Resources, Forms, & Templates for IEEE Conferences

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class="reg">Required each January for payments in the previous year.</p> </div> </div> <div class="image-icon"> <a target="_blank" href="https://events.ieee.org/wp-content/uploads/1099-1042-forms.xlsx"><img decoding="async" src="/wp-content/plugins/filter-plugin-forms/imgs/xls.svg"></a> <span class="file-size">(672.16 KB)</span> </div> </article> <article class="forms-templates"> <div class="content"> <a target="_blank" href="https://events.ieee.org/wp-content/uploads/financial-email-scams.pdf"><h3>2019 Cybersecurity Awareness Brochure – Financial Email Scams</h3></a> <p class="lg"><span>Business & Legal</span></p> <div class="custom-730"> <p class="reg">Learn how to identify financial email scams.</p> </div> </div> <div class="image-icon"> <a target="_blank" href="https://events.ieee.org/wp-content/uploads/financial-email-scams.pdf"><img decoding="async" src="/wp-content/plugins/filter-plugin-forms/imgs/pdf.svg"></a> <span class="file-size">(186.09 KB)</span> </div> </article> <article class="forms-templates"> <div class="content"> <a target="_blank" href="https://events.ieee.org/wp-content/uploads/phishing-email-fraud-1.pdf"><h3>2019 Cybersecurity Awareness Brochure – Phishing Email Fraud</h3></a> <p class="lg"><span>Business & Legal</span></p> <div class="custom-730"> <p class="reg">Get tips on how to spot a phishing email.</p> </div> </div> <div class="image-icon"> <a target="_blank" href="https://events.ieee.org/wp-content/uploads/phishing-email-fraud-1.pdf"><img decoding="async" src="/wp-content/plugins/filter-plugin-forms/imgs/pdf.svg"></a> <span class="file-size">(231.74 KB)</span> </div> </article> <article class="forms-templates"> <div class="content"> <a target="_blank" href="https://events.ieee.org/wp-content/uploads/conference-audit-material-checklist-1.pdf"><h3>Audit Material Checklist</h3></a> <p class="lg"><span>Finance</span></p> <div class="custom-730"> <p class="reg">Helps organizers know what is needed to audit a conference.</p> </div> </div> <div class="image-icon"> <a target="_blank" href="https://events.ieee.org/wp-content/uploads/conference-audit-material-checklist-1.pdf"><img decoding="async" src="/wp-content/plugins/filter-plugin-forms/imgs/pdf.svg"></a> <span class="file-size">(59.27 KB)</span> </div> </article> <article class="forms-templates"> <div class="content"> <a target="_blank" href="https://basecamp.com/"><h3>Basecamp</h3></a> <p class="lg"><span>Conference Planning & Management</span></p> <div class="custom-730"> <p class="reg">Basecamp is an online project management and internal communications tool. </p> </div> </div> <div class="image-icon"> <a target="_blank" href="https://basecamp.com/"><img decoding="async" src="/wp-content/plugins/filter-plugin-forms/imgs/link.svg"></a> </div> </article> <article class="forms-templates"> <div class="content"> <a target="_blank" href="https://events.ieee.org/wp-content/uploads/expo_plu_appication.pdf"><h3>Cancellation Insurance</h3></a> <p class="lg"><span>Finance</span></p> <div class="custom-730"> <p class="reg">Application for optional insurance that provides coverage for additional expenses and lost revenue if the conference is forced to relocate or cancel due to unforeseen circumstances.</p> </div> </div> <div class="image-icon"> <a target="_blank" href="https://events.ieee.org/wp-content/uploads/expo_plu_appication.pdf"><img decoding="async" src="/wp-content/plugins/filter-plugin-forms/imgs/pdf.svg"></a> <span class="file-size">(676.32 KB)</span> </div> </article> <article class="forms-templates"> <div class="content"> <a target="_blank" href="https://events.ieee.org/contact-mce-services/"><h3>CEE Services</h3></a> <p class="lg"><span>Conference Planning & Management</span></p> <div class="custom-730"> <p class="reg">CEE offers customizable services to extend your organizing team with committed, trusted event experts who help reduce costs, improve outcomes, and support your strategic goals. </p> </div> </div> <div class="image-icon"> <a target="_blank" href="https://events.ieee.org/contact-mce-services/"><img decoding="async" src="/wp-content/plugins/filter-plugin-forms/imgs/link.svg"></a> </div> </article> <article class="forms-templates"> <div class="content"> <a target="_blank" href="https://events.ieee.org/wp-content/uploads/certification-of-accuracy.xls"><h3>Certification of Accuracy</h3></a> <p class="lg"><span>Finance</span></p> <div class="custom-730"> <p class="reg">Confirms accurate financial data.</p> </div> </div> <div class="image-icon"> <a target="_blank" href="https://events.ieee.org/wp-content/uploads/certification-of-accuracy.xls"><img decoding="async" src="/wp-content/plugins/filter-plugin-forms/imgs/xls.svg"></a> <span class="file-size">(31.00 KB)</span> </div> </article> <article class="forms-templates"> <div class="content"> <a target="_blank" href="https://cibtvisas.com/"><h3>CIBT Visa Service</h3></a> <p class="lg"><span>Registration</span></p> <div class="custom-730"> <p class="reg">External fee-based service for obtaining documents required for international travel.</p> </div> </div> <div class="image-icon"> <a target="_blank" href="https://cibtvisas.com/"><img decoding="async" src="/wp-content/plugins/filter-plugin-forms/imgs/link.svg"></a> </div> </article> <article class="forms-templates"> <div class="content"> <a target="_blank" href="https://events.ieee.org/wp-content/uploads/financial-reporting-tool.xlsx"><h3>Conference Budget Planning Worksheet</h3></a> <p class="lg"><span>Finance</span></p> <div class="custom-730"> <p class="reg">Optional tool to help organize your conference's financial information.</p> </div> </div> <div class="image-icon"> <a target="_blank" href="https://events.ieee.org/wp-content/uploads/financial-reporting-tool.xlsx"><img decoding="async" src="/wp-content/plugins/filter-plugin-forms/imgs/xls.svg"></a> <span class="file-size">(500.74 KB)</span> </div> </article> <article class="forms-templates"> <div class="content"> <a target="_blank" href="https://events.ieee.org/wp-content/uploads/ieee-conference-organizer-timeline.xls"><h3>Conference Organizer Timeline</h3></a> <p class="lg"><span>Conference Planning & Management</span></p> <div class="custom-730"> <p class="reg">A high-level timeline to help get organized in planning your conference.</p> </div> </div> <div class="image-icon"> <a target="_blank" href="https://events.ieee.org/wp-content/uploads/ieee-conference-organizer-timeline.xls"><img decoding="async" src="/wp-content/plugins/filter-plugin-forms/imgs/xls.svg"></a> <span class="file-size">(397.00 KB)</span> </div> </article> <article class="forms-templates"> <div class="content"> <a target="_blank" href="https://events.ieee.org/wp-content/uploads/conference-scope-and-quality-criteria.pdf"><h3>Conference Scope and Quality Criteria</h3></a> <p class="lg"><span>Technical Program & Quality</span></p> <div class="custom-730"> <p class="reg">Job aid to assist with conference scope and quality criteria.</p> </div> </div> <div class="image-icon"> <a target="_blank" href="https://events.ieee.org/wp-content/uploads/conference-scope-and-quality-criteria.pdf"><img decoding="async" src="/wp-content/plugins/filter-plugin-forms/imgs/pdf.svg"></a> <span class="file-size">(213.20 KB)</span> </div> </article> <article class="forms-templates"> <div class="content"> <a target="_blank" href="https://www.ieee.org/publications/rights/cross-check-main.html"><h3>CrossCheck</h3></a> <p class="lg"><span>Conference Publications</span>, <span>Technical Program & Quality</span></p> <div class="custom-730"> <p class="reg">Free tool used to detect improperly reused material in author manuscripts.</p> </div> </div> <div class="image-icon"> <a target="_blank" href="https://www.ieee.org/publications/rights/cross-check-main.html"><img decoding="async" src="/wp-content/plugins/filter-plugin-forms/imgs/link.svg"></a> </div> </article> <article class="forms-templates"> <div class="content"> <a target="_blank" href="https://events.ieee.org/wp-content/uploads/confprocdefined.pdf"><h3>Definition of Conference Proceedings</h3></a> <p class="lg"><span>Conference Publications</span></p> <div class="custom-730"> <p class="reg">Manual of IEEE proceedings procedures and best practices.</p> </div> </div> <div class="image-icon"> <a target="_blank" href="https://events.ieee.org/wp-content/uploads/confprocdefined.pdf"><img decoding="async" src="/wp-content/plugins/filter-plugin-forms/imgs/pdf.svg"></a> <span class="file-size">(88.62 KB)</span> </div> </article> <article class="forms-templates"> <div class="content"> <a target="_blank" href="https://events.ieee.org/wp-content/uploads/ieee-pdf-spec.zip"><h3>Distiller Settings Tool</h3></a> <p class="lg"><span>Conference Publications</span></p> <div class="custom-730"> <p class="reg">Settings for creating PDF files to ensure Xplore® compatability.</p> </div> </div> <div class="image-icon"> <a target="_blank" href="https://events.ieee.org/wp-content/uploads/ieee-pdf-spec.zip"><img decoding="async" src="/wp-content/plugins/filter-plugin-forms/imgs/zip.svg"></a> <span class="file-size">(935.08 KB)</span> </div> </article> <article class="forms-templates"> <div class="content"> <a target="_blank" href="https://doodle.com/"><h3>Doodle</h3></a> <p class="lg"><span>Conference Planning & Management</span></p> <div class="custom-730"> <p class="reg">Doodle is an online scheduling tool that offers several different ways to set up polls and surveys that will help you quickly and efficiently set up your next meeting or event.</p> </div> </div> <div class="image-icon"> <a target="_blank" href="https://doodle.com/"><img decoding="async" src="/wp-content/plugins/filter-plugin-forms/imgs/link.svg"></a> </div> </article> <article class="forms-templates"> <div class="content"> <a target="_blank" href="https://www.ieee.org/publications/rights/copyright-main.html"><h3>Electronic IEEE Copyright Form (eCF)</h3></a> <p class="lg"><span>Conference Publications</span></p> <div class="custom-730"> <p class="reg">The eCF is a highly effective tool that transfers ownership rights of the intellectual property to IEEE.</p> </div> </div> <div class="image-icon"> <a target="_blank" href="https://www.ieee.org/publications/rights/copyright-main.html"><img decoding="async" src="/wp-content/plugins/filter-plugin-forms/imgs/link.svg"></a> </div> </article> <article class="forms-templates"> <div class="content"> <a target="_blank" href="https://events.ieee.org/planning-basics/general-guidelines/event-emergency-response-team/#how-to-prepare"><h3>Event Emergency Action Template</h3></a> <p class="lg"><span>Conference Planning & Management</span></p> <div class="custom-730"> <p class="reg">A framework for developing an emergency response plan for your event.</p> </div> </div> <div class="image-icon"> <a target="_blank" href="https://events.ieee.org/planning-basics/general-guidelines/event-emergency-response-team/#how-to-prepare"><img decoding="async" src="/wp-content/plugins/filter-plugin-forms/imgs/link.svg"></a> </div> </article> <article class="forms-templates"> <div class="content"> <a target="_blank" href="https://events.ieee.org/wp-content/uploads/mou-fiscal-agent-ieee-us-cad-aus.docx"><h3>Fiscal Agent MOU – For Conferences held in the USA, Canada, and Australia</h3></a> <p class="lg"><span>Finance</span></p> <div class="custom-730"> <p class="reg">Required when conference funds are in an account where IEEE does not have access. For conferences held in the USA, Canada, and Australia. </p> </div> </div> <div class="image-icon"> <a target="_blank" href="https://events.ieee.org/wp-content/uploads/mou-fiscal-agent-ieee-us-cad-aus.docx"><img decoding="async" src="/wp-content/plugins/filter-plugin-forms/imgs/doc.svg"></a> <span class="file-size">(29.68 KB)</span> </div> </article> <article class="forms-templates"> <div class="content"> <a target="_blank" href="https://events.ieee.org/wp-content/uploads/mou-fiscal-agent-ieee-llc.docx"><h3>Fiscal Agent MOU – For Conferences held OUTSIDE of the USA, Canada, and Australia</h3></a> <p class="lg"><span>Finance</span></p> <div class="custom-730"> <p class="reg">Required when conference funds are in an account where IEEE does not have access. For conferences held OUTSIDE of the USA, Canada, and Australia. </p> </div> </div> <div class="image-icon"> <a target="_blank" href="https://events.ieee.org/wp-content/uploads/mou-fiscal-agent-ieee-llc.docx"><img decoding="async" src="/wp-content/plugins/filter-plugin-forms/imgs/doc.svg"></a> <span class="file-size">(29.62 KB)</span> </div> </article> <article class="forms-templates"> <div class="content"> <a target="_blank" href="https://events.ieee.org/wp-content/uploads/Full-GDPR-Guide.pdf"><h3>GDPR Compliance for Event Registration: A Guide for IEEE Event Organizers</h3></a> <p class="lg"><span>Registration</span></p> <div class="custom-730"> <p class="reg">A guide for organizers on making your event registration GDPR-compliant.</p> </div> </div> <div class="image-icon"> <a target="_blank" href="https://events.ieee.org/wp-content/uploads/Full-GDPR-Guide.pdf"><img decoding="async" src="/wp-content/plugins/filter-plugin-forms/imgs/pdf.svg"></a> <span class="file-size">(273.03 KB)</span> </div> </article> <article class="forms-templates"> <div class="content"> <a target="_blank" href="https://site.ieee.org/gdpr/"><h3>General Data Protection Regulation (GDPR)</h3></a> <p class="lg"><span>Governing Documents</span>, <span>Registration</span></p> <div class="custom-730"> <p class="reg">Guidance on GDPR compliance for organizers.</p> </div> </div> <div class="image-icon"> <a target="_blank" href="https://site.ieee.org/gdpr/"><img decoding="async" src="/wp-content/plugins/filter-plugin-forms/imgs/link.svg"></a> </div> </article> <article class="forms-templates"> <div class="content"> <a target="_blank" href="https://events.ieee.org/wp-content/uploads/request_cert_insurance.doc"><h3>General Liability Insurance</h3></a> <p class="lg"><span>Finance</span></p> <div class="custom-730"> <p class="reg">Request for proof of general liability coverage; May be required by third parties when contracting for services.</p> </div> </div> <div class="image-icon"> <a target="_blank" href="https://events.ieee.org/wp-content/uploads/request_cert_insurance.doc"><img decoding="async" src="/wp-content/plugins/filter-plugin-forms/imgs/doc.svg"></a> <span class="file-size">(67.00 KB)</span> </div> </article> <article class="forms-templates"> <div class="content"> <a target="_blank" href="https://legal.ieee.org/contracts/contract-templates/conference-related-templates"><h3>Generic IEEE Standard Hotel Contract Template</h3></a> <p class="lg"><span>Contracts</span></p> <div class="custom-730"> <p class="reg">This template can be used for an agreement between IEEE, on behalf of a given IEEE organizational unit/financial sponsor and a given hotel, in connection with an IEEE conference/meeting. It can also be used for independent hotels and those that do not have specific legal-approved templates. This template can be found on the IEEE Legal & Compliance website (sign-in required). If you have difficulty accessing any of the templates, please contact the IEEE Legal team at: contract-review@ieee.org.</p> </div> </div> <div class="image-icon"> <a target="_blank" href="https://legal.ieee.org/contracts/contract-templates/conference-related-templates"><img decoding="async" src="/wp-content/plugins/filter-plugin-forms/imgs/link.svg"></a> </div> </article> <article class="forms-templates"> <div class="content"> <a target="_blank" href="https://events.ieee.org/wp-content/uploads/getting-started-technical-cosponsorship-toolkit-15-May-2014-1.pdf"><h3>Getting Started Overview – Technical Sponsored Conference</h3></a> <p class="lg"><span>Conference Planning & Management</span></p> <div class="custom-730"> <p class="reg">Highlights the primary activities and general timing.</p> </div> </div> <div class="image-icon"> <a target="_blank" href="https://events.ieee.org/wp-content/uploads/getting-started-technical-cosponsorship-toolkit-15-May-2014-1.pdf"><img decoding="async" src="/wp-content/plugins/filter-plugin-forms/imgs/pdf.svg"></a> <span class="file-size">(253.08 KB)</span> </div> </article> <article class="forms-templates"> <div class="content"> <a target="_blank" href="https://events.ieee.org/wp-content/uploads/getting-started-financial-conference-toolkit-15-may-2014.pdf"><h3>Getting Started Overview – Financial Sponsored Conference</h3></a> <p class="lg"><span>Conference Planning & Management</span></p> <div class="custom-730"> <p class="reg">Highlights the primary activities and general timing.</p> </div> </div> <div class="image-icon"> <a target="_blank" href="https://events.ieee.org/wp-content/uploads/getting-started-financial-conference-toolkit-15-may-2014.pdf"><img decoding="async" src="/wp-content/plugins/filter-plugin-forms/imgs/pdf.svg"></a> <span class="file-size">(273.71 KB)</span> </div> </article> <article class="forms-templates"> <div class="content"> <a target="_blank" href="https://legal.ieee.org/contracts/contract-templates/conference-related-templates"><h3>Hilton Standard Agreement Template</h3></a> <p class="lg"><span>Contracts</span></p> <div class="custom-730"> <p class="reg">Representing Hilton, Conrad Hilton, Waldorf Astoria, Embassy Suites, and DoubleTree. This template can be found on the IEEE Legal & Compliance website (sign-in required). If you have difficulty accessing any of the templates, please contact the IEEE Legal team at: contract-review@ieee.org.</p> </div> </div> <div class="image-icon"> <a target="_blank" href="https://legal.ieee.org/contracts/contract-templates/conference-related-templates"><img decoding="async" src="/wp-content/plugins/filter-plugin-forms/imgs/link.svg"></a> </div> </article> <article class="forms-templates"> <div class="content"> <a target="_blank" href="https://events.ieee.org/wp-content/uploads/hotel_industry_acronyms.pdf"><h3>Hotel Industry Acronyms and Terms</h3></a> <p class="lg"><span>Conference Planning & Management</span></p> <div class="custom-730"> <p class="reg">Listing of commonly used terms organizers may encounter working with hotels.</p> </div> </div> <div class="image-icon"> <a target="_blank" href="https://events.ieee.org/wp-content/uploads/hotel_industry_acronyms.pdf"><img decoding="async" src="/wp-content/plugins/filter-plugin-forms/imgs/pdf.svg"></a> <span class="file-size">(232.21 KB)</span> </div> </article> <article class="forms-templates"> <div class="content"> <a target="_blank" href="https://www.youtube.com/watch?v=62gsBYUvAPg"><h3>How To Record a Cisco Webex Virtual Meeting</h3></a> <p class="lg"><span>Virtual & Hybrid Events</span></p> <div class="custom-730"> <p class="reg">This short video shows how to record a video conference meeting in Cisco Webex Meetings. </p> </div> </div> <div class="image-icon"> <a target="_blank" href="https://www.youtube.com/watch?v=62gsBYUvAPg"><img decoding="async" src="/wp-content/plugins/filter-plugin-forms/imgs/link.svg"></a> </div> </article> <article class="forms-templates"> <div class="content"> <a target="_blank" href="https://conferences.ieeeauthorcenter.ieee.org/"><h3>IEEE Author Center – Conferences</h3></a> <p class="lg"><span>Conference Publications</span></p> <div class="custom-730"> <p class="reg">IEEE conference publishing information for authors.</p> </div> </div> <div class="image-icon"> <a target="_blank" href="https://conferences.ieeeauthorcenter.ieee.org/"><img decoding="async" src="/wp-content/plugins/filter-plugin-forms/imgs/link.svg"></a> </div> </article> <article class="forms-templates"> <div class="content"> <a target="_blank" href="https://brand-experience.ieee.org/"><h3>IEEE Brand Experience Toolkit</h3></a> <p class="lg"><span>Audience Development & Promotion</span></p> <div class="custom-730"> <p class="reg">Provides the basic usage rules for all corporate identity elements and how to utilize them to create powerful and consistent communications pieces, while at the same time strengthening the IEEE brand. </p> </div> </div> <div class="image-icon"> <a target="_blank" href="https://brand-experience.ieee.org/"><img decoding="async" src="/wp-content/plugins/filter-plugin-forms/imgs/link.svg"></a> </div> </article> <article class="forms-templates"> <div class="content"> <a target="_blank" href="https://brand-experience.ieee.org/templates-tools-resources/resources/ieee-branded-virtual-backgrounds-for-video-conferencing-tools/"><h3>IEEE Branded Virtual Backgrounds for Video Conferencing Tools</h3></a> <p class="lg"><span>Virtual & Hybrid Events</span></p> <div class="custom-730"> <p class="reg">Check out our IEEE branded virtual background images for video conferencing tools such as Zoom and Microsoft Teams!</p> </div> </div> <div class="image-icon"> <a target="_blank" href="https://brand-experience.ieee.org/templates-tools-resources/resources/ieee-branded-virtual-backgrounds-for-video-conferencing-tools/"><img decoding="async" src="/wp-content/plugins/filter-plugin-forms/imgs/link.svg"></a> </div> </article> <article class="forms-templates"> <div class="content"> <a target="_blank" href="https://events.ieee.org/planning-basics/audience-development-promotion/mce-audience-development-toolkit/"><h3>IEEE CEE Audience Development Toolkit</h3></a> <p class="lg"><span>Audience Development & Promotion</span></p> <div class="custom-730"> <p class="reg">This toolkit offers best practices, resources, and how-to guides covering branding, website tips, email communication, and social media strategies to enhance your IEEE conference or event. </p> </div> </div> <div class="image-icon"> <a target="_blank" href="https://events.ieee.org/planning-basics/audience-development-promotion/mce-audience-development-toolkit/"><img decoding="async" src="/wp-content/plugins/filter-plugin-forms/imgs/link.svg"></a> </div> </article> <article class="forms-templates"> <div class="content"> <a target="_blank" href="https://ieee-elearning.org/CLE/"><h3>IEEE Center for Leadership Excellence</h3></a> <p class="lg"><span>Education & Training</span></p> <div class="custom-730"> <p class="reg">Learning opportunities for conference organizers of all experience levels, locations, organizational units, and roles.</p> </div> </div> <div class="image-icon"> <a target="_blank" href="https://ieee-elearning.org/CLE/"><img decoding="async" src="/wp-content/plugins/filter-plugin-forms/imgs/link.svg"></a> </div> </article> <article class="forms-templates"> <div class="content"> <a target="_blank" href="https://www.ieee.org/education/credentialing/index.html"><h3>IEEE Certificates Program</h3></a> <p class="lg"><span>Education & Training</span></p> <div class="custom-730"> <p class="reg">The IEEE Certificate Program collaborates with IEEE organizational units to provide appropriate certificates for approved courses or educational opportunities.</p> </div> </div> <div class="image-icon"> <a target="_blank" href="https://www.ieee.org/education/credentialing/index.html"><img decoding="async" src="/wp-content/plugins/filter-plugin-forms/imgs/link.svg"></a> </div> </article> <article class="forms-templates"> <div class="content"> <a target="_blank" href="https://events.ieee.org/wp-content/uploads/ieee_code_of_conduct.pdf"><h3>IEEE Code of Conduct</h3></a> <p class="lg"><span>Governing Documents</span></p> <div class="custom-730"> <p class="reg">IEEE members' and staff's commitment to the highest standards of integrity, responsible behavior, and ethical and professional conduct.</p> </div> </div> <div class="image-icon"> <a target="_blank" href="https://events.ieee.org/wp-content/uploads/ieee_code_of_conduct.pdf"><img decoding="async" src="/wp-content/plugins/filter-plugin-forms/imgs/pdf.svg"></a> <span class="file-size">(50.99 KB)</span> </div> </article> <article class="forms-templates"> <div class="content"> <a target="_blank" href="https://www.ieee.org/about/corporate/governance/p7-8.html"><h3>IEEE Code of Ethics</h3></a> <p class="lg"><span>Governing Documents</span></p> <div class="custom-730"> <p class="reg">Has been in existence since the merger with the AIEE and IRE in 1963. Every IEEE member agrees to abide by the IEEE Constitution, Code of Ethics, Bylaws and Policies when joining.</p> </div> </div> <div class="image-icon"> <a target="_blank" href="https://www.ieee.org/about/corporate/governance/p7-8.html"><img decoding="async" src="/wp-content/plugins/filter-plugin-forms/imgs/link.svg"></a> </div> </article> <article class="forms-templates"> <div class="content"> <a target="_blank" href="https://www.computer.org/conferences/cps"><h3>IEEE Computer Society Conference Publishing Services (CPS)</h3></a> <p class="lg"><span>Conference Publications</span></p> <div class="custom-730"> <p class="reg">Fee-based conference publishing service.</p> </div> </div> <div class="image-icon"> <a target="_blank" href="https://www.computer.org/conferences/cps"><img decoding="async" src="/wp-content/plugins/filter-plugin-forms/imgs/link.svg"></a> </div> </article> <article class="forms-templates"> <div class="content"> <a target="_blank" href="https://tblanalytics.ieee.org/#/signin"><h3>IEEE Conference Analytics</h3></a> <p class="lg"><span>Finance</span></p> <div class="custom-730"> <p class="reg">On-demand access to event portfolio information for IEEE staff and volunteers.</p> </div> </div> <div class="image-icon"> <a target="_blank" href="https://tblanalytics.ieee.org/#/signin"><img decoding="async" src="/wp-content/plugins/filter-plugin-forms/imgs/link.svg"></a> </div> </article> <article class="forms-templates"> <div class="content"> <a target="_blank" href="https://www.ieee.org/conferences/organizers/conf-app.html"><h3>IEEE Conference Application</h3></a> <p class="lg"><span>Business & Legal</span></p> <div class="custom-730"> <p class="reg">All conferences must register their conference with IEEE Conference Operations. </p> </div> </div> <div class="image-icon"> <a target="_blank" href="https://www.ieee.org/conferences/organizers/conf-app.html"><img decoding="async" src="/wp-content/plugins/filter-plugin-forms/imgs/link.svg"></a> </div> </article> <article class="forms-templates"> <div class="content"> <a target="_blank" href="https://events.ieee.org/wp-content/uploads/conference-contracting-quick-reference.pdf"><h3>IEEE Conference Contracting Quick Reference Guide</h3></a> <p class="lg"><span>Contracts</span></p> <div class="custom-730"> <p class="reg">Download the IEEE Conference Contracting Quick Reference Guide for guidance on IEEE contracting processes, guidelines, and resources.</p> </div> </div> <div class="image-icon"> <a target="_blank" href="https://events.ieee.org/wp-content/uploads/conference-contracting-quick-reference.pdf"><img decoding="async" src="/wp-content/plugins/filter-plugin-forms/imgs/pdf.svg"></a> <span class="file-size">(232.85 KB)</span> </div> </article> <article class="forms-templates"> <div class="content"> <a target="_blank" href="https://www.ieee.org/conferences/organizers/conf-app.html?appName=Publication"><h3>IEEE Conference Publication Form</h3></a> <p class="lg"><span>Conference Publications</span></p> <div class="custom-730"> <p class="reg">Required for all conferences intending to publish proceedings with IEEE.</p> </div> </div> <div class="image-icon"> <a target="_blank" href="https://www.ieee.org/conferences/organizers/conf-app.html?appName=Publication"><img decoding="async" src="/wp-content/plugins/filter-plugin-forms/imgs/link.svg"></a> </div> </article> <article class="forms-templates"> <div class="content"> <a target="_blank" href="https://events.ieee.org/wp-content/uploads/consent_and_release_template_final.doc"><h3>IEEE Consent and Release Form</h3></a> <p class="lg"><span>Audience Development & Promotion</span></p> <div class="custom-730"> <p class="reg">Consent and release form for presentations, comments, interviews, written materials, visuals and audio.</p> </div> </div> <div class="image-icon"> <a target="_blank" href="https://events.ieee.org/wp-content/uploads/consent_and_release_template_final.doc"><img decoding="async" src="/wp-content/plugins/filter-plugin-forms/imgs/doc.svg"></a> <span class="file-size">(61.00 KB)</span> </div> </article> <article class="forms-templates"> <div class="content"> <a target="_blank" href="https://events.ieee.org/wp-content/uploads/ieee-constitution-and-bylaws.pdf"><h3>IEEE Constitution and Bylaws</h3></a> <p class="lg"><span>Governing Documents</span></p> <div class="custom-730"> <p class="reg">Guidelines for IEEE business activities.</p> </div> </div> <div class="image-icon"> <a target="_blank" href="https://events.ieee.org/wp-content/uploads/ieee-constitution-and-bylaws.pdf"><img decoding="async" src="/wp-content/plugins/filter-plugin-forms/imgs/pdf.svg"></a> <span class="file-size">(721.04 KB)</span> </div> </article> <article class="forms-templates"> <div class="content"> <a target="_blank" href="https://attend.ieee.org/hosting-request/"><h3>IEEE Event Hosting</h3></a> <p class="lg"><span>Audience Development & Promotion</span></p> <div class="custom-730"> <p class="reg">This service is intended to meet the needs of IEEE Conferences that want to develop, create and maintain their own websites on an IEEE host. </p> </div> </div> <div class="image-icon"> <a target="_blank" href="https://attend.ieee.org/hosting-request/"><img decoding="async" src="/wp-content/plugins/filter-plugin-forms/imgs/link.svg"></a> </div> </article> <article class="forms-templates"> <div class="content"> <a target="_blank" href="https://events.ieee.org/planning-basics/ieee-event-sustainability-guide/"><h3>IEEE Event Sustainability Guide</h3></a> <p class="lg"><span>Conference Planning & Management</span></p> <div class="custom-730"> <p class="reg">Learn how simple changes can help you go green, find out how to get your partners on board, and get a handy checklist to keep you on track.</p> </div> </div> <div class="image-icon"> <a target="_blank" href="https://events.ieee.org/planning-basics/ieee-event-sustainability-guide/"><img decoding="async" src="/wp-content/plugins/filter-plugin-forms/imgs/link.svg"></a> </div> </article> <article class="forms-templates"> <div class="content"> <a target="_blank" href="https://www.ieee.org/conferences/event-terms-and-conditions.html"><h3>IEEE Event Terms and Conditions</h3></a> <p class="lg"><span>Registration</span></p> <div class="custom-730"> <p class="reg">This document sets out the terms and conditions between IEEE and you when you register for any event or conference organized by IEEE.</p> </div> </div> <div class="image-icon"> <a target="_blank" href="https://www.ieee.org/conferences/event-terms-and-conditions.html"><img decoding="async" src="/wp-content/plugins/filter-plugin-forms/imgs/link.svg"></a> </div> </article> <article class="forms-templates"> <div class="content"> <a target="_blank" href="https://apps.apple.com/us/app/ieee-eventhub/id1456133827"><h3>IEEE EventHub (App Store)</h3></a> <p class="lg"><span>Audience Development & Promotion</span></p> <div class="custom-730"> <p class="reg">IEEE EventHub is your mobile guide to IEEE events and conferences.</p> </div> </div> <div class="image-icon"> <a target="_blank" href="https://apps.apple.com/us/app/ieee-eventhub/id1456133827"><img decoding="async" src="/wp-content/plugins/filter-plugin-forms/imgs/link.svg"></a> </div> </article> <article class="forms-templates"> <div class="content"> <a target="_blank" href="https://play.google.com/store/apps/details?id=org.ieee.mobile.mcoe.confevents&hl=en_US&gl=US"><h3>IEEE EventHub (Google Play)</h3></a> <p class="lg"><span>Audience Development & Promotion</span></p> <div class="custom-730"> <p class="reg">IEEE EventHub is your mobile guide to IEEE events and conferences.</p> </div> </div> <div class="image-icon"> <a target="_blank" href="https://play.google.com/store/apps/details?id=org.ieee.mobile.mcoe.confevents&hl=en_US&gl=US"><img decoding="async" src="/wp-content/plugins/filter-plugin-forms/imgs/link.svg"></a> </div> </article> <article class="forms-templates"> <div class="content"> <a target="_blank" href="https://www.ieee.org/conferences/publishing/ieee-express-conference-publishing.html"><h3>IEEE eXpress Conference Publishing (eCP)</h3></a> <p class="lg"><span>Conference Publications</span></p> <div class="custom-730"> <p class="reg">Fee-based conference publishing service.</p> </div> </div> <div class="image-icon"> <a target="_blank" href="https://www.ieee.org/conferences/publishing/ieee-express-conference-publishing.html"><img decoding="async" src="/wp-content/plugins/filter-plugin-forms/imgs/link.svg"></a> </div> </article> <article class="forms-templates"> <div class="content"> <a target="_blank" href="https://events.ieee.org/wp-content/uploads/financial-ops-manual.pdf"><h3>IEEE Finance Operations Manual (FOM)</h3></a> <p class="lg"><span>Finance</span>, <span>Governing Documents</span></p> <div class="custom-730"> <p class="reg">Learn about the IEEE Finance Operations Manual (FOM.)</p> </div> </div> <div class="image-icon"> <a target="_blank" href="https://events.ieee.org/wp-content/uploads/financial-ops-manual.pdf"><img decoding="async" src="/wp-content/plugins/filter-plugin-forms/imgs/pdf.svg"></a> <span class="file-size">(482.96 KB)</span> </div> </article> <article class="forms-templates"> <div class="content"> <a target="_blank" href="https://www.ieee.org/conferences/organizers/conf-app.html?pageType=finance"><h3>IEEE Financial Reporting Form</h3></a> <p class="lg"><span>Finance</span></p> <div class="custom-730"> <p class="reg">Required to report a summary of financial information.</p> </div> </div> <div class="image-icon"> <a target="_blank" href="https://www.ieee.org/conferences/organizers/conf-app.html?pageType=finance"><img decoding="async" src="/wp-content/plugins/filter-plugin-forms/imgs/link.svg"></a> </div> </article> <article class="forms-templates"> <div class="content"> <a target="_blank" href="https://events.ieee.org/planning-basics/virtual-hybrid/going-hybrid/"><h3>IEEE Going Hybrid Guide</h3></a> <p class="lg"><span>Virtual & Hybrid Events</span></p> <div class="custom-730"> <p class="reg">Discover everything you need to know about transforming your in-person event into an engaging hybrid experience. Learn what makes hybrid events unique and find guidance to help you succeed.</p> </div> </div> <div class="image-icon"> <a target="_blank" href="https://events.ieee.org/planning-basics/virtual-hybrid/going-hybrid/"><img decoding="async" src="/wp-content/plugins/filter-plugin-forms/imgs/link.svg"></a> </div> </article> <article class="forms-templates"> <div class="content"> <a target="_blank" href="https://events.ieee.org/planning-basics/virtual-hybrid/introduction-to-ieee-virtual-events/"><h3>IEEE Going Virtual Guide</h3></a> <p class="lg"><span>Virtual & Hybrid Events</span></p> <div class="custom-730"> <p class="reg">Find a basic introduction on how to virtualize your in-person IEEE Event. Read a message from the Chair of the IEEE Conferences Committee, and get tips and guidance on making your virtual event a reality. Additionally, find answers to popular questions about virtual events in our FAQ section.</p> </div> </div> <div class="image-icon"> <a target="_blank" href="https://events.ieee.org/planning-basics/virtual-hybrid/introduction-to-ieee-virtual-events/"><img decoding="async" src="/wp-content/plugins/filter-plugin-forms/imgs/link.svg"></a> </div> </article> <article class="forms-templates"> <div class="content"> <a target="_blank" href="https://iln.ieee.org/public/TrainingCatalog.aspx"><h3>IEEE Learning Network</h3></a> <p class="lg"><span>Education & Training</span></p> <div class="custom-730"> <p class="reg">The IEEE Learning Network is your place to find IEEE continuing education.</p> </div> </div> <div class="image-icon"> <a target="_blank" href="https://iln.ieee.org/public/TrainingCatalog.aspx"><img decoding="async" src="/wp-content/plugins/filter-plugin-forms/imgs/link.svg"></a> </div> </article> <article class="forms-templates"> <div class="content"> <a target="_blank" href="https://brand-experience.ieee.org/templates-tools-resources/templates/"><h3>IEEE Master Brand Presentation Template</h3></a> <p class="lg"><span>Audience Development & Promotion</span></p> <div class="custom-730"> <p class="reg">Free service for IEEE Organizational Units that want to develop, create and maintain their own websites on an IEEE host. </p> </div> </div> <div class="image-icon"> <a target="_blank" href="https://brand-experience.ieee.org/templates-tools-resources/templates/"><img decoding="async" src="/wp-content/plugins/filter-plugin-forms/imgs/link.svg"></a> </div> </article> <article class="forms-templates"> <div class="content"> <a target="_blank" href="https://advertise.ieee.org/"><h3>IEEE Media</h3></a> <p class="lg"><span>Audience Development & Promotion</span></p> <div class="custom-730"> <p class="reg">Provides various paid advertising opportunities across IEEE's digital and print publications.</p> </div> </div> <div class="image-icon"> <a target="_blank" href="https://advertise.ieee.org/"><img decoding="async" src="/wp-content/plugins/filter-plugin-forms/imgs/link.svg"></a> </div> </article> <article class="forms-templates"> <div class="content"> <a target="_blank" href="https://site.ieee.org/vtools/"><h3>IEEE MGA vTools</h3></a> <p class="lg"><span>Conference Planning & Management</span></p> <div class="custom-730"> <p class="reg">This IEEE volunteer tools (vtools) site provides information on a wide range of tools developed by volunteers for IEEE members and IEEE volunteers.</p> </div> </div> <div class="image-icon"> <a target="_blank" href="https://site.ieee.org/vtools/"><img decoding="async" src="/wp-content/plugins/filter-plugin-forms/imgs/link.svg"></a> </div> </article> <article class="forms-templates"> <div class="content"> <a target="_blank" href="https://www.ieee.org/about/corporate/governance/p9-26.html"><h3>IEEE Nondiscrimination Policy</h3></a> <p class="lg"><span>Governing Documents</span></p> <div class="custom-730"> <p class="reg">IEEE policy prohibiting discrimination, harassment, and bullying.</p> </div> </div> <div class="image-icon"> <a target="_blank" href="https://www.ieee.org/about/corporate/governance/p9-26.html"><img decoding="async" src="/wp-content/plugins/filter-plugin-forms/imgs/link.svg"></a> </div> </article> <article class="forms-templates"> <div class="content"> <a target="_blank" href="https://open.ieee.org/"><h3>IEEE Open Access</h3></a> <p class="lg"><span>Conference Publications</span></p> <div class="custom-730"> <p class="reg">Options for complying with new Open Access policies.</p> </div> </div> <div class="image-icon"> <a target="_blank" href="https://open.ieee.org/"><img decoding="async" src="/wp-content/plugins/filter-plugin-forms/imgs/link.svg"></a> </div> </article> <article class="forms-templates"> <div class="content"> <a target="_blank" href="https://payments.ieee.org"><h3>IEEE Payment Manager</h3></a> <p class="lg"><span>Finance</span></p> <div class="custom-730"> <p class="reg">Application that facilitates disbursements for conference organizers.</p> </div> </div> <div class="image-icon"> <a target="_blank" href="https://payments.ieee.org"><img decoding="async" src="/wp-content/plugins/filter-plugin-forms/imgs/link.svg"></a> </div> </article> <article class="forms-templates"> <div class="content"> <a target="_blank" href="https://events.ieee.org/wp-content/uploads/ieee-media-release-form.pdf"><h3>IEEE Photo Release Form</h3></a> <p class="lg"><span>Audience Development & Promotion</span></p> <div class="custom-730"> <p class="reg">Download/View the IEEE Media Release form (PDF, 0.2 MB)</p> </div> </div> <div class="image-icon"> <a target="_blank" href="https://events.ieee.org/wp-content/uploads/ieee-media-release-form.pdf"><img decoding="async" src="/wp-content/plugins/filter-plugin-forms/imgs/pdf.svg"></a> <span class="file-size">(175.96 KB)</span> </div> </article> <article class="forms-templates"> <div class="content"> <a target="_blank" href="https://www.ieee.org/content/dam/ieee-org/ieee/web/org/ieee-policies.pdf"><h3>IEEE Policies</h3></a> <p class="lg"><span>Governing Documents</span></p> <div class="custom-730"> <p class="reg">Guidelines for IEEE business activities.</p> </div> </div> <div class="image-icon"> <a target="_blank" href="https://www.ieee.org/content/dam/ieee-org/ieee/web/org/ieee-policies.pdf"><img decoding="async" src="/wp-content/plugins/filter-plugin-forms/imgs/link.svg"></a> </div> </article> <article class="forms-templates"> <div class="content"> <a target="_blank" href="https://www.ieee.org/content/dam/ieee-org/ieee/web/org/about/corporate/ieee-policies.pdf#page=76"><h3>IEEE Policies – Section 10: MEETINGS, CONFERENCES, SYMPOSIA</h3></a> <p class="lg"><span>Governing Documents</span></p> <div class="custom-730"> <p class="reg">The portion of IEEE Policy document pertaining to meetings, conferences, & symposia. </p> </div> </div> <div class="image-icon"> <a target="_blank" href="https://www.ieee.org/content/dam/ieee-org/ieee/web/org/about/corporate/ieee-policies.pdf#page=76"><img decoding="async" src="/wp-content/plugins/filter-plugin-forms/imgs/link.svg"></a> </div> </article> <article class="forms-templates"> <div class="content"> <a target="_blank" href="https://www.ieee.org/communities/ieee-resource-centers.html"><h3>IEEE Resource Centers</h3></a> <p class="lg"><span>Education & Training</span></p> <div class="custom-730"> <p class="reg">The IEEE Resource Centers contain valuable, peer-reviewed technical content from reputable experts to enhance research or industry work, implement trainings, or earn CEU/PDH credits--all of which are universally available on demand. </p> </div> </div> <div class="image-icon"> <a target="_blank" href="https://www.ieee.org/communities/ieee-resource-centers.html"><img decoding="async" src="/wp-content/plugins/filter-plugin-forms/imgs/link.svg"></a> </div> </article> <article class="forms-templates"> <div class="content"> <a target="_blank" href="https://brand-experience.ieee.org/toolkits/ieee-social-media-and-communications-toolkit-for-authors/"><h3>IEEE Social Media and Communications Toolkit for Authors</h3></a> <p class="lg"><span>Conference Publications</span></p> <div class="custom-730"> <p class="reg">Authors whose research has been published in the IEEE Xplore® Digital Library can now gain additional visibility for their latest work by leveraging this toolkit. This new resource includes ready-to-use templates and copy that can be adapted by authors who would like to promote their work on their social media channels. The toolkit includes variations for both traditional and open access articles.</p> </div> </div> <div class="image-icon"> <a target="_blank" href="https://brand-experience.ieee.org/toolkits/ieee-social-media-and-communications-toolkit-for-authors/"><img decoding="async" src="/wp-content/plugins/filter-plugin-forms/imgs/link.svg"></a> </div> </article> <article class="forms-templates"> <div class="content"> <a target="_blank" href="https://brand-experience.ieee.org/guidelines/social-media/social-media-overview/"><h3>IEEE Social Media Policy</h3></a> <p class="lg"><span>Audience Development & Promotion</span></p> <div class="custom-730"> <p class="reg">Outline of the IEEE Social Media Policy, including social media goals, general principles, general best practices.</p> </div> </div> <div class="image-icon"> <a target="_blank" href="https://brand-experience.ieee.org/guidelines/social-media/social-media-overview/"><img decoding="async" src="/wp-content/plugins/filter-plugin-forms/imgs/link.svg"></a> </div> </article> <article class="forms-templates"> <div class="content"> <a target="_blank" href="https://brand-experience.ieee.org/toolkits/ieee-social-media-toolkits/"><h3>IEEE Social Media Toolkits</h3></a> <p class="lg"><span>Audience Development & Promotion</span></p> <div class="custom-730"> <p class="reg">Find best practices, tips and useful resources that will set you up for social media success.</p> </div> </div> <div class="image-icon"> <a target="_blank" href="https://brand-experience.ieee.org/toolkits/ieee-social-media-toolkits/"><img decoding="async" src="/wp-content/plugins/filter-plugin-forms/imgs/link.svg"></a> </div> </article> <article class="forms-templates"> <div class="content"> <a target="_blank" href="https://events.ieee.org/wp-content/uploads/speaker-invite-template-final.docx"><h3>IEEE Speaker Invite</h3></a> <p class="lg"><span>Conference Planning & Management</span></p> <div class="custom-730"> <p class="reg">Sample conference speaker invite letter. </p> </div> </div> <div class="image-icon"> <a target="_blank" href="https://events.ieee.org/wp-content/uploads/speaker-invite-template-final.docx"><img decoding="async" src="/wp-content/plugins/filter-plugin-forms/imgs/doc.svg"></a> <span class="file-size">(18.84 KB)</span> </div> </article> <article class="forms-templates"> <div class="content"> <a target="_blank" href="https://techethics.ieee.org/"><h3>IEEE Tech Ethics</h3></a> <p class="lg"><span>Governing Documents</span></p> <div class="custom-730"> <p class="reg">IEEE TechEthics provides a platform for addressing ethical and societal implications across a variety of technology areas.</p> </div> </div> <div class="image-icon"> <a target="_blank" href="https://techethics.ieee.org/"><img decoding="async" src="/wp-content/plugins/filter-plugin-forms/imgs/link.svg"></a> </div> </article> <article class="forms-templates"> <div class="content"> <a target="_blank" href="https://technav.ieee.org/"><h3>IEEE TechNav</h3></a> <p class="lg"><span>Audience Development & Promotion</span>, <span>Conference Planning & Management</span>, <span>Conference Publications</span>, <span>Education & Training</span>, <span>Virtual & Hybrid Events</span></p> <div class="custom-730"> <p class="reg">IEEE Technology Navigator (TechNav) is a web-based discovery tool that enables a user to visually search and discover technology topics of IEEE IP across Xplore, conferences, courses, pubs, standards, and other IP.</p> </div> </div> <div class="image-icon"> <a target="_blank" href="https://technav.ieee.org/"><img decoding="async" src="/wp-content/plugins/filter-plugin-forms/imgs/link.svg"></a> </div> </article> <article class="forms-templates"> <div class="content"> <a target="_blank" href="https://www.ieee.org/content/dam/ieee-org/ieee/web/org/travel-expense-reimbursement-guidelines.pdf"><h3>IEEE Travel and Expense Reimbursement Guidelines</h3></a> <p class="lg"><span>Conference Planning & Management</span>, <span>Governing Documents</span></p> <div class="custom-730"> <p class="reg">Establishes standards and procedures related to reimbursement of business expenses</p> </div> </div> <div class="image-icon"> <a target="_blank" href="https://www.ieee.org/content/dam/ieee-org/ieee/web/org/travel-expense-reimbursement-guidelines.pdf"><img decoding="async" src="/wp-content/plugins/filter-plugin-forms/imgs/link.svg"></a> </div> </article> <article class="forms-templates"> <div class="content"> <a target="_blank" href="https://www.ieee.org/membership/services/travel/index.html"><h3>IEEE Travel Program & Concur Platform</h3></a> <p class="lg"><span>Business & Legal</span></p> <div class="custom-730"> <p class="reg">Guidelines for IEEE business travel. </p> </div> </div> <div class="image-icon"> <a target="_blank" href="https://www.ieee.org/membership/services/travel/index.html"><img decoding="async" src="/wp-content/plugins/filter-plugin-forms/imgs/link.svg"></a> </div> </article> <article class="forms-templates"> <div class="content"> <a target="_blank" href="https://brand-experience.ieee.org/templates-tools-resources/templates/website-templates/"><h3>IEEE Website Templates</h3></a> <p class="lg"><span>Audience Development & Promotion</span></p> <div class="custom-730"> <p class="reg">IEEE WordPress themes for various IEEE entities such as conferences, local IEEE Sections and Regions, Student Branches, programs, services, and initiative websites. </p> </div> </div> <div class="image-icon"> <a target="_blank" href="https://brand-experience.ieee.org/templates-tools-resources/templates/website-templates/"><img decoding="async" src="/wp-content/plugins/filter-plugin-forms/imgs/link.svg"></a> </div> </article> <article class="forms-templates"> <div class="content"> <a target="_blank" href="https://ieeexplore.ieee.org/Xplore/home.jsp"><h3>IEEE Xplore® Digital Library</h3></a> <p class="lg"><span>Conference Publications</span></p> <div class="custom-730"> <p class="reg">The IEEE Xplore® Digital Library is your gateway to trusted research—journals, conferences, standards, ebooks, and educational courses.</p> </div> </div> <div class="image-icon"> <a target="_blank" href="https://ieeexplore.ieee.org/Xplore/home.jsp"><img decoding="async" src="/wp-content/plugins/filter-plugin-forms/imgs/link.svg"></a> </div> </article> <article class="forms-templates"> <div class="content"> <a target="_blank" href="https://www.ieee.org/publications/rights/index.html"><h3>Intellectual Property Rights (IPR)</h3></a> <p class="lg"><span>Conference Publications</span></p> <div class="custom-730"> <p class="reg">Copyright requirements, permissions, plagiarism tool, CrossCheck, multiple submission guidelines.</p> </div> </div> <div class="image-icon"> <a target="_blank" href="https://www.ieee.org/publications/rights/index.html"><img decoding="async" src="/wp-content/plugins/filter-plugin-forms/imgs/link.svg"></a> </div> </article> <article class="forms-templates"> <div class="content"> <a target="_blank" href="https://legal.ieee.org/contracts/contract-templates/conference-related-templates"><h3>Marriott Standard Agreement Template</h3></a> <p class="lg"><span>Contracts</span></p> <div class="custom-730"> <p class="reg">Standard agreements have been negotiated with certain major North American Hotel Chains. Representing Marriott, JW Marriott, Ritz Carlton, Renaissance, Gaylord Hotels, and Courtyard by Marriott (All former Starwood properties will now utilize Marriott template). This template can be found on the IEEE Legal & Compliance website (sign-in required). If you have difficulty accessing any of the templates, please contact the IEEE Legal team at: contract-review@ieee.org.</p> </div> </div> <div class="image-icon"> <a target="_blank" href="https://legal.ieee.org/contracts/contract-templates/conference-related-templates"><img decoding="async" src="/wp-content/plugins/filter-plugin-forms/imgs/link.svg"></a> </div> </article> <article class="forms-templates"> <div class="content"> <a target="_blank" href="https://legal.ieee.org/contracts/contract-templates/master-specialty-agreement-templates"><h3>Master Management Services Agreement (MMSA)</h3></a> <p class="lg"><span>Contracts</span></p> <div class="custom-730"> <p class="reg">A template for an agreement between IEEE, on behalf of a given IEEE organizational unit and a given management company for services rendered related to an event. This template can be found on the IEEE Legal & Compliance website (sign-in required). If you have difficulty accessing any of the templates, please contact the IEEE Legal team at: contract-review@ieee.org.</p> </div> </div> <div class="image-icon"> <a target="_blank" href="https://legal.ieee.org/contracts/contract-templates/master-specialty-agreement-templates"><img decoding="async" src="/wp-content/plugins/filter-plugin-forms/imgs/link.svg"></a> </div> </article> <article class="forms-templates"> <div class="content"> <a target="_blank" href="https://www.ieee.org/conferences/publishing/templates.html"><h3>MS Word and LaTeX Article Templates</h3></a> <p class="lg"><span>Conference Publications</span></p> <div class="custom-730"> <p class="reg">Freely available article templates, enforcing IEEE standard two-column format.</p> </div> </div> <div class="image-icon"> <a target="_blank" href="https://www.ieee.org/conferences/publishing/templates.html"><img decoding="async" src="/wp-content/plugins/filter-plugin-forms/imgs/link.svg"></a> </div> </article> <article class="forms-templates"> <div class="content"> <a target="_blank" href="https://www.ieee.org/about/financials/nextgen/secure/conference-organizers.html"><h3>NextGen for Conference Organizers</h3></a> <p class="lg"><span>Contracts</span>, <span>Finance</span></p> <div class="custom-730"> <p class="reg">Log in with your IEEE Account for a preview of the My NextGen Experience. The experience will give you instant access to your main tasks, along with training. The system is for those who work on financial and contract processes.</p> </div> </div> <div class="image-icon"> <a target="_blank" href="https://www.ieee.org/about/financials/nextgen/secure/conference-organizers.html"><img decoding="async" src="/wp-content/plugins/filter-plugin-forms/imgs/link.svg"></a> </div> </article> <article class="forms-templates"> <div class="content"> <a target="_blank" href="https://legal.ieee.org/compliance/ofac"><h3>OFAC Sanctions Program</h3></a> <p class="lg"><span>Governing Documents</span></p> <div class="custom-730"> <p class="reg">Reference information on the US Office of Foreign Assets Control (OFAC), which may impact IEEE conferences. Includes a listing of countries subject to sanctions and embargoes.</p> </div> </div> <div class="image-icon"> <a target="_blank" href="https://legal.ieee.org/compliance/ofac"><img decoding="async" src="/wp-content/plugins/filter-plugin-forms/imgs/link.svg"></a> </div> </article> <article class="forms-templates"> <div class="content"> <a target="_blank" href="https://events.ieee.org/wp-content/uploads/ieee-plc.zip"><h3>Packing List Checker</h3></a> <p class="lg"><span>Conference Publications</span></p> <div class="custom-730"> <p class="reg">Always use the IEEE Packing List Checker to validate the packing list prior to submission. The Packing List Checker tool should be used anytime a change is made to the packing list.</p> </div> </div> <div class="image-icon"> <a target="_blank" href="https://events.ieee.org/wp-content/uploads/ieee-plc.zip"><img decoding="async" src="/wp-content/plugins/filter-plugin-forms/imgs/zip.svg"></a> <span class="file-size">(728.96 KB)</span> </div> </article> <article class="forms-templates"> <div class="content"> <a target="_blank" href="https://events.ieee.org/wp-content/uploads/ieee-plg-4.zip"><h3>Packing List Generator (PLG)</h3></a> <p class="lg"><span>Conference Publications</span></p> <div class="custom-730"> <p class="reg">Create an IEEE compliant packing list for Xplore® CD.</p> </div> </div> <div class="image-icon"> <a target="_blank" href="https://events.ieee.org/wp-content/uploads/ieee-plg-4.zip"><img decoding="async" src="/wp-content/plugins/filter-plugin-forms/imgs/zip.svg"></a> <span class="file-size">(1.10 MB)</span> </div> </article> <article class="forms-templates"> <div class="content"> <a target="_blank" href="https://events.ieee.org/wp-content/uploads/paper-review-form.pdf"><h3>Paper Scoring Sheet</h3></a> <p class="lg"><span>Conference Publications</span></p> <div class="custom-730"> <p class="reg">An example of a scoring sheet used for reviewing a technical paper.</p> </div> </div> <div class="image-icon"> <a target="_blank" href="https://events.ieee.org/wp-content/uploads/paper-review-form.pdf"><img decoding="async" src="/wp-content/plugins/filter-plugin-forms/imgs/pdf.svg"></a> <span class="file-size">(12.45 KB)</span> </div> </article> <article class="forms-templates"> <div class="content"> <a target="_blank" href="https://www.ieee.org/conferences/publishing/pdfexpress.html"><h3>PDF eXpress</h3></a> <p class="lg"><span>Conference Publications</span></p> <div class="custom-730"> <p class="reg">Create IEEE Xplore®-compliant PDFs.</p> </div> </div> <div class="image-icon"> <a target="_blank" href="https://www.ieee.org/conferences/publishing/pdfexpress.html"><img decoding="async" src="/wp-content/plugins/filter-plugin-forms/imgs/link.svg"></a> </div> </article> <article class="forms-templates"> <div class="content"> <a target="_blank" href="https://events.ieee.org/wp-content/uploads/ieee-pitstop-profile.zip"><h3>Pitstop Server Tool</h3></a> <p class="lg"><span>Conference Publications</span></p> <div class="custom-730"> <p class="reg">Ensure Xplore® compatability.</p> </div> </div> <div class="image-icon"> <a target="_blank" href="https://events.ieee.org/wp-content/uploads/ieee-pitstop-profile.zip"><img decoding="async" src="/wp-content/plugins/filter-plugin-forms/imgs/zip.svg"></a> <span class="file-size">(2.20 KB)</span> </div> </article> <article class="forms-templates"> <div class="content"> <a target="_blank" href="https://www.ieee.org/about/compliance/conflict-of-interest/coiandpob.html"><h3>Principles of Business Conduct Compliance/Conflict of Interest Disclosure</h3></a> <p class="lg"><span>Business & Legal</span></p> <div class="custom-730"> <p class="reg">The POBC/COI is required for submission by the General Chair and Finance Chair/Treasurer.</p> </div> </div> <div class="image-icon"> <a target="_blank" href="https://www.ieee.org/about/compliance/conflict-of-interest/coiandpob.html"><img decoding="async" src="/wp-content/plugins/filter-plugin-forms/imgs/link.svg"></a> </div> </article> <article class="forms-templates"> <div class="content"> <a target="_blank" href="https://ieeetv.ieee.org/ieeetv-specials/recording-your-presentation-with-zoom"><h3>Recording Your Virtual Presentation with Zoom</h3></a> <p class="lg"><span>Virtual & Hybrid Events</span></p> <div class="custom-730"> <p class="reg">Get helpful tips on recording your presentation with Zoom. </p> </div> </div> <div class="image-icon"> <a target="_blank" href="https://ieeetv.ieee.org/ieeetv-specials/recording-your-presentation-with-zoom"><img decoding="async" src="/wp-content/plugins/filter-plugin-forms/imgs/link.svg"></a> </div> </article> <article class="forms-templates"> <div class="content"> <a target="_blank" href="https://www.ieee.org/publications/rights/rights-link.html"><h3>RightsLink</h3></a> <p class="lg"><span>Conference Publications</span></p> <div class="custom-730"> <p class="reg">Fee-based service to obtain permission to use and republish idea copyrighted materials.</p> </div> </div> <div class="image-icon"> <a target="_blank" href="https://www.ieee.org/publications/rights/rights-link.html"><img decoding="async" src="/wp-content/plugins/filter-plugin-forms/imgs/link.svg"></a> </div> </article> <article class="forms-templates"> <div class="content"> <a target="_blank" href="https://events.ieee.org/wp-content/uploads/sample-call-for-papers.pdf"><h3>Sample Call for Papers</h3></a> <p class="lg"><span>Technical Program & Quality</span></p> <div class="custom-730"> <p class="reg">An example of call for papers page.</p> </div> </div> <div class="image-icon"> <a target="_blank" href="https://events.ieee.org/wp-content/uploads/sample-call-for-papers.pdf"><img decoding="async" src="/wp-content/plugins/filter-plugin-forms/imgs/pdf.svg"></a> <span class="file-size">(787.36 KB)</span> </div> </article> <article class="forms-templates"> <div class="content"> <a target="_blank" href="https://events.ieee.org/planning-basics/ieee-conference-application-business-essentials/mou-approval/"><h3>Sponsorship Memorandum of Understanding (MOU)</h3></a> <p class="lg"><span>Business & Legal</span></p> <div class="custom-730"> <p class="reg">Required for any sponsored or co-sponsored conference. </p> </div> </div> <div class="image-icon"> <a target="_blank" href="https://events.ieee.org/planning-basics/ieee-conference-application-business-essentials/mou-approval/"><img decoding="async" src="/wp-content/plugins/filter-plugin-forms/imgs/link.svg"></a> </div> </article> <article class="forms-templates"> <div class="content"> <a target="_blank" href="https://events.ieee.org/wp-content/uploads/stds_hotel_add_concessions.pdf"><h3>Standard Hotel Concessions</h3></a> <p class="lg"><span>Conference Planning & Management</span></p> <div class="custom-730"> <p class="reg">A summary of concessions typical during hotel negotiations.</p> </div> </div> <div class="image-icon"> <a target="_blank" href="https://events.ieee.org/wp-content/uploads/stds_hotel_add_concessions.pdf"><img decoding="async" src="/wp-content/plugins/filter-plugin-forms/imgs/pdf.svg"></a> <span class="file-size">(285.15 KB)</span> </div> </article> <article class="forms-templates"> <div class="content"> <a target="_blank" href="https://legal.ieee.org/contracts/contract-templates/sow-templates"><h3>Statement of Work (SOW) Template</h3></a> <p class="lg"><span>Contracts</span></p> <div class="custom-730"> <p class="reg">The SOW Template is to be used in conjunction with the MMSA to create a detailed description of the work to be performed by a service provider. This SOW template may only be used with the MMSA. This template can be found on the IEEE Legal & Compliance website (sign-in required). If you have difficulty accessing any of the templates, please contact the IEEE Legal team at: contract-review@ieee.org.</p> </div> </div> <div class="image-icon"> <a target="_blank" href="https://legal.ieee.org/contracts/contract-templates/sow-templates"><img decoding="async" src="/wp-content/plugins/filter-plugin-forms/imgs/link.svg"></a> </div> </article> <article class="forms-templates"> <div class="content"> <a target="_blank" href="https://events.ieee.org/wp-content/uploads/ieee-supplemental-material-overview-1.zip"><h3>Supplemental Electronic Material (Multimedia) Overview</h3></a> <p class="lg"><span>Conference Publications</span></p> <div class="custom-730"> <p class="reg">Submission Guidelines for IEEE Xplore® PDF Files with Supplemental Electronic Material.</p> </div> </div> <div class="image-icon"> <a target="_blank" href="https://events.ieee.org/wp-content/uploads/ieee-supplemental-material-overview-1.zip"><img decoding="async" src="/wp-content/plugins/filter-plugin-forms/imgs/zip.svg"></a> <span class="file-size">(378.23 KB)</span> </div> </article> <article class="forms-templates"> <div class="content"> <a target="_blank" href="https://events.ieee.org/wp-content/uploads/ieee-supplemental-material-metadata-capture.zip"><h3>Supplemental Electronic Material Metadata Capture Tool</h3></a> <p class="lg"><span>Conference Publications</span></p> <div class="custom-730"> <p class="reg">Supplemental Electronic Material Metadata Capture Program: User's and Installation Guide.</p> </div> </div> <div class="image-icon"> <a target="_blank" href="https://events.ieee.org/wp-content/uploads/ieee-supplemental-material-metadata-capture.zip"><img decoding="async" src="/wp-content/plugins/filter-plugin-forms/imgs/zip.svg"></a> <span class="file-size">(2.55 MB)</span> </div> </article> <article class="forms-templates"> <div class="content"> <a target="_blank" href="https://events.ieee.org/mce-services/technical-program-management/"><h3>Technical Program Management Services</h3></a> <p class="lg"><span>Technical Program & Quality</span></p> <div class="custom-730"> <p class="reg">CEE’s Technical Program Management service is designed to assist you in managing the entire scope of your technical program.</p> </div> </div> <div class="image-icon"> <a target="_blank" href="https://events.ieee.org/mce-services/technical-program-management/"><img decoding="async" src="/wp-content/plugins/filter-plugin-forms/imgs/link.svg"></a> </div> </article> <article class="forms-templates"> <div class="content"> <a target="_blank" href="https://app.ieee.org/"><h3>The IEEE App</h3></a> <p class="lg"><span>Audience Development & Promotion</span></p> <div class="custom-730"> <p class="reg">As an IEEE leader, volunteer, or member, the IEEE app can be personalized allowing you to see, read and choose how you want to engage and connect to all things IEEE, as well as network globally.</p> </div> </div> <div class="image-icon"> <a target="_blank" href="https://app.ieee.org/"><img decoding="async" src="/wp-content/plugins/filter-plugin-forms/imgs/link.svg"></a> </div> </article> <article class="forms-templates"> <div class="content"> <a target="_blank" href="https://www.timeanddate.com/"><h3>Timeanddate.com</h3></a> <p class="lg"><span>Conference Planning & Management</span></p> <div class="custom-730"> <p class="reg">Timeanddate.com includes tools for scheduling your event. Check time zones, search holidays, and view local weather. </p> </div> </div> <div class="image-icon"> <a target="_blank" href="https://www.timeanddate.com/"><img decoding="async" src="/wp-content/plugins/filter-plugin-forms/imgs/link.svg"></a> </div> </article> <article class="forms-templates"> <div class="content"> <a target="_blank" href="https://travel.state.gov/content/travel/en/us-visas.html"><h3>U.S. Department of State Bureau of Consular Affairs Visa Services</h3></a> <p class="lg"><span>Registration</span></p> <div class="custom-730"> <p class="reg">Information on obtaining a U.S. visa.</p> </div> </div> <div class="image-icon"> <a target="_blank" href="https://travel.state.gov/content/travel/en/us-visas.html"><img decoding="async" src="/wp-content/plugins/filter-plugin-forms/imgs/link.svg"></a> </div> </article> <article class="forms-templates"> <div class="content"> <a target="_blank" href="https://www.ieee.org/about/volunteers/tax-administration/conference-info.html"><h3>US 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