The Award Phase

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</button> <div id="basic-mega-nav-section-two" class="usa-nav__submenu usa-megamenu" > <div class="grid-row grid-gap-4"> <div class="usa-col"> <div> <div id="block-ug-uswds-aboutgrantsblock" class="block block-block-content block-block-content7afcac82-0e05-4330-89c6-182a7b26ee8a"> <div class="field field--name-body field--type-text-with-summary field--label-hidden field__items"> <div class="field__item"><div class="topics"> <h2>About Grants</h2> <p>The lifecycle of grants and cooperative agreements consists of four phases: Pre-Award, Award, Post-Award, and Close Out.</p> <div class="topics-btn"><a class="topics-btn__link round-btn" href="/grants"><span class="circle-icon"> </span>View Grants Page</a></div> </div> </div> </div> </div> </div> </div> <div class="usa-col"> <div> <nav role="navigation" aria-labelledby="block-ug-uswds-grantbasics-menu" id="block-ug-uswds-grantbasics"> <h2 id="block-ug-uswds-grantbasics-menu">Grant Basics</h2> <ul class="menu menu--grant-basics nav"> <li class="first"> <a href="/grants/lifecycle/pre-award" class="first" title="Pre-Award Phase" data-drupal-link-system-path="node/10217">Pre-Award Phase</a> </li> <li class="active active-trail"> <a href="/grants/lifecycle/award" class="active active-trail active-trail is-active" title="Award Phase" data-drupal-link-system-path="node/10220" aria-current="page">Award Phase</a> </li> <li> <a href="/grants/lifecycle/post-award" title="Post-Award Phase" data-drupal-link-system-path="node/32483">Post-Award Phase</a> </li> <li> <a href="/grants/lifecycle/close-out" title="Close-Out Phase" data-drupal-link-system-path="node/25837">Close-Out Phase</a> </li> <li class="last"> <a href="/grants/grant-training-technical-assistance" title="Grant Training/Technical Assistance" class="last">Grant Training/Technical Assistance</a> </li> </ul> </nav> <nav role="navigation" aria-labelledby="block-ug-uswds-programs-menu" id="block-ug-uswds-programs"> <h2 id="block-ug-uswds-programs-menu">Programs</h2> <ul 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aria-labelledby="block-ug-uswds-ourpartners-menu" id="block-ug-uswds-ourpartners"> <h2 id="block-ug-uswds-ourpartners-menu">Our Partners</h2> <ul class="menu menu--our-partners nav"> <li class="first last"> <a href="/grants/land-grant-university-website-directory" class="first last" data-drupal-link-system-path="node/10230">Land-grant University Website Directory</a> </li> </ul> </nav> </div> </div> <div class="usa-col"> </div> </div> </div> </li> <li class="usa-nav__primary-item"> <button class="usa-accordion__button" aria-expanded="false" aria-controls="basic-mega-nav-section-three" > <span>Data</span> </button> <div id="basic-mega-nav-section-three" class="usa-nav__submenu usa-megamenu" > <div class="grid-row grid-gap-4"> <div class="usa-col"> <div> <div id="block-ug-uswds-accessdatablock" class="block block-block-content block-block-content5682e1b2-a01c-4a06-b5e4-85d0a7149cf1"> <div class="field field--name-body field--type-text-with-summary field--label-hidden field__items"> <div class="field__item"><div class="topics"> <h2>Access to Data</h2> <p>The National Institute of Food and Agriculture is committed to serving its stakeholders, Congress, and the public by using new technologies to advance greater openness.</p> <div class="topics-btn"><a class="topics-btn__link round-btn" href="/data"><span class="circle-icon"> </span>View Data Page</a></div> </div> </div> </div> </div> </div> </div> <div class="usa-col"> <div> <nav role="navigation" aria-labelledby="block-ug-uswds-nifadashboards-menu" id="block-ug-uswds-nifadashboards"> <h2 id="block-ug-uswds-nifadashboards-menu">NIFA Dashboards</h2> <ul class="menu menu--nifa-dashboards nav"> <li class="first"> <a href="/data/nifa-dashboards/grant-funding-dashboard" title="NIFA Grant Funding" class="first" data-drupal-link-system-path="node/31786">NIFA Grant Funding</a> </li> <li class="last"> <a href="/data/nifa-dashboards/application-status-dashboard" title="NIFA Application Status Dashboard" class="last" 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from NIFA.</p></div></div></div> </div> </div> </div> </div> </div> </div> </li> <li class="usa-nav__primary-item"> <button class="usa-accordion__button" aria-expanded="false" aria-controls="basic-mega-nav-section-four" > <span>Resources</span> </button> <div id="basic-mega-nav-section-four" class="usa-nav__submenu usa-megamenu" > <div class="grid-row grid-gap-4"> <div class="usa-col"> <div> <div id="block-ug-uswds-ourresourcesblock" class="block block-block-content block-block-contentee781ba5-0c86-40b5-960f-1f6b83567778"> <div class="field field--name-body field--type-text-with-summary field--label-hidden field__items"> <div class="field__item"><div class="topics"><h2>View Resources Page</h2><p>This website houses a large volume of supporting materials. 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class="js-view-dom-id-3b5d705b264f544448b36593fb9b652962024629dfc0e3633ff4a67a63b88586"> <div class="views-field views-field-nothing"><span class="field-content"><div class="feature-box"> <a href="" aria-label="Featured Webinar"> <img loading="lazy" src="/sites/default/files/2024-10/AdobeStock-man-online-watching-teacher-on-computer_1.webp" width="1100" height="603" alt="Man online watching teacher on a computer" /> </a> <div class="feature-box__content"> <h6>Featured Webinar</h6> <h2><a href="/events/second-annual-virtual-grants-support-technical-assistance-workshop" hreflang="en">Second Annual Virtual Grants Support Technical Assistance Workshop </a></h2> <p>Check out this five-day workshop in March 2024 workshop, designed to help you learn about NIFA grants and resources for grants development and management.</p> <a href="/events/second-annual-virtual-grants-support-technical-assistance-workshop" class="btn btn-default" hreflang="en">Read More</a> </div> </div></span></div> </div> </div> </div> </div> </div> </div> </div> </li> <li class="usa-nav__primary-item"> <button class="usa-accordion__button" aria-expanded="false" aria-controls="basic-mega-nav-section-five" > <span>About</span> </button> <div id="basic-mega-nav-section-five" class="usa-nav__submenu usa-megamenu" > <div class="grid-row grid-gap-4"> <div class="usa-col"> <div> <div id="block-ug-uswds-aboutnifablock" class="block block-block-content block-block-contentc5bffb9a-0c93-4195-ab44-fbc2fd7938db"> <div class="field field--name-body field--type-text-with-summary field--label-hidden field__items"> <div class="field__item"><div class="topics"> <h2>About NIFA</h2> <p>The National Institute of Food and Agriculture provides leadership and funding for programs that advance agriculture-related sciences.</p> <div class="topics-btn"><a class="topics-btn__link round-btn" href="/about-nifa"><span class="circle-icon"> </span>View About Page</a></div> </div> </div> </div> </div> </div> </div> <div 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<span>Print Friendly</span> </a> <a class="social-share__link govdelivery" href="mailto:?subject=Check out this page on NIFA&body=https://www.nifa.usda.gov/grants/lifecycle/award" aria-label="GovDelivery" rel="noopener" target="_blank" tabindex="-1"> <span>Email</span> </a> <a class="social-share__link twitter" href="https://twitter.com/intent/tweet?url=https://www.nifa.usda.gov/grants/lifecycle/award" aria-label="Twitter" rel="noopener" target="_top" tabindex="-1"> <span>Twitter</span> </a> <a class="social-share__link facebook" href="https://facebook.com/sharer/sharer.php?u=https://www.nifa.usda.gov/grants/lifecycle/award" aria-label="Facebook" rel="noopener" target="_blank" tabindex="-1"> <span>Facebook</span> </a> </div> </section> </div> </div> </div> </div> <div class="grid-row grid-gap desktop:grid-gap-6"> <aside class="sidebar desktop:grid-col-3" role="complementary"> <div class="sidebar-inner"> <div id="block-ug-uswds-nifacontentmenusblock--2" class="block block-nifa-content-menus-block"> <div class="nifa-content-menu contextual-region"> <ul class="menu menu--grants-menu nav"> <li class="expanded dropdown active active-trail first last"> <a href="/grants" title="About Grants" class="expanded dropdown active active-trail first last dropdown-toggle active-trail" data-toggle="dropdown" data-drupal-link-system-path="node/37">About Grants <span class="caret"></span></a> <ul class="dropdown-menu"> <li class="expanded dropdown active active-trail first"> <a href="/grants/lifecycle" class="expanded dropdown active active-trail first active-trail" title="Getting Started" data-drupal-link-system-path="node/10258">The NIFA Grant Lifecycle</a> <ul class="dropdown-menu"> <li class="expanded dropdown first"> <a href="/grants/lifecycle/pre-award" class="expanded dropdown first" title="Pre Award" data-drupal-link-system-path="node/10217">The Pre-Award Phase</a> <ul class="dropdown-menu"> <li class="first last"> <a href="/grants/lifecycle/pre-award/how-to-apply" title="How to Apply" class="first last" data-drupal-link-system-path="node/32482">How to Apply</a> </li> </ul> </li> <li class="active active-trail"> <a href="/grants/lifecycle/award" title="The Award Phase" class="active active-trail active-trail is-active" data-drupal-link-system-path="node/10220" aria-current="page">The Award Phase</a> </li> <li> <a href="/grants/lifecycle/post-award" title="The Post-Award Phase" data-drupal-link-system-path="node/32483">The Post-Award Phase</a> </li> <li class="last"> <a href="/grants/lifecycle/close-out" class="last" data-drupal-link-system-path="node/25837">The Close-Out Phase</a> </li> </ul> </li> <li class="expanded dropdown"> <a href="/grants/regulations-and-guidelines" class="expanded dropdown" title="Regulations and Guidelines" data-drupal-link-system-path="node/10223">Regulations and Guidelines</a> <ul class="dropdown-menu"> <li class="first last"> <a href="/grants/regulations-and-guidelines/indirect-costs" class="first last" data-drupal-link-system-path="node/25842">Indirect Costs</a> </li> </ul> </li> <li class="last"> <a href="/grants/training" class="last" data-drupal-link-system-path="node/25847">Grant Training/Technical Assistance</a> </li> </ul> </li> </ul> </div> </div> </div> </aside> <div class="main desktop:grid-col-fill"> <div id="block-ug-uswds-mainpagecontent" class="block block-system block-system-main-block"> <article> <div> <div class="field field--name-field-data-intro field--type-text-long field--label-hidden field__items"> <div class="field__item"><p>During this phase, meritorious applications are recommended for funding, applicants are notified, and awards are finalized after processing the required documents.</p></div> </div> <div class="field field--name-field-content field--type-entity-reference-revisions field--label-hidden field__items"> <div class="field__item"> <div class="paragraph paragraph--type--wysiwyg-w-media paragraph--view-mode--default"> <div class="field field--name-field-wysiwyg-w-media field--type-text-long field--label-hidden field__items"> <div class="field__item"><p><strong>The award, post-award and close-out phases apply only to those applications that will be funded.</strong></p><p>The award phase is divided into two steps:</p><ul><li><strong>Response</strong>, where potential awardees are notified about the award. </li><li><strong>Processing</strong>, where NIFA reviews, approves, and sends award documents to potential awardees who then become awardees.</li></ul></div> </div> </div> </div> <div class="field__item"> <div class="paragraph paragraph--type--image-content image-plus-content layout-50-50 bg-light-beige"> <div class="image-plus-content__image right"> <img src="/sites/default/files/styles/image_content_half_screen_desktop_720x480/public/2023-10/financial-management-header.jpg?h=93c8ae4a&itok=bAht2pAc" alt=" Response "> </div> <div class="image-plus-content__content left"> <div class="image-plus-content__content-inner"> <h2> <div class="field field--name-field-title field--type-string field--label-hidden field__items"> <div class="field__item">Response</div> </div> </h2> <p> When a funding recommendation is finalized, the national program leader managing the program notifies each potential awardee. This is an informal notification. </p> </div> </div> </div> </div> <div class="field__item"> <div class="paragraph paragraph--type--wysiwyg-w-media paragraph--view-mode--default"> <div class="field field--name-field-wysiwyg-w-media field--type-text-long field--label-hidden field__items"> <div class="field__item"><p>The potential awardee is also notified via email by <a href="mailto:REEportNotifications@usda.gov">REEportNotifications@usda.gov</a>, and the subject line indicates the purpose of the email. </p><p>In response to this notification, the potential awardee must submit a Project Initiation Form through <a href="https://www.nifa.usda.gov/data/reeport">REEport</a> (Research, Extension, and Education online project reporting tool, accessible via the <a href="https://portal.nifa.usda.gov/cas/login">NIFA Reporting Portal</a>).</p><p><strong>Submitting a Project Initiation Form is required to begin award processing at NIFA.</strong></p><p>The process of notification and response varies depending on the institution type.</p><h3>Land-grant Universities</h3><p>If the institution is a Land-grant University, this is a two-step process with all the emails coming from <a href="mailto:REEportNotifications@usda.gov">REEportNotifications@usda.gov</a>. </p><ul><li>An email is sent to the REEport Site Administrator at the potential awardee鈥檚 institution to assign the appropriate management unit in REEport. Simultaneously, another email is sent to the potential awardee to inform them that their institution has been asked to perform this assignment. </li><li>Once the institution had made the appropriate assignment, a second email is sent to the potential awardee and authorized organizational representative (AOR) to complete and submit the Project Initiation Form in REEport. </li></ul><h3>Non-Land-grant Institutions</h3><p>For all other institutions, it is a one-step process and REEport assignment is automatic. The potential awardee and AOR will receive an email to complete and submit the Project Initiation Form in REEport. </p><p>The Project Initiation Form requires a description of objectives and expected outcomes of the funded work, in both technical and non-technical terms. Technical data submitted in the Project Initiation Form is made publicly available in the <a href="https://www.nifa.usda.gov/data/data-gateway">NIFA Data Gateway</a> and is used by NIFA to track research, Extension and education activities.</p></div> </div> </div> </div> <div class="field__item"> <div class="paragraph paragraph--type--accordion paragraph--view-mode--default"> <div class="usa-accordion usa-accordion--multiselectable" aria-multiselectable="true"> <h4 class="usa-accordion__heading"> <button type="button" class="usa-accordion__button" aria-expanded="false" aria-controls="1261"> <div class="field field--name-field-title field--type-string field--label-hidden field__items"> <div class="field__item">Video: Learn more about the NIFA Data Gateway</div> </div> </button> </h4> <div id="1261" class="usa-accordion__content usa-prose"> <div class="field field--name-field-body-content field--type-text-with-summary field--label-hidden field__items"> <div class="field__item"> <div class="media media--type--remote-video media--view-mode--full-width align-center"> <div class="field field--name-field-media-oembed-video field--type-string field--label-hidden field__items"> <div class="field__item"><iframe src="https://www.nifa.usda.gov/media/oembed?url=https%3A//www.youtube.com/watch%3Fv%3D929a-Y3d3SE&max_width=960&max_height=540&hash=8sIEhlFqQdbmtAZjrnRANC2zty_dCSkDu1eSWe4d7SM" width="960" height="540" class="media-oembed-content" loading="lazy" title="Introduction to NIFA Data Gateway"></iframe> </div> </div> </div> </div> </div> </div> </div> </div> </div> <div class="field__item"> <div class="paragraph paragraph--type--image-content image-plus-content layout-50-50 bg-light-beige"> <div class="image-plus-content__image left"> <img src="/sites/default/files/styles/image_content_half_screen_desktop_720x480/public/2023-10/policy-oversight-header.jpg?h=93c8ae4a&itok=ai232yDj" alt=" Processing "> </div> <div class="image-plus-content__content right"> <div class="image-plus-content__content-inner"> <h2> <div class="field field--name-field-title field--type-string field--label-hidden field__items"> <div class="field__item">Processing</div> </div> </h2> <p> In this stage, the NIFA program team checks the documents submitted in the application and might ask potential awardees to provide updated information, where applicable. </p> </div> </div> </div> </div> <div class="field__item"> <div class="paragraph paragraph--type--wysiwyg-w-media paragraph--view-mode--default"> <div class="field field--name-field-wysiwyg-w-media field--type-text-long field--label-hidden field__items"> <div class="field__item"><p>These documents are important for award processing and must be submitted by potential awardees in a timely manner. The NIFA program team will advance the completed application packet to NIFA鈥檚 Awards Management Division to conduct the final administrative review of the applications recommended to receive an award.</p><p>Here, applications are checked to ensure that requirements identified in the Request for Applications (RFA) are met and that all forms included in the application package are accurate. These steps are necessary before the official award notification, or Notice of Award, is sent, after which awardees may draw down funds and begin work on their research, Extension, or education activities.</p></div> </div> </div> </div> <div class="field__item"> <div class="paragraph content-plus-card card-right"> <div class="content-plus-card__content"> <div class="field field--name-field-wysiwyg-w-media field--type-text-long field--label-hidden field__items"> <div class="field__item"><h4>Notice of Award</h4><p>After the application is processed by the NIFA grants team, the potential awardees will receive an award notification email from NIFA with an Award Face Sheet as an attachment. This marks when applicants become awardees (or grantees). </p><p>NIFA awards are made to the awardee鈥檚 institution. NIFA refers to the primary applicant as the Project Director, and the organization where the primary applicant works is called the Recipient Organization. The Award Face Sheet is the legal document issued to the Recipient Organization that indicates an award has been made and that funds may be requested from the Automated Standard Application for Payments (ASAP). </p><p>The Award Face Sheet:</p><ul><li>provides critical information about administering and complying with the terms of the grant</li><li>may include important conditions that may need to be met before some or all the funds are released</li><li>lists program and administrative points of contact at NIFA</li></ul><p>Grantees must read the award notification email and the Award Face Sheet, and become familiar with all the <a href="/grants/regulations-and-guidelines/terms-conditions">terms and conditions</a>, as well as the program and administrative contacts for any questions.</p></div> </div> </div> <div class="content-plus-card__card"> <div class="field field--name-field-card field--type-entity-reference-revisions field--label-hidden field__items"> <div class="field__item"><div class="usa-card__container plain-cards"> <div class="usa-card__header"> <h3 class="usa-card__title"> <a href="/automated-standard-application-payments-asap"> The ASAP System </a> </h3> </div> <div class="usa-card__body"> The Automated Standard Application for Payments (ASAP) is a secure, web-based electronic payment and information system that allows organizations to receive federal funds, at no charge to federal agencies and their recipients, from pre-authorized accounts. </div> <div class="usa-card__footer"> <a class="btn btn-default" href="/automated-standard-application-payments-asap"> Learn More </a> </div> </div> </div> </div> </div> </div> </div> </div> <div class="entity-last-updated"> <span><em>Page last updated: January 28, 2025</em></span> </div> </div> </article> </div> </div> </div> <div> <div class="views-element-container block block-views block-views-blockrelated-content-block-1" id="block-ug-uswds-views-block-related-content-block-1"> <div> <h2>Latest Updates</h2> <div 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