> <li><a href="../../../guides/">Guides</a></li> </div> </div> </div> </div> <div class="container body-container"> <div class="row"> <div class="col-md-12"> <div class="row"> <div class="col-md-4"> <div class="panel panel-default"> <div class="panel-heading"><strong><a href="../">Deposit</a></strong></div> <div class="list-group"> <a href="../about-records/" class="list-group-item"">About records</a> <a href="../create-new-upload/" class="list-group-item"">Create new upload</a> <a href="../describe-records/" class="list-group-item"">Describe records</a> <a href="../manage-files/" class="list-group-item"">Manage files</a> <a href="../manage-records/" class="list-group-item"">Manage records</a> <a href="./" class="list-group-item active"">Manage versions</a> </div> </div> </div> <div class="col-md-8"> <ol class="breadcrumb"> <li><a href="../../">Docs</a></li> <li><a href="../">Deposit</a></li> <li>Manage versions</li> </ol> <div class="docs-blocks"> <h1>Manage versions</h1> <hr /> <p>The following sections describe how you can create a new version of record, import files from previous version, browse versions, and edit previous versions.</p> <p><strong>When to use versioning?</strong></p> <p>Versioning is used if you need to <em>add/remove/modify files</em> in your published record. If you just need to edit metadata (title, creators, description etc) then see <a href="../manage-records/#edit">Edit published records</a>.</p> <p>Read more about versioning in <a href="../about-records/">about records</a>.</p> <p>The section covers:</p> <ul> <li><a href="#create-version">Create a new version</a></li> <li><a href="#import-files">Import files from previous version</a></li> <li><a href="#browse-versions">Browse versions</a></li> <li><a href="#create-version">Edit metadata of previous version</a></li> </ul> <h3 id="create-version" class="docs">Create a new version <small><a href="#create-version" class="text-muted"><i class="fa fa-link"></i></a></small></h3> <hr /> <div class="row"> <div class="col-md-1"><p><span class="badge">1</span></p></div> <div class="col-md-11"> <p>Go to the record landing page of the record you want to create a new version of.</p> </div> </div> <div class="row"> <div class="col-md-1"><p><span class="badge">2</span></p></div> <div class="col-md-11"> <p>Click the green <strong>New version</strong> button to create a new version draft. The button is only displayed if you have permissions to edit the record.</p> <p><img src="new-version.png" class="img-thumbnail"></p> </div> </div> <div class="row"> <div class="col-md-1"><p><span class="badge">4</span></p></div> <div class="col-md-11"> <p>The deposit form will now show that you're editing a <strong>New version draft</strong>. Fill in the metadata, upload files as for any other record.</p> <p><img src="publish-button.png" class="img-thumbnail"></p> </div> </div> <h3 id="import-files" class="docs">Import files from previous version <small><a href="#import-files" class="text-muted"><i class="fa fa-link"></i></a></small></h3> <hr /> <div class="row"> <div class="col-md-1"><p><span class="badge">1</span></p></div> <div class="col-md-11"> <p>In files section of the deposit form, click the <strong>Import files</strong> button to import files from a previous. Using this feature saves storage space as we don't duplicate the previous files.</p> <p><img src="import-files.png" class="img-thumbnail"></p> </div> </div> <div class="row"> <div class="col-md-1"><p><span class="badge">2</span></p></div> <div class="col-md-11"> <p>You can now add/remove/modify the imported files as described in <a href="../manage-files/">manage files</a>.</p> </div> </div> <h3 id="browse-versions" class="docs">Browse versions <small><a href="#browse-versions" class="text-muted"><i class="fa fa-link"></i></a></small></h3> <hr /> <div class="row"> <div class="col-md-1"><p><span class="badge">1</span></p></div> <div class="col-md-11"> <p>Go to <strong>My uploads</strong>.</p> </div> </div> <div class="row"> <div class="col-md-1"><p><span class="badge">2</span></p></div> <div class="col-md-11"> <p>Toggle the <strong>View all versions</strong> switch to on. You're now able to browse and search all previous versions of a record.</p> <p><img src="browse-versions.png" class="img-thumbnail"></p> </div> </div> <h3 id="create-version" class="docs">Edit metadata of previous version <small><a href="#create-version" class="text-muted"><i class="fa fa-link"></i></a></small></h3> <hr /> <div class="row"> <div class="col-md-1"><p><span class="badge">1</span></p></div> <div class="col-md-11"> <p>Find the previous version you want to edit using e.g. <a href="#browse-versions">browse versions</a>.</p> </div> </div> <div class="row"> <div class="col-md-1"><p><span class="badge">2</span></p></div> <div class="col-md-11"> <p>Click the <strong>Edit</strong> button to edit the previous version (see <a href="../manage-records/#edit">edit published records</a>).</p> </div> </div> </div> </div> </div> </div> </div> </div> </div> <footer class="footer"> <div class="menu-wrapper"> <div class="container"> <div class="row footer-menu"> <div class="col-xs-12 col-md-8"> <div class="row"> <div class="col-xs-2 col-md-2"> <h5>About</h5> <ul class="list-unstyled"> <li><a href="http://about.zenodo.org">About</a></li> <li><a href="http://about.zenodo.org/policies/">Policies</a></li> <li><a href="http://about.zenodo.org/infrastructure/">Infrastructure</a></li> <li><a href="http://about.zenodo.org/principles/">Principles</a></li> <li><a href="http://about.zenodo.org/roadmap/">Roadmap</a></li> <li><a href="http://about.zenodo.org/projects/">Projects</a></li> <li><a href="http://about.zenodo.org/contact/">Contact</a></li> </ul> </div> <div class="col-xs-2 col-md-2"> <h5>Blog</h5> <ul class="list-unstyled"> <li><a href="https://blog.zenodo.org">Blog</a></li> </ul> </div> <div class="col-xs-2 col-md-2"> <h5>Help</h5> <ul class="list-unstyled"> <li><a href="https://help.zenodo.org">Overview</a></li> <li><a href="https://help.zenodo.org/faq/">FAQ</a></li> <li><a href="https://help.zenodo.org/guides/">Guides</a></li> <li><a href="https://zenodo.org/support">Support</a></li> </ul> </div> <div class="col-xs-2 col-md-2"> <h5>Developers</h5> <ul class="list-unstyled"> <li><a href="https://developers.zenodo.org">REST API</a></li> <li><a href="https://developers.zenodo.org#oai-pmh">OAI-PMH</a></li> </ul> </div> <div class="col-xs-2 col-md-2"> <h5>Contribute</h5> <ul class="list-unstyled"> <li><a href="https://github.com/zenodo/zenodo-rdm"><i class="fa fa-external-link"></i> GitHub</a></li> <li><a href="https://zenodo.org/donate"><i class="fa fa-external-link"></i> Donate</a></li> </ul> </div> </div> </div> <div class="col-xs-12 col-md-4"> <div class="pull-right-md text-center-sm text-center-xs"> <h5>Funded by</h5> <ul class="list-inline"> <li><a href="https://home.cern"><img src="/static/img/cern.png" width="60" height="60" /></a></li> <li><a href="https://www.openaire.eu"><img src="/static/img/openaire.png" width="80"/></a></li> <li><a href="https://ec.europa.eu/programmes/horizon2020/"><img src="/static/img/eu.png" width="88" height="60" /></a></li> </ul> </div> </div> </div> </div> </div> <div class="container"> <div class="row"> <div class="col-xs-12 col-sm-6 col-sm-push-6"> <div class="pull-right-sm text-center-xs"> <ul class="list-inline"> <li><a href="https://stats.uptimerobot.com/vlYOVuWgM">Status</a></li> <li><a href="https://about.zenodo.org/privacy-policy">Privacy policy</a></li> <li><a href="https://about.zenodo.org/cookie-policy">Cookie policy</a></li> <li><a href="https://about.zenodo.org/terms">Terms of Use</a></li> <li><a href="https://about.zenodo.org/contact">Support</a></li> </ul> </div> </div> <div class="col-xs-12 col-sm-6 col-sm-pull-6 text-center-xs"> <p><a title="Except where otherwise noted, content on this site is licensed under a Creative Commons Attribution 4.0 International License." rel="license" href="http://creativecommons.org/licenses/by/4.0/"><img alt="Creative Commons Licence" height="20" src="https://i.creativecommons.org/l/by/4.0/88x31.png" /></a>  Powered by <a href="https://home.cern/science/computing/data-centre">CERN Data Centre</a> & <a href="http://inveniosoftware.org">Invenio</a>.</p> </div> </div> </div> </footer> <div class="cookie-banner hidden"> <i class="close icon"></i> <div> <p >This site uses cookies. 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Manage versions | Zenodo